Re: [openstack-dev] [tc] bringing back formal TC meetings
On Mon, Oct 8, 2018 at 9:08 AM Doug Hellmann wrote: > Based on the conversation in the other branch of this thread, I have > filed [1] to start monthly meetings on November 1 at 1400 UTC. It may > take a while before that actually shows up on the calendar, because it > required adding a feature to yaml2ical [2]. > > We talked about using email to add items to the agenda, but I realized > that's going to complicate the coordination between chair and vice > chair, so I would like for us to use the wiki [2] to suggest agenda > items. We will still rely on email to the openstack-dev or > openstack-discuss list to set the formal agenda before the actual > meeting. Let me know if you foresee any issues with that plan. > > ++ I think the wiki is a good alternative to using email. Those times also work for me. > Doug > > [1] https://review.openstack.org/608682 > [2] https://review.openstack.org/608680 > [3] https://wiki.openstack.org/wiki/Meetings/TechnicalCommittee > > __ > OpenStack Development Mailing List (not for usage questions) > Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev > __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
Based on the conversation in the other branch of this thread, I have filed [1] to start monthly meetings on November 1 at 1400 UTC. It may take a while before that actually shows up on the calendar, because it required adding a feature to yaml2ical [2]. We talked about using email to add items to the agenda, but I realized that's going to complicate the coordination between chair and vice chair, so I would like for us to use the wiki [2] to suggest agenda items. We will still rely on email to the openstack-dev or openstack-discuss list to set the formal agenda before the actual meeting. Let me know if you foresee any issues with that plan. Doug [1] https://review.openstack.org/608682 [2] https://review.openstack.org/608680 [3] https://wiki.openstack.org/wiki/Meetings/TechnicalCommittee __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
> > > > I think we can definitely manage the agenda to minimize the number of > > complex discussions. If that proves to be too hard, I wouldn't mind > > meeting more often, but there does seem to be a lot of support for > > preferring other venues for those conversations. > > > > > +1 I think there is a point where we need to recognize there is a time and > place for everything, and some of those long running complex conversations > might not be well suited for what would essentially be "review business > status" meetings. If we have any clue that something is going to be a very > long and drawn out discussion, then I feel like we should make an effort to > schedule individually. We could also be very aggressive about ending the meeting early if all process topics are covered to actively discourage this meeting from becoming a forum for other non-process discussions. __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
On Fri, 05 Oct 2018 22:16:36 +0900 Julia Kreger wrote > +1 to bringing back formal meetings. A few replies below regarding > time/agenda. > > On Fri, Oct 5, 2018 at 5:38 AM Doug Hellmann wrote: > Thierry Carrez writes: > > > Ghanshyam Mann wrote: > >> On Fri, 05 Oct 2018 02:47:53 +0900 Jeremy Stanley > wrote > >> > On 2018-10-04 13:40:05 -0400 (-0400), Doug Hellmann wrote: > >> > [...] > >> > > TC members, please reply to this thread and indicate if you would > >> > > find meeting at 1300 UTC on the first Thursday of every month > >> > > acceptable, and of course include any other comments you might > >> > > have (including alternate times). > >> > > >> > This time is acceptable to me. As long as we ensure that community > >> > feedback continues more frequently in IRC and on the ML (for example > >> > by making it clear that this meeting is expressly *not* for that) > >> > then I'm fine with resuming formal meetings. > >> > >> +1. Time works fine for me, Thanks for considering the APAC TZ. > >> > >> I agree that we should keep encouraging the usual discussion in > existing office hours, IRC or ML. I will be definitely able to attend other > 2 office hours (Tuesday and Wednesday) which are suitable for my TZ. > > > > 1300 UTC is obviously good for me, but once we are off DST that will > > mean 5am for our Pacific Time people (do we have any left ?). > > > > Maybe 1400 UTC would be a better trade-off? > > Julia is out west, but I think not all the way to PST. > > My home time zone is PST. It would be awesome if we could hold the meeting > an hour later, but I can get up early in the morning once a month. If we > choose to meet more regularly, then a one hour later start would be more > appreciated if it is not too much of an inconvenience to APAC TC members. > That being said, I do typically get up early, just not 0500 early that > often. One hour later (1400 UTC) also works for me. -gmann > > Regarding frequency, I agree with mnaser that once per month might be > > too rare. That means only 5-ish meetings for a given a 6-month > > membership. But that can work if we use the meeting as a formal progress > > status checkpoint, rather than a way to discuss complex topics. > > I think we can definitely manage the agenda to minimize the number of > complex discussions. If that proves to be too hard, I wouldn't mind > meeting more often, but there does seem to be a lot of support for > preferring other venues for those conversations. > > > +1 I think there is a point where we need to recognize there is a time and > place for everything, and some of those long running complex conversations > might not be well suited for what would essentially be "review business > status" meetings. If we have any clue that something is going to be a very > long and drawn out discussion, then I feel like we should make an effort to > schedule individually. > __ > OpenStack Development Mailing List (not for usage questions) > Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev > __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
On Fri, 2018-10-05 at 07:40 -0400, Doug Hellmann wrote: > Chris Dent writes: > > > On Thu, 4 Oct 2018, Doug Hellmann wrote: > > > > > TC members, please reply to this thread and indicate if you would > > > find > > > meeting at 1300 UTC on the first Thursday of every month > > > acceptable, and > > > of course include any other comments you might have (including > > > alternate > > > times). > > > > +1 > > > > Also, if we're going to set aside a time for a semi-formal meeting, > > I > > hope we will have some form of agenda and minutes, with a fairly > > clear process for setting that agenda as well as a process for > > I had in mind "email the chair your topic suggestion" and then "the > chair emails the agenda to openstack-dev tagged [tc] a bit in advance > of > the meeting". There would also probably be some standing topics, like > updates for ongoing projects. > > Does that work for everyone? > > Fine for me __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
+1 to bringing back formal meetings. A few replies below regarding time/agenda. On Fri, Oct 5, 2018 at 5:38 AM Doug Hellmann wrote: > Thierry Carrez writes: > > > Ghanshyam Mann wrote: > >> On Fri, 05 Oct 2018 02:47:53 +0900 Jeremy Stanley < > fu...@yuggoth.org> wrote > >> > On 2018-10-04 13:40:05 -0400 (-0400), Doug Hellmann wrote: > >> > [...] > >> > > TC members, please reply to this thread and indicate if you would > >> > > find meeting at 1300 UTC on the first Thursday of every month > >> > > acceptable, and of course include any other comments you might > >> > > have (including alternate times). > >> > > >> > This time is acceptable to me. As long as we ensure that community > >> > feedback continues more frequently in IRC and on the ML (for example > >> > by making it clear that this meeting is expressly *not* for that) > >> > then I'm fine with resuming formal meetings. > >> > >> +1. Time works fine for me, Thanks for considering the APAC TZ. > >> > >> I agree that we should keep encouraging the usual discussion in > existing office hours, IRC or ML. I will be definitely able to attend other > 2 office hours (Tuesday and Wednesday) which are suitable for my TZ. > > > > 1300 UTC is obviously good for me, but once we are off DST that will > > mean 5am for our Pacific Time people (do we have any left ?). > > > > Maybe 1400 UTC would be a better trade-off? > > Julia is out west, but I think not all the way to PST. > My home time zone is PST. It would be awesome if we could hold the meeting an hour later, but I can get up early in the morning once a month. If we choose to meet more regularly, then a one hour later start would be more appreciated if it is not too much of an inconvenience to APAC TC members. That being said, I do typically get up early, just not 0500 early that often. > > > Regarding frequency, I agree with mnaser that once per month might be > > too rare. That means only 5-ish meetings for a given a 6-month > > membership. But that can work if we use the meeting as a formal progress > > status checkpoint, rather than a way to discuss complex topics. > > I think we can definitely manage the agenda to minimize the number of > complex discussions. If that proves to be too hard, I wouldn't mind > meeting more often, but there does seem to be a lot of support for > preferring other venues for those conversations. > > +1 I think there is a point where we need to recognize there is a time and place for everything, and some of those long running complex conversations might not be well suited for what would essentially be "review business status" meetings. If we have any clue that something is going to be a very long and drawn out discussion, then I feel like we should make an effort to schedule individually. __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
On 2018-10-05 07:40:00 -0400 (-0400), Doug Hellmann wrote: [...] > I had in mind "email the chair your topic suggestion" and then "the > chair emails the agenda to openstack-dev tagged [tc] a bit in advance of > the meeting". There would also probably be some standing topics, like > updates for ongoing projects. > > Does that work for everyone? [...] Seems fine to me. -- Jeremy Stanley signature.asc Description: PGP signature __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
Chris Dent writes: > On Thu, 4 Oct 2018, Doug Hellmann wrote: > >> TC members, please reply to this thread and indicate if you would find >> meeting at 1300 UTC on the first Thursday of every month acceptable, and >> of course include any other comments you might have (including alternate >> times). > > +1 > > Also, if we're going to set aside a time for a semi-formal meeting, I > hope we will have some form of agenda and minutes, with a fairly > clear process for setting that agenda as well as a process for I had in mind "email the chair your topic suggestion" and then "the chair emails the agenda to openstack-dev tagged [tc] a bit in advance of the meeting". There would also probably be some standing topics, like updates for ongoing projects. Does that work for everyone? Doug > making sure that the fast and/or rude typers do not dominate the > discussion during the meetings, as they used to back in the day when > there were weekly meetings. > > The "raising hands" thing that came along towards the end sort of > worked, so a variant on that may be sufficient. > > -- > Chris Dent ٩◔̯◔۶ https://anticdent.org/ > freenode: cdent tw: @anticdent > __ > OpenStack Development Mailing List (not for usage questions) > Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
Thierry Carrez writes: > Ghanshyam Mann wrote: >> On Fri, 05 Oct 2018 02:47:53 +0900 Jeremy Stanley >> wrote >> > On 2018-10-04 13:40:05 -0400 (-0400), Doug Hellmann wrote: >> > [...] >> > > TC members, please reply to this thread and indicate if you would >> > > find meeting at 1300 UTC on the first Thursday of every month >> > > acceptable, and of course include any other comments you might >> > > have (including alternate times). >> > >> > This time is acceptable to me. As long as we ensure that community >> > feedback continues more frequently in IRC and on the ML (for example >> > by making it clear that this meeting is expressly *not* for that) >> > then I'm fine with resuming formal meetings. >> >> +1. Time works fine for me, Thanks for considering the APAC TZ. >> >> I agree that we should keep encouraging the usual discussion in existing >> office hours, IRC or ML. I will be definitely able to attend other 2 office >> hours (Tuesday and Wednesday) which are suitable for my TZ. > > 1300 UTC is obviously good for me, but once we are off DST that will > mean 5am for our Pacific Time people (do we have any left ?). > > Maybe 1400 UTC would be a better trade-off? Julia is out west, but I think not all the way to PST. > Regarding frequency, I agree with mnaser that once per month might be > too rare. That means only 5-ish meetings for a given a 6-month > membership. But that can work if we use the meeting as a formal progress > status checkpoint, rather than a way to discuss complex topics. I think we can definitely manage the agenda to minimize the number of complex discussions. If that proves to be too hard, I wouldn't mind meeting more often, but there does seem to be a lot of support for preferring other venues for those conversations. Doug __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
On Thu, 4 Oct 2018, Doug Hellmann wrote: TC members, please reply to this thread and indicate if you would find meeting at 1300 UTC on the first Thursday of every month acceptable, and of course include any other comments you might have (including alternate times). +1 Also, if we're going to set aside a time for a semi-formal meeting, I hope we will have some form of agenda and minutes, with a fairly clear process for setting that agenda as well as a process for making sure that the fast and/or rude typers do not dominate the discussion during the meetings, as they used to back in the day when there were weekly meetings. The "raising hands" thing that came along towards the end sort of worked, so a variant on that may be sufficient. -- Chris Dent ٩◔̯◔۶ https://anticdent.org/ freenode: cdent tw: @anticdent__ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
Ghanshyam Mann wrote: On Fri, 05 Oct 2018 02:47:53 +0900 Jeremy Stanley wrote > On 2018-10-04 13:40:05 -0400 (-0400), Doug Hellmann wrote: > [...] > > TC members, please reply to this thread and indicate if you would > > find meeting at 1300 UTC on the first Thursday of every month > > acceptable, and of course include any other comments you might > > have (including alternate times). > > This time is acceptable to me. As long as we ensure that community > feedback continues more frequently in IRC and on the ML (for example > by making it clear that this meeting is expressly *not* for that) > then I'm fine with resuming formal meetings. +1. Time works fine for me, Thanks for considering the APAC TZ. I agree that we should keep encouraging the usual discussion in existing office hours, IRC or ML. I will be definitely able to attend other 2 office hours (Tuesday and Wednesday) which are suitable for my TZ. 1300 UTC is obviously good for me, but once we are off DST that will mean 5am for our Pacific Time people (do we have any left ?). Maybe 1400 UTC would be a better trade-off? Regarding frequency, I agree with mnaser that once per month might be too rare. That means only 5-ish meetings for a given a 6-month membership. But that can work if we use the meeting as a formal progress status checkpoint, rather than a way to discuss complex topics. -- Thierry Carrez (ttx) __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
On Fri, 05 Oct 2018 02:47:53 +0900 Jeremy Stanley wrote > On 2018-10-04 13:40:05 -0400 (-0400), Doug Hellmann wrote: > [...] > > TC members, please reply to this thread and indicate if you would > > find meeting at 1300 UTC on the first Thursday of every month > > acceptable, and of course include any other comments you might > > have (including alternate times). > > This time is acceptable to me. As long as we ensure that community > feedback continues more frequently in IRC and on the ML (for example > by making it clear that this meeting is expressly *not* for that) > then I'm fine with resuming formal meetings. +1. Time works fine for me, Thanks for considering the APAC TZ. I agree that we should keep encouraging the usual discussion in existing office hours, IRC or ML. I will be definitely able to attend other 2 office hours (Tuesday and Wednesday) which are suitable for my TZ. -gmann > -- > Jeremy Stanley > __ > OpenStack Development Mailing List (not for usage questions) > Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev > __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
On Thu, Oct 04, 2018 at 05:47:53PM +, Jeremy Stanley wrote: > On 2018-10-04 13:40:05 -0400 (-0400), Doug Hellmann wrote: > [...] > > TC members, please reply to this thread and indicate if you would > > find meeting at 1300 UTC on the first Thursday of every month > > acceptable, and of course include any other comments you might > > have (including alternate times). > > This time is acceptable to me. As long as we ensure that community > feedback continues more frequently in IRC and on the ML (for example > by making it clear that this meeting is expressly *not* for that) > then I'm fine with resuming formal meetings. > -- > Jeremy Stanley Same here. The time works for me, but I hope that bringing back an official meeting time does not prevent productive conversations from happening at any other time. Sean __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
On 4/10/18 1:47 PM, Jeremy Stanley wrote: On 2018-10-04 13:40:05 -0400 (-0400), Doug Hellmann wrote: [...] TC members, please reply to this thread and indicate if you would find meeting at 1300 UTC on the first Thursday of every month acceptable, and of course include any other comments you might have (including alternate times). This time is acceptable to me. As long as we ensure that community feedback continues more frequently in IRC and on the ML (for example by making it clear that this meeting is expressly *not* for that) then I'm fine with resuming formal meetings. +1 __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
On 2018-10-04 13:40:05 -0400 (-0400), Doug Hellmann wrote: [...] > TC members, please reply to this thread and indicate if you would > find meeting at 1300 UTC on the first Thursday of every month > acceptable, and of course include any other comments you might > have (including alternate times). This time is acceptable to me. As long as we ensure that community feedback continues more frequently in IRC and on the ML (for example by making it clear that this meeting is expressly *not* for that) then I'm fine with resuming formal meetings. -- Jeremy Stanley signature.asc Description: PGP signature __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
Re: [openstack-dev] [tc] bringing back formal TC meetings
On Oct 4 2018, at 1:40 pm, Doug Hellmann wrote: > > During the TC office hours today [1] we discussed the question of > resuming having formal meetings of the TC to ensure we are in compliance > with the section of the bylaws that says "The Technical Committee shall > meet at least quarterly." [2] As not all TC members were present today, > we decide to move the discussion to the mailing list to ensure all > members have input into the decision. > > A bit of background > --- > > The TC used to hold formal weekly meetings with agendas, roll call, > etc. We stopped doing that in an attempt to encourage more asynchronous > communication and to include folks in all time zones. Those meetings > were replaced with less formal "office hours" where TC members were > encouraged to be present on IRC in case the community had questions or > issues to raise in a synchronous forum. > > The bylaws section that describes the membership and some of the > expectations for the Technical Committee specifically requires us to > meet at least once quarter year. We have had meetings at the PTGs and > summits, which while not recorded via a roll call were open and > documented afterwards with summaries to this mailing list. > > With the change in event schedule, we will no longer have obvious > opportunities to hold 4 in-person meetings each year. During the > discussion today, we established the general consensus that our current > informal office hours do not constitute a "meeting" in the sense that > any of us understand this requirement. As a result, we need to consider > changes to our current meeting policy to ensure we are in compliance > with the foundation bylaws. > > Today's discussion > -- > > A few folks expressed concern that we work to ensure these meetings > *not* be seen as a replacement for asynchronous communication, and that > we continue to encourage ad hoc discussions to continue to happen on the > mailing list or during office hours. I think we agreed we could do that > by managing the agenda carefully (i.e., the chair or vice chair would > need to add topics to the agenda, rather than allowing anyone to add > anything as we have done in the past). We also talked about only > allowing recurring topics on the agenda, but I would prefer that we not > write too many hard rules at the outset. > > We discussed how frequently we should meet, and everyone seemed to agree > that weekly was too often and quarterly was not often enough. I proposed > monthly, and there was some general support for that. We also talked > about whether to find a new meeting time or to use one of the office > hour times. > > As things stand now, the proposal is to try to find a time a few hours > earlier than office hours on the first Thursday of each month for the > meetings. The earlier time is so that APAC participants (Ghanshyam, in > particular) do not need to stay up until midnight or later to > participate. > > Next steps > -- > > TC members, please reply to this thread and indicate if you would find > meeting at 1300 UTC on the first Thursday of every month acceptable, and > of course include any other comments you might have (including alternate > times). > I think every 1 month is a bit too much. Especially if we're going to rotate to be able to accommodate those in APAC time zones, they might not be able to make a proper meeting in 2 months. I don't think a very brief weekly one that's planned which we can skip is a huge burden on all of us, finding an hour of time isn't too unreasonable (and we mostly are already doing it during office hours anyways). > Thanks, > Doug > > > [1] > http://eavesdrop.openstack.org/irclogs/%23openstack-tc/%23openstack-tc.2018-10-04.log.html#t2018-10-04T15:02:31 > [2] https://www.openstack.org/legal/technical-committee-member-policy/ (item > #4) > > __ > OpenStack Development Mailing List (not for usage questions) > Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev > __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
[openstack-dev] [tc] bringing back formal TC meetings
During the TC office hours today [1] we discussed the question of resuming having formal meetings of the TC to ensure we are in compliance with the section of the bylaws that says "The Technical Committee shall meet at least quarterly." [2] As not all TC members were present today, we decide to move the discussion to the mailing list to ensure all members have input into the decision. A bit of background --- The TC used to hold formal weekly meetings with agendas, roll call, etc. We stopped doing that in an attempt to encourage more asynchronous communication and to include folks in all time zones. Those meetings were replaced with less formal "office hours" where TC members were encouraged to be present on IRC in case the community had questions or issues to raise in a synchronous forum. The bylaws section that describes the membership and some of the expectations for the Technical Committee specifically requires us to meet at least once quarter year. We have had meetings at the PTGs and summits, which while not recorded via a roll call were open and documented afterwards with summaries to this mailing list. With the change in event schedule, we will no longer have obvious opportunities to hold 4 in-person meetings each year. During the discussion today, we established the general consensus that our current informal office hours do not constitute a "meeting" in the sense that any of us understand this requirement. As a result, we need to consider changes to our current meeting policy to ensure we are in compliance with the foundation bylaws. Today's discussion -- A few folks expressed concern that we work to ensure these meetings *not* be seen as a replacement for asynchronous communication, and that we continue to encourage ad hoc discussions to continue to happen on the mailing list or during office hours. I think we agreed we could do that by managing the agenda carefully (i.e., the chair or vice chair would need to add topics to the agenda, rather than allowing anyone to add anything as we have done in the past). We also talked about only allowing recurring topics on the agenda, but I would prefer that we not write too many hard rules at the outset. We discussed how frequently we should meet, and everyone seemed to agree that weekly was too often and quarterly was not often enough. I proposed monthly, and there was some general support for that. We also talked about whether to find a new meeting time or to use one of the office hour times. As things stand now, the proposal is to try to find a time a few hours earlier than office hours on the first Thursday of each month for the meetings. The earlier time is so that APAC participants (Ghanshyam, in particular) do not need to stay up until midnight or later to participate. Next steps -- TC members, please reply to this thread and indicate if you would find meeting at 1300 UTC on the first Thursday of every month acceptable, and of course include any other comments you might have (including alternate times). Thanks, Doug [1] http://eavesdrop.openstack.org/irclogs/%23openstack-tc/%23openstack-tc.2018-10-04.log.html#t2018-10-04T15:02:31 [2] https://www.openstack.org/legal/technical-committee-member-policy/ (item #4) __ OpenStack Development Mailing List (not for usage questions) Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
