[otrs] Check whether email has been sent/copied to customer
Hi, I have a rule which sets emails from my domain as X-OTRS-FollowUp-SenderType - agent What I would like to do is check whether the email has been sent to the customer. If so then I want to set X-OTRS-FollowUp-ArticleType to email-external and if only sent to peopel within my domain then I want to set X-OTRS-FollowUp-ArticleType to email-internal Has anyone successfully achieved a similar setup in OTRS? Regards, Adam Adam Knight | Test and Documentation Team Leader | Clearpace | M +44(0)782 449 2763 | T +44(0)845 456 3590 Ext 564 | www.clearpace.com This e-mail and any files attached may contain privileged and/or confidential information. If you are not the intended recipient please immediately notify the sender by reply e-mail and delete the message from your system. You should not copy it or use it for any purpose nor disclose its contents to any other person. - OTRS mailing list: otrs - Webpage: http://otrs.org/ Archive: http://lists.otrs.org/pipermail/otrs To unsubscribe: http://lists.otrs.org/cgi-bin/listinfo/otrs NEW! ENTERPRISE SUBSCRIPTION - Get more information NOW! http://www.otrs.com/en/support/enterprise-subscription/
Re: [otrs] Check whether email has been sent/copied to customer
Answered my own question Check To - .*@(?!domainname) Set X-OTRS-FollowUp-ArticleType - email-external Just to verify - I am working on the basis that email-external refers to any email sent to or received from an external customer and email-internal refers to emails sent between agents within the support organisation - is this correct? Adam. Adam Knight | Test and Documentation Team Leader | Clearpace | M +44(0)782 449 2763 | T +44(0)845 456 3590 Ext 564 | www.clearpace.com This e-mail and any files attached may contain privileged and/or confidential information. If you are not the intended recipient please immediately notify the sender by reply e-mail and delete the message from your system. You should not copy it or use it for any purpose nor disclose its contents to any other person. From: Adam Knight Sent: 05 August 2009 10:41 To: 'otrs@otrs.org' Subject: Check whether email has been sent/copied to customer Hi, I have a rule which sets emails from my domain as X-OTRS-FollowUp-SenderType - agent What I would like to do is check whether the email has been sent to the customer. If so then I want to set X-OTRS-FollowUp-ArticleType to email-external and if only sent to peopel within my domain then I want to set X-OTRS-FollowUp-ArticleType to email-internal Has anyone successfully achieved a similar setup in OTRS? Regards, Adam Adam Knight | Test and Documentation Team Leader | Clearpace | M +44(0)782 449 2763 | T +44(0)845 456 3590 Ext 564 | www.clearpace.com This e-mail and any files attached may contain privileged and/or confidential information. If you are not the intended recipient please immediately notify the sender by reply e-mail and delete the message from your system. You should not copy it or use it for any purpose nor disclose its contents to any other person. - OTRS mailing list: otrs - Webpage: http://otrs.org/ Archive: http://lists.otrs.org/pipermail/otrs To unsubscribe: http://lists.otrs.org/cgi-bin/listinfo/otrs NEW! ENTERPRISE SUBSCRIPTION - Get more information NOW! http://www.otrs.com/en/support/enterprise-subscription/
Re: [otrs] Updating ticket X-OTRS-State based on external emailresponse from agent
Thanks, that looks great. I have a clarification question:- When you hit on X-OTRS-FollowUp-ArticleType: email-internal X-OTRS-FollowUp-SenderType: agent Are you assuming that I have a separate rule to set all mails from clearpace.com to agent and email_internal? If so how do I ensure that this rule is processed first? Many thanks, Adam Adam Knight | Test and Documentation Team Leader | Clearpace | M +44(0)782 449 2763 | T +44(0)845 456 3590 Ext 564 | www.clearpace.com This e-mail and any files attached may contain privileged and/or confidential information. If you are not the intended recipient please immediately notify the sender by reply e-mail and delete the message from your system. You should not copy it or use it for any purpose nor disclose its contents to any other person. -Original Message- From: otrs-boun...@otrs.org [mailto:otrs-boun...@otrs.org] On Behalf Of Martin Edenhofer Sent: 26 July 2009 10:15 To: User questions and discussions about OTRS. Subject: Re: [otrs] Updating ticket X-OTRS-State based on external emailresponse from agent Hi Adam, if I understood it correctly, you want to change the ticket state of an already existing ticket by using an agent follow up? If it is so, you can do this by using X-OTRS-FollowUp-State or in case you want also to update service+sla X-OTRS-FollowUp-Service, X- OTRS-FollowUp-SLA. Important is the FollowUp in the header key. Only this headers are used for follow messages. I also would do it a litte bit different to be able to cover more actions based on subjects. ;) For example: Acknowledge by Agent Email: Hit: From: (.*)@clearpace.com # to only allow this action your agents Subject: [ack]# to identify the action X-OTRS-FollowUp-ArticleType: email-internal X-OTRS-FollowUp-SenderType: agent Set: X-OTRS-FollowUp-State: open a other example: Close by Agent Email: Hit: From: (.*)@clearpace.com # to only allow this action your agents Subject: [close]# to identify the action X-OTRS-FollowUp-ArticleType: email-internal X-OTRS-FollowUp-SenderType: agent Set: X-OTRS-FollowUp-State: closed successful I hope it will help you! ;) Greetings, -Martin On 24.07.2009, at 15:11, Adam Knight wrote: Hi, I am in the process of reviewing OTRS with the aim of piloting soon. Most of the configuration options work well and suit my requirements, however there is one that I cannot get to work, I have not found any information relating to this problem on the web. I have tried creating the following filter: Filtername: 01_agentresponse' Hit: Header 1: From Contents: (.*)@clearpace.com Header 2: X-OTRS-State Contents: new Set: Header 1: X-OTRS-State Contents: open The aim of the filter is to allow agents to email a first response to the customer from BlackBerry/Mobile devices and for this to update the ticket state on the system so that the system does not log a missed SLA if the response is emailed in. The rule is not being applied - I check the logs, other rules are appearing but not this one. If I remove the Header2 element then it tries to apply the rule but the state of the ticket does not change. [Fri Jul 24 12:48:03 2009][Notice] [Kernel::System::PostMaster::Filter::MatchDBSource::Run] Filter: '01_agentresponse' Set param 'X-OTRS-State' to 'open' (Message-ID: [MESSAGE_ID]) I have tried adding the values in quotes, I have tried using the numeric values for the states from the database instead of state names. I have tried specifying the rule in the Kernel/Config.pm Without any success. Any help would be greatly appreciated. Adam Knight | Test and Documentation Team Leader | Clearpace | M +44(0)782 449 2763 | T +44(0)845 456 3590 Ext 564 | www.clearpace.com This e-mail and any files attached may contain privileged and/or confidential information. If you are not the intended recipient please immediately notify the sender by reply e-mail and delete the message from your system. You should not copy it or use it for any purpose nor disclose its contents to any other person. - OTRS mailing list: otrs - Webpage: http://otrs.org/ Archive: http://lists.otrs.org/pipermail/otrs To unsubscribe: http://lists.otrs.org/cgi-bin/listinfo/otrs NEW! ENTERPRISE SUBSCRIPTION - Get more information NOW! http://www.otrs.com/en/support/enterprise-subscription/ - OTRS mailing list: otrs - Webpage: http://otrs.org/ Archive: http://lists.otrs.org/pipermail/otrs To unsubscribe: http://lists.otrs.org/cgi-bin/listinfo/otrs NEW! ENTERPRISE SUBSCRIPTION - Get more information NOW! http://www.otrs.com/en/support/enterprise-subscription/ - OTRS mailing list: otrs - Webpage: http://otrs.org/ Archive: http
Re: [otrs] Updating ticket X-OTRS-State based on external emailresponse from agent
I have tried this and it is working well although the First Response Time in the ticket is still set. Which field do I need to update in order to cancel this escalation timeout? I tried setting the X-OTRS-FollowUp-State-PendingTime to blank but this does not seem to help. Regards, Adam Adam Knight | Test and Documentation Team Leader | Clearpace | M +44(0)782 449 2763 | T +44(0)845 456 3590 Ext 564 | www.clearpace.com This e-mail and any files attached may contain privileged and/or confidential information. If you are not the intended recipient please immediately notify the sender by reply e-mail and delete the message from your system. You should not copy it or use it for any purpose nor disclose its contents to any other person. -Original Message- From: Adam Knight Sent: 27 July 2009 08:47 To: 'User questions and discussions about OTRS.' Subject: RE: [otrs] Updating ticket X-OTRS-State based on external emailresponse from agent Thanks, that looks great. I have a clarification question:- When you hit on X-OTRS-FollowUp-ArticleType: email-internal X-OTRS-FollowUp-SenderType: agent Are you assuming that I have a separate rule to set all mails from clearpace.com to agent and email_internal? If so how do I ensure that this rule is processed first? Many thanks, Adam Adam Knight | Test and Documentation Team Leader | Clearpace | M +44(0)782 449 2763 | T +44(0)845 456 3590 Ext 564 | www.clearpace.com This e-mail and any files attached may contain privileged and/or confidential information. If you are not the intended recipient please immediately notify the sender by reply e-mail and delete the message from your system. You should not copy it or use it for any purpose nor disclose its contents to any other person. -Original Message- From: otrs-boun...@otrs.org [mailto:otrs-boun...@otrs.org] On Behalf Of Martin Edenhofer Sent: 26 July 2009 10:15 To: User questions and discussions about OTRS. Subject: Re: [otrs] Updating ticket X-OTRS-State based on external emailresponse from agent Hi Adam, if I understood it correctly, you want to change the ticket state of an already existing ticket by using an agent follow up? If it is so, you can do this by using X-OTRS-FollowUp-State or in case you want also to update service+sla X-OTRS-FollowUp-Service, X- OTRS-FollowUp-SLA. Important is the FollowUp in the header key. Only this headers are used for follow messages. I also would do it a litte bit different to be able to cover more actions based on subjects. ;) For example: Acknowledge by Agent Email: Hit: From: (.*)@clearpace.com # to only allow this action your agents Subject: [ack]# to identify the action X-OTRS-FollowUp-ArticleType: email-internal X-OTRS-FollowUp-SenderType: agent Set: X-OTRS-FollowUp-State: open a other example: Close by Agent Email: Hit: From: (.*)@clearpace.com # to only allow this action your agents Subject: [close]# to identify the action X-OTRS-FollowUp-ArticleType: email-internal X-OTRS-FollowUp-SenderType: agent Set: X-OTRS-FollowUp-State: closed successful I hope it will help you! ;) Greetings, -Martin On 24.07.2009, at 15:11, Adam Knight wrote: Hi, I am in the process of reviewing OTRS with the aim of piloting soon. Most of the configuration options work well and suit my requirements, however there is one that I cannot get to work, I have not found any information relating to this problem on the web. I have tried creating the following filter: Filtername: 01_agentresponse' Hit: Header 1: From Contents: (.*)@clearpace.com Header 2: X-OTRS-State Contents: new Set: Header 1: X-OTRS-State Contents: open The aim of the filter is to allow agents to email a first response to the customer from BlackBerry/Mobile devices and for this to update the ticket state on the system so that the system does not log a missed SLA if the response is emailed in. The rule is not being applied - I check the logs, other rules are appearing but not this one. If I remove the Header2 element then it tries to apply the rule but the state of the ticket does not change. [Fri Jul 24 12:48:03 2009][Notice] [Kernel::System::PostMaster::Filter::MatchDBSource::Run] Filter: '01_agentresponse' Set param 'X-OTRS-State' to 'open' (Message-ID: [MESSAGE_ID]) I have tried adding the values in quotes, I have tried using the numeric values for the states from the database instead of state names. I have tried specifying the rule in the Kernel/Config.pm Without any success. Any help would be greatly appreciated. Adam Knight | Test and Documentation Team Leader | Clearpace | M +44(0)782 449 2763 | T +44(0)845 456 3590 Ext 564 | www.clearpace.com This e-mail and any files attached may contain privileged and/or confidential information. If you are not the intended recipient please immediately notify the sender by reply e-mail and delete the message
[otrs] Updating ticket X-OTRS-State based on external email response from agent
Hi, I am in the process of reviewing OTRS with the aim of piloting soon. Most of the configuration options work well and suit my requirements, however there is one that I cannot get to work, I have not found any information relating to this problem on the web. I have tried creating the following filter: Filtername: 01_agentresponse' Hit: Header 1: From Contents: (.*)@clearpace.com Header 2: X-OTRS-State Contents: new Set: Header 1: X-OTRS-State Contents: open The aim of the filter is to allow agents to email a first response to the customer from BlackBerry/Mobile devices and for this to update the ticket state on the system so that the system does not log a missed SLA if the response is emailed in. The rule is not being applied - I check the logs, other rules are appearing but not this one. If I remove the Header2 element then it tries to apply the rule but the state of the ticket does not change. [Fri Jul 24 12:48:03 2009][Notice][Kernel::System::PostMaster::Filter::MatchDBSource::Run] Filter: '01_agentresponse' Set param 'X-OTRS-State' to 'open' (Message-ID: [MESSAGE_ID]) I have tried adding the values in quotes, I have tried using the numeric values for the states from the database instead of state names. I have tried specifying the rule in the Kernel/Config.pm Without any success. Any help would be greatly appreciated. Adam Knight | Test and Documentation Team Leader | Clearpace | M +44(0)782 449 2763 | T +44(0)845 456 3590 Ext 564 | www.clearpace.com This e-mail and any files attached may contain privileged and/or confidential information. If you are not the intended recipient please immediately notify the sender by reply e-mail and delete the message from your system. You should not copy it or use it for any purpose nor disclose its contents to any other person. - OTRS mailing list: otrs - Webpage: http://otrs.org/ Archive: http://lists.otrs.org/pipermail/otrs To unsubscribe: http://lists.otrs.org/cgi-bin/listinfo/otrs NEW! ENTERPRISE SUBSCRIPTION - Get more information NOW! http://www.otrs.com/en/support/enterprise-subscription/
