[libreoffice-users] extra lines spaces when exporting to .doc
Hi, I'm having a recurring problem with extra line spaces being inserted when I export to .doc. This happens between paragraphs, often in the footer where the page number is, and most frustratingly in the endnotes — each endnote is placed one or two lines down from the number and I have to manually move them back into place and apply the endnote style again. This is all within LO, I have not opened the files in MS Office. Is this a known issue? If so is there a workaround that will save time. I'm using LO 4.0 on Kubuntu 12.04. Many thanks, this list is invaluable. -- To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.libreoffice.org/global/users/ All messages sent to this list will be publicly archived and cannot be deleted
[libreoffice-users] locked docx file
Hi, I am having a strange problem with a locked docx file. The file opens, it does not appear to be using LO's read only mode, but when I try to edit a file, for example when I delete some text, it simply inserts a strikethrough and changes the text colour. I can see all the last editor's corrections in a similar manner. I tried using the edit document button, turning off read only mode in file--properties and tools--options--security, and saving as .odt. No luck. I managed to rescue the content by copying and pasting into a new odt... and strangely all the last editors changes were implemented/hidden rather than being shown with a strikethrough, but this meant that some of the comments attached to deleted text were also removed. Any idea what is going on here? Thanks. -- To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.libreoffice.org/global/users/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [libreoffice-users] locked docx file
On 22/09/13 14:42, Brian Barker wrote: At 14:11 22/09/2013 +0100, Nobody Noname wrote: I am having a strange problem with a locked docx file. The file opens, it does not appear to be using LO's read only mode, but when I try to edit a file, for example when I delete some text, it simply inserts a strikethrough and changes the text colour. I can see all the last editor's corrections in a similar manner. I tried using the edit document button, turning off read only mode in file--properties and tools--options--security, and saving as .odt. No luck. I managed to rescue the content by copying and pasting into a new odt... and strangely all the last editors changes were implemented/hidden rather than being shown with a strikethrough, but this meant that some of the comments attached to deleted text were also removed. Any idea what is going on here? Yes: you have the recording of changes switched on. In general, you can disable this by removing the tick from Edit | Changes | Record. But this may be intentional. You mention a previous editor. If this material is to be returned to that editor, he or she will not want to consider the entire document again from scratch to see what you may or may not have altered, but will want to be able to see exactly what changes you have made. If it is to be passed to someone else, they will want to see both the changes you have made and - hopefully separately - the previous changes. It is possible in Microsoft Word to lock what Word calls Track Changes, so the document can be edited but you cannot disable the recording of changes. I don't know whether that locking carries over into LibreOffice and back into Word, but I'd hope it would - and it sounds as though it has. If this is the actual scenario, the previous editor will not thank you for upsetting the protocol by creating a new document! If you prefer, you may be able to suppress the display of your and other changes changes at Edit | Changes | Show. I trust this helps. Brian Barker Thanks, Brian. That works. I can show/hide and choose to record changes with those options. Although you are correct regarding good editing protocol, I think in this case the options had been turned on by mistake at some point.. at least displaying the changes anyhow. It only happened on one of the documents I have to work on. In general, the editor is happy for me to format the articles and make some small edits. I am not sure we're tracking changes to the degree we should be. Before this quirk, I had been copying and pasting articles' content into a template and saving as ODT in order to get consistent documents and remove any MS quirks. Maybe that was not the best method afterall and I could have saved the docs as .odt then loaded the templates styles using the overwrite option -- but I'd been experieincing some quirks there and had discussed the best way to go about things on this list beforehand. I think my method is ok for the current project.. but no doubt I could improve the process as I learn more. Regards, Ryan -- To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.libreoffice.org/global/users/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [libreoffice-users] Open Office - off topic - removing bullets toolbar
Hi, You can just drag it so it joins any other toolbar at the left, right, top or bottom.. so it becomes an integrated toolbar. At least that used to be the case, but I don't know regarding the new interface in the current version of AOO. Best, Ryan On 15/09/13 17:52, charles meyer wrote: Hi Mates, I know this is a Libre list but I wondered if anyone had any expedience in Open Office and could please share any insight? Everytime I'm editing a document in Open Office (I have Libre, too which I prefer) and I happen upon a bullet this annoying built toolbar keeps popping up at *every * bullet. Is there anywhere it suppress this toolbar? Thanks so much, Charles. -- To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.libreoffice.org/global/users/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [libreoffice-users] print or pdf with spell check mark up?
Thanks for the thorough reply and the useful information about the spellchecker dictionaries, There are use-cases for this request, I think. I'm sending articles I've formatted to editors who are likely to do a lot of the proofreading on a printed version. Sure they have access to a computer too and can see the spellcheck mark-up there, but scrolling through 50 pages articles with lots of endnotes is quite slow and having potential problems flagged on the printed version would speed up the process, I think. Also a teacher may return a printed essay to a student and it might be useful for the spelling mistakes to be highlighted. One reason I ask about the possibility, is I seem to remember printing a document this way by accident years ago. I can't remember what software I was using back then. But reading up on it now, all the sources say it's not possible in LO or Word. Maybe I imagined it. :-) Regards, Ryan On 02/09/13 06:09, Kracked_P_P---webmaster wrote: On 09/01/2013 11:13 PM, Info/UX wrote: Hi, Please could somebody tell me whether it's possible to print or export to PDF from Writer with the red spell check underlining included? Many thanks. Ryan As far as I know, the spell checking underline is part of the software's display function of the text in its window display of your document. The spell checking red underlines cannot be exported or printed withing the document into a document file that can be read by a package without the spell checking feature or printed to paper. The only way to capture those red lines is a screen capture software, but that is not an editable document, and is only a small screen full of you document. Would you please tell us why you want such a document? What use will you put such a saved or printed document with the red lines included? The only thing I could think of is showing some one else their spelling mistakes. Also, the words could be spelled correctly, but your spell checker may not have the word[s] within the document. Within the Extension site, you can find many dictionaries. I created an English dictionary add-on that has 797,865 words within its internal word list. I do not know any other English dictionary that is even close to its size. The file name is kpp-american-english-dictionary-797865-words-list.oxt. I would like to see other dictionary .oxt fileauthors to include the size of their word list totheir .oxt file name ora text based internal file. That way we could choose which dictionary to choose from when there are more than one for the language of your choice. Last time I counted, there was over 200 .oxt file add ons for language aids and spell checkers. Every so often these dictionaries are improved and new words are added to their word lists. -- To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.libreoffice.org/global/users/ All messages sent to this list will be publicly archived and cannot be deleted
[libreoffice-users] print or pdf with spell check mark up?
Hi, Please could somebody tell me whether it's possible to print or export to PDF from Writer with the red spell check underlining included? Many thanks. Ryan -- To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.libreoffice.org/global/users/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [libreoffice-users] bibliography after endnotes
Thank you very much for this. I am using LO 4.0.2.2, which is the latest build available for Kubuntu 12.04 LTS. I wonder why you do not experience the bug I do. I did upgrade from 3.5 (I think) to my current version and found the same bug. Maybe I should try the .deb from the LibreOffice website. I am wondering though whether sections are needed at all. As long as one inserts the bibliography at the final stage it might be possible to simply press return and copy and paste under the final endnote. Regards, Ryan On 28/08/13 23:18, Krunoslav Šebetić wrote: I don't know which operation system and LO version are you using but on 4.0.5 on Linux the section for main content does the trick - I can put main content in a section, and in a section properties tick Collect at the end of section, Restart numbering, Custom format. Adding an endnote attaches it to a end of a section, and I can do Alt + Enter to exit that (main) section and make manual break with Ctrl + Enter so Bibliography can be added to a new page. It all works with double spaces (for endnotes and main text). Just wonted to tell you that because maybe changing the LO version would solve your problems. Also, see here: http://www.youtube.com/watch?v=gx3K99ehRXI Kruno On 08/28/2013 07:22 PM, Info/UX wrote: Hi, To simplify last night's tale of woe into one issue... The only way of placing the bibliography after the endnotes in correct formatting is to place a section after (technically within) the final endnote. Using a section for the main article causes a crash when double spacing is applied. Does this method bode well for MS Word compatibility? Is there a better method? Many thanks, Ryan -- To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.libreoffice.org/global/users/ All messages sent to this list will be publicly archived and cannot be deleted
[libreoffice-users] bibliography after endnotes
Hi, To simplify last night's tale of woe into one issue... The only way of placing the bibliography after the endnotes in correct formatting is to place a section after (technically within) the final endnote. Using a section for the main article causes a crash when double spacing is applied. Does this method bode well for MS Word compatibility? Is there a better method? Many thanks, Ryan -- To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.libreoffice.org/global/users/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [libreoffice-users] bibliography after endnotes
Thanks for the reply. I include my response below. On 28/08/13 19:54, John Jason Jordan wrote: On Wed, 28 Aug 2013 18:22:59 +0100 Info/UX inf...@gmx.com dijo: The only way of placing the bibliography after the endnotes in correct formatting is to place a section after (technically within) the final endnote. Using a section for the main article causes a crash when double spacing is applied. Does this method bode well for MS Word compatibility? Is there a better method? There is a proprietary program called Endnote, used by many academicians. Is that what you are referring to? Regardless, there are numerous academic citation and reference styles. Which one are you using? And regardless of your responses to the above, might I suggest you look into Zotero or Mendeley? I'm not actually referring to that program -- by endnotes I simply mean in an article you can include numbered references and/or notes either at the the foot of each page or at the end of the document -- hence, the name endnotes. But despite the name, it is normal to place the bibliography after theses notes. It's the Chicago Humanities style, as far as know -- numbered references with a numbered list at the end followed by bibliography. I'll take a look at Zotero now.. but it seems a quirk of LO that whichever referencing style you choose it places the notes after all other content. Thanks, Ryan -- To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.libreoffice.org/global/users/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats?
Indeed fonts are problem! But having decided how to go ahead with this issue, LO has thrown up some major issues, which I'll report to the list in another message. Thanks. Ryan On 27/08/13 00:33, Virgil Arrington wrote: I think you've got a good process there. Fonts! It's one problem I see with interaction between Linux and Windows. I have a dual boot Windows/Linux laptop, and the font issue is a constant problem. I've found that many Windows fonts install quite nicely into Linux, but I do want to respect copyrights and licenses, so I tend to use free fonts as much as possible. The URW collection of free fonts is quite nice, as is Linux Libertine, which has some really nice expert effects (old style numbering, true small caps, etc.). Another great free font for book-style work is OFL Sorts Mill Goudy. Virgil -Original Message- From: Info/UX Sent: Monday, August 26, 2013 7:20 PM To: Virgil Arrington Cc: Tom Davies ; users@global.libreoffice.org Subject: Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats? Thanks a lot for that, Virgil. Based on the information you and Tom have provided, my workflow will go: .ott (with paragraph and page styles) -- .odt (copy and paste .doc content, load style from template, format, save) -- export to PDF -- save as .doc -- send to MS computer -- Manually clean up any problems. I think this should be fine, if a little involved. All the fonts I need are standard MS stuff, which I have installed. I'll spare you the horror stories about preparing a nice document in LO using DejaVU fonts and then later opening in a new*ish* version of MS Word. ;-) Thanks again for the time you took. Think I can get to work now. Regards, Ryan On 26/08/13 23:59, Virgil Arrington wrote: Before answering your question, I did a little test. I loaded a simple .odt two page document in LO. It has some basic paragraph styles, and a few outline styles with automatic numbering, along with a footer with a page number. Basic stuff. I then saved the document as a .doc (Word 2003). I loaded it into the Word Starter Version that came with my Sony Laptop, and it converted *almost* perfectly. There was only a slight deviation in my outline numbering. LO adds more horizontal space after an automatic number, whereas Word adds a tab character. When converting the document, LO added a tab and adjusted the extra horizontal space, but there was still an ever so slight difference in the lining up of the text. It would only bother an obsessive person like me. The page formatting and footer with page number translated perfectly. I'm using LO 3.6.7 and I must say that it's .doc translation is extremely good, much better than I remember from previous versions. Virgil -Original Message- From: Info/UX Sent: Monday, August 26, 2013 6:40 PM To: Virgil Arrington Cc: Tom Davies ; users@global.libreoffice.org Subject: Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats? Thanks, Virgil. My documents are similar to yours. One last question then I'll give you guys some peace. :-) Would making a page style with page size letter and with a footer be considered LO specific? I don't need anything more intricate than that. Thanks for the tip regarding Atlantis. I only have Linux at home so will probably stick with LO. Thanks again. Your replies have helped a lot. Regards, Ryan On 26/08/13 23:29, Virgil Arrington wrote: My documents tend to be *really* basic in terms of formatting. Typically, they are either legal or academic style papers. I'm a heavy user of paragraph styles and won't work without them. I tend to do my entire document as an .odt and then at the end convert to .doc as necessary. I'd use the paragraph styles, but I would avoid LO specific methods. Another option is a shareware word processor called Atlantis. It's a lightweight clone of pre 2007 Word (e.g., no ribbon) with a $35.00 registration. I often use it when Word compatibility is paramount. It does nearly everything *exactly* like Word. I honestly don't know why MS hasn't sued them, it's that close. It doesn't support tables, but other than that, it will handle simple formats very well and will produce a result that Word should read fairly well. Virgil -Original Message- From: Info/UX Sent: Monday, August 26, 2013 5:38 PM To: Tom Davies Cc: Virgil Arrington ; users@global.libreoffice.org Subject: Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats? Thanks, Tom, Virgil. If I wanted to use different text body styles throughout I would probably have made new styles and called them text body 1, 2, etc. Luckily nothing like that is needed in this case. But I have created my simple template with basic paragraph and page styles. So, in trying to process the information in both of your replies, I feel I now have two options: (1) Keep with the MS formats (.docx
[libreoffice-users] footnotes to endnotes, sections and bibliography problems
Hi, After getting to work on a formatting task after help from this list, I ran into the following problems, which I'll report both in the hope that some of the information will be helpful and that I might be able to get some further help... Having set up all my template styles I needed to convert all the documents' footnotes to endnotes. I found three ways to do this: (1) Tools -- Footnotes/Endnotes -- Footnotes -- End of document and (2) right-click on footnote number/anchor -- footnote/endnote -- select 'endnote', (3) Unzip the odt and find and replace all occurrences of footnote with endnote and rezip. I chose method (2). But in any case, it turns out once you successfully have your endnotes in place.. they are automatically placed at the end of the document, which means you cannot insert a bibliography *after* the endnotes. The solution to this is to create a section and select to collect at end of section in the footnotes/endnotes tab, and then create a second section for the bibliography. Now, back to styles and a major bug crops up: When I use the above method and choose to double space the endnotes, LO goes into an infinite page loop creating 1000s of pages and I have to close the document. This only happens within a section. It happens in LO 3.4 and 4.0. I'll report the bug, but right now I just need to get the task done. I seem to have discovered a workaround by *not* using a section for the article and endnotes, but inserting a section after (technically within) the final endnote. I can then insert the bibliography and all looks well. So could anyone advise whether I have hit upon decent workaround (is there anything easier?) and whether this will likely affect the MS Word compatibility I was hoping for? A simple task has become rather complicated. Apologies for the long email. It was a longer night. :-) Ryan -- To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.libreoffice.org/global/users/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats?
Hi Tom :-) I can probably get away with sending .docs, but I would like the option to convert to .docx later if need be. At the final stages I can work on an MS computer in MS Office. The documents have no images, they are basic articles with only prose and references. They need to look pretty professional though. Thanks for the suggestion regarding PDFs --- I'll most likely do that. My current plan is to create a LibreOffice template and apply it to the docs and then tweak them later on an MS machine. Many thanks for the help. Regards, Ryan On 25/08/13 23:10, Tom Davies wrote: Hi :) Can you send them all as Doc? if you can convert the DocX to Doc then it might work better. DocX can be a bit unpredictable at times. Do the documents have lots of images, frames, tables and charts and stuff? Also i'm just wondering if it's possible to send Pdfs of the documents in addition to the documents themselves. LibreOffice can use lossless compression easily and remembers the settings for the next one. Regards from Tom :) *From:* Info/UX inf...@gmx.com *To:* users@global.libreoffice.org *Sent:* Sunday, 25 August 2013, 18:38 *Subject:* [libreoffice-users] LibreOffice paragraph styles exported to other software/formats? Hello, Apologies if this is a basic question. I've been given some documents to format according to certain style guidelines. The files are mostly .docx and .doc and must be sent off in this format. I work only with LibreOffice. My questions is, if I format the articles using paragraph and page styles rather than just directly changing the format in the body of the document, will the formatting be maintained when the documents are opened in MS Office? I am not concerned with small discrepancies that can be tweaked later on, rather whether this method of formatting generally transfers well. Again, sorry if it's a silly question. Many thanks. Ryan -- To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org mailto:unsubscr...@global.libreoffice.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.libreoffice.org/global/users/ All messages sent to this list will be publicly archived and cannot be deleted -- To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.libreoffice.org/global/users/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats?
Thanks, Virgil. I can probably alter any lists when I work in an MS environment at the final stage of formatting. Regarding page formatting — I'm wondering if I use slightly more advanced features of LibreOffice to get my results whether it would cause more problems when working in Word. I am trying to keep the process relatively simple. The articles only need to have consistent fonts and spacing and perhaps one page break for the bibliographies. I have starting created a LibreOffice template with customised paragraph styles and some changes to the page style. I was planning to apply this to the .docs. As long as 90% or so of my formatting would transfer to Word, I don't mind making some manual adjustments at that stage. Thanks, Ryan On 26/08/13 13:00, Virgil Arrington wrote: In my experience, most paragraph styles tend to translate well to MS-Word formats. However, I've had problems with the alignment of automatic numbering and/or bullets. LO and MSW seem to align them differently. One bigger difference, however, is the way the two formats handle page formatting. LO uses page styles to change formatting from one page to another, whereas Word does not. It uses section breaks to make such page formatting changes, and I've found discrepancies in translating page formatting between the two. Virgil -Original Message- From: Info/UX Sent: Sunday, August 25, 2013 1:38 PM To: users@global.libreoffice.org Subject: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats? Hello, Apologies if this is a basic question. I've been given some documents to format according to certain style guidelines. The files are mostly .docx and .doc and must be sent off in this format. I work only with LibreOffice. My questions is, if I format the articles using paragraph and page styles rather than just directly changing the format in the body of the document, will the formatting be maintained when the documents are opened in MS Office? I am not concerned with small discrepancies that can be tweaked later on, rather whether this method of formatting generally transfers well. Again, sorry if it's a silly question. Many thanks. Ryan -- To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.libreoffice.org/global/users/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats?
Thanks, Tom, Virgil. If I wanted to use different text body styles throughout I would probably have made new styles and called them text body 1, 2, etc. Luckily nothing like that is needed in this case. But I have created my simple template with basic paragraph and page styles. So, in trying to process the information in both of your replies, I feel I now have two options: (1) Keep with the MS formats (.docx, but .doc if possible) and format with minimal use of LO's special features (even so, I'd rather use styles than format everything manually), (2) Start a blank .odt and copy and paste my article content and load the styles from my template and save to doc later (and maybe then to docx on a windows machine). Which method do you think would give the best results? The priority is for the finished pieces to look consistent in MS Word... and also allow other people to edit the .docs in Word with minimal quirky things going on. Thanks for all this advice. Regards, Ryan On 26/08/13 21:18, Tom Davies wrote: Hi :) If you can use MS Office to do some final proof-reading then you are unlikely to have any problems. We have been assuming that is not possible and that would make the final outcome uncertain. Being able to quickly scroll through before sending it out into the world kinda eliminates that uncertainty. If you can keep all your 'originals' in Odt format and then at the end convert to Doc format then you should find that there are no surprises. Virgil seems to be talking about a very specific set of styles or method of using styles. He is talking about changing styles (such as changing the font of text body) on different pages within the same document. If you need to do that it might be worth creating duplicates of the styles and then modifying the duplicates? I'm not sure how to deal with that but Virgil has probably found a work-around if needed. I would keep copies of photos/images/art/logos near the original Odts just in case you do run into problems. LO does have an extremely rare intermittent bug that is difficult to pin down but seems to be getting rarer and rarer as code clean-up goes on. You know that you can rename files from .Odt or .DocX to .Zip and then double-click to see the Xml coding inside along with folders for various things such as images. Sometimes it can be a neat way to fix problems but it's a bit risky. The Xml tags and such are very different in the 2 formats so just renaming .Odt to .DocX might create fairly serious problems. Stick with the Save As the Doc format doesn't open in that way and doesn't hold images in an image format which is another reason i suggest keeping a copy of images nearby. Also i have sometimes found that mysterious things happen during the course of a Word document. So to save myself a lot of time i tend to start with a fresh new Odt and then use Ctrl Shift v to paste in unformatted text and then apply styles (and maybe modfied the styles after to watch the mod ripple through the document). Occasionally i have wanted to just do something quickly and then been frustrated by some weird bit of insane MS formatting that just keeps throwing up problems until i relent and do the start again from scratch approach which has then typically taken just a few minutes even if the problem seemed intractable. Regards from Tom :) *From:* Info/UX inf...@gmx.com *To:* Virgil Arrington cuyfa...@hotmail.com *Cc:* users@global.libreoffice.org *Sent:* Monday, 26 August 2013, 19:23 *Subject:* Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats? Thanks, Virgil. I can probably alter any lists when I work in an MS environment at the final stage of formatting. Regarding page formatting — I'm wondering if I use slightly more advanced features of LibreOffice to get my results whether it would cause more problems when working in Word. I am trying to keep the process relatively simple. The articles only need to have consistent fonts and spacing and perhaps one page break for the bibliographies. I have starting created a LibreOffice template with customised paragraph styles and some changes to the page style. I was planning to apply this to the .docs. As long as 90% or so of my formatting would transfer to Word, I don't mind making some manual adjustments at that stage. Thanks, Ryan On 26/08/13 13:00, Virgil Arrington wrote: In my experience, most paragraph styles tend to translate well to MS-Word formats. However, I've had problems with the alignment of automatic numbering and/or bullets. LO and MSW seem to align them differently. One bigger difference, however, is the way the two formats handle page formatting. LO uses page styles to change formatting from one page to another, whereas Word does not. It uses section breaks to make such page formatting changes, and I've found
Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats?
Thanks, Virgil. My documents are similar to yours. One last question then I'll give you guys some peace. :-) Would making a page style with page size letter and with a footer be considered LO specific? I don't need anything more intricate than that. Thanks for the tip regarding Atlantis. I only have Linux at home so will probably stick with LO. Thanks again. Your replies have helped a lot. Regards, Ryan On 26/08/13 23:29, Virgil Arrington wrote: My documents tend to be *really* basic in terms of formatting. Typically, they are either legal or academic style papers. I'm a heavy user of paragraph styles and won't work without them. I tend to do my entire document as an .odt and then at the end convert to .doc as necessary. I'd use the paragraph styles, but I would avoid LO specific methods. Another option is a shareware word processor called Atlantis. It's a lightweight clone of pre 2007 Word (e.g., no ribbon) with a $35.00 registration. I often use it when Word compatibility is paramount. It does nearly everything *exactly* like Word. I honestly don't know why MS hasn't sued them, it's that close. It doesn't support tables, but other than that, it will handle simple formats very well and will produce a result that Word should read fairly well. Virgil -Original Message- From: Info/UX Sent: Monday, August 26, 2013 5:38 PM To: Tom Davies Cc: Virgil Arrington ; users@global.libreoffice.org Subject: Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats? Thanks, Tom, Virgil. If I wanted to use different text body styles throughout I would probably have made new styles and called them text body 1, 2, etc. Luckily nothing like that is needed in this case. But I have created my simple template with basic paragraph and page styles. So, in trying to process the information in both of your replies, I feel I now have two options: (1) Keep with the MS formats (.docx, but .doc if possible) and format with minimal use of LO's special features (even so, I'd rather use styles than format everything manually), (2) Start a blank .odt and copy and paste my article content and load the styles from my template and save to doc later (and maybe then to docx on a windows machine). Which method do you think would give the best results? The priority is for the finished pieces to look consistent in MS Word... and also allow other people to edit the .docs in Word with minimal quirky things going on. Thanks for all this advice. Regards, Ryan On 26/08/13 21:18, Tom Davies wrote: Hi :) If you can use MS Office to do some final proof-reading then you are unlikely to have any problems. We have been assuming that is not possible and that would make the final outcome uncertain. Being able to quickly scroll through before sending it out into the world kinda eliminates that uncertainty. If you can keep all your 'originals' in Odt format and then at the end convert to Doc format then you should find that there are no surprises. Virgil seems to be talking about a very specific set of styles or method of using styles. He is talking about changing styles (such as changing the font of text body) on different pages within the same document. If you need to do that it might be worth creating duplicates of the styles and then modifying the duplicates? I'm not sure how to deal with that but Virgil has probably found a work-around if needed. I would keep copies of photos/images/art/logos near the original Odts just in case you do run into problems. LO does have an extremely rare intermittent bug that is difficult to pin down but seems to be getting rarer and rarer as code clean-up goes on. You know that you can rename files from .Odt or .DocX to .Zip and then double-click to see the Xml coding inside along with folders for various things such as images. Sometimes it can be a neat way to fix problems but it's a bit risky. The Xml tags and such are very different in the 2 formats so just renaming .Odt to .DocX might create fairly serious problems. Stick with the Save As the Doc format doesn't open in that way and doesn't hold images in an image format which is another reason i suggest keeping a copy of images nearby. Also i have sometimes found that mysterious things happen during the course of a Word document. So to save myself a lot of time i tend to start with a fresh new Odt and then use Ctrl Shift v to paste in unformatted text and then apply styles (and maybe modfied the styles after to watch the mod ripple through the document). Occasionally i have wanted to just do something quickly and then been frustrated by some weird bit of insane MS formatting that just keeps throwing up problems until i relent and do the start again from scratch approach which has then typically taken just a few minutes even if the problem seemed intractable. Regards from Tom
Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats?
Thanks, Tom. I'll do as you say. I'll start with a blank .odt and assess the method/results as I go. I agree with your comments about why this process is made difficult for profit by certain entities. The current problem with collaboration is that once the file leaves your computer.. you soon end up trading .docs back and forth, unfortunately. Regards, Ryan On 26/08/13 23:06, Tom Davies wrote: Hi :) iow. Both ways are good. Pick one. Use it. (or modify one) Neither is perfect because DocX and even Doc is not perfect. Odt usage is on the rise and beginning to be the best choice for long-term storage. Hopefully it will 'soon' become the best choice for active collaboration too. Until then we are at the mercy of a single profit-making company that is beginning to panic about the sudden rise of mobile computing. They need to sell more of what people already have. How are they going to convince people to keep buying stuff they don't really rely on so much anymore? Regards from Tom :) *From:* Info/UX inf...@gmx.com *To:* Tom Davies tomdavie...@yahoo.co.uk *Cc:* Virgil Arrington cuyfa...@hotmail.com; users@global.libreoffice.org users@global.libreoffice.org *Sent:* Monday, 26 August 2013, 22:38 *Subject:* Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats? Thanks, Tom, Virgil. If I wanted to use different text body styles throughout I would probably have made new styles and called them text body 1, 2, etc. Luckily nothing like that is needed in this case. But I have created my simple template with basic paragraph and page styles. So, in trying to process the information in both of your replies, I feel I now have two options: (1) Keep with the MS formats (.docx, but .doc if possible) and format with minimal use of LO's special features (even so, I'd rather use styles than format everything manually), (2) Start a blank .odt and copy and paste my article content and load the styles from my template and save to doc later (and maybe then to docx on a windows machine). Which method do you think would give the best results? The priority is for the finished pieces to look consistent in MS Word... and also allow other people to edit the .docs in Word with minimal quirky things going on. Thanks for all this advice. Regards, Ryan On 26/08/13 21:18, Tom Davies wrote: Hi :) If you can use MS Office to do some final proof-reading then you are unlikely to have any problems. We have been assuming that is not possible and that would make the final outcome uncertain. Being able to quickly scroll through before sending it out into the world kinda eliminates that uncertainty. If you can keep all your 'originals' in Odt format and then at the end convert to Doc format then you should find that there are no surprises. Virgil seems to be talking about a very specific set of styles or method of using styles. He is talking about changing styles (such as changing the font of text body) on different pages within the same document. If you need to do that it might be worth creating duplicates of the styles and then modifying the duplicates? I'm not sure how to deal with that but Virgil has probably found a work-around if needed. I would keep copies of photos/images/art/logos near the original Odts just in case you do run into problems. LO does have an extremely rare intermittent bug that is difficult to pin down but seems to be getting rarer and rarer as code clean-up goes on. You know that you can rename files from .Odt or .DocX to .Zip and then double-click to see the Xml coding inside along with folders for various things such as images. Sometimes it can be a neat way to fix problems but it's a bit risky. The Xml tags and such are very different in the 2 formats so just renaming .Odt to .DocX might create fairly serious problems. Stick with the Save As the Doc format doesn't open in that way and doesn't hold images in an image format which is another reason i suggest keeping a copy of images nearby. Also i have sometimes found that mysterious things happen during the course of a Word document. So to save myself a lot of time i tend to start with a fresh new Odt and then use Ctrl Shift v to paste in unformatted text and then apply styles (and maybe modfied the styles after to watch the mod ripple through the document). Occasionally i have wanted to just do something quickly and then been frustrated by some weird bit of insane MS formatting that just keeps throwing up problems until i relent and do the start again from scratch approach which has then typically taken just a few minutes even if the problem seemed intractable. Regards from Tom :) *From:* Info/UX inf...@gmx.com mailto:inf...@gmx.com *To:* Virgil Arrington cuyfa...@hotmail.com
Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats?
Thanks a lot for that, Virgil. Based on the information you and Tom have provided, my workflow will go: .ott (with paragraph and page styles) -- .odt (copy and paste .doc content, load style from template, format, save) -- export to PDF -- save as .doc -- send to MS computer -- Manually clean up any problems. I think this should be fine, if a little involved. All the fonts I need are standard MS stuff, which I have installed. I'll spare you the horror stories about preparing a nice document in LO using DejaVU fonts and then later opening in a new*ish* version of MS Word. ;-) Thanks again for the time you took. Think I can get to work now. Regards, Ryan On 26/08/13 23:59, Virgil Arrington wrote: Before answering your question, I did a little test. I loaded a simple .odt two page document in LO. It has some basic paragraph styles, and a few outline styles with automatic numbering, along with a footer with a page number. Basic stuff. I then saved the document as a .doc (Word 2003). I loaded it into the Word Starter Version that came with my Sony Laptop, and it converted *almost* perfectly. There was only a slight deviation in my outline numbering. LO adds more horizontal space after an automatic number, whereas Word adds a tab character. When converting the document, LO added a tab and adjusted the extra horizontal space, but there was still an ever so slight difference in the lining up of the text. It would only bother an obsessive person like me. The page formatting and footer with page number translated perfectly. I'm using LO 3.6.7 and I must say that it's .doc translation is extremely good, much better than I remember from previous versions. Virgil -Original Message- From: Info/UX Sent: Monday, August 26, 2013 6:40 PM To: Virgil Arrington Cc: Tom Davies ; users@global.libreoffice.org Subject: Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats? Thanks, Virgil. My documents are similar to yours. One last question then I'll give you guys some peace. :-) Would making a page style with page size letter and with a footer be considered LO specific? I don't need anything more intricate than that. Thanks for the tip regarding Atlantis. I only have Linux at home so will probably stick with LO. Thanks again. Your replies have helped a lot. Regards, Ryan On 26/08/13 23:29, Virgil Arrington wrote: My documents tend to be *really* basic in terms of formatting. Typically, they are either legal or academic style papers. I'm a heavy user of paragraph styles and won't work without them. I tend to do my entire document as an .odt and then at the end convert to .doc as necessary. I'd use the paragraph styles, but I would avoid LO specific methods. Another option is a shareware word processor called Atlantis. It's a lightweight clone of pre 2007 Word (e.g., no ribbon) with a $35.00 registration. I often use it when Word compatibility is paramount. It does nearly everything *exactly* like Word. I honestly don't know why MS hasn't sued them, it's that close. It doesn't support tables, but other than that, it will handle simple formats very well and will produce a result that Word should read fairly well. Virgil -Original Message- From: Info/UX Sent: Monday, August 26, 2013 5:38 PM To: Tom Davies Cc: Virgil Arrington ; users@global.libreoffice.org Subject: Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats? Thanks, Tom, Virgil. If I wanted to use different text body styles throughout I would probably have made new styles and called them text body 1, 2, etc. Luckily nothing like that is needed in this case. But I have created my simple template with basic paragraph and page styles. So, in trying to process the information in both of your replies, I feel I now have two options: (1) Keep with the MS formats (.docx, but .doc if possible) and format with minimal use of LO's special features (even so, I'd rather use styles than format everything manually), (2) Start a blank .odt and copy and paste my article content and load the styles from my template and save to doc later (and maybe then to docx on a windows machine). Which method do you think would give the best results? The priority is for the finished pieces to look consistent in MS Word... and also allow other people to edit the .docs in Word with minimal quirky things going on. Thanks for all this advice. Regards, Ryan On 26/08/13 21:18, Tom Davies wrote: Hi :) If you can use MS Office to do some final proof-reading then you are unlikely to have any problems. We have been assuming that is not possible and that would make the final outcome uncertain. Being able to quickly scroll through before sending it out into the world kinda eliminates that uncertainty. If you can keep all your 'originals' in Odt format and then at the end convert to Doc format then you should find that there are no surprises. Virgil
Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats?
Hahaha. I just wish we could have an agreed standard! ;-) Ryan On 27/08/13 00:15, Virgil Arrington wrote: When will you guys across the pond realize that “normal” letter paper is 8.5 by 11 inches? Winking smile Virgil *From:* Tom Davies mailto:tomdavie...@yahoo.co.uk *Sent:* Monday, August 26, 2013 7:04 PM *To:* Info/UX mailto:inf...@gmx.com ; Virgil Arrington mailto:cuyfa...@hotmail.com *Cc:* users@global.libreoffice.org mailto:users@global.libreoffice.org *Subject:* Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats? Hi :) Good point about using US-letter! That might make the biggest difference! Even though US-letter is only widely available in the US and the rest of the world tends to print on A4 it is still fairly rare to find computers set-up to print to A4. That might make more difference than which method you use. Regards from Tom :) *From:* Info/UX inf...@gmx.com *To:* Virgil Arrington cuyfa...@hotmail.com *Cc:* Tom Davies tomdavie...@yahoo.co.uk; users@global.libreoffice.org *Sent:* Monday, 26 August 2013, 23:40 *Subject:* Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats? Thanks, Virgil. My documents are similar to yours. One last question then I'll give you guys some peace. :-) Would making a page style with page size letter and with a footer be considered LO specific? I don't need anything more intricate than that. Thanks for the tip regarding Atlantis. I only have Linux at home so will probably stick with LO. Thanks again. Your replies have helped a lot. Regards, Ryan On 26/08/13 23:29, Virgil Arrington wrote: My documents tend to be *really* basic in terms of formatting. Typically, they are either legal or academic style papers. I'm a heavy user of paragraph styles and won't work without them. I tend to do my entire document as an .odt and then at the end convert to .doc as necessary. I'd use the paragraph styles, but I would avoid LO specific methods. Another option is a shareware word processor called Atlantis. It's a lightweight clone of pre 2007 Word (e.g., no ribbon) with a $35.00 registration. I often use it when Word compatibility is paramount. It does nearly everything *exactly* like Word. I honestly don't know why MS hasn't sued them, it's that close. It doesn't support tables, but other than that, it will handle simple formats very well and will produce a result that Word should read fairly well. Virgil -Original Message- From: Info/UX Sent: Monday, August 26, 2013 5:38 PM To: Tom Davies Cc: Virgil Arrington ; users@global.libreoffice.org mailto:users@global.libreoffice.org Subject: Re: [libreoffice-users] LibreOffice paragraph styles exported to other software/formats? Thanks, Tom, Virgil. If I wanted to use different text body styles throughout I would probably have made new styles and called them text body 1, 2, etc. Luckily nothing like that is needed in this case. But I have created my simple template with basic paragraph and page styles. So, in trying to process the information in both of your replies, I feel I now have two options: (1) Keep with the MS formats (.docx, but .doc if possible) and format with minimal use of LO's special features (even so, I'd rather use styles than format everything manually), (2) Start a blank .odt and copy and paste my article content and load the styles from my template and save to doc later (and maybe then to docx on a windows machine). Which method do you think would give the best results? The priority is for the finished pieces to look consistent in MS Word... and also allow other people to edit the .docs in Word with minimal quirky things going on. Thanks for all this advice. Regards, Ryan On 26/08/13 21:18, Tom Davies wrote: Hi :) If you can use MS Office to do some final proof-reading then you are unlikely to have any problems. We have been assuming that is not possible and that would make the final outcome uncertain. Being able to quickly scroll through before sending it out into the world kinda eliminates that uncertainty. If you can keep all your 'originals' in Odt format and then at the end convert to Doc format then you should find that there are no surprises. Virgil seems to be talking about a very specific set of styles or method of using styles. He is talking about changing styles (such as changing the font of text body) on different pages within the same document. If you need to do that it might be worth creating duplicates of the styles and then modifying the duplicates? I'm not sure how to deal with that but Virgil has probably found a work-around if needed. I would keep copies of photos/images/art/logos near the original Odts just in case you do run into problems. LO does have an extremely rare intermittent bug that is difficult to pin down but seems
[libreoffice-users] LibreOffice paragraph styles exported to other software/formats?
Hello, Apologies if this is a basic question. I've been given some documents to format according to certain style guidelines. The files are mostly .docx and .doc and must be sent off in this format. I work only with LibreOffice. My questions is, if I format the articles using paragraph and page styles rather than just directly changing the format in the body of the document, will the formatting be maintained when the documents are opened in MS Office? I am not concerned with small discrepancies that can be tweaked later on, rather whether this method of formatting generally transfers well. Again, sorry if it's a silly question. Many thanks. Ryan -- To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.libreoffice.org/global/users/ All messages sent to this list will be publicly archived and cannot be deleted
