Re: [OSM-talk-be] SOTM 2016 and meetings

[joost schouppe]

Hi Nicolas,

Sounds great. A sponsorship document is already in the works, based on work
from previous SOTMs. It is more a general introduction about what is SOTM
and why is iot so immensly cool. It's not necesary to wait until we have
speakers, but I think we are waiting a bit untill we have a location and a
date. Which I think will be defined within the next month. So that would be
soon enough. Talking to potential sponsers is definitely something that
would be very useful.

I think it is an -excellent- plan to combine the three things as you say:
working in JOSM, talking about SOTM, mapping in the field.

Joost

2015-08-25 9:44 GMT+02:00 Nicolas Pettiaux :

> Much thanks Joost for the mail, the news and the already long list of
> tasks we can examine.
>
> In many circumstances, we all work under tight deadlines, but if we can
> manage to have less it will also save stress for many of us, as well as
> permit more. I have in mind for example that having a precise document with
> dates, times, locations, numbers, names of confirmed speakers (aka a
> pre-program) ... as soon as possible would help very much to go to sponsors
> and obtain funding, especially to the public administrations and
> ministerial cabinets. And these require always time to answer, not to say
> that many of them work annually, meaning that, if we want to have some
> public funding for 2016, we should enter a proper form before (I suppose)
> something like end of November 2015.
>
> I am ready to go to some of these institutions in Brussels (the city, the
> region) where I have contacts, but I know, as said above, that to be
> considered seriously, even by the most friendly people, we should have a
> proper document. This is the reason why, for example, the organisation of
> the RMLL (Rencontres mondiales des logiciels libres) ask for a complete
> file to select the future location ... and the team.
>
> The SOTM selection also ask for such a document and much information, but,
> on the basis of what I know and have seen, we should continue to work on
> the organization and provide some precisions in order to have a good
> "dossier" to present to the funders.
>
> About the meeting at ESI, I would propose to do an precise mapping party,
> to go further in the direction that we have browsed in April last year and
> for example, organize a "josm training for cyclist" (for example) to teach
> to the participants how to use josm, especially to advance the cycling map
> of Brussels (or any city to involve more interested participants). And
> after such an activity, propose to the ones who want to go on with the
> discussion around SOTM. Doing so, I think we could both move further in a
> direction that was asked for in April (by some who came to the activity and
> were frustrated as we did not have the time to really work with josm) as
> well as do something precise about SOTM, for the ones who want.
>
> And I'll do taht with a framadate proposal (a free equivalent to doodle)
> that I prefer.
>
> I'll do that sometimes next week,
>
> Best regards,
>
> Nicolas
>
> Le 2015-08-24 22:06, joost schouppe a écrit :
>
> Hi all,
>
> It is a long way off, but the SOTM team is getting started already. We
> already looked into several locations, we kind of picked a logo, we found a
> nice designer too. We're thinking of the VUB at the moment, because of some
> problems with the ULB location. And there is still a chance that we might
> work with the European Parliament, but that is still up in the air.
>
> For the time being, there aren't that many tasks. But it would be great to
> start building our volunteer network now. I think it should be quite clear
> that if we meet now, it will be more about ideas and community building
> than actually working on tasks. So we do run the risk of wearing people out
> with meetings without a real need (I sometimes feel the Meetups have that
> effect on some of us).
> The one exception maybe that we could start laying the foundation for a
> website already, Ben Abelshausen is setting up a Github space as we speak.
>
> I guess the lack of much concrete actions is why the SOTM hasn't been
> talking so much. As Rob mentioned today, SOTM is used to working under
> thight deadlines. This having-a-lot-of-time is a wholly different
> challenge. If anyone is feeling excluded, don't. Join. We're also going to
> send more frequent updates to this list from now on.
> To give you an idea of the kind of things will have to get done, this is
> from the "talent matrix". Some of these task could really use a hand.
>
> Nicholas, if you can arrange the ESI on any day, I would suggest to make a
> Doodle with a wide variety of options (daytime, evening, weekend, weekday)
> to see who wants to come and what is best for everyone.
>
> Sponsorship - developing sponsorship pack / tiers
> Sponsorship - Local
> Sponsorship - International
> Ticket sales - coordinating
> Budget - bookkeeper
> Scholarship program
> Scholarship committee (to review

Re: [OSM-talk-be] SOTM 2016 and meetings

[Nicolas Pettiaux]

 

Much thanks Joost for the mail, the news and the already long list of
tasks we can examine. 

In many circumstances, we all work under tight deadlines, but if we can
manage to have less it will also save stress for many of us, as well as
permit more. I have in mind for example that having a precise document
with dates, times, locations, numbers, names of confirmed speakers (aka
a pre-program) ... as soon as possible would help very much to go to
sponsors and obtain funding, especially to the public administrations
and ministerial cabinets. And these require always time to answer, not
to say that many of them work annually, meaning that, if we want to have
some public funding for 2016, we should enter a proper form before (I
suppose) something like end of November 2015. 

I am ready to go to some of these institutions in Brussels (the city,
the region) where I have contacts, but I know, as said above, that to be
considered seriously, even by the most friendly people, we should have a
proper document. This is the reason why, for example, the organisation
of the RMLL (Rencontres mondiales des logiciels libres) ask for a
complete file to select the future location ... and the team. 

The SOTM selection also ask for such a document and much information,
but, on the basis of what I know and have seen, we should continue to
work on the organization and provide some precisions in order to have a
good "dossier" to present to the funders. 

About the meeting at ESI, I would propose to do an precise mapping
party, to go further in the direction that we have browsed in April last
year and for example, organize a "josm training for cyclist" (for
example) to teach to the participants how to use josm, especially to
advance the cycling map of Brussels (or any city to involve more
interested participants). And after such an activity, propose to the
ones who want to go on with the discussion around SOTM. Doing so, I
think we could both move further in a direction that was asked for in
April (by some who came to the activity and were frustrated as we did
not have the time to really work with josm) as well as do something
precise about SOTM, for the ones who want. 

And I'll do taht with a framadate proposal (a free equivalent to doodle)
that I prefer. 

I'll do that sometimes next week, 

Best regards, 

Nicolas 

Le 2015-08-24 22:06, joost schouppe a écrit : 

> Hi all, 
> 
> It is a long way off, but the SOTM team is getting started already. We 
> already looked into several locations, we kind of picked a logo, we found a 
> nice designer too. We're thinking of the VUB at the moment, because of some 
> problems with the ULB location. And there is still a chance that we might 
> work with the European Parliament, but that is still up in the air. 
> 
> For the time being, there aren't that many tasks. But it would be great to 
> start building our volunteer network now. I think it should be quite clear 
> that if we meet now, it will be more about ideas and community building than 
> actually working on tasks. So we do run the risk of wearing people out with 
> meetings without a real need (I sometimes feel the Meetups have that effect 
> on some of us). 
> The one exception maybe that we could start laying the foundation for a 
> website already, Ben Abelshausen is setting up a Github space as we speak. 
> 
> I guess the lack of much concrete actions is why the SOTM hasn't been talking 
> so much. As Rob mentioned today, SOTM is used to working under thight 
> deadlines. This having-a-lot-of-time is a wholly different challenge. If 
> anyone is feeling excluded, don't. Join. We're also going to send more 
> frequent updates to this list from now on. 
> To give you an idea of the kind of things will have to get done, this is from 
> the "talent matrix". Some of these task could really use a hand. 
> 
> Nicholas, if you can arrange the ESI on any day, I would suggest to make a 
> Doodle with a wide variety of options (daytime, evening, weekend, weekday) to 
> see who wants to come and what is best for everyone. 
> 
> Sponsorship - developing sponsorship pack / tiers 
> Sponsorship - Local 
> Sponsorship - International 
> Ticket sales - coordinating 
> Budget - bookkeeper 
> Scholarship program 
> Scholarship committee (to review scholarship requests) 
> Venue (co-ordination with venue company) 
> Accommodation 
> Catering 
> Social events 
> Wi-fi access 
> AV for presenters 
> Video Streaming 
> Merchandise / freebies 
> TShirts and Lanyards 
> Booklet / guide for attendees 
> Brand / Design / Logo 
> Website 
> Communication to OSM community- twitter, blogs, etc 
> Communication / outreach to non-OSM community (open source/data, etc) 
> Communication / outreach for promotion (local media, newsprint etc) 
> Call for presentations - organising / coordinating 
> Call for presentations - initial ranking 
> Call for presentations - programme 
> Keynote speakers - sourcing and coordinating 
> Non-talk content (workshops, hack

Re: [OSM-talk-be] SOTM 2016 and meetings

[joost schouppe]

Hi all,

It is a long way off, but the SOTM team is getting started already. We
already looked into several locations, we kind of picked a logo, we found a
nice designer too. We're thinking of the VUB at the moment, because of some
problems with the ULB location. And there is still a chance that we might
work with the European Parliament, but that is still up in the air.

For the time being, there aren't that many tasks. But it would be great to
start building our volunteer network now. I think it should be quite clear
that if we meet now, it will be more about ideas and community building
than actually working on tasks. So we do run the risk of wearing people out
with meetings without a real need (I sometimes feel the Meetups have that
effect on some of us).
The one exception maybe that we could start laying the foundation for a
website already, Ben Abelshausen is setting up a Github space as we speak.

I guess the lack of much concrete actions is why the SOTM hasn't been
talking so much. As Rob mentioned today, SOTM is used to working under
thight deadlines. This having-a-lot-of-time is a wholly different
challenge. If anyone is feeling excluded, don't. Join. We're also going to
send more frequent updates to this list from now on.
To give you an idea of the kind of things will have to get done, this is
from the "talent matrix". Some of these task could really use a hand.

Nicholas, if you can arrange the ESI on any day, I would suggest to make a
Doodle with a wide variety of options (daytime, evening, weekend, weekday)
to see who wants to come and what is best for everyone.

Sponsorship - developing sponsorship pack / tiers
Sponsorship - Local
Sponsorship - International
Ticket sales - coordinating
Budget - bookkeeper
Scholarship program
Scholarship committee (to review scholarship requests)
Venue (co-ordination with venue company)
Accommodation
Catering
Social events
Wi-fi access
AV for presenters
Video Streaming
Merchandise / freebies
TShirts and Lanyards
Booklet / guide for attendees
Brand / Design / Logo
Website
Communication to OSM community- twitter, blogs, etc
Communication / outreach to non-OSM community (open source/data, etc)
Communication / outreach for promotion (local media, newsprint etc)
Call for presentations - organising / coordinating
Call for presentations - initial ranking
Call for presentations - programme
Keynote speakers - sourcing and coordinating
Non-talk content (workshops, hack events)
Volunteer co-ordination
Volunteer training (including Code of Conduct)




Joost

2015-08-24 16:23 GMT+02:00 Ben Laenen :

> Ah, ok, misread it then :-) Sorry for the noise
>
> Ben
>
> On Mon, Aug 24, 2015 at 4:17 PM, Jo  wrote:
> > The conference itself will be held in the venue where FOSDEM takes place.
> > ESI is convenient for preparatory meetings, due to its location.
> >
> > Jo
> >
> > 2015-08-24 16:10 GMT+02:00 Ben Laenen :
> >>
> >> On Sun, Aug 23, 2015 at 11:02 PM, Nicolas Pettiaux  >
> >> wrote:
> >> > ESI is well located centrally, close to Central station, if has the
> >> > infrastructure (as it is a computing school), and I can most probably
> >> > obtain
> >> > the room for free.
> >>
> >> Does it have big enough rooms? Because the pictures in the gallery on
> >> its website only show small classrooms. If a thousand people are
> >> coming we may need to have at least one auditorium that can seat a few
> >> hundred.
> >>
> >> Ben
> >>
> >> ___
> >> Talk-be mailing list
> >> Talk-be@openstreetmap.org
> >> https://lists.openstreetmap.org/listinfo/talk-be
> >
> >
> >
> > ___
> > Talk-be mailing list
> > Talk-be@openstreetmap.org
> > https://lists.openstreetmap.org/listinfo/talk-be
> >
>
> ___
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>



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 | Wordpress

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Re: [OSM-talk-be] SOTM 2016 and meetings

[Ben Laenen]

Ah, ok, misread it then :-) Sorry for the noise

Ben

On Mon, Aug 24, 2015 at 4:17 PM, Jo  wrote:
> The conference itself will be held in the venue where FOSDEM takes place.
> ESI is convenient for preparatory meetings, due to its location.
>
> Jo
>
> 2015-08-24 16:10 GMT+02:00 Ben Laenen :
>>
>> On Sun, Aug 23, 2015 at 11:02 PM, Nicolas Pettiaux 
>> wrote:
>> > ESI is well located centrally, close to Central station, if has the
>> > infrastructure (as it is a computing school), and I can most probably
>> > obtain
>> > the room for free.
>>
>> Does it have big enough rooms? Because the pictures in the gallery on
>> its website only show small classrooms. If a thousand people are
>> coming we may need to have at least one auditorium that can seat a few
>> hundred.
>>
>> Ben
>>
>> ___
>> Talk-be mailing list
>> Talk-be@openstreetmap.org
>> https://lists.openstreetmap.org/listinfo/talk-be
>
>
>
> ___
> Talk-be mailing list
> Talk-be@openstreetmap.org
> https://lists.openstreetmap.org/listinfo/talk-be
>

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Re: [OSM-talk-be] SOTM 2016 and meetings

[Jo]

The conference itself will be held in the venue where FOSDEM takes place.
ESI is convenient for preparatory meetings, due to its location.

Jo

2015-08-24 16:10 GMT+02:00 Ben Laenen :

> On Sun, Aug 23, 2015 at 11:02 PM, Nicolas Pettiaux 
> wrote:
> > ESI is well located centrally, close to Central station, if has the
> > infrastructure (as it is a computing school), and I can most probably
> obtain
> > the room for free.
>
> Does it have big enough rooms? Because the pictures in the gallery on
> its website only show small classrooms. If a thousand people are
> coming we may need to have at least one auditorium that can seat a few
> hundred.
>
> Ben
>
> ___
> Talk-be mailing list
> Talk-be@openstreetmap.org
> https://lists.openstreetmap.org/listinfo/talk-be
>
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Re: [OSM-talk-be] SOTM 2016 and meetings

[Nicolas Pettiaux]

Dear Ben

THe largest room is big enough ... only to gather the people who will 
take care of the preparation. My proposal is to meet sometimes, 
starting next month, for the preparation of SOTM, not SOTM itself !


Regards

Nicolas

Le lun 24 aoû 2015 à 16:10, Ben Laenen  a écrit 
:
On Sun, Aug 23, 2015 at 11:02 PM, Nicolas Pettiaux 
 wrote:

 ESI is well located centrally, close to Central station, if has the
 infrastructure (as it is a computing school), and I can most 
probably obtain

 the room for free.


Does it have big enough rooms? Because the pictures in the gallery on
its website only show small classrooms. If a thousand people are
coming we may need to have at least one auditorium that can seat a few
hundred.

Ben
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Re: [OSM-talk-be] SOTM 2016 and meetings

[Ben Laenen]

On Sun, Aug 23, 2015 at 11:02 PM, Nicolas Pettiaux  wrote:
> ESI is well located centrally, close to Central station, if has the
> infrastructure (as it is a computing school), and I can most probably obtain
> the room for free.

Does it have big enough rooms? Because the pictures in the gallery on
its website only show small classrooms. If a thousand people are
coming we may need to have at least one auditorium that can seat a few
hundred.

Ben

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Re: [OSM-talk-be] SOTM 2016 and meetings

[Jo]

Hi Nicolas and Christian,

It's an endeavour that shouldn't be underestimated, but it will be an
interesting one!

I will certainly try to be present. Preferably on a Saturday. Evenings
could work too, but not for people coming from further away.

I guess one of the things we'll need is a dedicated mailing list, but I
guess that has already been thought of.

There might be people from The Netherlands and Germany who would like to
lend a hand with the organisation. So we should let them know on their
mailing lists as well. (Not so much about this initial meeting, but
afterwards).

Cheers,

Jo

2015-08-23 23:02 GMT+02:00 Nicolas Pettiaux :

> Dear OSM-be community,
>
> We have engaged in the organization of organization of the 2016 edition of
> SOTM. So far, a smaller group of people around Ben, have lead the way to
> transform into reality a possible crazy but interesting idea that I have
> shared with you.
>
> SOTM 2016 will be organized in the second half of 2016 in Brussels, and
> even it it is about one year ahead of us, this year will pass by very
> quickly.
>
> SOTM 2016 could, following Christian Quest of OSM-Fr (in cc), whom I have
> met recently, gather 1000 people. THis is not a small number of people. THe
> resulting event would not be a small one.
> OSM-Fr people have decided NOT to propose to organize SOTM 2016, but work
> with us (the Belgians) to propose a beautiful and very interesting SOTM
> event.
>
> I think it could interesting to open the discussion to more members of the
> community as well as to
> these French friends, and organize regular events to 1/ see and get to
> know each other
> in real life to be better prepared to share the workload, 2/ setup a large
> enough team to support the workload. We could consider monthly meetings
> supporting online effective collaboration.
>
> I therefore propose herewith, if not yet proposed otherwise and compatible
> with Ben"s views and the SOTM expectations, to organize at ESI in September
> the first of such event to organize SOTM 2016 in Brussels.
>
> What do you think ?
>
> ESI is well located centrally, close to Central station, if has the
> infrastructure (as it is a computing school), and I can most probably
> obtain the room for free.
>
> Hope to read you on this proposal.
>
> Best regards,
>
> Nicolas
>
> --
> Nicolas Pettiaux, phd  - nico...@pettiaux.be
> Open@work - Une Société libre utilise des outils libres
>
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[OSM-talk-be] SOTM 2016 and meetings

[Nicolas Pettiaux]

Dear OSM-be community,

We have engaged in the organization of organization of the 2016 edition 
of SOTM. So far, a smaller group of people around Ben, have lead the way 
to transform into reality a possible crazy but interesting idea that I 
have shared with you.


SOTM 2016 will be organized in the second half of 2016 in Brussels, and 
even it it is about one year ahead of us, this year will pass by very 
quickly.


SOTM 2016 could, following Christian Quest of OSM-Fr (in cc), whom I 
have met recently, gather 1000 people. THis is not a small number of 
people. THe resulting event would not be a small one.
OSM-Fr people have decided NOT to propose to organize SOTM 2016, but 
work with us (the Belgians) to propose a beautiful and very interesting 
SOTM event.


I think it could interesting to open the discussion to more members of 
the community as well as to
these French friends, and organize regular events to 1/ see and get to 
know each other
in real life to be better prepared to share the workload, 2/ setup a 
large enough team to support the workload. We could consider monthly 
meetings supporting online effective collaboration.


I therefore propose herewith, if not yet proposed otherwise and 
compatible with Ben"s views and the SOTM expectations, to organize at 
ESI in September the first of such event to organize SOTM 2016 in 
Brussels.


What do you think ?

ESI is well located centrally, close to Central station, if has the 
infrastructure (as it is a computing school), and I can most probably 
obtain the room for free.


Hope to read you on this proposal.

Best regards,

Nicolas

--
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Open@work - Une Société libre utilise des outils libres

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