Re: [MCN-L] DAMS and Collections Management Systems Permissions

[Stephen McConnachie]

Hi Jonathan,

In the British Film Institute National Archive, we have an approach to this 
that might be of interest.

We use Adlib (from Axiell) as our CMS, and Imagen as our Media Asset Management 
system (basically, a DAM with substantial media-specific functionality for a/v 
workflows). Both systems have RESTful APIs, and we integrate them in various 
ways, including direct writes from Adlib to Imagen to update descriptive 
metadata, and direct writes from Imagen to Adlib to update preservation data, 
file UMIDs, etc

However, for your question below, the relevant integration is achieved with 
some Python scripting that we created. The script automates high volume ingest 
of preservation files to Imagen (between 100 and 700 files / 5TB - 25TB, each 
day), and it works by creating an Imagen record and an ingest job, by fetching 
metadata from the relevant Adlib record,  and passing that to a REST API post 
to Imagen. The Adlib XML is passed to Imagen API as a payload, and an XSLT in 
Imagen transforms the Adlib XML into Imagen-compliant data.

This is where we use data from our CMS to drive permissions in our MAM. In the 
XSLT in Imagen, we parse various properties from the Adlib record 
(rightsholder, acquisition source and method, digitisation project or other 
collecting context) and use those to calculate the permissions that should be 
added to the Imagen record and associated digital media outcomes. For example, 
a record in Adlib that represents a digitisation from a partner archive's 
collection, will result in a permissions set in Imagen that allows viewing 
access to that source archive, download permission only to system admins, and 
no permissions to other staff. The permissions that get passed to Imagen result 
in complex ACLs that control access on multiple tiers:
- record view: can the user see the record at all
- low-bitrate viewing: can the user view a 1.5Mbps HLS MP4 rendition
- download of low-bitrate rendition: can the user download that, with logo / 
timecode
- download of preservation file: can the user request a restore from our data 
tape libraries, of the original preserved file at full quality

It would be feasible to implement these fine-grained permissions manually or 
semi-manually in Imagen admin GUI, but the scale of ingest (1.5 million 
records, with over 5 million associated files) would make that difficult to 
resource. So the automated permissions control based on metadata from the CMS, 
is an effective way to scale it appropriately.

I hope this is useful Jonathan, let me know if you'd like a phone conversation 
about it.

All the best,
Stephen McConnachie
Head of Data and Digital Preservation,
BFI

-Original Message-
From: mcn-l [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Hoppe, Jonathan
Sent: 06 March 2020 22:45
To: mcn-l@mcn.edu
Subject: [MCN-L] DAMS and Collections Management Systems Permissions

Good evening DAMS SIG,

We are in the beginning phases of standing up a new digital asset management 
system and I am trying to survey of the landscape around integrating user 
permissions and restrictions between systems. I was wondering if anyone here 
leverages their collections management system's user/security directly to 
directly (or indirectly drive) restrictions and permissions in their DAMS? That 
is, does anyone tie to their CMS's user groups directly to their DAMS via API 
or some other connector, or otherwise base their DAMS' user configuration 
around some user metadata point from their CMS?

And if you do leverage that user/security group metadata, what sort of actions 
in your DAMS do you drive with it? Restricting access to certain assets in your 
DAMS, hiding certain metadata fields, etc.?

Any insights you could provide would be most helpful and welcome,

Thanks all!

Jon

Jonathan Hoppe
Digital Asset Librarian

t 215-684-7926

Philadelphia Museum of Art
PO Box 7646, Philadelphia, PA  19101-7646 
www.philamuseum.org<http://www.philamuseum.org/>

___
You are currently subscribed to mcn-l, the listserv of the Museum Computer 
Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l@mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://mcn.edu/mailman/listinfo/mcn-l

The MCN-L archives can be found at:
http://www.mail-archive.com/mcn-l@mcn.edu/

The British Film Institute is governed by Royal Charter and is a charity 
registered in England and Wales number 287780. The contents of this e-mail are 
confidential and may be legally privileged. If you are not the intended 
recipient, kindly notify the sender that you have received this message in 
error and immediately delete it. Unless you are the intended recipient, you may 
not forward this e-mail to anybody, nor make any use of its contents.

___
You are currently subscribed to mcn-l, the listserv of the Museum Computer 
Network (http://www.mcn.e

[MCN-L] DAMS and Collections Management Systems Permissions

[Hoppe, Jonathan]

Good evening DAMS SIG,

We are in the beginning phases of standing up a new digital asset management 
system and I am trying to survey of the landscape around integrating user 
permissions and restrictions between systems. I was wondering if anyone here 
leverages their collections management system's user/security directly to 
directly (or indirectly drive) restrictions and permissions in their DAMS? That 
is, does anyone tie to their CMS's user groups directly to their DAMS via API 
or some other connector, or otherwise base their DAMS' user configuration 
around some user metadata point from their CMS?

And if you do leverage that user/security group metadata, what sort of actions 
in your DAMS do you drive with it? Restricting access to certain assets in your 
DAMS, hiding certain metadata fields, etc.?

Any insights you could provide would be most helpful and welcome,

Thanks all!

Jon

Jonathan Hoppe
Digital Asset Librarian

t 215-684-7926

Philadelphia Museum of Art
PO Box 7646, Philadelphia, PA  19101-7646
www.philamuseum.org

___
You are currently subscribed to mcn-l, the listserv of the Museum Computer 
Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l@mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://mcn.edu/mailman/listinfo/mcn-l

The MCN-L archives can be found at:
http://www.mail-archive.com/mcn-l@mcn.edu/

Re: [MCN-L] DAMS consultant?

[Erik Landsberg]

Hello Emily,

As an introduction, prior to starting my consulting business I was Director
of Imaging and Visual Resources at MoMA, where I was employed for over 20
years.  As Director of that department I introduced the idea of DAM to
senior management in approximately 2005 and built consensus throughout the
Museum toward its support. I created and led the MoMA DAM Committee from
the discovery period through the DAM's maturity -- the point at which point
it held still images of both Collection objects and marketing assets,
time-based assets and related text documents, was integrated with
Collections Management (TMS), and was actively embraced by users as a core
database supporting everyday tasks.
That same DAM system is sufficiently flexible that its system integration
continues to be expanded at MoMA.

In my current consulting practice I work with museums, photographers,
cultural heritage digitization service providers, and others on projects
ranging from planning and implementing preservation digitization through to
Digital Asset Management. As well, I have experience with image licensing,
for which I ran a profitable program at MoMA for many years.

I normally attend MCN every year, but this is the one year I have skipped.
I would love to speak with you about CCP's needs at your convenience. As
further background I have attached a summary of my consulting services as
well as my CV.

Looking forward to speaking with you!
Erik

On Wed, Nov 14, 2018 at 10:23 AM Weirich, Emily U - (emilyuna) <
weiri...@ccp.arizona.edu> wrote:

> Hi everyone,
>
> The Center for Creative Photography (CCP) at the University of Arizona is
> hoping to hire a consultant in the near future to help us select a DAMS and
> to help us consider broadly how this technology would become an
> institutionally embedded part of our growing digital footprint. CCP
> functions as both a museum and research center: holistically collecting,
> exhibiting, and facilitating research relating to photography. We have
> already digitized the vast majority our fine print collection, and are
> ramping up to begin systematic digitization of our archival holdings, which
> include documents, objects, photographic materials of all sorts, as well as
> A/V items.
>
> We are currently trying to compile a list of people who might be
> interested in this type of project, so if this is the sort of consulting
> work you do, or if you have gone through a similar process and have
> recommendations, I would be interested in hearing from you! I'll be at MCN
> in Denver this week if you would like to speak in person, but feel free to
> reach out off-list as well.
>
> Sincerely,
> Emily Una Weirich
> Associate Archivist for Digital Initiatives
> (she/her/hers)
>
> Center for Creative Photography  |  The University of Arizona
> 1030 North Olive Road  |  P.O. Box 210103  |  Tucson, AZ 85721
> (520) 626-3802  |  weiri...@ccp.arizona.edu weiri...@ccp.arizona.edu>  |  www.ccp.arizona.edu<
> http://www.ccp.arizona.edu/>
>
> ___
> You are currently subscribed to mcn-l, the listserv of the Museum Computer
> Network (http://www.mcn.edu)
>
> To post to this list, send messages to: mcn-l@mcn.edu
>
> To unsubscribe or change mcn-l delivery options visit:
> http://mcn.edu/mailman/listinfo/mcn-l
>
> The MCN-L archives can be found at:
> http://www.mail-archive.com/mcn-l@mcn.edu/
>


-- 
*Erik Landsberg, LLC*
*Cultural Heritage Digitization Consulting*
Serving Museums - Archives - Collectors - Artists
eriklandsb...@gmail.com
732-456-0622 <(732)%20456-0622>
___
You are currently subscribed to mcn-l, the listserv of the Museum Computer 
Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l@mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://mcn.edu/mailman/listinfo/mcn-l

The MCN-L archives can be found at:
http://www.mail-archive.com/mcn-l@mcn.edu/

[MCN-L] DAMS consultant?

[Weirich, Emily U - (emilyuna)]

Hi everyone,

The Center for Creative Photography (CCP) at the University of Arizona is 
hoping to hire a consultant in the near future to help us select a DAMS and to 
help us consider broadly how this technology would become an institutionally 
embedded part of our growing digital footprint. CCP functions as both a museum 
and research center: holistically collecting, exhibiting, and facilitating 
research relating to photography. We have already digitized the vast majority 
our fine print collection, and are ramping up to begin systematic digitization 
of our archival holdings, which include documents, objects, photographic 
materials of all sorts, as well as A/V items.

We are currently trying to compile a list of people who might be interested in 
this type of project, so if this is the sort of consulting work you do, or if 
you have gone through a similar process and have recommendations, I would be 
interested in hearing from you! I'll be at MCN in Denver this week if you would 
like to speak in person, but feel free to reach out off-list as well.

Sincerely,
Emily Una Weirich
Associate Archivist for Digital Initiatives
(she/her/hers)

Center for Creative Photography  |  The University of Arizona
1030 North Olive Road  |  P.O. Box 210103  |  Tucson, AZ 85721
(520) 626-3802  |  weiri...@ccp.arizona.edu  | 
 www.ccp.arizona.edu

___
You are currently subscribed to mcn-l, the listserv of the Museum Computer 
Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l@mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://mcn.edu/mailman/listinfo/mcn-l

The MCN-L archives can be found at:
http://www.mail-archive.com/mcn-l@mcn.edu/

[MCN-L] DAMs

[Deborah Wythe]

I would also urge you to build a test period into your contract where you have 
time to implement and be sure that everything works as it is supposed to. Tie 
your final payment to that approval process. 

Deborah Wythe
Brooklyn Museum

deborahwythe at hotmail.com 




> From: mcgovernmh at cmog.org
> To: mcn-l at mcn.edu
> Date: Fri, 29 Apr 2011 09:15:49 -0400
> Subject: Re: [MCN-L] DAMs
> 
> Beth,
> 
> I agree wholeheartedly with John.  We also used a test demonstration script 
> with test assets.  It was a wonderful evaluation tool.
> 
> Megan
> 
> 
> Megan McGovern
> Digital Asset Specialist 
> Corning Museum of Glass 
> 607.438.5329 office (new)
> 607.684.5890 cell
> mcgovernmh at cmog.org 
> 
> 
> 
> -Original Message-
> From: mcn-l-bounces at mcn.edu [mailto:mcn-l-bounces at mcn.edu] On Behalf Of 
> John Bedard
> Sent: Friday, April 29, 2011 8:45 AM
> To: Museum Computer Network Listserv
> Subject: Re: [MCN-L] DAMs
> 
> Beth,
> 
> The best advice I can offer for a selection process of any system once you 
> narrow the field is to prepare a test script.  Give the vendor a specific 
> script to follow, with data you provide.  This helps you understand exactly 
> much better what a system will and will not do in your environment. Much more 
> helpful than a canned vendor presentation.
> 
> Learned this from Steve Jacobson of JCA and found it to be an extremely 
> valuable tool in any software selections process.
> 
> John
> 
> 
> On Thu, Apr 28, 2011 at 14:09, Beth Heller
> wrote:
> 
> > I just wanted to thank everyone who posted which DAMs they were using 
> > and why.  I think we are going to explore a bit further with 
> > Fedora/Islandora/Solr, but David Dwiggins spent a great deal of time 
> > on the phone with me showing me ResourceSpace and it was really 
> > impressive.  The main thing I've learned is that there is no 
> > out-of-the-box one-thing-does-it-all solution, so we will have to sort 
> > through which layers will work best together.  Anyone who has advice 
> > navigating this part of the project will be welcome!  Specific costs 
> > and vendors/developers and pros and cons of various APIs please! And 
> > much gratitude goes to Leala for her time and suggested resources as 
> > well!
> > Beth
> >
> >
> > _
> > _
> >
> > Beth Heller
> > Library Director
> > The American Alpine Club
> > (303) 384-0110 ext. 21  
> > bheller at americanalpineclub.org
> >
> > http://americanalpineclub.org
> > http://booksearch.americanalpineclub.org
> > http://www.facebook.com/americanalpineclublibrary<
> > http://www.facebook.com/pages/American-Alpine-Club-Library/12332414104
> > 4052
> > >
> >
> > ___
> > You are currently subscribed to mcn-l, the listserv of the Museum 
> > Computer Network (http://www.mcn.edu)
> >
> > To post to this list, send messages to: mcn-l at mcn.edu
> >
> > To unsubscribe or change mcn-l delivery options visit:
> > http://toronto.mediatrope.com/mailman/listinfo/mcn-l
> >
> > The MCN-L archives can be found at:
> > http://toronto.mediatrope.com/pipermail/mcn-l/
> >
> 
> 
> 
> --
> John R. Bedard  |  Director of Information Systems Minneapolis Institute of 
> Arts 2400 Third Avenue South Minneapolis, MN 55404
> 
> 612-870-3268  |  JBedard at artsmia.org  |  www.artsmia.org
> ___
> You are currently subscribed to mcn-l, the listserv of the Museum Computer 
> Network (http://www.mcn.edu)
> 
> To post to this list, send messages to: mcn-l at mcn.edu
> 
> To unsubscribe or change mcn-l delivery options visit:
> http://toronto.mediatrope.com/mailman/listinfo/mcn-l
> 
> The MCN-L archives can be found at:
> http://toronto.mediatrope.com/pipermail/mcn-l/
  

[MCN-L] DAMs

[McGovern, Megan H]

Beth,

I agree wholeheartedly with John.  We also used a test demonstration script 
with test assets.  It was a wonderful evaluation tool.

Megan


Megan McGovern
Digital Asset Specialist 
Corning Museum of Glass 
607.438.5329?office (new)
607.684.5890 cell
mcgovernmh at cmog.org 



-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of John 
Bedard
Sent: Friday, April 29, 2011 8:45 AM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] DAMs

Beth,

The best advice I can offer for a selection process of any system once you 
narrow the field is to prepare a test script.  Give the vendor a specific 
script to follow, with data you provide.  This helps you understand exactly 
much better what a system will and will not do in your environment. Much more 
helpful than a canned vendor presentation.

Learned this from Steve Jacobson of JCA and found it to be an extremely 
valuable tool in any software selections process.

John


On Thu, Apr 28, 2011 at 14:09, Beth Heller
wrote:

> I just wanted to thank everyone who posted which DAMs they were using 
> and why.  I think we are going to explore a bit further with 
> Fedora/Islandora/Solr, but David Dwiggins spent a great deal of time 
> on the phone with me showing me ResourceSpace and it was really 
> impressive.  The main thing I've learned is that there is no 
> out-of-the-box one-thing-does-it-all solution, so we will have to sort 
> through which layers will work best together.  Anyone who has advice 
> navigating this part of the project will be welcome!  Specific costs 
> and vendors/developers and pros and cons of various APIs please! And 
> much gratitude goes to Leala for her time and suggested resources as 
> well!
> Beth
>
>
> _
> _
>
> Beth Heller
> Library Director
> The American Alpine Club
> (303) 384-0110 ext. 21  
> bheller at americanalpineclub.org
>
> http://americanalpineclub.org
> http://booksearch.americanalpineclub.org
> http://www.facebook.com/americanalpineclublibrary<
> http://www.facebook.com/pages/American-Alpine-Club-Library/12332414104
> 4052
> >
>
> ___
> You are currently subscribed to mcn-l, the listserv of the Museum 
> Computer Network (http://www.mcn.edu)
>
> To post to this list, send messages to: mcn-l at mcn.edu
>
> To unsubscribe or change mcn-l delivery options visit:
> http://toronto.mediatrope.com/mailman/listinfo/mcn-l
>
> The MCN-L archives can be found at:
> http://toronto.mediatrope.com/pipermail/mcn-l/
>



--
John R. Bedard  |  Director of Information Systems Minneapolis Institute of 
Arts 2400 Third Avenue South Minneapolis, MN 55404

612-870-3268  |  JBedard at artsmia.org  |  www.artsmia.org

[MCN-L] DAMs

[John Bedard]

Beth,

The best advice I can offer for a selection process of any system once you
narrow the field is to prepare a test script.  Give the vendor a specific
script to follow, with data you provide.  This helps you understand exactly
much better what a system will and will not do in your environment. Much
more helpful than a canned vendor presentation.

Learned this from Steve Jacobson of JCA and found it to be an extremely
valuable tool in any software selections process.

John


On Thu, Apr 28, 2011 at 14:09, Beth Heller
wrote:

> I just wanted to thank everyone who posted which DAMs they were using and
> why.  I think we are going to explore a bit further with
> Fedora/Islandora/Solr, but David Dwiggins spent a great deal of time on the
> phone with me showing me ResourceSpace and it was really impressive.  The
> main thing I've learned is that there is no out-of-the-box
> one-thing-does-it-all solution, so we will have to sort through which
> layers
> will work best together.  Anyone who has advice navigating this part of the
> project will be welcome!  Specific costs and vendors/developers and pros
> and
> cons of various APIs please! And much gratitude goes to Leala for her time
> and suggested resources as well!
> Beth
>
>
> _
> _
>
> Beth Heller
> Library Director
> The American Alpine Club
> (303) 384-0110 ext. 21 
> bheller at americanalpineclub.org
>
> http://americanalpineclub.org
> http://booksearch.americanalpineclub.org
> http://www.facebook.com/americanalpineclublibrary<
> http://www.facebook.com/pages/American-Alpine-Club-Library/123324141044052
> >
>
> ___
> You are currently subscribed to mcn-l, the listserv of the Museum Computer
> Network (http://www.mcn.edu)
>
> To post to this list, send messages to: mcn-l at mcn.edu
>
> To unsubscribe or change mcn-l delivery options visit:
> http://toronto.mediatrope.com/mailman/listinfo/mcn-l
>
> The MCN-L archives can be found at:
> http://toronto.mediatrope.com/pipermail/mcn-l/
>



-- 
John R. Bedard  |  Director of Information Systems
Minneapolis Institute of Arts
2400 Third Avenue South
Minneapolis, MN 55404

612-870-3268  |  JBedard at artsmia.org  |  www.artsmia.org

[MCN-L] DAMs

[Beth Heller]

I just wanted to thank everyone who posted which DAMs they were using and
why.  I think we are going to explore a bit further with
Fedora/Islandora/Solr, but David Dwiggins spent a great deal of time on the
phone with me showing me ResourceSpace and it was really impressive.  The
main thing I've learned is that there is no out-of-the-box
one-thing-does-it-all solution, so we will have to sort through which layers
will work best together.  Anyone who has advice navigating this part of the
project will be welcome!  Specific costs and vendors/developers and pros and
cons of various APIs please! And much gratitude goes to Leala for her time
and suggested resources as well!
Beth


_
_

Beth Heller
Library Director
The American Alpine Club
(303) 384-0110 ext. 21 
bheller at americanalpineclub.org

http://americanalpineclub.org
http://booksearch.americanalpineclub.org
http://www.facebook.com/americanalpineclublibrary

[MCN-L] DAMS Session proposal for AAM meeting in Houston next May

[Stein, Marty]

Dear Listees,

Please excuse the cross-posting and the lateness of this request.

I am working on putting together a session that looks at the issues
involved with museum digitization projects and the need to find digital
asset management systems (DAMS) that fit museum criteria.  As many of us
have moved forward with digitally documenting our collections, we've had
to figure out ways in which to make DAMS applications that were created
for other industries work for us.  DAMS applications run the gamut from
basic "one-size-fits-all" packages to massive "enterprise" systems, but
one thing that they have in common is that they all need to be
configured to work for museums in terms of metadata structure,
controlled vocabularies, and, even, institutional structure.  There are
many areas in which there aren't necessarily  clear answers on how to
implement such a system.  This discussion is to address these issues and
ways people have been able to leverage a DAMS for the particular needs
of a wide range of museums.

This session will address issues of adaptability of existing DAMS for
museums and how these systems will evolve in order to support "The
Museum of Tomorrow".

If you would be interested in proposing a paper for this session, please
let me know.  The deadline for proposals is this Friday.

Thanks!

Marty 

Marcia (Marty) Stein
Photographic & Imaging Services Manager
The Museum of Fine Arts, Houston
PO Box 6826
Houston, Texas 77265-6826
Telephone: (713) 639-7525
Fax: (713) 639-7557
Email: mstein at mfah.org

[MCN-L] DAMS comparisons?

[Real, Will]

Hi Perian,
 
TASI has a comparison chart of image management systems, and other information 
that might be relevant.
 
http://www.tasi.ac.uk/advice/delivering/ims-software.html
 
William Real 
Director of Technology Initiatives 
Carnegie Museum of Art 
4400 Forbes Ave 
Pittsburgh, PA 15213 
412.622.3267 
412.622.3112 (fax) 



From: mcn-l-boun...@mcn.edu on behalf of Perian Sully
Sent: Mon 12/18/2006 18:42
To: Museum Computer Network Listserv
Subject: [MCN-L] DAMS comparisons?



Hi again everyone:

I'm wondering if anyone has developed a comparison of various DAMS
systems from the museum perspective, much like CHIN has done for
Collection Management systems? I'm finding some from a business
perspective, or for individuals, but nothing that applies to
museum-specific needs. CHIN does have links to several How-Tos and to
different companies, but again, they've not appeared to go into it from
a cultural heritage perspective. I suspect that there isn't one out
there, and so if anyone has an evaluation form they've created, I'd be
completely grateful if you're willing to share.

Thanks for all of your help, both now and in the past (and, I daresay,
in the future)

--
Perian Sully
Collection Database and Records Administrator
Judah L. Magnes Museum
2911 Russell St.
Berkeley, CA 94705
510-549-6950 x 335


___
You are currently subscribed to mcn-l, the listserv of the Museum Computer 
Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l at mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://toronto.mediatrope.com/mailman/listinfo/mcn-l

[MCN-L] DAMS comparisons?

[Perian Sully]

Hi again everyone:

I'm wondering if anyone has developed a comparison of various DAMS 
systems from the museum perspective, much like CHIN has done for 
Collection Management systems? I'm finding some from a business 
perspective, or for individuals, but nothing that applies to 
museum-specific needs. CHIN does have links to several How-Tos and to 
different companies, but again, they've not appeared to go into it from 
a cultural heritage perspective. I suspect that there isn't one out 
there, and so if anyone has an evaluation form they've created, I'd be 
completely grateful if you're willing to share.

Thanks for all of your help, both now and in the past (and, I daresay, 
in the future)

-- 
Perian Sully
Collection Database and Records Administrator
Judah L. Magnes Museum
2911 Russell St.
Berkeley, CA 94705
510-549-6950 x 335