date:20141204

Dear all,

I have a  big issue. 

I made a mistake by testing the outlook <>MLO sync. I have activated the 
sync, tested it, then decided that I didn't need it. After that I 
unfortunately deleted all my Outlook tasks BEFORE having the Oultook Sync 
desactivated in MLO

So now, all´my task from MLO are also deleted.

I have tried to recover from severall bakup file. It doesn't work. I 
receive servall warning messages at the opening, telling me to be carefull 
before syncing. I choose NOT to sync with the cloud, but after that the 
tasks aren't recovered from my local backup.


I suppose that my Backup files are also empty  Is there a way to import 
a Back-up from the cloud ? Do you have any suggestion ?

The picture below shows the list of my Backup file. 

Thanks for you support, I'm deseperated, I simply can't work any more 
without MLO !

Thomas

PS: The crash was about 11h30 the 4/12/2014




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[MLO] Re: Big issue to recover my tasks

Hi Thomas,

Can you describe exactly what happens exactly when you try to open a back 
up file?

On Thursday, 4 December 2014 11:31:00 UTC, Thomas Girard wrote:
>
> Dear all,
>
> I have a  big issue. 
>
> I made a mistake by testing the outlook <>MLO sync. I have activated the 
> sync, tested it, then decided that I didn't need it. After that I 
> unfortunately deleted all my Outlook tasks BEFORE having the Oultook Sync 
> desactivated in MLO
>
> So now, all´my task from MLO are also deleted.
>
> I have tried to recover from severall bakup file. It doesn't work. I 
> receive servall warning messages at the opening, telling me to be carefull 
> before syncing. I choose NOT to sync with the cloud, but after that the 
> tasks aren't recovered from my local backup.
>
>
> I suppose that my Backup files are also empty  Is there a way to 
> import a Back-up from the cloud ? Do you have any suggestion ?
>
> The picture below shows the list of my Backup file. 
>
> Thanks for you support, I'm deseperated, I simply can't work any more 
> without MLO !
>
> Thomas
>
> PS: The crash was about 11h30 the 4/12/2014
>
>
>
>
>

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[MLO] Re: Big issue to recover my tasks

Hi Thomas,

Can you describe exactly what happens when you try to open a back up file?

On Thursday, 4 December 2014 11:31:00 UTC, Thomas Girard wrote:
>
> Dear all,
>
> I have a  big issue. 
>
> I made a mistake by testing the outlook <>MLO sync. I have activated the 
> sync, tested it, then decided that I didn't need it. After that I 
> unfortunately deleted all my Outlook tasks BEFORE having the Oultook Sync 
> desactivated in MLO
>
> So now, all´my task from MLO are also deleted.
>
> I have tried to recover from severall bakup file. It doesn't work. I 
> receive servall warning messages at the opening, telling me to be carefull 
> before syncing. I choose NOT to sync with the cloud, but after that the 
> tasks aren't recovered from my local backup.
>
>
> I suppose that my Backup files are also empty  Is there a way to 
> import a Back-up from the cloud ? Do you have any suggestion ?
>
> The picture below shows the list of my Backup file. 
>
> Thanks for you support, I'm deseperated, I simply can't work any more 
> without MLO !
>
> Thomas
>
> PS: The crash was about 11h30 the 4/12/2014
>
>
>
> ...

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[MLO] Re: Big issue to recover my tasks

Hi Pottster,

I'have made a small screencast of the process :


http://screencast.com/t/UyIP93WAME

You may have to wait 1-2 minutes after cliking of PLAY.

Thanks in advance !



Le jeudi 4 décembre 2014 12:36:58 UTC+1, pottster a écrit :
>
> Hi Thomas,
>
> Can you describe exactly what happens when you try to open a back up file?
>
> On Thursday, 4 December 2014 11:31:00 UTC, Thomas Girard wrote:
>>
>> Dear all,
>>
>> I have a  big issue. 
>>
>> I made a mistake by testing the outlook <>MLO sync. I have activated the 
>> sync, tested it, then decided that I didn't need it. After that I 
>> unfortunately deleted all my Outlook tasks BEFORE having the Oultook Sync 
>> desactivated in MLO
>>
>> So now, all´my task from MLO are also deleted.
>>
>> I have tried to recover from severall bakup file. It doesn't work. I 
>> receive servall warning messages at the opening, telling me to be carefull 
>> before syncing. I choose NOT to sync with the cloud, but after that the 
>> tasks aren't recovered from my local backup.
>>
>>
>> I suppose that my Backup files are also empty  Is there a way to 
>> import a Back-up from the cloud ? Do you have any suggestion ?
>>
>> The picture below shows the list of my Backup file. 
>>
>> Thanks for you support, I'm deseperated, I simply can't work any more 
>> without MLO !
>>
>> Thomas
>>
>> PS: The crash was about 11h30 the 4/12/2014
>>
>>
>>
>> ...
>
>

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[MLO] Changing time zones problem

2014-12-04 Thread Lauris Ancupans

Hi, I just experienced an unexpected problem. Traveled to a different 
country, changed the time zone (1hr less than my home country) and suddenly 
there was trouble: 
a) for some reason tasks got due time checked (11:00 pm)
b) some tasks got due date changed (to 1 day back). 

This happened on my android phone.

Is this something known? Searching forum didn't help me. 

For now I'm just manually changing the things, removing due times etc., 
seemingly there is no other option. 

I wonder what will happen when I'll go back home tomorrow and change the 
time zone back. 




Thanks in advance for comments and ideas!

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[MLO] Re: Big issue to recover my tasks

Hi Thomas,

Thanks for the screencast - very helpful. Okay, a slight disclosure, I'm 
out of my comfort zone with sync issues; I know there are others on the 
forum who are experts and perhaps they can chip in. In the meantime, from 
the screencast you appear to be opening a backup of a backup (there are two 
".bak " in the file name) which may be related to the sync process and 
result in the dialog you are getting. Have you tried opening a local back 
up only i.e. a file with just one .bak at the end of the file name?

On Thursday, 4 December 2014 11:45:12 UTC, Thomas Girard wrote:
>
> Hi Pottster,
>
> I'have made a small screencast of the process :
>
>
> http://screencast.com/t/UyIP93WAME
>
> You may have to wait 1-2 minutes after cliking of PLAY.
>
> Thanks in advance !
>
>
>
> Le jeudi 4 décembre 2014 12:36:58 UTC+1, pottster a écrit :
>>
>> Hi Thomas,
>>
>> Can you describe exactly what happens when you try to open a back up file?
>>
>> On Thursday, 4 December 2014 11:31:00 UTC, Thomas Girard wrote:
>>>
>>> Dear all,
>>>
>>> I have a  big issue. 
>>>
>>> I made a mistake by testing the outlook <>MLO sync. I have activated the 
>>> sync, tested it, then decided that I didn't need it. After that I 
>>> unfortunately deleted all my Outlook tasks BEFORE having the Oultook Sync 
>>> desactivated in MLO
>>>
>>> So now, all´my task from MLO are also deleted.
>>>
>>> I have tried to recover from severall bakup file. It doesn't work. I 
>>> receive servall warning messages at the opening, telling me to be carefull 
>>> before syncing. I choose NOT to sync with the cloud, but after that the 
>>> tasks aren't recovered from my local backup.
>>>
>>>
>>> I suppose that my Backup files are also empty  Is there a way to 
>>> import a Back-up from the cloud ? Do you have any suggestion ?
>>>
>>> The picture below shows the list of my Backup file. 
>>>
>>> Thanks for you support, I'm deseperated, I simply can't work any more 
>>> without MLO !
>>>
>>> Thomas
>>>
>>> PS: The crash was about 11h30 the 4/12/2014
>>>
>>>
>>>
>>> ...
>>
>>

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[MLO] Re: Big issue to recover my tasks

Ok, It seems like It worked this time !

What I did :

I opened the empty MLO file, and opened a backup file of yesterday. Then 
while opening the backup file, MLO wanted to sync with outlook (and 
probably to erase the task of my backup file since I have no outlook 
tasks). But I didn't opened Outlook, so MLO told me it can't acess to the 
outlook task and asked me if I wanted to switch off the Auto-sync with 
Outlook.

I choosed YES, and then the backup was correctly completed.

So I think that because of this outlook Auto-sync  option activated in MLO, 
every time I tried to open a backup file, it was immediately erased to fit 
to the Oultook task (0 task)

I hope it could help other to be carefull with the outlook auto-sync.






Le jeudi 4 décembre 2014 12:45:12 UTC+1, Thomas Girard a écrit :
>
> Hi Pottster,
>
> I'have made a small screencast of the process :
>
>
> http://screencast.com/t/UyIP93WAME
>
> You may have to wait 1-2 minutes after cliking of PLAY.
>
> Thanks in advance !
>
>
>
> Le jeudi 4 décembre 2014 12:36:58 UTC+1, pottster a écrit :
>>
>> Hi Thomas,
>>
>> Can you describe exactly what happens when you try to open a back up file?
>>
>> On Thursday, 4 December 2014 11:31:00 UTC, Thomas Girard wrote:
>>>
>>> Dear all,
>>>
>>> I have a  big issue. 
>>>
>>> I made a mistake by testing the outlook <>MLO sync. I have activated the 
>>> sync, tested it, then decided that I didn't need it. After that I 
>>> unfortunately deleted all my Outlook tasks BEFORE having the Oultook Sync 
>>> desactivated in MLO
>>>
>>> So now, all´my task from MLO are also deleted.
>>>
>>> I have tried to recover from severall bakup file. It doesn't work. I 
>>> receive servall warning messages at the opening, telling me to be carefull 
>>> before syncing. I choose NOT to sync with the cloud, but after that the 
>>> tasks aren't recovered from my local backup.
>>>
>>>
>>> I suppose that my Backup files are also empty  Is there a way to 
>>> import a Back-up from the cloud ? Do you have any suggestion ?
>>>
>>> The picture below shows the list of my Backup file. 
>>>
>>> Thanks for you support, I'm deseperated, I simply can't work any more 
>>> without MLO !
>>>
>>> Thomas
>>>
>>> PS: The crash was about 11h30 the 4/12/2014
>>>
>>>
>>>
>>> ...
>>
>>

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[MLO] Re: Big issue to recover my tasks

Thanks a lot Pottster for your reactivity !

you are probalby right too, because the solution I described below only 
worked with a .bak file, and not bak.bak.bak ... :-)

I have tried several times with the bak.bak.bak, without success

Le jeudi 4 décembre 2014 12:58:46 UTC+1, pottster a écrit :
>
> Hi Thomas,
>
> Thanks for the screencast - very helpful. Okay, a slight disclosure, I'm 
> out of my comfort zone with sync issues; I know there are others on the 
> forum who are experts and perhaps they can chip in. In the meantime, from 
> the screencast you appear to be opening a backup of a backup (there are two 
> ".bak " in the file name) which may be related to the sync process and 
> result in the dialog you are getting. Have you tried opening a local back 
> up only i.e. a file with just one .bak at the end of the file name?
>
> On Thursday, 4 December 2014 11:45:12 UTC, Thomas Girard wrote:
>>
>> Hi Pottster,
>>
>> I'have made a small screencast of the process :
>>
>>
>> http://screencast.com/t/UyIP93WAME
>>
>> You may have to wait 1-2 minutes after cliking of PLAY.
>>
>> Thanks in advance !
>>
>>
>>
>> Le jeudi 4 décembre 2014 12:36:58 UTC+1, pottster a écrit :
>>>
>>> Hi Thomas,
>>>
>>> Can you describe exactly what happens when you try to open a back up 
>>> file?
>>>
>>> On Thursday, 4 December 2014 11:31:00 UTC, Thomas Girard wrote:

 Dear all,

 I have a  big issue. 

 I made a mistake by testing the outlook <>MLO sync. I have activated 
 the sync, tested it, then decided that I didn't need it. After that I 
 unfortunately deleted all my Outlook tasks BEFORE having the Oultook Sync 
 desactivated in MLO

 So now, all´my task from MLO are also deleted.

 I have tried to recover from severall bakup file. It doesn't work. I 
 receive servall warning messages at the opening, telling me to be carefull 
 before syncing. I choose NOT to sync with the cloud, but after that the 
 tasks aren't recovered from my local backup.

 I suppose that my Backup files are also empty  Is there a way to 
 import a Back-up from the cloud ? Do you have any suggestion ?

 The picture below shows the list of my Backup file. 

 Thanks for you support, I'm deseperated, I simply can't work any more 
 without MLO !

 Thomas

 PS: The crash was about 11h30 the 4/12/2014

 ...
>>>
>>>

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[MLO] Re: Big issue to recover my tasks

For further help you could email support ( supp...@mylifeorganized.net ) 
and send them your sync log (File/Synchronization/Open Sync Log). Good luck 
Thomas. 

For further help you 

On Thursday, 4 December 2014 12:06:08 UTC, Thomas Girard wrote:
>
> Thanks a lot Pottster for your reactivity !
>
>
> you are probalby right too, because the solution I described below only 
> worked with a .bak file, and not bak.bak.bak ... :-)
>
> I have tried several times with the bak.bak.bak, without success
>
>
>
> Le jeudi 4 décembre 2014 12:58:46 UTC+1, pottster a écrit :
>>
>> Hi Thomas,
>>
>> Thanks for the screencast - very helpful. Okay, a slight disclosure, I'm 
>> out of my comfort zone with sync issues; I know there are others on the 
>> forum who are experts and perhaps they can chip in. In the meantime, from 
>> the screencast you appear to be opening a backup of a backup (there are two 
>> ".bak " in the file name) which may be related to the sync process and 
>> result in the dialog you are getting. Have you tried opening a local back 
>> up only i.e. a file with just one .bak at the end of the file name?
>>
>> On Thursday, 4 December 2014 11:45:12 UTC, Thomas Girard wrote:
>>>
>>> Hi Pottster,
>>>
>>> I'have made a small screencast of the process :
>>>
>>>
>>> http://screencast.com/t/UyIP93WAME
>>>
>>> You may have to wait 1-2 minutes after cliking of PLAY.
>>>
>>> Thanks in advance !
>>>
>>>
>>>
>>> Le jeudi 4 décembre 2014 12:36:58 UTC+1, pottster a écrit :

 Hi Thomas,

 Can you describe exactly what happens when you try to open a back up 
 file?

 On Thursday, 4 December 2014 11:31:00 UTC, Thomas Girard wrote:
>
> Dear all,
>
> I have a  big issue. 
>
> I made a mistake by testing the outlook <>MLO sync. I have activated 
> the sync, tested it, then decided that I didn't need it. After that I 
> unfortunately deleted all my Outlook tasks BEFORE having the Oultook Sync 
> desactivated in MLO
>
> So now, all´my task from MLO are also deleted.
>
> I have tried to recover from severall bakup file. It doesn't work. I 
> receive servall warning messages at the opening, telling me to be 
> carefull 
> before syncing. I choose NOT to sync with the cloud, but after that the 
> tasks aren't recovered from my local backup.
>
>
> I suppose that my Backup files are also empty  Is there a way to 
> import a Back-up from the cloud ? Do you have any suggestion ?
>
> The picture below shows the list of my Backup file. 
>
> Thanks for you support, I'm deseperated, I simply can't work any more 
> without MLO !
>
> Thomas
>
> PS: The crash was about 11h30 the 4/12/2014
>
>
>
> ...



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Re: [MLO] This forum - please can we have immediate visibility?



> You might want to adjust your vinegar to honey ratio accordingly...
Yes, I confess that I did rather come charging in shooting from hip!

I my defence, I do think most of my vinegar-ish points still stand even if 
I possibly didn't take time to phrase them with much tact. And in truth, 
for quite a long time, I was on the very point of leaving MLO due to the 
issues raised. Plus if nothing else though, through  my fresh eyes, I was 
if nothing else being entirely honest and hopefully constructive. Also I 
was coming from GTDNext who have a very different culture and are hugely 
good a communicating with their customers in an open, rapid and enormously 
friendly manner (and who have made remarkable process for quite a small 
team as a result).  I have now invested quite a lot of person time in MLO 
and am now not likely to jump ship immediately. So yes, fair point - I 
promise to be perhaps more polite & measured going forward. 

J


On Thursday, December 4, 2014 5:53:57 AM UTC, Lisa S wrote:
>
> New members are only moderated until it's obvious they are not trolling 
> and someone gets around to manually unmoderating them as it's not supported 
> through the email system (or in the very rare case that a moderator feels a 
> discussion is getting too personal or vitriolic).  That usually takes time. 
>
> One note: 95% of the attention on this list is by users; it's much more of 
> a peer support group than a customer input mechanism. You might want to 
> adjust your vinegar to honey ratio accordingly...
>
> On Mon, Dec 1, 2014 at 4:31 AM, John Smith 
> > wrote:
>
>>
>> Hello
>>
>> Can anyone tell me whether it is technically possible on Google Groups 
>> (assuming we must stay using it) to have our posts be visible immediately? 
>> And if so is it technically possible that we can EDIT our forum 
>> contributions. (As can be done on most modern forums including David 
>> Allen's official one here: http://gettingthingsdone.com/forum/, 
>> http://forum.gtdnext.com/ etc)
>>
>> I don't mind (much!) having my posts moderated and removed afterwards if 
>> they are in any way inappropriate. But I am trying hard to help, believe 
>> me. And having a "stop-start" discussion on any topic where you can't even 
>> see what you said yourself for 24 hour is deeply frustrating. 
>>
>> If we get junkmail and/or trolling surely it is better to remove those 
>> post afterwards rather than have all of us unable to have a fast-flowing 
>> conversation.
>>
>> So, if it is technically possible, MLO, please, please, PLEASE can you 
>> change the settings so that we can see our posts immediately and not 24 
>> hours later.
>>
>> Thanx
>>
>> J
>>
>>  -- 
>> You received this message because you are subscribed to the Google Groups 
>> "MyLifeOrganized" group.
>> To unsubscribe from this group and stop receiving emails from it, send an 
>> email to mylifeorganiz...@googlegroups.com .
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>> .
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>> To view this discussion on the web visit 
>> https://groups.google.com/d/msgid/mylifeorganized/971bd30a-c528-452b-b4fe-564a49529a41%40googlegroups.com
>>  
>> 
>> .
>> For more options, visit https://groups.google.com/d/optout.
>>
>
>
>
> -- 
> Lisa
>
> --
> Lisa Stroyan, mailto: ...@gmail.com  
>  

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Re: [MLO] Newbie Question: Does MLO have 'Areas of Focus'?

Andrei

OK got it. They are just folders but you have changed used automatic 
formatting rules to change the icon depending on something quite clever... 
like whether the folder name has an @ in it. AND whether it has any entries 
in it.

Clever stuff.  Can you tell use something about your work flow?

e.g. Do all "things you need" to do start life as tasks which you put into 
one of those folders?
And only later get turned into Projects... and if and when this happens 
only then do you move them into one of your "Projects & Actions" folders 
below... Something like that?

Thanx

J


On Thursday, December 4, 2014 7:14:16 AM UTC, Andrei Bacean wrote:
>
> My friend
>
> IMHO, you ask to many questions in one thread :)
>
> I will reply to the question about the icons.
> See attached image. The answer is there.
>
> Best regards
> Andrew
>
> среда, 3 декабря 2014 г., 23:39:16 UTC+2 пользователь John Smith написал:
>>
>>
>> Andrei
>>
>> I have now had a very good look at MLO and I can not for the life of me 
>> work out how you generated that image(!). 
>>
>> Is that done through the standard "All tasks" view?  What are those icons 
>> that look like baskets and why are two of them red? I am using Windows 7 
>> (x64) and I can not find anything similar in any view that I have been able 
>> to create in any of my views.
>>
>> I don't think I understand what you mean by "TREE". Is it the structure 
>> of Folders that I would see for example in the standard "All tasks" view? 
>>  My problem is that if I build a Tree structure using directories to 
>> reflect the GTD Areas of Focus, then it seems to me that this will 
>> interfere with using 'drag and drop' to manually change the sort order in 
>> on order to put the more important stuff at the top of the page. 
>>
>>
>> 
>>
>> But looking more closely at your screenshot, you have got one row to 
>> appear for each of your (what I assume to be) Context tags. How did you 
>> create that? Is each row something you created manually or is it some 
>> clever View that I have not found yet?
>>
>> I have also spent quite a lot of time reading and trying to understand 
>> David Allens GTD method. And I am still not clear what the best way would 
>> be to implement things to allow me to quickly filter my view to just focus 
>> on any one of the Contexts. (e.g. Should I set up an entire View and/or 
>> tab/Workspace for each Context?) 
>>
>> Likewise in GTD you have "Someday-Maybe" and "Delegation/Waiting-For" 
>> lists. Is the best way to do this to manually move each task/project into a 
>> specially named folder at (say) the bottom of my screen (called something 
>> like "Someday-Maybe") and to make sure that the folder has "hide branch in 
>> To-Do" ticked, so as to stop it from appearing in the "To-do" views?  Are 
>> there any other options?
>> Because moving things is a slightly painful thing to do. And yes, even if 
>> you use F3 to help you - it's certainly a lot more than just a few 
>> keystrokes. Is there no other/faster way to get something out of the way 
>> and stop appearing on the To-do lists?
>>
>> And what about using Context tags?  For example I see you have something 
>> called @WaitingFor. Is that a folder with that name or a Context tag? Is it 
>> both? If both why do you bother having the Context tag at all... given that 
>> moving the item into that folder would presumably stop the item from 
>> appearing on the To-do list?
>>
>> Also I notice you have folders called "Work Actions" and "Home Actions" 
>> and then another pair of folders called "Work Projects and Actions" and 
>> "Home Projects and Actions". Where then do you actually keep your GTD 
>> Projects? I mean are you physically separating an Actions from the Project 
>> that it belongs to. Or do you keep Actions that have no project associated 
>> with them in a completely different place from Actions that are part of 
>> Projects. If so what is the benefit of doing this? And either way roughly 
>> how many of each one do you have at any one time... and if that's a fairly 
>> large number (e.g. over say 10) how do you decide which to next? 
>>
>> With thanks
>>
>> J
>>
>>
>> On Tuesday, December 2, 2014 9:35:11 AM UTC, Andrei Bacean wrote:
>>>
>>> Hi John 
>>>
>>> The hardest thing, imho, is to create a simple, easy to understand, 
>>> TREE. Yes, I say TREE. 
>>> The TREE is the base of your GTD system. But views, tabs, contexts are 
>>> instruments which u use to obtain more benefits from the tree. 
>>> The TREE has to be simple, intuitive and easy to view. You dont have to 
>>> feel any discomfort when you look at it. 
>>> If instead you think that the tree is complicated then you may STOP at 
>>> this moment, don't play with views, tabs and so on. GO BACK to the tree and 
>>> try to simplify it, reorganize it. If you think that you achieved what you 
>>> want, and the tree is perfect,

[MLO] Re: Changing time zones problem

Hi, Lauris. I don't think that this topic has been discussed previously on 
this forum but it did come up in beta testing a few years ago. Some people 
experienced it while travelling, others when daylight savings time started 
or ended, and one unfortunate fellow was away from home when DST ended so 
some tasks were -1 hour while others were +3.

The issue was not resolved at that time. Some fixes were put into cloud 
sync that made it better, but not totally fixed and the discussion sort of 
faded away. Here are a few things I can tell you:

1. You are not alone or crazy, this is an actual unresolved problem.
2. MLO does not seem to really have due dates or start dates that don't 
have a time. When you turn off "use time" it apparently assigns the time to 
be midnight.
3. When you see "use time" clicking on by itself and dates changing what is 
probably happening is that your original date is being moved back (or 
forward) one hour so midnight this morning becomes 11pm yesterday
4. There was some speculation (never verified) that this problem affected 
only tasks that had been synched to MLO cloud while in the other time zone. 
This means that you can expect some tasks to move to 1am when you get home, 
but they will not necessarily be the same ones that went to 11pm while you 
were away.
5. A possible way to limit exposure might be to turn off cloud sync before 
leaving home and turn it back on when arriving home. If anyone tries this 
please come back and tell us if it works
6. This would appear to be a bug. Thank you for discussing it with the 
users on this forum, it gives us the opportunity to explore workarounds, 
but please also report it to MLO Support so it can get fixed.
-Dwight

On Thursday, December 4, 2014 1:21:06 AM UTC-5, Lauris Ancupans wrote:
>
> Hi, I just experienced an unexpected problem. Traveled to a different 
> country, changed the time zone (1hr less than my home country) and suddenly 
> there was trouble: 
> a) for some reason tasks got due time checked (11:00 pm)
> b) some tasks got due date changed (to 1 day back). 
>
> This happened on my android phone.
>
> Is this something known? Searching forum didn't help me. 
>
> For now I'm just manually changing the things, removing due times etc., 
> seemingly there is no other option. 
>
> I wonder what will happen when I'll go back home tomorrow and change the 
> time zone back. 
>
>
>
>
> Thanks in advance for comments and ideas!
>

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[MLO] Advanced Filtering rules - where can we find out more?



Hi

Where can we find out more about the Advanced Filtering rules?
There doesn't seem to be much in the either the MyLifeOrganized User's 
Guide.PDF or in the help that comes with the Windows application.

Specifically I want to understand 
- How the AND and OR logic on successive lines works.
(Which wins when you have AND and OR and AND and OR etc)
- What "Sub-rule" is and in what way it's different.
- What each of the properties to chose from actually is

- Plus some discussion of what the underlying overall process is - what's 
really going on...
... particularly when creating a view at different level of parent/child 
hierarchy are used?

With thanks

J



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[MLO] MLO Blog Post

Has everyone see the new blog post about the ios app developments?
http://blog.mylifeorganized.net/

Something like this for desktop would be rather splendid.

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Re: [MLO] This forum - please can we have immediate visibility?



You might want to adjust your vinegar to honey ratio accordingly...
>

Love that expression! Have I your permission to borrow? 

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Re: [MLO] Re: MLO on Windows 8.1 and very high resolution screens

2014-12-04 Thread Lisa Stroyan

Photoshop elements has tiny text though there may be workarounds I haven't
tried. Works fine you ashtray know where things are. But most hi res
computers can run at a lower resolution if you are desperate.

I didn't try to port my old apps. I replaced old style Eudora (though need
a solution to search old mail archives) and Outlook both with EMClient,
upgraded Dragon, Master Cook, and still have a few others I haven't dealt
with.I doubt screen resolution would be your biggest problem though if a
program isn't updated.
On Dec 4, 2014 2:53 AM,  wrote:

> No - not decided yet so that it very helpful (and reassuring).  Thank you,
> Lisa
>
> Off topic follow up question:  have you had any problems with any other
> applications running at that resolution.  I still use Ecco (for time
> recording) for which support ceased 10-15 years ago and I wondering how
> that would cope with such a high resolution.
>
> Richard
>
> On 2014-12-04 05:37, Lisa Stroyan wrote:
>
>> Apologies if my reply is too late to help. I'm running on a Samsung
>> Ativ Book 9 with 3200 x 1800 high-resolution display and 8.1. MLO
>> works great.
>>
>> On Sat, Nov 29, 2014 at 1:04 PM, Richard C  wrote:
>>
>>  Thanks everybody. That's helpful. I sounds as if MLO is well
>>> behaved in terms of the way it deals with resolutions
>>>
>>> I can get the laptop I want with a 1920 x 1024 resolution but the
>>> higher res one is only slightly more expensive and would be nice.
>>> But
>>>
>>> On Saturday, 22 November 2014 20:34:25 UTC, Richard C wrote:
>>>
>>>  Does anybody have any experience of using MLO on Windows 8.1 at
 very high resolutions (3200 x 1880)?

 I am about to upgrade to a new laptop and think I might get
 something with the above specification.

 The reviews I have read indicate that even with the Windows 8.1
 scaling set to display icons and text at an easy to use size,
 some older programs do not work with these settings (eg dialog
 boxes are very small).

 Does anybody have any experience of this?

 And does MLO work OK with Windows 8.1. Is there anything I need
 to know.

 Thanks

 Richard

>>>
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>> Lisa
>>
>> -
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Re: [MLO] This forum - please can we have immediate visibility?

2014-12-04 Thread Lisa Stroyan

Ken: definitely. I enjoy having it appreciated so steal away :-)

John: here's the thing. In the opinion of many of us here, MLO is an
amazingly powerful, very carefully designed task management platform. (it's
not really a task management system, in my opinion, but a platform. More on
that in a sec) It's certainly not bug free, nor is it consistently the same
level of sophistication in all areas. ( for example, rich text,
documentation, etc) . No one is arguing that it's perfect. Honest.

But some things that you are vehemently calling bugs are intentional and
appropriate design decisions, and have had a lot of smart people thinking
in much detail about the best way to implement them cohesively with other
features. This is not defensiveness or "because it's always been this way"
which I think you will be able to see as time goes bythere are real
design trade-offs in complicated software systems as I'm sure you know.

However, some of the points you bring up are valid - but you can't really
know which ones until you understand the system as it is. so coming in and
saying "this is a stupid way to do things" takes people aback. So I ask you
to come in with an attitude of, "explain what I'm not understanding ." And
to realize that the people replying to your questions are other users, so
you may not always get answers.

I think one area of confusion is that MLO is not really an out-of-the-box
wysiwyg task system, and should not be,  when you get into the complexity
that we are talking about. It's designed to support many methodologies
robustly, and even though it uses GTD terminology and can be implemented as
a GTD management system, it is not hardwired that way.  My experience, even
people that want a "pure" GTD system (which I moved away from years ago)
implement it radically differently in MLO.

so I guess that is my answer to a question you raised in another thread
about do you really have to set up your MLO structure and why it doesn't
just work intuitively. Yes. You do. It's the curse and the beauty of MLO ,
take it or leave it. then after you've explored it more, you will be better
equipped to advocate for missing and unintuitive features. I can tell you
will be good at that :-) let's see… I'm guessing you will be wanting a
calendar view?(Sorry, inside joke).

The good news is that you don't have to design your system all perfectly
the first time because it's not that hard to change later. ( I've switched
from context to flags to tree structure , for example, for my areas of
focus. I just created a view that selected all tasks with a particular
context or flag and edit them as a group ).

I have actually begun to look at my task management system as something
that has a natural evolution . I energize myself to organize my life by
reviewing my processes and adjusting my MLO structure to match. thinking
about my task management system organization is part of my review process
and helps me organize myself as well. I used to be on my own case about
always changing it, but you know? I think my brain just needs to keep it
interesting.

I hope you give MLO a chance to show off its amazing features as well as
its quirks, rather than trying to line it up with the picture you have of
what it ought to be. Be curious. (You might want to choose your on-list
curiosities based on which ones you most want an answer for ).

By the way, welcome to the crowd.
On Dec 4, 2014 9:27 AM, "pottster"  wrote:

>
>
> You might want to adjust your vinegar to honey ratio accordingly...
>>
>
> Love that expression! Have I your permission to borrow?
>
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> .
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[MLO] Re: MLO Blog Post

Very cool

J

On Thursday, December 4, 2014 4:22:17 PM UTC, pottster wrote:
>
> Has everyone see the new blog post about the ios app developments?
> http://blog.mylifeorganized.net/
>
> Something like this for desktop would be rather splendid.
>

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Re: [MLO] Re: MLO on Windows 8.1 and very high resolution screens

Historically I've always found it much better to run a monitor at it's 
'native' resolution otherwise everything get blurred. Window has a fudge 
that allows you to change "Set custom text size (DPI)", which helps 
somewhat to make higher resolution monitors easier to read, however I found 
that if you push it to more than about 125% you get horrible things 
happening to the layout of many applications and browser, with thing like 
Submit buttons sometimes disappearing completely. 

I've always been a big fan of higher resolutions but 3200 x 1800 on a 13(?) 
inch screen is asking for trouble so I'd definitely advocate caution.

There was a rumour that the upgrade from Win8 to Win8.1 helped to some 
extent with the text sizing issue. Does anyone now how much if at all it 
helped?  

On Thursday, December 4, 2014 4:49:32 PM UTC, Lisa S wrote:
>
> Photoshop elements has tiny text though there may be workarounds I haven't 
> tried. Works fine you ashtray know where things are. But most hi res 
> computers can run at a lower resolution if you are desperate. 
>
> I didn't try to port my old apps. I replaced old style Eudora (though need 
> a solution to search old mail archives) and Outlook both with EMClient,  
> upgraded Dragon, Master Cook, and still have a few others I haven't dealt 
> with.I doubt screen resolution would be your biggest problem though if a 
> program isn't updated.
> On Dec 4, 2014 2:53 AM, > wrote:
>
>> No - not decided yet so that it very helpful (and reassuring).  Thank 
>> you, Lisa
>>
>> Off topic follow up question:  have you had any problems with any other 
>> applications running at that resolution.  I still use Ecco (for time 
>> recording) for which support ceased 10-15 years ago and I wondering how 
>> that would cope with such a high resolution.
>>
>> Richard
>>
>> On 2014-12-04 05:37, Lisa Stroyan wrote:
>>
>>> Apologies if my reply is too late to help. I'm running on a Samsung
>>> Ativ Book 9 with 3200 x 1800 high-resolution display and 8.1. MLO
>>> works great.
>>>
>>> On Sat, Nov 29, 2014 at 1:04 PM, Richard C >> > wrote:
>>>
>>>  Thanks everybody. That's helpful. I sounds as if MLO is well
 behaved in terms of the way it deals with resolutions

 I can get the laptop I want with a 1920 x 1024 resolution but the
 higher res one is only slightly more expensive and would be nice.
 But

 On Saturday, 22 November 2014 20:34:25 UTC, Richard C wrote:

  Does anybody have any experience of using MLO on Windows 8.1 at
> very high resolutions (3200 x 1880)?
>
> I am about to upgrade to a new laptop and think I might get
> something with the above specification.
>
> The reviews I have read indicate that even with the Windows 8.1
> scaling set to display icons and text at an easy to use size,
> some older programs do not work with these settings (eg dialog
> boxes are very small).
>
> Does anybody have any experience of this?
>
> And does MLO work OK with Windows 8.1. Is there anything I need
> to know.
>
> Thanks
>
> Richard
>

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>>>
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[MLO] Re: MLO Blog Post

2014-12-04 Thread Andrei Bacean

Hi guys

Yep that would be great.
But taking into the consideration that MLO team is going to develop a Mac 
version, I guess, the Windows development will freeze for a long time :((

Andrei B

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Re: [MLO] This forum - please can we have immediate visibility?

Lisa

Your comment that MLO is more "task management platform" than "task 
management system" is, IMHO,  absolutely spot on. 

That said, I notice that there are various different "Templates" that you 
can choose when creating a new MLO file and this in theory ought to go a 
long way to helping the "mainstream" user (i.e. the vast majority of 
potential users out there) who will of course want a system that they can 
use "out of the box". And given unquestionably huge the power of the MLO 
platform, I think that is something that MLO would do well to address, if 
significantly improving their sales is something that they interested in. 

In fact I now wonder if maybe there could be some sort of secondary market 
for selling task management *systems *that are good to go and are based on 
the MLO 'platform' ??

I find your comments about my moaning about "bugs" surprising. I have found 
MLO to be remarkably stable and bug free. I only recall one time when I 
nearly accused MLO of having a bug and even then I said it was 
"effectively" a bug due to the fact that there was extremely information 
(on the Next Action by Project view) that might have been extremely useful 
to the user that was simply not being shown in the view. This was one of 
the reports that resisted showing the Importance & Urgency to the user at 
the Project level for no apparent reason. Can you cite any other examples?

I have tried searching Google Groups but 
a) I could not find the text in question within thread in question and 
b) Iin all 3 of my browsers including Google Chrome very often (yes, 
despite clearing out my cache with CCleaner) certain pages on GG simply 
refuse to load. This certainly did not help. [Aside: The bug here was a 
Google Groups bug if anything! ]

So no, I do not find MLO "buggy" and I never say it had an actual bug. I 
said it was "effectively a bug" which is different.

I find your comments about my moaning about stupid features surprising too. 
The only comment I can remember or find about something being "stupid" was 
my accusation that many of the hotkeys where not standard and yes I do 
regard that to be a significant lost opportunity for MLO ... which some 
people would call "stupid", in as much as that the learning curve for new 
users is being significantly added to for no clear reason.  I didn't say 
the word stupid in order to be offensive, I said it because losing easy 
chances to have a much improved learning curve for new users is in my 
options "stupid" design.  

And even though MLO may like to think of itself as a *platform *not a 
*system, *it seems to me as a new user to be clear that not enough trials 
of new users have been done on MLO. A simple example would be 
Shift/Alt/arrow Left and Right. To me this is one of the most useful pairs 
of hotkeys on MLO. Personally, had I not discovered it within a couple of 
hours of use, I would very likely have abandoned MLO - it's *that* 
important and useful to me at least. But can anyone name me any other 
application(s) that use that particular combinations of keys to move items 
around the screen? I mean shift/arrow... control/arrow... alt/arrow, yes 
maybe. But shift/alt/arrow? How likely is a new user to be to find that out 
without looking it up?  

So "read the manual" I hear you all say. But you know what for an system 
that is an out of date response. Take all that Apple iPhone & iPad stuff. 
Nowadays the manual is mostly an after thought. The intelligent user should 
be able to work it out for him/herself. The manual is not something to be 
read. It is something to be used as a last resort.

But what's actually wrong with using keys and hotkeys that mainstream users 
are already used to? What's wrong with just plain old Tab and 
Shift/Tab? (which is what is already used used by various competitors, 
btw)... Now, I made these points to express my opinion that it would be a 
trivial 'quick win' for the developers to change. Afterall  if they want 
new mainstream users, why make it unnecessarily hard for them?

OK I now get that the readership of this forum is mostly other users. But 
clearly MLO do read the forums, at least a bit. And believe me, if they 
didnt do so then they would be living in the wrong century and I would fear 
for their long term future, because let me tell you, the developers of new 
competing products (like GTDNext) are *exceedingly* interested to hear as 
much feedback as possible from users. Yes I am totally aware the my 
opinions are just my opinions and may well not get acted upon - of course I 
do.  But a forum provides and opportunity for other users to chip in and 
agree or disagree - exchange of information is what they are there for.

Apologies for length - I didn't have time to reply in fewer words.

On Thursday, December 4, 2014 5:35:55 PM UTC, Lisa S wrote:
>
> Ken: definitely. I enjoy having it appreciated so steal away :-)
>
> John: here's the thing. In the opinion of many of us here, MLO is an 
>

Re: [MLO] Newbie Question: Does MLO have 'Areas of Focus'?

2014-12-04 Thread Andrei Bacean

Hi John
I'll upload some images of my MLO tree on Saturday (if I won't have unpredicted 
situations).
My English is bad and it's hard to explain without images.
Best regards
Andrew

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Re: [MLO] Why do contexts start with different special characters

2014-12-04 Thread Trish Putnam

As an add-on, I have my own personal "code" for what the first character
means -
@ represents an action type - @Call, @Waiting, @Online, @Computer and so on
(@Computer in terms of action means something I need to use a computer for,
not a specific location)
~ is specifically for shopping needs, and generally designates a shopping
location, sometimes specific, sometimes a generic location, i.e. ~Costco,
~GroceryStore, ~Safeway, ~Amazon, ~Mall
# is a "location" context (other than shopping) - #Office, #Home,
#DevComputer, #HomeComputer, #Laptop (#HomeComputer is a specific machine I
need to be at, in this case.  Yes, it overlaps with the action type
@Computer, but they are used for two different things in my setup)
+ is used to denote a person or group of people like +Family, +Eric,
+Colleagues, etc.

There are others, but you get the idea.


Regards -

Trish Putnam
trish.put...@gmail.com

On Wed, Dec 3, 2014 at 1:23 PM, Dwight Arthur  wrote:

> In a postscript to a post in the thread at
> https://groups.google.com/d/msg/mylifeorganized/HRJm9Zql4to/KSjl-ATn3PMJ
> John Smith asked what the significance is of the first character in context
> names like @work, #calls, etc. Answer: no significance, people just use
> them to create some grouping in the sorted list of contexts. For example, I
> have about a half dozen contexts that are tied to a location for use with
> location alarms on Android. I start them all with "@" so that they are
> together in my context list.
>
> An issue for many new users is that the built in sort sequence in Android
> and Windows is different, so a group of contexts you put at the top may
> come out at the bottom on a different platform. See
> https://groups.google.com/d/msg/mylifeorganized/exXXp1Ov3CQ/eQegqH6jCosJ
> for some help with that issue.
> -Dwight
>
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Re: [MLO] Why do contexts start with different special characters

Interesting. Every one is different! I would go with the use of @ and ~ 
although I would use flags because for me, the use of status and physical 
location are mutually exclusive i.e. only one of the tags would apply at 
any one time. Also, I would use sections of the outline for specific areas 
of my life and for people as those attributes are reasonably fixed. 
Delegating to someone would be an exception - I'd use flags for that 
because I might easily switch the task. To be clear for those who don't use 
them, there can only be one flag per task. There can be multiple contexts 
per task but I've stopped using them because it meant too much maintenance. 
I've found that multiple tags are great for a database where records are 
fairly static once created e.g. browser bookmarks - less so for more 
dynamic data such as a task.

On Thursday, 4 December 2014 20:32:34 UTC, Trish P wrote:
>
> As an add-on, I have my own personal "code" for what the first character 
> means - 
> @ represents an action type - @Call, @Waiting, @Online, @Computer and so 
> on (@Computer in terms of action means something I need to use a computer 
> for, not a specific location)
> ~ is specifically for shopping needs, and generally designates a shopping 
> location, sometimes specific, sometimes a generic location, i.e. ~Costco, 
> ~GroceryStore, ~Safeway, ~Amazon, ~Mall
> # is a "location" context (other than shopping) - #Office, #Home, 
> #DevComputer, #HomeComputer, #Laptop (#HomeComputer is a specific machine I 
> need to be at, in this case.  Yes, it overlaps with the action type 
> @Computer, but they are used for two different things in my setup)
> + is used to denote a person or group of people like +Family, +Eric, 
> +Colleagues, etc.  
>
> There are others, but you get the idea.
>
>
> Regards -
>
> Trish Putnam
> trish@gmail.com 
>
> On Wed, Dec 3, 2014 at 1:23 PM, Dwight Arthur  > wrote:
>
>> In a postscript to a post in the thread at 
>> https://groups.google.com/d/msg/mylifeorganized/HRJm9Zql4to/KSjl-ATn3PMJ 
>> John Smith asked what the significance is of the first character in context 
>> names like @work, #calls, etc. Answer: no significance, people just use 
>> them to create some grouping in the sorted list of contexts. For example, I 
>> have about a half dozen contexts that are tied to a location for use with 
>> location alarms on Android. I start them all with "@" so that they are 
>> together in my context list.
>>
>> An issue for many new users is that the built in sort sequence in Android 
>> and Windows is different, so a group of contexts you put at the top may 
>> come out at the bottom on a different platform. See 
>> https://groups.google.com/d/msg/mylifeorganized/exXXp1Ov3CQ/eQegqH6jCosJ 
>> for some help with that issue.
>> -Dwight
>>
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>> "MyLifeOrganized" group.
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>> email to mylifeorganiz...@googlegroups.com .
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Re: [MLO] This forum - please can we have immediate visibility?

John, developer readership of the user forum is intermittent. Notwithstanding 
all of the fine reasons you gave as to why this should not be true, it remains 
true. If you have a message for the developer you could try emailing them at 
the support address, but try not to over-use it.
Dwight
-Dwight
Mlo betazoid on Android sgn2

On Dec 4, 2014, John Smith  wrote:


Lisa


Your comment that MLO is more "task management platform" than "task management 
system" is, IMHO,  absolutely spot on. 

That said, I notice that there are various different "Templates" that you can 
choose when creating a new MLO file and this in theory ought to go a long way 
to helping the "mainstream" user (i.e. the vast majority of potential users out 
there) who will of course want a system that they can use "out of the box". And 
given unquestionably huge the power of the MLO platform, I think that is 
something that MLO would do well to address, if significantly improving their 
sales is something that they interested in. 

In fact I now wonder if maybe there could be some sort of secondary market for 
selling task management systems that are good to go and are based on the MLO 
'platform' ??


I find your comments about my moaning about "bugs" surprising. I have found MLO 
to be remarkably stable and bug free. I only recall one time when I nearly 
accused MLO of having a bug and even then I said it was "effectively" a bug due 
to the fact that there was extremely information (on the Next Action by Project 
view) that might have been extremely useful to the user that was simply not 
being shown in the view. This was one of the reports that resisted showing the 
Importance & Urgency to the user at the Project level for no apparent reason. 
Can you cite any other examples?

I have tried searching Google Groups but 
a) I could not find the text in question within thread in question and 
b) Iin all 3 of my browsers including Google Chrome very often (yes, despite 
clearing out my cache with CCleaner) certain pages on GG simply refuse to load. 
This certainly did not help. [Aside: The bug here was a Google Groups bug if 
anything! ]

So no, I do not find MLO "buggy" and I never say it had an actual bug. I said 
it was "effectively a bug" which is different.


I find your comments about my moaning about stupid features surprising too. The 
only comment I can remember or find about something being "stupid" was my 
accusation that many of the hotkeys where not standard and yes I do regard that 
to be a significant lost opportunity for MLO ... which some people would call 
"stupid", in as much as that the learning curve for new users is being 
significantly added to for no clear reason.  I didn't say the word stupid in 
order to be offensive, I said it because losing easy chances to have a much 
improved learning curve for new users is in my options "stupid" design.  

And even though MLO may like to think of itself as a platform not a system, it 
seems to me as a new user to be clear that not enough trials of new users have 
been done on MLO. A simple example would be Shift/Alt/arrow Left and Right. To 
me this is one of the most useful pairs of hotkeys on MLO. Personally, had I 
not discovered it within a couple of hours of use, I would very likely have 
abandoned MLO - it's that important and useful to me at least. But can anyone 
name me any other application(s) that use that particular combinations of keys 
to move items around the screen? I mean shift/arrow... control/arrow... 
alt/arrow, yes maybe. But shift/alt/arrow? How likely is a new user to be to 
find that out without looking it up?  

So "read the manual" I hear you all say. But you know what for an system that 
is an out of date response. Take all that Apple iPhone & iPad stuff. Nowadays 
the manual is mostly an after thought. The intelligent user should be able to 
work it out for him/herself. The manual is not something to be read. It is 
something to be used as a last resort.

But what's actually wrong with using keys and hotkeys that mainstream users are 
already used to? What's wrong with just plain old Tab and Shift/Tab? (which is 
what is already used used by various competitors, btw)... Now, I made these 
points to express my opinion that it would be a trivial 'quick win' for the 
developers to change. Afterall  if they want new mainstream users, why make it 
unnecessarily hard for them?


OK I now get that the readership of this forum is mostly other users. But 
clearly MLO do read the forums, at least a bit. And believe me, if they didnt 
do so then they would be living in the wrong century and I would fear for their 
long term future, because let me tell you, the developers of new competing 
products (like GTDNext) are exceedingly interested to hear as much feedback as 
possible from users. Yes I am totally aware the my opinions are just my 
opinions and may well not get acted upon - of course I do.  But a forum 
provides and opportunity for other users to chip i

RE: [MLO] Why do contexts start with different special characters

2014-12-04 Thread Trish Putnam

Oh, don't get me wrong. My tasks do not all have context tags, and typically if 
they do, it's at most two, but more likely just a single one. They are 
specifically used to drive specific views where items may come from several 
locations in my outline. 

-Original Message-
From: "pottster" 
Sent: ‎12/‎4/‎2014 14:00
To: "mylifeorganized@googlegroups.com" 
Subject: Re: [MLO] Why do contexts start with different special characters

Interesting. Every one is different! I would go with the use of @ and ~ 
although I would use flags because for me, the use of status and physical 
location are mutually exclusive i.e. only one of the tags would apply at any 
one time. Also, I would use sections of the outline for specific areas of my 
life and for people as those attributes are reasonably fixed. Delegating to 
someone would be an exception - I'd use flags for that because I might easily 
switch the task. To be clear for those who don't use them, there can only be 
one flag per task. There can be multiple contexts per task but I've stopped 
using them because it meant too much maintenance. I've found that multiple tags 
are great for a database where records are fairly static once created e.g. 
browser bookmarks - less so for more dynamic data such as a task.

On Thursday, 4 December 2014 20:32:34 UTC, Trish P wrote:
As an add-on, I have my own personal "code" for what the first character means 
- 
@ represents an action type - @Call, @Waiting, @Online, @Computer and so on 
(@Computer in terms of action means something I need to use a computer for, not 
a specific location)
~ is specifically for shopping needs, and generally designates a shopping 
location, sometimes specific, sometimes a generic location, i.e. ~Costco, 
~GroceryStore, ~Safeway, ~Amazon, ~Mall
# is a "location" context (other than shopping) - #Office, #Home, #DevComputer, 
#HomeComputer, #Laptop (#HomeComputer is a specific machine I need to be at, in 
this case.  Yes, it overlaps with the action type @Computer, but they are used 
for two different things in my setup)
+ is used to denote a person or group of people like +Family, +Eric, 
+Colleagues, etc.  

There are others, but you get the idea.

Regards -

Trish Putnam
trish@gmail.com

On Wed, Dec 3, 2014 at 1:23 PM, Dwight Arthur  wrote:

In a postscript to a post in the thread at 
https://groups.google.com/d/msg/mylifeorganized/HRJm9Zql4to/KSjl-ATn3PMJ John 
Smith asked what the significance is of the first character in context names 
like @work, #calls, etc. Answer: no significance, people just use them to 
create some grouping in the sorted list of contexts. For example, I have about 
a half dozen contexts that are tied to a location for use with location alarms 
on Android. I start them all with "@" so that they are together in my context 
list.

An issue for many new users is that the built in sort sequence in Android and 
Windows is different, so a group of contexts you put at the top may come out at 
the bottom on a different platform. See 
https://groups.google.com/d/msg/mylifeorganized/exXXp1Ov3CQ/eQegqH6jCosJ for 
some help with that issue.
-Dwight
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[MLO] Quirk: "Next Action by Folder" happening in "Next Action by Project" view.

[ASIDE: OK I am still smarting... but apologies are accepted where given.
>From my side I am happy to apologise for my the *tone* of some of my
earlier remarks. OK let's move on.]

I have discovered a rather fundamental "weirdness" of the system. [Fwiw, in
order to confirm this weirdness I have started again with an empty dataset.]

So if you have a collection of tasks in the root directory, to which you
have not yet had time to allocated into any Project yet, then if you go to
the standard "Next Action by Project" you will see those tasks listed at
the top of the page, where it calls them "Projects: (none)".

Ah but not so fast, this only works in the root directory. And if those
Tasks are moved into a directory of any sort, guess what? They all
disappear from this "Next Action by Project" view!

WTF?

At least *most* of them disappear. Because it turns out the the first task
with the folder *does* stay visible after all. But only the first in that
directory - all the others disappear.

So it's almost as if MLO is treating a Folder as if it were a Project. i.e.
MLO is 'filtering in' the Next Action within the Folder *as if* it were
finding the Next Action within a Project. Now, if I had ticked the "This is
a project" box on the directory then that would make perfect sense. However
the "This is a project" box is emphatically *not* ticked!

For reasons of diplomacy I shall resist the urge to call this a "bug", but
surely it is pretty unexpected.

Background:
As we all know, one of the core GTD concepts "Next Action". And so this
"Next Action by Project" is likely to be one of the most important screens
to anyone trying to implement GTD. I certainly intend to spend a lot of
time there.

Either way, surely we don't want to see "Next Action by *Folder*" because
the folders are just supposed to be merely containers for subject areas and
they do not indicate that something is actually a live Project!

I find this to be quite a fundamental problem. I mean if you use folders a
lot and you have a lot of one-off type Actions to which you have not yet
bothered to put into projects, then whenever you try to work from the "Next
Action by Project" view of the world, all your Actions will disappear - All
except one per folder!

P.S. Now there is a solution to this anomaly which is, similar to what I
mentioned in another thread, which is that if you convert your Actions
without projects into Projects then they are 'forced' to appear in this
"Next Actions by Project" review. But this is definitely a fudge because in
GTD theory you need to work tasks very differently if they are an action
compared to if they are a project.

Surely this "Next Action by Folder" cant be something anyone designed into
the system on purpose. And surely it is unwanted, no?

Either way, I am curious. Has nobody else discovered this 'quirk' ?

And if so, how to you get around it?

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RE: [MLO] Quirk: "Next Action by Folder" happening in "Next Action by Project" view.

I believe that the behavior you are describing is documented in the User Manual 
section on Next Actions which says “Note: If there are Active Tasks without 
parent project then only first task for each root task is selected.” The 
wording is a little stiff but it is completely consistent with the observed 
behaviour making me believe that it’s all intentional. There’s just one glitch 
which is this: I believe the statement should have been “Note: If there are 
Active Tasks without parent project then only first task for each root item is 
selected.” It’s my opinion that rules like this apply equally to tasks, 
projects and filters, but the word “task” does not communicate this quite as 
clearly as “item”.

 

I recognize that this is a case where MLO’s out-of-the-box function differs 
from what you would prefer. In the long run, that doesn’t matter, what matters 
is whether you can use the power of MLO to make a view that does what you want. 
Usually that’s the case though the jury is still out for your version of next 
actions by project.

 

As an aside, there are MLO users who try to adhere to GTD orthodoxy. And there 
are those who do something entirely unrelated to GTD. A lot of us, though, use 
something personal and idiosyncratic that’s inspired by GTD. So when you find a 
case where MLO’s default action differs from your understanding of GTD 
orthodoxy, that does not necessarily justify changing MLO’s action to be more 
nearly compliant. That’s because there are some users out there who are 
counting on the existing functionality. I have been stung several times (and 
the developers I’m sure have been stung even more) by proposing clear 
improvements in MLO functionality only to face a chorus of angry protests from 
fans of the prior functionality.

 

So the better question to ask is, how can MLO provide any tools you need but 
don’t have that will let you build your dream view.

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of John Smith
Sent: Thursday, December 04, 2014 8:59 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Quirk: "Next Action by Folder" happening in "Next Action by 
Project" view.

 

Hi 

 

[ASIDE: OK I am still smarting... but apologies are accepted where given. From 
my side I am happy to apologise for my the tone of some of my earlier remarks. 
OK let's move on.]

 

I have discovered a rather fundamental "weirdness" of the system. [Fwiw, in 
order to confirm this weirdness I have started again with an empty dataset.]

So if you have a collection of tasks in the root directory, to which you have 
not yet had time to allocated into any Project yet, then if you go to the 
standard "Next Action by Project" you will see those tasks listed at the top of 
the page, where it calls them "Projects: (none)".  

Ah but not so fast, this only works in the root directory. And if those Tasks 
are moved into a directory of any sort, guess what? They all disappear from 
this "Next Action by Project" view! 

 

WTF? 

At least most of them disappear. Because it turns out the the first task with 
the folder does stay visible after all. But only the first in that directory - 
all the others disappear. 

So it's almost as if MLO is treating a Folder as if it were a Project. i.e. MLO 
is 'filtering in' the Next Action within the Folder as if it were finding the 
Next Action within a Project. Now, if I had ticked the "This is a project" box 
on the directory then that would make perfect sense. However the "This is a 
project" box is emphatically not ticked!

 

For reasons of diplomacy I shall resist the urge to call this a "bug", but 
surely it is pretty unexpected.

 

Background:

As we all know, one of the core GTD concepts "Next Action". And so this "Next 
Action by Project" is likely to be one of the most important screens to anyone 
trying to implement GTD. I certainly intend to spend a lot of time there. 

 

Either way, surely we don't want to see "Next Action by Folder" because the 
folders are just supposed to be merely containers for subject areas and they do 
not indicate that something is actually a live Project!

 

I find this to be quite a fundamental problem. I mean if you use folders a lot 
and you have a lot of one-off type Actions to which you have not yet bothered 
to put into projects, then whenever you try to work from the "Next Action by 
Project" view of the world, all your Actions will disappear - All except one 
per folder!

P.S. Now there is a solution to this anomaly which is, similar to what I 
mentioned in another thread, which is that if you convert your Actions without 
projects into Projects then they are 'forced' to appear in this "Next Actions 
by Project" review. But this is definitely a fudge because in GTD theory you 
need to work tasks very differently if they are an action compared to if they 
are a project.

 

Surely this "Next Action by Folder" cant be something anyone designed into the 
system o

Re: [MLO] Quirk: "Next Action by Folder" happening in "Next Action by Project" view.

2014-12-04 Thread Lisa

I have discovered a rather fundamental "weirdness" of the system.

Depends on what is normal, though. To me it's a feature..I'll explain.
(though to be fair I haven't looked at the behavior at the toplevel. My
toplevel is static).

So it's almost as if MLO is treating a Folder as if it were a Project.
i.e. MLO is 'filtering in' the Next Action within the Folder as if it
were finding the Next Action within a Project. Now, if I had ticked the
"This is a project" box on the directory then that would make perfect
sense. However the "This is a project" box is emphatically not ticked!
Yes. You probably can find a way to modify the view using ProjectName
<> empty if you need it more restricted.

MLO is not a direct implementation of GTD, it's multi-methodology.
Granted it's confusing because some of the terms were adopted and
expanded. Next action I believe was a term adopted from GTD, but it is
not a concept used only by those following GTD.

But GTD did not originally define the term "project," clearly. (And uses
it rather non-intuitively, I think). So one person's scope for the term
project can be different from another's. I only mark a few things as a
project - my big projects that I want to track separately from my other
tasks. Some people mark every task that is broken down further as a
project but I found that cumbersome. Instead what has evolved for me is
a system of Areas of Focus in my outline (and only Areas of focus). My
"top foci" for the moment get marked as projects when I want to separate
them out into their own views, but they live under one of my main areas.

Here's my use model from two years ago.
http://stroyan.net/lisasblog/2012/mylifeorganized/
(I'm sad to admit it, but now I really am not following it let's
see...I have...ack, 224 tasks in the Inbox. Even I didn't realize how
bad it had gotten. I've been abusing my poor Active starred task view
into the ground. (Partially because it's -- now this is a quirk IMO--
the only manually sorted active view that the sort order sync's to
Android in v1). )

Either way, surely we don't want to see "Next Action by Folder" because
the folders are just supposed to be merely containers for subject areas
and they do not indicate that something is actually a live Project!
There is no requirement that folders be only for subject areas in MLO.
Is that an assumption or poor documentation? You certainly may choose to
use them that way. My toplevel folders are full of unrelated tasks and
projects.

Mainly I use folders for ongoing collections of tasks rather than
finisha-ble collections of tasks. So for example, my Daily Routine never
gets completed, even if all the tasks are completed for the day. (Ha.
right.) It can have a "next action" if I order the tasks in the way I
like to do them each day. Though for practicality, I usually just pick
them off as I remember and do them.

Did you know something can be a folder and a project? Not sure I've
seen any use models that do that, though.

Lisa

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Re: [MLO] Quirk: "Next Action by Folder" happening in "Next Action by Project" view.

Dwight: 

> how can MLO provide any tools you need
OK, I do find this quirk somewhat bizarre, particularly as Actions in the 
root directory it self (i.e. not in any folder) do cheerfully appear... but 
yes, I do hear you. 

I am poised ready to pivot. 

I need to simplify what I have so that I can actually get on and use it in 
the short term!

Here is my new plan:

1. No Folders 
I think I'm just going to get rid of folders completely - they just seem to 
get in the way. (Maybe I'll bring them back eventually I'm not sure). 
Scrapping Folders will also of course avoid the what I am not allowed to 
call 'stupid' quirk and allow Next Action by Project to show me both Next 
Action that do and do not have Projects. And designing new Views will be 
easier too. 

2. Physical Sort
Use the physical sort order to establish some sort of overall priority 
approximate (this is made possible by the lack of folders)

3. Flags
Use flags for Context.  I think any action can normally only have one 
Context. And an item can only have one Flag so that's a good fit. Radical I 
know, but blame pottster  ;)

4. Tags
Use the 'Context' tags to create any hierarchies that I need using the 
"Context includes Context" feature. 

5. Priority (Urgency/Importance etc)

a) Physical Sort  [recap I know!]
In the short run I shall use a physical sort to show me what I know I 
should be doing next

b) Highlight 
I shall also use Control/H so that the eyes can find things without reading 

c) Stars
This will be used for "has focus today" - The stuff I think I'm doing today 
(will try to keep down to c. 5 or so at any one moment)

d)  Important/Urgent fields
With this structure I should be free to experiment with using the dedicated 
Important & Urgent fields, plus the clever 
looking-but-I-only-half-understand-it "Computed-Score" priority.

I now cant yet decide how feasibly it will be to bother to enter both 
Importance and Urgency fields for everything. But with this structure I 
shall be free to find out!

I think it will be quite useful to simply allow the physical sort order on 
the Outline to flow through to some of my views.

How mad am I?

On Friday, December 5, 2014 2:43:06 AM UTC, Dwight Arthur wrote:
>
> I believe that the behavior you are describing is documented in the User 
> Manual section on Next Actions which says “*Note**: If there are Active 
> Tasks without parent project then only first task for each root task is 
> selected.*” The wording is a little stiff but it is completely consistent 
> with the observed behaviour making me believe that it’s all intentional. 
> There’s just one glitch which is this: I believe the statement should have 
> been “*Note**: If there are Active Tasks without parent project then only 
> first task for each root item is selected.*” It’s my opinion that rules 
> like this apply equally to tasks, projects and filters, but the word “task” 
> does not communicate this quite as clearly as “item”.
>
>  
>
> I recognize that this is a case where MLO’s out-of-the-box function 
> differs from what you would prefer. In the long run, that doesn’t matter, 
> what matters is whether you can use the power of MLO to make a view that 
> does what you want. Usually that’s the case though the jury is still out 
> for your version of next actions by project.
>
>  
>
> As an aside, there are MLO users who try to adhere to GTD orthodoxy. And 
> there are those who do something entirely unrelated to GTD. A lot of us, 
> though, use something personal and idiosyncratic that’s inspired by GTD. So 
> when you find a case where MLO’s default action differs from your 
> understanding of GTD orthodoxy, that does not necessarily justify changing 
> MLO’s action to be more nearly compliant. That’s because there are some 
> users out there who are counting on the existing functionality. I have been 
> stung several times (and the developers I’m sure have been stung even more) 
> by proposing clear improvements in MLO functionality only to face a chorus 
> of angry protests from fans of the prior functionality.
>
>  
>
> So the better question to ask is, how can MLO provide any tools you need 
> but don’t have that will let you build your dream view.
>
>  
>
> *From:* mylifeo...@googlegroups.com  [mailto:
> mylifeo...@googlegroups.com ] *On Behalf Of *John Smith
> *Sent:* Thursday, December 04, 2014 8:59 PM
> *To:* mylifeo...@googlegroups.com 
> *Subject:* [MLO] Quirk: "Next Action by Folder" happening in "Next Action 
> by Project" view.
>
>  
>
> Hi 
>
>  
>
> [ASIDE: OK I am still smarting... but apologies are accepted where given. 
> From my side I am happy to apologise for my the *tone* of some of my 
> earlier remarks. OK let's move on.]
>
>  
>
> I have discovered a rather fundamental "weirdness" of the system. [Fwiw, 
> in order to confirm this weirdness I have started again with an empty 
> dataset.]
>
> So if you have a collection of tasks in the root directory, to which you 
> have not yet had time to a

Re: [MLO] This forum - please can we have immediate visibility?

2014-12-04 Thread Lisa

I was paraphrasing what I heard, rather than quoting you directly. Sorry 
not to be more clear. You did not say stupid in so many words.


Lisa /  lstro...@gmail.com


__
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On 12/4/2014 1:15:52 PM, "John Smith"  wrote:



Lisa

Your comment that MLO is more "task management platform" than "task 
management system" is, IMHO,  absolutely spot on.


That said, I notice that there are various different "Templates" that 
you can choose when creating a new MLO file and this in theory ought to 
go a long way to helping the "mainstream" user (i.e. the vast majority 
of potential users out there) who will of course want a system that 
they can use "out of the box". And given unquestionably huge the power 
of the MLO platform, I think that is something that MLO would do well 
to address, if significantly improving their sales is something that 
they interested in.


In fact I now wonder if maybe there could be some sort of secondary 
market for selling task management systems that are good to go and are 
based on the MLO 'platform' ??


I find your comments about my moaning about "bugs" surprising. I have 
found MLO to be remarkably stable and bug free. I only recall one time 
when I nearly accused MLO of having a bug and even then I said it was 
"effectively" a bug due to the fact that there was extremely 
information (on the Next Action by Project view) that might have been 
extremely useful to the user that was simply not being shown in the 
view. This was one of the reports that resisted showing the Importance 
& Urgency to the user at the Project level for no apparent reason. Can 
you cite any other examples?


I have tried searching Google Groups but
a) I could not find the text in question within thread in question and
b) Iin all 3 of my browsers including Google Chrome very often (yes, 
despite clearing out my cache with CCleaner) certain pages on GG simply 
refuse to load. This certainly did not help. [Aside: The bug here was a 
Google Groups bug if anything! ]


So no, I do not find MLO "buggy" and I never say it had an actual bug. 
I said it was "effectively a bug" which is different.


I find your comments about my moaning about stupid features surprising 
too. The only comment I can remember or find about something being 
"stupid" was my accusation that many of the hotkeys where not standard 
and yes I do regard that to be a significant lost opportunity for MLO 
... which some people would call "stupid", in as much as that the 
learning curve for new users is being significantly added to for no 
clear reason.  I didn't say the word stupid in order to be offensive, I 
said it because losing easy chances to have a much improved learning 
curve for new users is in my options "stupid" design.


And even though MLO may like to think of itself as a platform not a 
system, it seems to me as a new user to be clear that not enough trials 
of new users have been done on MLO. A simple example would be 
Shift/Alt/arrow Left and Right. To me this is one of the most useful 
pairs of hotkeys on MLO. Personally, had I not discovered it within a 
couple of hours of use, I would very likely have abandoned MLO - it's 
that important and useful to me at least. But can anyone name me any 
other application(s) that use that particular combinations of keys to 
move items around the screen? I mean shift/arrow... control/arrow... 
alt/arrow, yes maybe. But shift/alt/arrow? How likely is a new user to 
be to find that out without looking it up?


So "read the manual" I hear you all say. But you know what for an 
system that is an out of date response. Take all that Apple iPhone & 
iPad stuff. Nowadays the manual is mostly an after thought. The 
intelligent user should be able to work it out for him/herself. The 
manual is not something to be read. It is something to be used as a 
last resort.


But what's actually wrong with using keys and hotkeys that mainstream 
users are already used to? What's wrong with just plain old Tab and 
Shift/Tab? (which is what is already used used by various competitors, 
btw)... Now, I made these points to express my opinion that it would be 
a trivial 'quick win' for the developers to change. Afterall  if they 
want new mainstream users, why make it unnecessarily hard for them?


OK I now get that the readership of this forum is mostly other users. 
But clearly MLO do read the forums, at least a bit. And believe me, if 
they didnt do so then they would be living in the wrong century and I 
would fear for their long term future, because let me tell you, the 
developers of new competing products (like GTDNext) are exceedingly 
interested to hear as much feedback as possible from users. Yes I am 
totally aware the my opinions are just my opinions and may well not get 
acted upon - of course I do.  But a forum provides and opportunity for 
other users to chip in and agree or disagree - exchange of information 
is what they are th

Re: [MLO] Re: View showing Next Action with Project, sorted by Comp Score ... SUCCESS !

First we need to discuss how sorting works in a hierarchical view. Then we 
can discuss computed score.

Until the current version, MLO allowed hierarchy -or- sorting but no view 
had both. In MLO v4 we got the ability to sort a hierarchical view. It's a 
relatively new concept and may not yet be fully mature or debugged.

When you create a sorted hierarchical view, it's composed in three steps:
1. Apply the filter to determine which items will be included in the view. 
Set them up as a flat list
2. Sort the flat list according to the sort specs for the view
3. attach the parent and/or child hierarchies as specified. This doesn't 
change the order of the original flat list except that any item that 
appears in a hierarchy under some other item can't appear separately in the 
list.

In the "all tasks" view the flat list from step 2 would be the list of 
items at the root. As a result, if you change the sort specs for "all 
tasks" it changes the order of the root level items but everything below 
the root is unaffected.

In the "next actions" view you have been working on, the flat list that 
gets sorted is *not* (with one exception) the list of projects. It's the 
list of next actions. The exception is that for a project with no active 
subtasks, the project itself is the next action. 

So if you turn off the hierarchy and just make a flat list of next actions, 
the list should show the next action from each project that has active 
subtasks, the name of each project that has no active subtasks, the next 
action from among the active subtasks of each folder, all active actions at 
the root, and for any task that has active subtasks, the next action among 
them. Try it and check if this isn't what you get.

Then you can turn on the parent hierarchy (no parent filter). For every 
item that's at the root this should add the project or other parent, 
together with any other higher hierarchy. Try it and see.

You should also be able to turn off the parent hierarchy and set any 
arbitrary sort sequence, and see the tasks from your flat list, line 
themselves up according to the sort spec. And then turn parent hierarchy 
back on and notice that the tasks haven't moved.

And that brings us to the most important part: YOU NEED TO SORT THE LIST OF 
NEXT ACTIONS IN ORDER OF THE PRIORITY OF EACH ACTION's PARENT PROJECT. 
That's a little weird, as usually when you sort a list it's according to 
the characteristics of the members of the list. In this case it's according 
to the characteristics of parents of the list members, and the parents are 
not even present (for the most part) in the list being sorted. If you look 
at the list of sort criteria there's no "parent project priority" or 
anything like it. The only thing that comes anywhere close is 
computed-score.

Which brings us to the discussion of computed-score. First, this 
disclaimer. I don't like computed-score and I don't use computed-score. I 
find it too hard to understand what it's doing, and too hard to make it do 
what I want. My reason for using any task manager is to use less of my 
mental capacity thinking about my tasks and more of it getting them done. 
With computed-score a big part of my mental capacity goes to endlessly 
tweaking the computed-score. However, if you want to sort a list of actions 
into the order of their parent projects' priority it is your only choice.

Computed-score tries to show each action's priority as an absolute number 
across everything in the database. For the purposes of computed-score the 
"importance" and "urgency" in of the action are not absolute numbers, but 
rather show the relative importance and urgency of this task towards 
accomplishment of the task's immediate parent. And the parent's importance 
and urgency show the parent's priority towards accomplishment of the 
grandparent. So the computed-score of each action shows the cumulative 
effect of the importance and urgency of every item in the hierarchy all the 
way back to the root. And it's not just importance and urgency, you can 
include calculations based on how close is the start date and the due date. 
You can give extra points if the action is overdue. You can give more 
points if it's a weekly goal. 

The objective is to sort the list by priority of the parent project. It 
seems to me that the best way to do that would be to ensure that every 
subtask has importance and urgency of 100, or normal. in Options, turn off 
extra points for overdue tasks, and set the weight for start date, due date 
and weekly goal as low as possible. Be sure to turn on "show computed score 
values on task statistics" so you can see what's going on.

Now you should be able to look at each of your next actions, look in the 
task statistics, and see the computed score reflecting its parent tree. You 
probably can't make any actual sense of the computed numbers, but you 
should be able to verify that the task with a higher priority parent gets a 
higher computed score. (If this

Re: [MLO] This forum - please can we have immediate visibility?