Re: [MLO] Next Actions by Project is showing tasks that aren't projects

2013-01-14 Thread MCA
I am now with MLO since about 3 years. During that time I optimized my 
system round about 1 million times, improving a lot of individual aspects, 
tried projects, contexts, flag, sorting/grouping in every means possible... 
I learned a lot during the last years but still struggling sometimes 
managing my 3000 entries in MLO in a way the fits my current needs best.

I understand why people, especially newcomers, ask for some kind of manual 
where the most basic concepts are about to be explained.
On the other hand there are some experts around who are already familiar 
with MLO but look more for ways to optimize their GTD setup.

While I fully appreciate any efforts towards creating a (static) manual for 
newcomers I was wondering if some more interactive solution could be more 
versatile...

What about some kind of MyLifeOrganized-Wiki? Instead of having one person 
who has the task to write a manual, a wiki could be filled with content by 
ALL users who are willing to do so. People could write articles on basic 
stuff, on working with MLO, present their setups...

Or what about a collaborative writing of a GoogleDocs-textfile taking care 
of the same aspects (basic questions, manual, GTD setup presentations, 
ideas, concepts...)...?


What do you think about it?



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Re: [MLO] Next Actions by Project is showing tasks that aren't projects

2013-01-14 Thread Chris
What I'd love to see would perhaps be a bunch of screencasts from several 
seasoned MLO users describing how they manage their tasks. Of course that 
could be a old of work and have some privacy implications if you were 
revealing tasks that you didn't want to share. Of course you could create a 
dummy data file, but then it might be just as much work to set that up 
exactly the way you use your real task list. However, just hearing people 
describe their system and what they've found works for them, and seeing 
actual examples (screen shots, screen casts, whatever) might be very 
helpful!

On Monday, January 14, 2013 3:13:05 PM UTC-7, MCA wrote:

 I am now with MLO since about 3 years. During that time I optimized my 
 system round about 1 million times, improving a lot of individual aspects, 
 tried projects, contexts, flag, sorting/grouping in every means possible... 
 I learned a lot during the last years but still struggling sometimes 
 managing my 3000 entries in MLO in a way the fits my current needs best.

 I understand why people, especially newcomers, ask for some kind of manual 
 where the most basic concepts are about to be explained.
 On the other hand there are some experts around who are already familiar 
 with MLO but look more for ways to optimize their GTD setup.

 While I fully appreciate any efforts towards creating a (static) manual 
 for newcomers I was wondering if some more interactive solution could be 
 more versatile...

 What about some kind of MyLifeOrganized-Wiki? Instead of having one person 
 who has the task to write a manual, a wiki could be filled with content by 
 ALL users who are willing to do so. People could write articles on basic 
 stuff, on working with MLO, present their setups...

 Or what about a collaborative writing of a GoogleDocs-textfile taking care 
 of the same aspects (basic questions, manual, GTD setup presentations, 
 ideas, concepts...)...?


 What do you think about it?



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Re: [MLO] Next Actions by Project is showing tasks that aren't projects

2013-01-14 Thread Chris
What I'd love to see would perhaps be a bunch of screencasts from several 
seasoned MLO users describing how they manage their tasks. Of course that 
could be a lot of work and have some privacy implications if you were 
revealing tasks that you didn't want to share. Of course you could create a 
dummy data file, but then it might be just as much work to set that up 
exactly the way you use your real task list. However, just hearing people 
describe their system and what they've found works for them, and seeing 
actual examples (screen shots, screen casts, whatever) might be very 
helpful!

On Monday, January 14, 2013 3:13:05 PM UTC-7, MCA wrote:

 I am now with MLO since about 3 years. During that time I optimized my 
 system round about 1 million times, improving a lot of individual aspects, 
 tried projects, contexts, flag, sorting/grouping in every means possible... 
 I learned a lot during the last years but still struggling sometimes 
 managing my 3000 entries in MLO in a way the fits my current needs best.

 I understand why people, especially newcomers, ask for some kind of manual 
 where the most basic concepts are about to be explained.
 On the other hand there are some experts around who are already familiar 
 with MLO but look more for ways to optimize their GTD setup.

 While I fully appreciate any efforts towards creating a (static) manual 
 for newcomers I was wondering if some more interactive solution could be 
 more versatile...

 What about some kind of MyLifeOrganized-Wiki? Instead of having one person 
 who has the task to write a manual, a wiki could be filled with content by 
 ALL users who are willing to do so. People could write articles on basic 
 stuff, on working with MLO, present their setups...

 Or what about a collaborative writing of a GoogleDocs-textfile taking care 
 of the same aspects (basic questions, manual, GTD setup presentations, 
 ideas, concepts...)...?


 What do you think about it?



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Re: [MLO] Next Actions by Project is showing tasks that aren't projects

2013-01-13 Thread Lisa Stroyan
You can also use advanced filtering and have a rule such as, top-level
folder does not contain…
 On Jan 11, 2013 9:13 PM, Chris fugosu...@gmail.com wrote:

 One followup question: how do you get something to NOT show up in the next
 actions view? Specifically, I don't want certain actions that are in
 folders to show up as next actions as they are not something I'm ready to
 start working on.

 On Friday, January 11, 2013 8:43:47 PM UTC-7, Chris wrote:

 Dwight, thank you for the response! It makes a whole lot of sense now.
 However, you're right; it should just be named Next Actions, and drop the
 'by Project' part.

 On Friday, January 11, 2013 5:01:01 PM UTC-7, Dwight Arthur wrote:

 Hi, Chris. First, let me acknowledge that I am not a user of “Next
 Actions” – I don’t see the use of it, though I recognize that many people
 rely on it.



 On my system, “Next Actions by Project” shows 16 projects and the next
 action for each, and it also shows a group called Project: (none) and shows
 for each of my 14 root level folders, the first active task in each folder.
 To answer your question, yes this makes sense. If you believe in Next
 Actions, then the next thing you should do is somewhere on this list. Since
 the next thing you should do might not be a part of a project, then a good
 next actions listing should not be limited to projects. The only issue is
 that the report name is a little misleading.

 -Dwight



 *From:* mylifeo...@googlegroups.com [mailto:mylifeo...@**
 googlegroups.com] *On Behalf Of *Chris
 *Sent:* Friday, January 11, 2013 5:00 PM
 *To:* mylifeo...@googlegroups.com
 *Subject:* [MLO] Next Actions by Project is showing tasks that aren't
 projects



 So I just created a new MLO data file, input 20 tasks in the RTE box and
 didn't assign any contexts or anything. I created 2 folders, moved one task
 into each folder and then clicked on the To-Do tab and changed the view
 to Next Actions by Project. Strangely, I see 3 tasks listed, even though
 I've created no projects. The first task listed in this view just happens
 to be whatever the first task in my inbox is (if I drag tasks around in my
 inbox so that a different task appears first, then this will be the first
 task that shows up in the Next Actions by Project view. The other 2 tasks
 just happen to be the only two tasks that I've placed into folders. [See my
 screenshot]



 Can someone please explain this behavior? Is this expected? I have to
 confess, it doesn't make sense to me.




 https://lh5.googleusercontent.com/-EzlKlQ9axsA/UPCLMAtACRI/AAk/AClo-CZjsHY/s1600/mlo+projects.jpg



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RE: [MLO] Next Actions by Project is showing tasks that aren't projects

2013-01-12 Thread mlo
This is the simplest way. If you want to understand the full power of the
tool you need to learn about active versus inactive actions. If you make a
task inactive it will be hidden from any to-do list that displays active
actions. A beginning overview of active actions is on page 48 of the
MlLifeOrganized User Guide, do you have that? It's about MLO 3, the version
for MLO 4 has apparently not been written yet, but the concept of active
actions hasn't changed. 

 

The hidden-branch idea hides tasks based on where they are in your outline
without regard to the content of the task. If you want to hide tasks based
on context without regard to location, you may want to try closed contexts.
Hit F8 to bring up the Manage Contexts pop-up. In the left pane, select a
context like @someday , then in the right tab select  hours tab and click
always closed. Then, change your to-do view to exclude closed contexts. In
MLO4, bring up the view definition in the left pane of the main window,
expand the section called Contexts, and at the bottom of the section clear
the checkbox called include closed. Note that you can also use the
:closed context concept for what it was designed for, which is to have a
context and its tasks appear only at certain times. For example, if you
review your @someday tasks every Saturday afternoon, you could set Saturday
noon to 5pm as the open hours for @someday and the @someday tasks will be in
your to-do at that time and no other.

-Dwight

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Chris
Sent: Friday, January 11, 2013 11:35 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Next Actions by Project is showing tasks that aren't
projects

 

I'll try that for now. Is that what you use generally for keeping things off
your To-Do list (e.g. @Someday, @WaitingFor) or is there some better way to
do this?

On Friday, January 11, 2013 9:24:46 PM UTC-7, Dwight Arthur wrote:

You could try checking the box hide the branch in to-do that I described
to you a couple of emails ago.

 

From: mylifeo...@googlegroups.com javascript:
[mailto:mylifeo...@googlegroups.com javascript: ] On Behalf Of Chris
Sent: Friday, January 11, 2013 11:14 PM
To: mylifeo...@googlegroups.com javascript: 
Subject: Re: [MLO] Next Actions by Project is showing tasks that aren't
projects

 

One followup question: how do you get something to NOT show up in the next
actions view? Specifically, I don't want certain actions that are in folders
to show up as next actions as they are not something I'm ready to start
working on.

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Re: [MLO] Next Actions by Project is showing tasks that aren't projects

2013-01-12 Thread Dwight Arthur
 

Chris,  my pleasure. You're right that there is a lot of counterintuitive 
stuff and a steep learning curve.  That's why I think we need a book on MLO 
for newbies.  Lisa is thinking about writing it, maybe you would want to 
send her some encouragement 

On Saturday, January 12, 2013 3:01:02 PM UTC-5, Chris wrote:

 Dwight, thank you so much for all of your great help and suggestions. And 
 I just downloaded the manual too; thank you for suggesting that.

 The closed contexts is a great tip!

 I'm realizing now, how truly powerful and deep a program MLO is, and yet 
 has a frustratingly high learning curve and has several aspects to it that 
 are nowhere near as intuitive as they could be. But I am not complaining, 
 because I have literally tried every To-Do list program for Windows and for 
 some reason I keep coming back to MLO (in large part because of a number of 
 people who have said how much they appreciate having a program like MLO in 
 their lives).

 Again, thank you for your help (and patience ;)




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[MLO] Next Actions by Project is showing tasks that aren't projects

2013-01-11 Thread Chris
So I just created a new MLO data file, input 20 tasks in the RTE box and 
didn't assign any contexts or anything. I created 2 folders, moved one task 
into each folder and then clicked on the To-Do tab and changed the view 
to Next Actions by Project. Strangely, I see 3 tasks listed, even though 
I've created no projects. The first task listed in this view just happens 
to be whatever the first task in my inbox is (if I drag tasks around in my 
inbox so that a different task appears first, then this will be the first 
task that shows up in the Next Actions by Project view. The other 2 tasks 
just happen to be the only two tasks that I've placed into folders. [See my 
screenshot]

Can someone please explain this behavior? Is this expected? I have to 
confess, it doesn't make sense to me.

https://lh5.googleusercontent.com/-EzlKlQ9axsA/UPCLMAtACRI/AAk/AClo-CZjsHY/s1600/mlo+projects.jpg

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RE: [MLO] Next Actions by Project is showing tasks that aren't projects

2013-01-11 Thread mlo
Hi, Chris. First, let me acknowledge that I am not a user of Next Actions
- I don't see the use of it, though I recognize that many people rely on it.

 

On my system, Next Actions by Project shows 16 projects and the next
action for each, and it also shows a group called Project: (none) and shows
for each of my 14 root level folders, the first active task in each folder.
To answer your question, yes this makes sense. If you believe in Next
Actions, then the next thing you should do is somewhere on this list. Since
the next thing you should do might not be a part of a project, then a good
next actions listing should not be limited to projects. The only issue is
that the report name is a little misleading.

-Dwight

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Chris
Sent: Friday, January 11, 2013 5:00 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Next Actions by Project is showing tasks that aren't projects

 

So I just created a new MLO data file, input 20 tasks in the RTE box and
didn't assign any contexts or anything. I created 2 folders, moved one task
into each folder and then clicked on the To-Do tab and changed the view to
Next Actions by Project. Strangely, I see 3 tasks listed, even though I've
created no projects. The first task listed in this view just happens to be
whatever the first task in my inbox is (if I drag tasks around in my inbox
so that a different task appears first, then this will be the first task
that shows up in the Next Actions by Project view. The other 2 tasks just
happen to be the only two tasks that I've placed into folders. [See my
screenshot]

 

Can someone please explain this behavior? Is this expected? I have to
confess, it doesn't make sense to me.

 

 
https://lh5.googleusercontent.com/-EzlKlQ9axsA/UPCLMAtACRI/AAk/AClo
-CZjsHY/s1600/mlo+projects.jpg 

 

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Re: [MLO] Next Actions by Project is showing tasks that aren't projects

2013-01-11 Thread Chris
Dwight, thank you for the response! It makes a whole lot of sense now. 
However, you're right; it should just be named Next Actions, and drop the 
'by Project' part.

On Friday, January 11, 2013 5:01:01 PM UTC-7, Dwight Arthur wrote:

 Hi, Chris. First, let me acknowledge that I am not a user of “Next 
 Actions” – I don’t see the use of it, though I recognize that many people 
 rely on it.

  

 On my system, “Next Actions by Project” shows 16 projects and the next 
 action for each, and it also shows a group called Project: (none) and shows 
 for each of my 14 root level folders, the first active task in each folder. 
 To answer your question, yes this makes sense. If you believe in Next 
 Actions, then the next thing you should do is somewhere on this list. Since 
 the next thing you should do might not be a part of a project, then a good 
 next actions listing should not be limited to projects. The only issue is 
 that the report name is a little misleading.

 -Dwight

  

 *From:* mylifeo...@googlegroups.com javascript: [mailto:
 mylifeo...@googlegroups.com javascript:] *On Behalf Of *Chris
 *Sent:* Friday, January 11, 2013 5:00 PM
 *To:* mylifeo...@googlegroups.com javascript:
 *Subject:* [MLO] Next Actions by Project is showing tasks that aren't 
 projects

  

 So I just created a new MLO data file, input 20 tasks in the RTE box and 
 didn't assign any contexts or anything. I created 2 folders, moved one task 
 into each folder and then clicked on the To-Do tab and changed the view 
 to Next Actions by Project. Strangely, I see 3 tasks listed, even though 
 I've created no projects. The first task listed in this view just happens 
 to be whatever the first task in my inbox is (if I drag tasks around in my 
 inbox so that a different task appears first, then this will be the first 
 task that shows up in the Next Actions by Project view. The other 2 tasks 
 just happen to be the only two tasks that I've placed into folders. [See my 
 screenshot]

  

 Can someone please explain this behavior? Is this expected? I have to 
 confess, it doesn't make sense to me.

  


 https://lh5.googleusercontent.com/-EzlKlQ9axsA/UPCLMAtACRI/AAk/AClo-CZjsHY/s1600/mlo+projects.jpg

  

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Re: [MLO] Next Actions by Project is showing tasks that aren't projects

2013-01-11 Thread Chris
One followup question: how do you get something to NOT show up in the next 
actions view? Specifically, I don't want certain actions that are in 
folders to show up as next actions as they are not something I'm ready to 
start working on.

On Friday, January 11, 2013 8:43:47 PM UTC-7, Chris wrote:

 Dwight, thank you for the response! It makes a whole lot of sense now. 
 However, you're right; it should just be named Next Actions, and drop the 
 'by Project' part.

 On Friday, January 11, 2013 5:01:01 PM UTC-7, Dwight Arthur wrote:

 Hi, Chris. First, let me acknowledge that I am not a user of “Next 
 Actions” – I don’t see the use of it, though I recognize that many people 
 rely on it.

  

 On my system, “Next Actions by Project” shows 16 projects and the next 
 action for each, and it also shows a group called Project: (none) and shows 
 for each of my 14 root level folders, the first active task in each folder. 
 To answer your question, yes this makes sense. If you believe in Next 
 Actions, then the next thing you should do is somewhere on this list. Since 
 the next thing you should do might not be a part of a project, then a good 
 next actions listing should not be limited to projects. The only issue is 
 that the report name is a little misleading.

 -Dwight

  

 *From:* mylifeo...@googlegroups.com [mailto:mylifeo...@googlegroups.com] 
 *On Behalf Of *Chris
 *Sent:* Friday, January 11, 2013 5:00 PM
 *To:* mylifeo...@googlegroups.com
 *Subject:* [MLO] Next Actions by Project is showing tasks that aren't 
 projects

  

 So I just created a new MLO data file, input 20 tasks in the RTE box and 
 didn't assign any contexts or anything. I created 2 folders, moved one task 
 into each folder and then clicked on the To-Do tab and changed the view 
 to Next Actions by Project. Strangely, I see 3 tasks listed, even though 
 I've created no projects. The first task listed in this view just happens 
 to be whatever the first task in my inbox is (if I drag tasks around in my 
 inbox so that a different task appears first, then this will be the first 
 task that shows up in the Next Actions by Project view. The other 2 tasks 
 just happen to be the only two tasks that I've placed into folders. [See my 
 screenshot]

  

 Can someone please explain this behavior? Is this expected? I have to 
 confess, it doesn't make sense to me.

  


 https://lh5.googleusercontent.com/-EzlKlQ9axsA/UPCLMAtACRI/AAk/AClo-CZjsHY/s1600/mlo+projects.jpg

  

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RE: [MLO] Next Actions by Project is showing tasks that aren't projects

2013-01-11 Thread mlo
You could try checking the box hide the branch in to-do that I described
to you a couple of emails ago.

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Chris
Sent: Friday, January 11, 2013 11:14 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Next Actions by Project is showing tasks that aren't
projects

 

One followup question: how do you get something to NOT show up in the next
actions view? Specifically, I don't want certain actions that are in folders
to show up as next actions as they are not something I'm ready to start
working on.



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Re: [MLO] Next Actions by Project is showing tasks that aren't projects

2013-01-11 Thread Chris
I'll try that for now. Is that what you use generally for keeping things 
off your To-Do list (e.g. @Someday, @WaitingFor) or is there some better 
way to do this?

On Friday, January 11, 2013 9:24:46 PM UTC-7, Dwight Arthur wrote:

 You could try checking the box “hide the branch in to-do” that I described 
 to you a couple of emails ago.

  

 *From:* mylifeo...@googlegroups.com javascript: [mailto:
 mylifeo...@googlegroups.com javascript:] *On Behalf Of *Chris
 *Sent:* Friday, January 11, 2013 11:14 PM
 *To:* mylifeo...@googlegroups.com javascript:
 *Subject:* Re: [MLO] Next Actions by Project is showing tasks that aren't 
 projects

  

 One followup question: how do you get something to NOT show up in the next 
 actions view? Specifically, I don't want certain actions that are in 
 folders to show up as next actions as they are not something I'm ready to 
 start working on.



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Re: [MLO] Next Actions by Project is showing tasks that aren't projects

2013-01-11 Thread Trish Putnam
It's the way I keep things off my to-do list, definitely.

Trish

On Fri, Jan 11, 2013 at 8:35 PM, Chris fugosu...@gmail.com wrote:

 I'll try that for now. Is that what you use generally for keeping things
 off your To-Do list (e.g. @Someday, @WaitingFor) or is there some better
 way to do this?


 On Friday, January 11, 2013 9:24:46 PM UTC-7, Dwight Arthur wrote:

 You could try checking the box “hide the branch in to-do” that I
 described to you a couple of emails ago.



 *From:* mylifeo...@googlegroups.**com [mailto:mylifeo...@**
 googlegroups.com] *On Behalf Of *Chris

 *Sent:* Friday, January 11, 2013 11:14 PM
 *To:* mylifeo...@googlegroups.**com

 *Subject:* Re: [MLO] Next Actions by Project is showing tasks that
 aren't projects



 One followup question: how do you get something to NOT show up in the
 next actions view? Specifically, I don't want certain actions that are in
 folders to show up as next actions as they are not something I'm ready to
 start working on.

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