Re: [Wikimedia-l] Call for Proposals to Host Wikimania in 2020

[Ellie Young]

Chris,

Just to followup on two points in your last communication:

We are doing a post-conference feedback survey and report this year with
the Learning & Eval
people here so that we can measure impact and also have more data year to
year going forward.
Stay tuned for that later this year.

The Steering committee has also expressed preference for moving the
conference around as
you indicated below but it isn't a hard and fast 'rule'.   For 2020 there
is a preference stated in
the call for proposals to get proposals from Asia/Pacific.   Of course the
final recommendation will be based on
the strongest proposal per the criteria.  The committee is advisory and
makes a recommendation to
the WMF, who is responsible then for further vetting and funding.We
will be revamping the
Wikimania Handbook in the future and will try to clarify issues like this a
bit more.

Great discussion/points Andrew and Chris... thanks


Ellie
WMF Event Manager




On Sat, Sep 29, 2018 at 1:44 PM, Chris Keating 
wrote:

> Hi Andrew,
>
> I think your conclusions are largely the same as the points I'm trying
> to make, so all is good! Don't get me wrong, I do think Wikimania has
> an important impact, and don't actually want to stop having it every
> year, I'm just curious about the silence that has followed that WMF
> consultation.
>
> I do think though that of everything that happens in the movement,
> Wikimania is (usually, largely) the thing where there is the least
> clarity about goals and the least thinking about impact. There are
> grant proposals to the WMF for much less expensive (and indeed, less
> *important*) things that have gone into significantly more detail
> about expected impact and ways of measuring it than Wikimania ever
> has. In this way, Wikimania is usually very much an outlier from the
> process of learning and evaluation that the rest of the 'organised
> part' of the movement is taking part in. So far as I can tell, there
> are some good reasons contributing to this (the desire to keep things
> flexible for whoever is volunteering to organise it in the host
> country, and the relatively short planning cycle for such a massive
> event) as well as some not so good.
>
> I was very pleased to see David talking about the impact of Wikimania
> at the metrics meeting, and hear about some interesting ideas about
> looking at its impact on South Africa - which is great, and
> significantly more than Wikimedia UK managed after Wikimania 2014
> (another story there) - and it would be wonderful to see some kind of
> reflection about how we can measure the impact of Wikimania on the
> global Wikimedia community.
>
> Equally, I can't say that I have a clear understanding of who is
> responsible for what regarding Wikimania. The last thing I heard from
> the Wikimania Committee was the idea of a three-year rotation between
> North America, Europe and Everywhere Else, which now seems to have
> been quietly abandoned (like... has it?)
>
> Thank you for engaging in this conversation,
>
> Chris
> On Sat, Sep 29, 2018 at 4:28 PM Andrew Lih  wrote:
> >
> > On Sat, Sep 29, 2018 at 4:31 AM Chris Keating <
> chriskeatingw...@gmail.com>
> > wrote:
> >
> > > Hi Lodewijk,
> > >
> > > If Wikimania was an entity rather than an event, it would be in the
> > > top 5 entities in the movement - a smaller budget than WMF, Wikimedia
> > > Deutschland and the Wiki Education Foundation but larger than anything
> > > else...
> > >
> >
> > Chris, you seem to have a particular angle determined through fitting
> > particular data to your conclusion. A point by point breakdown will be
> > mired down in bickering, so let me address some misconceptions while also
> > embracing and agreeing with some of your feedback.
> >
> > Since I've been to every single Wikimania and serve on the steering
> > committee, obviously I don't share your existential doubt about
> Wikimania's
> > role in our movement. But read on for things I do agree with you on
> > regarding the future of the conference. Again: I'm not speaking on behalf
> > of the commitee. This is just me.
> >
> > - "If Wikimania was an entity rather than an event" - But it's not. The
> > goals, format and audience is completely different and makes for a
> > problematic financial comparison. But even if you get past that, I would
> > argue that annual Wikimania is indeed one of the "top 5" occurrences in
> our
> > community each year, even if it's not universally accessible to all
> > volunteers. It's where ideas and experiences are exchanged and the only
> > systematic way WMF openly interacts with the community in a face to face
> > format. Recall - WMCON/Wikimedia Summit is casting off the "learning and
> > capacity-building" and will be capped at 200 participants. This makes
> > Wikimania even more crucial in this role.
> >
> > Important initiatives of our movement started at Wikimania. You state in
> > your user page you took part in one of the first GLAM engagement with the
> > British Museum 

Re: [Wikimedia-l] Call for Proposals to Host Wikimania in 2020

[Ellie Young]

No.   We are looking more at rotating regions if we can, and excellent
proposals/teams.

On Fri, Sep 7, 2018 at 3:31 AM Joseph Seddon  wrote:

> Hello Ellie,
>
> Is Wikimania still on its programme of "1 EU/US Wikimania" followed by an
> "Away Wikimania"?
>
> Seddon
>
> On Thu, Sep 6, 2018 at 11:44 PM Ellie Young  wrote:
>
> > The Wikimania Steering Committee and Wikimedia Foundation are seeking
> > expressions of interest from interested parties for
> >  hosting
> > Wikimani
> > a 2020.
> >
> > Please see the following for more information:
> >
> > https://meta.wikimedia.org/wiki/Wikimania_2020
> >
> > If you are interested in discussing the possibilities and working with
> the
> > WMF Events Manager in preparing a proposal to host and organize Wikimania
> > 20
> > 20
> > , please contact eyoung at wikimedia.org
> > <https://lists.wikimedia.org/mailman/listinfo/wikimania-l> by October
> > 15th.  Also, if you
> > know of an individual or group that we should approach about hosting, we
> > encourage  nominations as well. The Steering Committee and WMF expect to
> > make a decision by early
> > 2019.
> >
> >
> > Thanks, Ellie
> > ___
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eyo...@wikimedia.org
c. 510 701 8649
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[Wikimedia-l] Call for Proposals to Host Wikimania in 2020

[Ellie Young]

The Wikimania Steering Committee and Wikimedia Foundation are seeking
expressions of interest from interested parties for
 hosting
Wikimani
a 2020.

Please see the following for more information:

https://meta.wikimedia.org/wiki/Wikimania_2020

If you are interested in discussing the possibilities and working with the
WMF Events Manager in preparing a proposal to host and organize Wikimania
20
20
, please contact eyoung at wikimedia.org
 by October
15th.  Also, if you
know of an individual or group that we should approach about hosting, we
encourage  nominations as well. The Steering Committee and WMF expect to
make a decision by early
2019.


Thanks, Ellie
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[Wikimedia-l] Update on Wikimania '18

[Ellie Young]

*All,Here's an update on various activities pertaining to the
upcomingWikimania '18  which is being held July 18-22 in Cape Town, South
Africa.WMF Scholarship Program:  135 people were offered and subsequently
accepteda full or partial scholarship to attend.  The awardees are listed
by usernames and the list is posted
here:https://meta.wikimedia.org/wiki/Grants:TPS/Wikimania_scholars
<https://meta.wikimedia.org/wiki/Grants:TPS/Wikimania_scholars>Submissions:
 The program committee has just finished its review anddeliberations.
Rejections and acceptance emails  have gone out in the past week. 95% of
the accepted submissions are listed
at:https://wikimania2018.wikimedia.org/wiki/Program
<https://wikimania2018.wikimedia.org/wiki/Program>Plenaries and other
sessions will be listed soon and a scheduled program  in June.Registration
and accommodation information is now up for everyone
at:https://wikimania2018.wikimedia.org/wiki/Registration
<https://wikimania2017.wikimedia.org/wiki/Registration>https://wikimania2018.wikimedia.org/wiki/Accommodation
<https://wikimania2017.wikimedia.org/wiki/Accommodation>If you are a
scholarship or other WMF funded attendee (staff, contractor,board, etc),
please wait until you hear from the WMF with your registrationand
accommodation instructions.If you have any questions about the conference,
please emailwikimania-info at wikimedia.org
<https://lists.wikimedia.org/mailman/listinfo/wikimania-l>Please spread the
wordOn behalf of the Wikimania '18 Organizing TeamEllie YoungEvents
Manager, Wikimedia Foundation
<https://lists.wikimedia.org/mailman/listinfo/wikimania-l>​*


-- 
Ellie Young
Events Manager
Wikimedia Foundation
eyo...@wikimedia.org
c. 510 701 8649
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[Wikimedia-l] [Wikimedia Announcements] Wikimania 2018 in Cape Town

[Ellie Young]

*Hello all,We wanted to share the latest news on Wikimania with you.We are
very excited to be hosted by Cape Town for Wikimania 2018 in July. As you
may know, Cape Town has been experiencing a drought for some time; the
Foundation and Wikimania organizers have been carefully monitoring the
situation. We have looked at a range of options and will continually assess
the situation to ensure that we both support the local community and manage
our ability to host an outstanding event. We have created a page on the
Wikimania wiki to track developments.[1] “Day Zero”—the day city water was
meant to run out—was pushed back by several months to reflect the
effectiveness of the ongoing campaign to save water, and has most recently
been indefinitely postponed thanks to efforts by the citizens of Cape Town.
  To help conserve water we will be asked to: - Take short showers.
Visitors and residents alike are asked to limit their showers to two
minutes (120 seconds).- Flush only when necessary to dispose of solid
waste.- Use hand sanitizers instead of washing hands after bathroom
visits.- Don’t leave water running. For example, when brushing your teeth
use water in a cup to rinse.Although attendees will be asked to save water
as much as possible, the hotel assures us it has a secure water supply that
is both administered separately from the city's system and drawn from
multiple independent sources (including groundwater and desalination).
While the drought will impact our comfort, we will have plenty of water to
meet our needs for hydration and sanitation. We will strive to be cognizant
of the impact our presence has on the city’s water supply.It is clear that
the city is eager to have our presence.[2] Cape Town is highly dependent on
tourism, which will help fund the infrastructure the city needs to deal
with ongoing challenges of water conservation. Our presence will also have
a positive impact on other organizations hoping to hold their events there
as well. We will continue to closely monitor the situation, but at this
juncture we are committed to holding Wikimania in Cape Town. Holding
Wikimania in Cape Town provides us the opportunity to show we are truly a
global movement. The water crisis currently faced by Cape Town is an issue
that will soon affect cities and people around the world, so there are
valuable lessons even as we join the local community in their conservation
efforts. Perhaps most important is each person’s commitment to respect for
our host city, and eagerness to attend at this time in service to that
community. Wikimania is an exciting but stressful event and there are going
to be additional stressors, please consider that when making travel
decisions. For those accustomed to unrestricted water, this may challenge
you and we strongly suggest you make the decision whether to attend with
full information about the restrictions, and understanding about how they
may affect your visit.[2] We very much hope you will choose to join us, but
of course, no one is required to attend.If you have any questions regarding
Wikimania, please send them my way. We expect to announce the program by
early May.Best regards,Ellie YoungWikimedia Foundation Events Manager[1]
https://wikimania2018.wikimedia.org/wiki/Water_shortage
[2]
https://www.nationalgeographic.com/travel/destinations/africa/south-africa/cape-town/water-crisis-drought-how-to/

https://www.reuters.com/article/us-safrica-water-tourism/fearing-tourist-drought-cape-town-charts-a-new-relationship-with-water-idUSKCN1G42FO

and
https://www.telegraph.co.uk/travel/destinations/africa/south-africa/cape-town/articles/cape-town-drought-water-crisis-how-visitors-help/

*

​
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Re: [Wikimedia-l] Wikimania 2019

[Ellie Young]

Fae,

We don't yet have a Wikimania 2019 wiki "up and ready".  I would suggest
the following:

for committee:

https://meta.wikimedia.org/wiki/Wikimania_Committee

I will leave it to WMSE to say where they'd like these to go.

Thanks, Ellie

On Wed, Feb 7, 2018 at 3:16 AM, Fæ <fae...@gmail.com> wrote:

> On 7 February 2018 at 11:06, Felix Nartey <flix...@gmail.com> wrote:
> > Congratulations Wikimedia Sweden!
> >
> > On Wed, Feb 7, 2018 at 8:40 AM, Leinonen Teemu <teemu.leino...@aalto.fi>
> > wrote:
> >
> >> Heja Sverige! Congratulations!
> >>
> >> Making me happy this week,
> >>
> >> - Teemu
> >>
> >> On 7 Feb 2018, at 3.58, Ellie Young <eyo...@wikimedia.org >> yo...@wikimedia.org>> wrote:
> >>
> >> *All,On behalf of the Wikimania Steering Committee and the Wikimedia
> >> Foundation, I am pleased to announce that we have decided to have
> Wikimania
> >> located in Sweden in 2019.
>
> Hi Ellie,
>
> Is there a good on-wiki page for people to leave their names and
> congratulation messages for WMSE and/or the Wikimania Steering
> Committee for their decision?
>
> Thanks,
> Fae
> --
> fae...@gmail.com https://commons.wikimedia.org/wiki/User:Fae
>
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>



-- 
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Events Manager
Wikimedia Foundation
eyo...@wikimedia.org
c. 510 701 8649 <(510)%20701-8649>
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[Wikimedia-l] Wikimania 2019

[Ellie Young]

*All,On behalf of the Wikimania Steering Committee and the Wikimedia
Foundation, I am pleased to announce that we have decided to have Wikimania
located in Sweden in 2019. The proposal
 from the
Wikimedia Sweden chapter was accepted. The committee appreciates and values
the long standing interest of Wikimania Sweden to host an event, and we
believe that hosting Wikimania will be an opportunity to boost Wikimedia
projects there with a specific focus on public art, a field in which the
Swedish Sverige team has been particularly active.  The exact location of
the conference will be confirmed at a later date.The Wikimania Committee
reviewed and discussed four very strong proposals
 to host Wikimania in 2019.
We would also like to thank the proposers from Sweden, Armenia, Perth, and
Prague for all their efforts in putting together materials for our
consideration and their time spent discussing the possibilities. It is very
encouraging to have so much interest from our community from individuals
who wish to lead and contribute to Wikimania.Please join us in
congratulating the Wikimedia Wikimedia Sverige!
Sincerely,Ellie YoungWMF Events
ManagerOn behalf of the Wikimania Steering Committee and Wikimedia
Foundation*


​
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[Wikimedia-l] Call for Wikimania '18 Program Committee Members

[Ellie Young]

Dear all,

We are looking for members of the 2018 Wikimania program committee.

The committee will help put together the program and schedule for

Wikimania 2018, to be held on July 18-22  in Cape Town,  South Africa.

https://wikimania2018.wikimedia.org/wiki/Wikimania

Committee member responsibilities include helping promote the call for

presentations,  recruiting speakers, and reviewing program

submissions. Review dates this year will be in the March-April timeframe
​.​

​P
rogram committee members
​will need to c
ommit to having availability

for reviewing submissions and weekly meetings during this time.

Themes of the conference include the advancement of Free Knowledge,

the role of academic and cultural institutions within the movement, privacy

and rights, and the role of technology to further those objectives.
Wikimania 2018
​ ​
will specifically focus on the gaps - gender, cultural, demographic and
knowledge -
​ ​
and strategies for reducing them.


If you are a Wikimedian interested in building a great Wikimania
​ based around the above the​me
, you
​ ​
are welcome to apply! We are especially looking for committee members
​ ​
with experience with (one or more of) sister projects, non-English
​ ​
speaking communities, technical projects, or GLAM and education
​ ​
projects.

​ ​

Please let us know if you are interested by contacting

wikimania-program@lists. wikimedia.org with your name, interest, and

availability. We will be forming the committee quickly.

Thank you,

Liam Wyatt, Emna Mizouni, and Felix Nartey

Program Committee Co-Chairs, Wikimania ‘18

​
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[Wikimedia-l] Wikimania 2019

[Ellie Young]

The Wikimania Steering Committee and Wikimedia Foundation are seeking
expressions of interest from interested parties for  hosting Wikimania in
 2019. Please see the following for more information:

https://meta.wikimedia.org/wiki/Wikimania_2019

If you are interested in discussing the possibilities and working with the
WMF Events Manager in preparing a proposal to host and organize Wikimania
2019, please contact eyo...@wikimedia.org by October 15th.  Also, if you
know of an individual or group that we should approach about hosting, we
encourage  nominations as well. The Steering Committee and WMF expect to
make a decision by early 2018.
​
Thanks, Ellie​

-- 
Ellie Young
Events Manager
Wikimedia Foundation
 ​ <eyo...@wikimedia.org>
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[Wikimedia-l] Wikimania '17 Pre-registration savings deadline July 10!

[Ellie Young]

Attention Everyone (and please spread the word):


The  Early Bird Registration is Approahing for Wikimania 2017.  This
discount pricing ends on July 10th.
https://wikimania2017.wikimedia.org/wiki/Registration

Wikimania 2017 will be held  August 9-13, 2017  in the Le Centre
Sheraton Montréal.   The venue will host most of the conference,
hackathon, meetups, and pre-events.

The Program for the Conference is mostly now finalized:
https://wikimania2017.wikimedia.org/wiki/Programme

Regarding accommodations:There is also a secondary property close
by that is holding rooms for   ur attendees at very low rates for our
group.  Go to:

https://wikimania2017.wikimedia.org/wiki/Accommodation

If you have any questions with regard to the conference, please contact:
wikimania-info at wikimedia.org
<https://lists.wikimedia.org/mailman/listinfo/wikimania-l>

​We hope you can join us next month.


Ellie Young, WMF Events Manager
on behalf of the Wikimania ‘17 Organizing Team


​
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[Wikimedia-l] Wikimania ‘17 Draft Program is UP! Early Bird Registration Discounts

[Ellie Young]

Attention Everyone (and please spread the word):



Early Bird Registration is Open for Wikimania 2017.  This discount pricing
ends on July 10th so don’t delay!



https://wikimania2017.wikimedia.org/wiki/Registration



Draft Program for the Conference is Now Up!

https://wikimania2017.wikimedia.org/wiki/Programme



Deadline for Accommodation at the Headquarters hotel is June 22.  See below!



Wikimania 2017 will be held  August 9-13, 2017  in and around the Le Centre
Sheraton Montréal <https://wikimania2017.wikimedia.org/wiki/Venue>, in
Montréal,
Canada <https://wikimania2017.wikimedia.org/wiki/Montr%C3%A9al> The venue
will host most of the conference, hackathon, meetups, and pre-events. Most
of the WMF personnel and scholarship recipients will be housed there as
well.  Those that submitted accepted talks for the program have been
notified and the agenda will be finalized in the next few weeks.



We would like to encourage all speakers and attendees to register early and
book their flight and travel as soon as possible.   It is going to be a
very popular, busy summer in Canada this year because of the 150th
​Anniversary
of Canada and the 375th Anniversary  of Montréal.

If you wish to stay at the headquarters hotel and take advantage of our
discounted rate, the deadline is June 22.  After that prices will be higher
and availability throughout the city limited.There is also a secondary
property close by that is holding rooms for us as well.  See:



https://wikimania2017.wikimedia.org/wiki/Accommodation



If you have any questions with regard to the conference, please contact :



wikimania-i...@wikimedia.org



​We h
ope you can join us in Montréal this summer!





Ellie Young, WMF Events Manager

on behalf of the Wikimania ‘17 Organizing Team
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Re: [Wikimedia-l] [Wikimania-l] Update on Wikimania '17 - Scholarships, Registration, Submissions

[Ellie Young]

For the past several years anyone who gets a scholarship has to agree to
the release of their user name in their acceptance of the award.

On Wed, May 17, 2017 at 7:07 AM, Dr. U.B. Pavanaja <
pavan...@vishvakannada.com> wrote:

> Hi,
>
>
>
> Long back when I asked for list of scholarship awardees, with their
> usernames, someone answered saying that the usernames of scholarship
> awardees can’t be disclosed. How come they have been disclosed now?
>
>
>
> Regards,
>
> Pavanaja
>
>
>
>
>
> *From:* Wikimania-l [mailto:wikimania-l-boun...@lists.wikimedia.org] *On
> Behalf Of *Ellie Young
> *Sent:* 17 May 2017 12:49 AM
> *To:* Wikimania general list (open subscription); Wikimedia Mailing List
> *Subject:* [Wikimania-l] Update on Wikimania '17 - Scholarships,
> Registration, Submissions
>
>
>
> Here's an update on various activities pertaining to our the upcoming
> Wikimania '17 which is being held August 9-13 in Montréal, Québec, Canada.
>
>
>
> WMF Scholarship Program:  110 people were offered and subsequently
> accepted a full or partial scholarship to attend.  The awardees are listed
> by user names and the list is posted here:
>
>
>
> https://meta.wikimedia.org/wiki/Grants:TPS/Wikimania_scholars
>
>
>
> Submissions:  The program committee has just finished it's review and
> deliberations.  Rejections and acceptance emails are going out this week
> and next.  We expect to post the program by the end of this month.
>
>
>
> Registration and accommodation information is now up for everyone at:
>
>
>
> https://wikimania2017.wikimedia.org/wiki/Registration
>
> https://wikimania2017.wikimedia.org/wiki/Accommodation
>
>
>
> If you are a scholarship or other WMF funded attendee (staff, contractor,
> board, etc), please wait until you hear from the WMF with your registration
> and accommodation instructions.
>
>
>
> If you have any questions about the conference, please email
> wikimania-i...@wikimedia.org
>
>
>
> Please spread the word
>
>
>
> Thanks, Ellie
>
>
>
>
>
> --
>
> Ellie Young
>
> Events Manager
>
> Wikimedia Foundation
>
> eyo...@wikimedia.org
>
> ​
>
>
>
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[Wikimedia-l] Update on Wikimania '17 - Scholarships, Registration, Submissions

[Ellie Young]

Here's an update on various activities pertaining to our the upcoming
Wikimania '17 which is being held August 9-13 in Montréal, Québec, Canada.

WMF Scholarship Program:  110 people were offered and subsequently accepted
a full or partial scholarship to attend.  The awardees are listed by user
names and the list is posted here:

https://meta.wikimedia.org/wiki/Grants:TPS/Wikimania_scholars

Submissions:  The program committee has just finished it's review and
deliberations.  Rejections and acceptance emails are going out this week
and next.  We expect to post the program by the end of this month.

Registration and accommodation information is now up for everyone at:

https://wikimania2017.wikimedia.org/wiki/Registration
https://wikimania2017.wikimedia.org/wiki/Accommodation

If you are a scholarship or other WMF funded attendee (staff, contractor,
board, etc), please wait until you hear from the WMF with your registration
and accommodation instructions.

If you have any questions about the conference, please email
wikimania-i...@wikimedia.org

Please spread the word

Thanks, Ellie


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Events Manager
Wikimedia Foundation
eyo...@wikimedia.org
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[Wikimedia-l] Reminder: Wikimania '17 Conference Submission Deadline March 30th

[Ellie Young]

All,

A reminder that the deadline for submissions for Wikimania '17   is in two
weeks - March 30!
Please spread the word

The Wikimania Montréal Call for Submissions  can be found in French here:
https://wikimania2017.wikimedia.org/wiki/Submissions/fr

and in English here:
https://wikimania2017.wikimedia.org/wiki/Submissions/en

On behalf of the Wikimania program committee,

Ellie Young
-

Que vous soyez un membre de la communauté de l’un des projets Wikimédia
(tels que Wikipédia, Wikibooks, Wikidata, Wikisource, Wikinews, Wikimedia
Commons, Wiktionnaire, MediaWiki ou autres), un créateur de contenu libre
ou un consommateur, nous recevrons avec plaisir votre proposition pour une
session lors de Wikimania 2017.

*dates importantes*

Appel aux propositions ouvert : 2 février 2017
Date limite de soumission des présentations (conférence, panneau, table
ronde et atelier) : 30 mars 2017
Date limite de soumission des brefs exposés, affiches et réunions d’oiseaux
de la même plume : 15 mai 2017.
Notification d’acceptation des présentations : 20 avril 2017
Notification d’acceptation des brefs exposés, affiches et réunions
d’oiseaux de la même plume : 10 juin 2017

*Types de soumissions & Comment soumettre: *
https://wikimania2017.wikimedia.org/wiki/Submissions/fr

*Des questions ?* Merci de contacter le Comité du programme par
wikimania-program(à)wikimedia.org.



Whether you are a community member of one of the Wikimedia projects (such
as Wikipedia, Wikibooks, Wikidata, Wikisource, Wikinews, Wikimedia Commons,
Wiktionary, MediaWiki or others), or a fellow open content creator or
consumer, we welcome your proposal for a session at Wikimania 2017.

*Important dates*

Call for proposals opens: February 2, 2017
Deadline for submitting presentation (lecture, panel, roundtable and
workshop) submissions: March 30, 2017
Deadline for submitting lightning talks, poster, and birds of a feather
submissions: May 15, 2017
Notification of acceptance for presentations: April 20, 2017
Notification of acceptance for lightning talks, poster and birds of a
feather submissions: June 10, 2017

*Submission types & how to submit:*
https://wikimania2017.wikimedia.org/wiki/Submissions/en


*Any questions?* Please contact the Programme Committee at
wikimania-program at wikimedia.org

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Events Manager
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[Wikimedia-l] News regarding Wikimania 2018

[Ellie Young]

All,

On behalf of the Wikimania Steering Committee and the Wikimedia Foundation,
 I am pleased to announce that we have decided to explore having Wikimania
 2018 located in Cape Town, South Africa. It would be hosted by a team
<http://wikimedia.org.za/wiki/Wikimania_2018_team> led Douglas Scott with
support of the Wikimedia ZA chapter and the WMF. The proposal will be
further vetted by the WMF staff in the coming months, after which time we
hope to confirm the award.

This past Fall there were a total of four teams
<https://meta.wikimedia.org/wiki/Wikimania_2018> that expressed interest in
hosting in 2018.   We would also like to thank the people from South
Africa, Armenia, Thailand, and Perth for all their effort in putting
together materials for our consideration and their time spent discussing
the possibilities.   As a volunteer-led movement, it is very  encouraging
to have so many who want to support Wikimania.

Please join us in congratulating the South African team.   If any of you
would like to get involved or have questions/suggestions, please
contact Douglas
Scott  douglas.i.sc...@gmail.com

Sincerely,


Ellie Young

WMF Events Manager

On behalf of the Wikimania Steering Committee and Wikimedia Foundation

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[Wikimedia-l] Call for Volunteers for Wikimania '17 Scholarship Committee

[Ellie Young]

On behalf of the Wikimedia Foundation and Wikimania '17 conference
organizers, we are now seeking volunteers to serve on the  Scholarship
Review Committee for Wikimania 2017
<https://wikimania2017.wikimedia.org/wiki/Wikimania>.  Wikimania
scholarships are a special type of Travel and Participation Support
<https://meta.wikimedia.org/wiki/Special:MyLanguage/Grants:TPS>
offering, administered by the WMF  in partnership with the Wikimania
host team, with the purpose of bringing active Wikimedians from around
the world to attend Wikimania.  The scholarship review committee is an
important and diverse group of volunteers  who help promote the
program and review/select applicants.   We encourage people from all
Wikimedia wikis to apply, so that the committee can handle
applications in many different languages.

The main duties of the committee members are:

* Assist
​ the WMF​
 in determining the requirements
​and criteria ​
for scholarship applicants
​

​(​
WMF will provide eligibility filtering as well as materials and tools
to the Scholarship Committee members
​. ​
The Committee
will only review applicants after initial eligibility has been  assessed by WMF
​.)​

* Assure that there is due consideration and a speedy response time to
all scholarship applications.
* Must be fluent in written English
​ (or c​
​
an name local community member(s)
​to
 help them with English translations.
​

* Good communication skills.
* Passion, knowledge, and participation in the Wikimedia movement.
* Discretion and ability to handle confidential applicant information,
and objectively assess candidates.
* Evaluation of eligible applicants and delivering ranked list of
potential recipients to WMF (March '17)
* Evaluate the scholarship process afterward and provide feedback
* Prior attendance at previous Wikimania conferences and
​/or ​
 strong knowledge of the cross-project
Wikimedia community are a plus!
* Participation in periodic online meetings with
​committee and WMF staff (You

will be working remotely using review system, email, skype, and IRC.
​)​

​ Estimated amount of time:  30 hrs (mostly in March '17)

If you're interested in serving please send email to eyo...@wikimedia.org

The deadline to apply is December 8.

Projected Timeline for Committee activity:

Mid-December:  Preparations and on-boarding of Scholarship committee

Jan-mid-February:  Promotion of program and submission of applications

End Feb to mid-March:  Review, Evaluation, and Selection of recipients.

Please don't hesitate to contact me directly if you have any questions
about the program or what is involved.

Thanks, Ellie

 Ellie Young
Events Manager
Wikimedia Foundation
 ​ <eyo...@wikimedia.org>
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Re: [Wikimedia-l] [Wikimania-l] LGBT+ safety considerations for conference venues

[Ellie Young]

On Mon, Oct 17, 2016 at 3:10 PM, Pine W <wiki.p...@gmail.com> wrote:

> Thanks Ellie.
>
> On the topic of event safety, I am wondering if there is a standard
> checklist that WMF uses when narrowing potential sites for Wikimanias and
> if you could make that checklist public. Perhaps it is public already but I
> don't know where to find it.
>

​This is what we were using for the past few Wikimanias.It is public.
I reference it in the recent posting as well.  I will be updating this
since we are no longer doing the competitive bidding process but it does
have a lot of information and is pretty accurate.​


https://meta.wikimedia.org/wiki/Wikimania_2016_judging_criteria

Regarding Wikimania goals and strategy, I'd like to suggest that WMF take a
> look at what our friends in WMDE have done with the Wikimedia Conference to
> increase focus on specific topics and to make conference outcomes a bit
> clearer and more measurable.
>

​WMF funds with a grant this conference and works closely with WMDE.
There was a proposal a couple of years ago to have a paid program and
events coordinator who would provide continuity year to year and liaise
with other conferences/groups.  There is also paid meeting planner as well
as staff support from the WMDE itself.

> I also like that WMDE devotes significant staff support to the conference,
> which decreases the burden on volunteers; I would like to see a similar
> shift for Wikimania so the event is less dependent on heroic efforts from
> volunteers. I realize that there is financial cost involved with increased
> staff support for conferences; this is one area in which increased
> expenditure makes sense to me.
>

​We started that in London and Mexico City Wikimania with my position and a
paid local coordinator (Esino Lario was an exception where the local team
received a grant and handled pretty much everything.)  ​


> I look forward to hearing about further developments.
>
> Thanks,
>
> Pine
>
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Re: [Wikimedia-l] LGBT+ safety considerations for conference venues

[Ellie Young]

Yes we are doing a review and I can vouch that issues like this will always
be a part of the criteria when selecting a venue.  In most of the recent
Wikimanias the selection committee and WMF have included the security of
our LGBT community as one of the criteria when considering bids.

Another critical issue that you mention below  when deciding what to do for
future Wikimanias  is whether the conference in its present form (program,
location, etc.) is serving the community and WMF.   That is a longer
conversation that I hope we can continue to have and make some progress in
the near future.

Ellie




On Sun, Oct 16, 2016 at 10:26 AM, Pine W <wiki.p...@gmail.com> wrote:

> Hi Pax,
>
> My understanding is that WMF is doing a strategic review of Wikimania. If
> that is correct, considerations like the ones you raise about location
> could be included in the scope of that review. I'm pinging Ellie with the
> hope that she can provide information about the status of WMF's thinking
> about Wikimania, perhaps in a new thread. Wikimania involves significant
> amounts of time and money, and I am hoping that WMF will develop ways to
> align Wikimania with WMF and community strategic goals.
>
> Pine
>
> On Oct 16, 2016 08:10, "Pax Ahimsa Gethen" <list-wikime...@funcrunch.org>
> wrote:
>
>> Hello all. I had a positive experience at WikiConference North America
>> last weekend, where I gave a talk on transgender issues and Wikipedia.[1]
>> I'm posting because there's an active discussion in Wikipedia Weekly on
>> Facebook about choosing a host country for Wikimania 2018.[2] I am
>> concerned that some of the suggestions are not taking into account the
>> safety of LGBT+ people; not just those attending the conference, but also
>> those living in the host country.
>>
>> As a queer trans atheist in a same-sex marriage, there are a number of
>> places where I am considered a criminal for just existing or going about my
>> daily routine. This applies to some parts of the U.S. as well, by the way;
>> I won't be visiting North Carolina as long as it's illegal for me to use
>> the men's restroom there. Please keep these considerations in mind when
>> planning meetups and conferences. Thank you.
>>
>> - Pax aka Funcrunch
>>
>> [1] http://funcrunch.org/blog/2016/10/12/making-connections-at-w
>> ikiconference-north-america/
>>
>> [2] https://www.facebook.com/groups/wikipediaweekly/permalink/11
>> 14259788621851/
>>
>> --
>> Pax Ahimsa Gethen | http://funcrunch.org
>>
>>
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>


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Re: [Wikimedia-l] Scholarship Decline

[Ellie Young]

Vitor,

I have asked the Scholarship Committee for Wikimania '16 to reply to your
email.
wikimania-scholarsh...@wikimedia.org

Ellie Young
WMF Events Manager


On Thu, Mar 17, 2016 at 12:30 PM, Vitor Mazuco <vitor.maz...@gmail.com>
wrote:

> Hi everybody!
>
> my apply was decline.
>
> This is my second time that is decline, and my friend of Brazil goes
> every year, same users in every year and I never.
>
> If do you compare my contribution as long with their, I have much more
> and my apply is every year decline by WMF.
>
> Please, who can help with this?
>
> Thanks in advanced,
>
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Re: [Wikimedia-l] Reducing the net cost of Wikimania

[Ellie Young]

On Fri, Feb 26, 2016 at 6:46 AM, Itzik - Wikimedia Israel <
it...@wikimedia.org.il> wrote:

> On Fri, Feb 19, 2016 at 3:06 AM, Samuel Klein <meta...@gmail.com> wrote:
>
> > Itzik, what were the equivalent budgets for Haifa?  From the post-mortem
> on
> > Meta it looks like a $280K budget, and a $100K WMF grant. This included
> > paying for the event coordinator, which is now budgeted separately. That
> > was for the finest event one could hope for.
> >
>
> Yes, in Haifa we got $100K from the WMF (and $100K for scholarships handled
> by the WMF). The total event costs were $270K. The majority of the budget
> was raised by scholarships.
>
>
> Ellie - "Project management from WMF" means you?
>

I wish! :-)   It's actually my salary, the salary we pay for local host
team project manager, and also registration services coordinator.

Ellie


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Re: [Wikimedia-l] Reducing the net cost of Wikimania

[Ellie Young]

On Fri, Feb 19, 2016 at 9:47 AM, Lodewijk <lodew...@effeietsanders.org>
wrote:

> Hi Ellie,
>
> with donations, i was referring to the item on the linked financial report.
> Does it indeed include sponsorships?
>

I've corrected-- it should just be sponsorships.

Ellie

>
> Lodewijk
>
> On Fri, Feb 19, 2016 at 6:00 PM, Ellie Young <eyo...@wikimedia.org> wrote:
>
> > On Thu, Feb 18, 2016 at 3:19 PM, Lodewijk <lodew...@effeietsanders.org>
> > wrote:
> >
> > > Thanks, it is a step in the right direction indeed. Although a bit more
> > > breakdown would be helpful,
> >
> >
> > I am working on that
> >
> >
> > > I'm guessing this also highly fluctuates year
> > > by year.
> >
> >
> >
> >
> > > Some observations:
> > >
> > > A huge amount of money goes into flying WMF around the world (321k
> resp.
> > > 383k), which doesn't even take into account (I'm assuming) all the
> hours
> > > invested into it.
> > >
> >
> > The expenses related to staff time to attend and other staff support
> within
> > the Foundation is
> > not accounted for here.  (We have included my time, and contract staff
> > support that we pay to
> > assist the local team.)
> >
> >
> > > I'm assuming 'donations' includes sponsorships. That amount is less
> than
> > I
> > > would have expected/hoped.
> >
> >
> > Not sure what you mean by 'donations'.   Donors to WMF do support
> Wikimania
> > since we
> > heavily subsidize the event (registration fees are VERY low and don't
> cover
> > the costs... that has
> > been a policy to keep it very affordable.Sponsorships are from
> > corporate sponsors
> > like ask.com, google, wikihow, etc.   These relationships are managed by
> > me
> >  The local
> > host team also is involved in trying to get sponsorships, which is often
> > very difficult.  I'd
> > welcome more suggestions and help in finding more sponsors.
> >
> >
> > > Registration income is low, as expected (the
> > > burden would just be moved to a different part of our movement: the
> > > community)
> > >
> > > 'wikimania direct' is quite expensive, to be honest, and much more
> than I
> > > would have expected. However, it does include catering, which is always
> > an
> > > expensive chunk (5days * 1000 people will even at a quite low 30 dollar
> > per
> > > day easily give 150k, not even counting the parties etc).
> > >
> >
> > Catering is usually our highest direct cost.  In London Wikimania '14, it
> > was the rental of
> > the Barbican Centre venue.
> >
> >
> > >
> > > Many of these costs would still exist if you split the event up in
> > multiple
> > > events spread out. WMF would still want to fly everywhere (board has to
> > > meet anyway, WMF staff wants to engage anyway, committees have to meet
> > > somewhere), catering won't be much cheaper if spread over multiple
> > events,
> > > and don't underestimate the manpower it would take to organise all
> those
> > > events - relatively it may be even more.
> > >
> >
> > I do think we could consider some different models for how we produce
> > conferences
> > that would be more reasonable cost-wise.  And yes, there might be
> > additional expense
> > for staffing, but this could be offset  depending on the format, location
> > and size
> > of the conference.
> >
> > >
> > > So looking at these figures, I can agree that it should be possible to
> do
> > > it for less, I'm less certain though whether the proposed splitting up
> > > would significantly reduce the total costs for everything that is
> > included
> > > here.
> > >
> >
> > Maybe we should do the "experiment" as suggested and see!
> >
> >
> > >
> > > Lodewijk
> > >
> > >
> > >
> > > On Thu, Feb 18, 2016 at 11:52 PM, Sam Klein <sjkl...@hcs.harvard.edu>
> > > wrote:
> > >
> > > > That's most helpful, thank you both.
> > > >
> > > > On Wed, Feb 17, 2016 at 5:14 PM, Pharos <
> pharosofalexand...@gmail.com>
> > > > wrote:
> > > >
> > > > > Thanks, Ellie and Chris, this historical experience should be very
> > > > helpful
> > > > > for future discussions!
> > > > &g

Re: [Wikimedia-l] Reducing the net cost of Wikimania

[Ellie Young]

t;
>>> > Thanks,
>>> >
>>> > Chris
>>> >
>>> > [1] <https://meta.wikimedia.org/wiki/Wikimania_2014>
>>> > [2] <https://meta.wikimedia.org/wiki/Wikimania_2015>
>>> >
>>> > On Wed, Feb 10, 2016 at 1:15 PM, Samuel Klein <meta...@gmail.com>
>>> wrote:
>>> >
>>> > > Itzik writes:
>>> > >
>>> > > > If we want to talk about the cost of Wikimania it will be great if
>>> the
>>> > > WMF and the local team will share the costs.
>>> > > > https://meta.wikimedia.org/wiki/Wikimania_2014/Budget
>>> > > > https://meta.wikimedia.org/wiki/Wikimania_2015/Budget
>>> > > > Maybe I missed something, but it's strange that such discussion
>>> takes
>>> > > place without a real budget breakdown.
>>> > > > To summarize 2 huge event to "1$ million USD" does not make sense.
>>> > >
>>> > > Agreed 1million%.  It would be important to see a rough cost
>>> breakdown, &
>>> > > compare that to the best-budgeted Wikimanias.
>>> > >
>>> > >
>>> > > On Wed, Feb 10, 2016 at 9:52 AM, Tomasz Ganicz <polime...@gmail.com>
>>> > > wrote:
>>> > >
>>> > > > 2016-02-10 6:06 GMT+01:00 Samuel Klein <meta...@gmail.com>:
>>> > > >
>>> > > > > FUDCons
>>> > > >
>>> > > > Also it is hard to compare Wikimanias with FUDCons as it is
>>> > > > a) much  smaller (usually bo more than 200 attendees)
>>> > > > b) divided by regions - for example in 2015 there were 3 FUDCons
>>> > > > (Argentina, India, Spain) and 2 Flocks (NY and Kraków) -  so they
>>> are
>>> > > > rather like our Iberecop or CEE meetings than the global
>>> conferences.
>>> > > >
>>> > >
>>> > > Thanks.  Similar to regional events perhaps, not Wikimania.  Still
>>> worth
>>> > > comparing budgets perhaps, if available.
>>> > >
>>> > > But I was wondering about the trend over time: whether extensive
>>> funding
>>> > > during the RedHat days made the events less useful, in the years
>>> after
>>> > that
>>> > > funding was reduced.
>>> > >
>>> > >
>>> > >
>>> > > > And also Fedora developers have many potential sources of external
>>> > > funding
>>> > > > - mainly from IT companies which uses free software and want to
>>> apply
>>> > for
>>> > > > their specific needs and for whom they quite often work.
>>> > > >
>>> > >
>>> > > True.  But attendees to GLAM or education conferences also tend to
>>> have
>>> > > many potential sources of funding - mainly from archives or
>>> educational
>>> > or
>>> > > technical companies who curate knowledge or develop education tools.
>>> And
>>> > we
>>> > > have IT industry partners who are similarly willing to support
>>> > Wikimanias.
>>> > > Not entirely dissimilar.
>>> > >
>>> > >
>>> > > > But anyway, Fedora offers scholarships for attendees, see:
>>> > > >
>>> > >
>>> > > Yes, wiki conferences should as well - that part of conference
>>> funding is
>>> > > important.  Even early Wikimanias with almost no WMF support had
>>> > > significant scholarship pools.
>>> > >
>>> > > S
>>> > > ___
>>> > > Wikimedia-l mailing list, guidelines at:
>>> > > https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines
>>> > > New messages to: Wikimedia-l@lists.wikimedia.org
>>> > > Unsubscribe:
>>> https://lists.wikimedia.org/mailman/listinfo/wikimedia-l,
>>> > > <mailto:wikimedia-l-requ...@lists.wikimedia.org?subject=unsubscribe>
>>> > >
>>> >
>>> >
>>> >
>>> > --
>>> > Chris "Jethro" Schilling
>>> > I JethroBT (WMF) <
>>> https://meta.wikimedia.org/wiki/User:I_JethroBT_(WMF)>
>>> > Community Organizer, Wikimedia Foundation
>>> > <https://wikimediafoundation.org/wiki/Home>
>>> > ___
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>>> >
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>>>
>>
>>
>>
>> --
>> Samuel Klein  @metasj  w:user:sj  +1 617 529 4266
>>
>
>
>
> --
> Samuel Klein  @metasj   w:user:sj  +1 617 529 4266
>



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Re: [Wikimedia-l] Reducing the net cost of Wikimania

[Ellie Young]

et breakdown.
> > > > > > To summarize 2 huge event to "1$ million USD" does not make
> sense.
> > > > >
> > > > > Agreed 1million%.  It would be important to see a rough cost
> > > breakdown, &
> > > > > compare that to the best-budgeted Wikimanias.
> > > > >
> > > > >
> > > > > On Wed, Feb 10, 2016 at 9:52 AM, Tomasz Ganicz <
> polime...@gmail.com>
> > > > > wrote:
> > > > >
> > > > > > 2016-02-10 6:06 GMT+01:00 Samuel Klein <meta...@gmail.com>:
> > > > > >
> > > > > > > FUDCons
> > > > > >
> > > > > > Also it is hard to compare Wikimanias with FUDCons as it is
> > > > > > a) much  smaller (usually bo more than 200 attendees)
> > > > > > b) divided by regions - for example in 2015 there were 3 FUDCons
> > > > > > (Argentina, India, Spain) and 2 Flocks (NY and Kraków) -  so they
> > are
> > > > > > rather like our Iberecop or CEE meetings than the global
> > conferences.
> > > > > >
> > > > >
> > > > > Thanks.  Similar to regional events perhaps, not Wikimania.  Still
> > > worth
> > > > > comparing budgets perhaps, if available.
> > > > >
> > > > > But I was wondering about the trend over time: whether extensive
> > > funding
> > > > > during the RedHat days made the events less useful, in the years
> > after
> > > > that
> > > > > funding was reduced.
> > > > >
> > > > >
> > > > >
> > > > > > And also Fedora developers have many potential sources of
> external
> > > > > funding
> > > > > > - mainly from IT companies which uses free software and want to
> > apply
> > > > for
> > > > > > their specific needs and for whom they quite often work.
> > > > > >
> > > > >
> > > > > True.  But attendees to GLAM or education conferences also tend to
> > have
> > > > > many potential sources of funding - mainly from archives or
> > educational
> > > > or
> > > > > technical companies who curate knowledge or develop education
> tools.
> > > And
> > > > we
> > > > > have IT industry partners who are similarly willing to support
> > > > Wikimanias.
> > > > > Not entirely dissimilar.
> > > > >
> > > > >
> > > > > > But anyway, Fedora offers scholarships for attendees, see:
> > > > > >
> > > > >
> > > > > Yes, wiki conferences should as well - that part of conference
> > funding
> > > is
> > > > > important.  Even early Wikimanias with almost no WMF support had
> > > > > significant scholarship pools.
> > > > >
> > > > > S
> > > > > ___
> > > > > Wikimedia-l mailing list, guidelines at:
> > > > > https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines
> > > > > New messages to: Wikimedia-l@lists.wikimedia.org
> > > > > Unsubscribe:
> > https://lists.wikimedia.org/mailman/listinfo/wikimedia-l,
> > > > > <mailto:wikimedia-l-requ...@lists.wikimedia.org
> ?subject=unsubscribe>
> > > > >
> > > >
> > > >
> > > >
> > > > --
> > > > Chris "Jethro" Schilling
> > > > I JethroBT (WMF) <
> > https://meta.wikimedia.org/wiki/User:I_JethroBT_(WMF)>
> > > > Community Organizer, Wikimedia Foundation
> > > > <https://wikimediafoundation.org/wiki/Home>
> > > > ___
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> > > >
> > > ___
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> > >
> >
> >
> >
> > --
> > Samuel Klein  @metasj  w:user:sj  +1 617 529
> 4266
> > ___
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[Wikimedia-l] Outcomes from the Consultation on Wikimedia movement conferences/Wikimania

[Ellie Young]

The Community Resources team at the WMF recently held a consultation
<https://meta.wikimedia.org/wiki/Grants:IdeaLab/Towards_a_New_Wikimania>
on articulating the value of Wikimedia movement conferences overall, the
unique value of Wikimania, and what new form Wikimania could take to better
serve the movement going forward.   We have completed analysis of these
results and have prepared this report:

https://meta.wikimedia.org/wiki/Grants:IdeaLab/Towards_a_New_Wikimania/Outcomes

I will be working with the community, organizers, committees, and WMF in
2017 to begin set up and planning for an experimental model for Wikimedia
movement conferences, including Wikimania, starting in 2018.

Feedback and comments are welcome at the discussion page
<https://meta.wikimedia.org/wiki/Grants_talk:IdeaLab/Towards_a_New_Wikimania/Outcomes>
Thanks to all who participated!

Ellie

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[Wikimedia-l] Reminder of Deadline to Participate in Future of Wikimania Consultation

[Ellie Young]

Dear Colleagues,

I’m writing to seek your feedback on the consultation to improve Wikimania,
open until 18 January 2016. If you have already contributed, we are most
grateful.


The goals are to (1) build a shared understanding of the value of Wikimania
to help guide conference planning and evaluation, and (2) gather broad
community input on what new form(s) Wikimania could take (starting in
2018).

https://meta.wikimedia.org/wiki/Grants:IdeaLab/Towards_a_New_Wikimania


Feedback on both of these goals is welcome on a survey provided on the
project page, and can also be given on the project discussion page.  In
addition, I also invite you to share any personal experiences you have had
at at a Wikimedia movement conference, including Wikimania.  We plan to
compile and share back outcomes from this consultation in February.

I look forward to working with you to develop a Wikimania that better
serves the needs of your communities.

With thanks,

Ellie Young

WMF Events Manager
Wikimedia Foundation
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[Wikimedia-l] WMF Scholarship Deadline for Wikimania is Today

[Ellie Young]

Reminder:
Scholarship applications for Wikimania 2016 which is being held in Esino
Lario, Italy on June 22–27, 2016 are now being accepted. Applications are
open until Saturday, January 09 2016 23:59 UTC. Applicants will be able to
apply for a partial or full scholarship. A full scholarship will cover the
cost of an individual's round-trip travel, shared accommodation, and
conference registration fees as arranged by the Wikimedia Foundation. A
partial scholarship will cover conference registration fees and shared
accommodation. Applicants will be rated using a pre-determined selection
process and selection criteria established by the Scholarship Committee and
the Wikimedia Foundation, who will determine which applications are
successful. To learn more about Wikimania 2016 scholarships, please visit:
https://wikimania2016.wikimedia.org/wiki/Scholarships To apply for a
scholarship, fill out the multi-language application form on:
https://scholarships.wikimedia.org/apply It is highly recommended that
applicants review all the material on the Scholarships page and the
associated FAQ ( https://wikimania2016.wikimedia.org/wiki/Scholarships/FAQ
) before submitting an application. If you have any questions, please
contact: wikimania-scholarships at wikimedia.org
<wikimania-scholarsh...@wikimedia.org> or leave a message at:
https://wikimania2016.wikimedia.org/wiki/Talk:Scholarships


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[Wikimedia-l] Wikimania '16 Scholarship & Submission Deadlines are Approaching!

[Ellie Young]

Hi all,

Two important reminders concerning Wikimania 2016, which will be held in
Esino Lario, Italy on June 22–27, 2016:

The Submission deadline has been extended by the program committee to
January 17th.  See:

https://wikimania2016.wikimedia.org/wiki/Submissions

The deadline for applications for the WMF Scholarship program is
approaching!Applications are open until  Saturday, January 09 2016
23:59 UTC.

Applicants will be able to apply for a partial or full scholarship. A full
scholarship will cover the cost of an individual's round-trip travel,
shared accommodation, and conference registration fees as arranged by the
Wikimedia Foundation. A partial scholarship will cover conference
registration fees and shared accommodation.

 To learn more about Wikimania 2016 scholarships, please visit:

https://wikimania2016.wikimedia.org/wiki/Scholarships

To apply for a scholarship, fill out the multi-language application form on:

https://scholarships.wikimedia.org/apply

It is highly recommended that applicants review all the material on the
Scholarships page and the associated FAQ (
https://wikimania2016.wikimedia.org/wiki/Scholarships/FAQ ) before
submitting an application.

If you have any questions, please contact:

wikimania-scholarships at wikimedia.org
<wikimania-scholarsh...@wikimedia.org>

or leave a message at:

https://wikimania2016.wikimedia.org/wiki/Talk:Scholarships


 Ellie Young

Events Manager

Wikimedia Foundation
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[Wikimedia-l] [Feedback requested] Help Improve Wikimania

[Ellie Young]

Dear Colleagues,

I’m writing to seek your feedback on a consultation to improve Wikimania,
open until 18 January 2016. The goals are to (1) build a shared
understanding of the value of Wikimania to help guide conference planning
and evaluation, and (2) gather broad community input on what new form(s)
Wikimania could take (starting in 2018).

https://meta.wikimedia.org/wiki/Grants:IdeaLab/Towards_a_New_Wikimania

Feedback on both of these goals is welcome on a survey provided on the
project page, and can also be given on the project discussion page.  In
addition, I also invite you to share any personal experiences you have had
at at a Wikimedia movement conference, including Wikimania.  We plan to
compile and share back outcomes from this consultation in February.

I look forward to working with you to develop a Wikimania that better
serves the needs of your communities.

With thanks,

Ellie Young

WMF Events Manager
Wikimedia Foundation
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Re: [Wikimedia-l] [Wikimania-l] Community consultation on the future of Wikimania

[Ellie Young]

Josh,

A lot of work has gone into preparing for  the consultation.It will be 
going out December 14.  We are looking forward to getting everyone's feedback 
in the weeks after and into early January.

Ellie

> On Dec 2, 2015, at 8:11 PM, Josh Lim  wrote:
> 
> Hi everybody,
> 
> Last October, Siko committed to a community consultation on the future of 
> Wikimania scheduled for November.[1] However, November came and went, and 
> nothing has happened since then.
> 
> As a matter of course, I have to ask whether the WMF is still committed to 
> holding a community consultation on Wikimania, and if so, when.  In addition, 
> we’d like to know what the WMF and the Wikimania Committee have been doing 
> since what happened last October that could allay all our fears over what’s 
> happening with the future of the community’s conference.
> 
> On behalf of the Wikimania Manila team,
> 
> Josh
> 
> [1] https://lists.wikimedia.org/pipermail/wikimedia-l/2015-October/079310.html
> 
> JAMES JOSHUA G. LIM
> Bachelor of Arts in Political Science
> Class of 2013, Ateneo de Manila University
> Quezon City, Metro Manila, Philippines
> 
> jamesjoshua...@yahoo.com | +63 (915) 321-7582
> Facebook/Twitter: akiestar | Wikimedia: Sky Harbor
> http://about.me/josh.lim
> 
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Re: [Wikimedia-l] Biggest disappointment from Wikimania 2017

[Ellie Young]

I believe we all know now by now that the Committee regrets the  delay in
posting a recommendation about the process change for venues/hosts for
Wikimania.   There was no intention to blindside anyone or to not seek
input from the community.   We should have updated the bid timeline to
reflect that things were being discussed and might be possibly changed. (I
was also wanting more time to investigate whether the idea of Montreal for
a 2017 venue could become a reality e.g., meeting space, prices, hotels,
etc confirmed, etc.)

I have reached out to the Perth bid, and also to Josh Lim about a bid from
the Philippines (although it wasn't listed) about the future and to offer
whatever support they need.If anyone else is thinking about hosting a
future Wikimania, I would like to strongly encourage you to get in touch
directly with me before starting.We are not happy about wasting any
volunteer time.   I have worked closely with recent groups in preparing
their proposals and it was worked well-- saving time and effort on both
ends.

In the near future I will be working with the Foundation and the Steering
Committee to support development of a clearer process going forward.  Siko
has outlined some of that in her posting.   And as Richard has said below,
I am usually very prompt in responding, but I also have a lot on my plate
right now that are taking precedent-- like the financial reporting from the
past two Wikimanias to attend to, survey results,  preparing for a site
visit to Montreal (and I am part-time).

I look forward to working with everyone in the coming months and years on
 improving the conference and meeting the community needs.

Keep those cards and letters coming!

Ellie

Ellie Young
Events Manager
Wikimedia Foundation
eyo...@wikimedia.org


>
> Message: 2
> Date: Tue, 6 Oct 2015 15:27:35 +0100
> From: Richard Symonds <richard.symo...@wikimedia.org.uk>
> To: Wikimedia Mailing List <wikimedia-l@lists.wikimedia.org>
> Subject: Re: [Wikimedia-l] Biggest disappointment from Wikimania 2017
> Message-ID:
> 

Re: [Wikimedia-l] Wikimania 2017

[Ellie Young]

The Wikimania Steering Committee is in the process of discussing and making
a proposal about our changing the process of how hosts are selected for
future Wikimanias.  We will be asking for the community's input.  I didn't
update the wiki pages to reflect this.   There will be an announcement soon
about this.   We haven't forgotton about 2017!

Thanks for your patience and we expect to make an announcement in the next
few weeks.

Ellie Young
Events Manager, WMF


On Wed, Sep 30, 2015 at 2:08 PM, Pine W <wiki.p...@gmail.com> wrote:

> Hi Filip,
>
> I would recommend directing these inquiries to Ellie Young (cc'd here). I
> have heard talk of process changes for future Wikimanias but have yet to
> hear of final decisions, or even of a public consultation, so it may be
> that the process changes are a work in progress.
>
> Pine
> On Sep 30, 2015 2:02 PM, "Filip Maljkovic" <dungod...@gmail.com> wrote:
>
>> Hello everyone,
>>
>> I noticed on [1] that we're a bit behind schedule when it comes to
>> Wikimania 2017.
>>
>> The Wikimania 2017 jury call for volunteers should have gone in August,
>> but I don't think one was sent (or at least I missed it). September 2015 is
>> the time when jury selection should be announced (which can hardly be done
>> if there was no public call for jury members), and also the bidding is
>> supposed to open. I see two unofficial bids so far: Bali and Perth. The
>> former is filled with "Lorem ipsum" text and the latter is just plain empty.
>>
>> Did we forget about Wikimania 2017? Do we still want it? Who is in charge
>> of this process? Is this timeline accurate (since the only edit on that
>> page was done by a non-WMF person; however, the process corresponds to the
>> one from 2014 in terms of the timeline)? Is there an underlying problem
>> that is causing bidding fatigue (since there are no valid bids so far)? Is
>> it too early to go into this process altogether (and am I just being too
>> dramatic)?
>>
>> [1] https://meta.wikimedia.org/wiki/Wikimania_2017
>>
>> Cheers,
>> Filip Maljković
>>
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[Wikimedia-l] Early Bird Registration Open for Wikimania 2015!

[Ellie Young]

Early Bird Registration Open for Wikimania 2015

https://wikimania2015.wikimedia.org/wiki/Registration

Note: If you are a WMF-sponsored attendee (e.g., WMF staff, Board, Scholarship 
recipient) please do not register until you are contacted by  WMF staff with 
instructions.  

Wikimania 2015 will be held in Mexico City July 14-19, 2015 at the conference 
center in the Hilton Mexico City Reforma Hotel Juárez 70, Cuauhtemoc, Centro, 
06010 Ciudad de México, D.F., Mexico.*  This hotel is located in the historical 
center of Mexico City, across from Alameda Central park.  The conference, 
hackathon, meetups, and pre-events will be held there. Most of the WMF 
personnel and scholarship recipients will be housed there as well.   
Notifications to people who have submitted to the conference and confirmations 
are almost complete.   The conference program will be updated in the coming 
weeks, so please check there.  

https://wikimania2015.wikimedia.org/wiki/Programme

The WMF has arranged for discounted rates with two hotels adjacent to the 
Hilton--- just 200 meters away.  Delegates can book directly at these two 
hotels and receive special  rates.

Information about these hotels is at:

https://wikimania2015.wikimedia.org/wiki/Accommodation

If you have any questions with regard to the conference, please contact :

https://wikimania2015.wikimedia.org/wiki/Contact

Please join us in Mexico City this summer!

Ellie Young
WMF Conference Coordinator

* WMF and WM-MX are grateful to Conaculta and the Biblioteca Vasconcelos for 
their kind offer to host the conference at the magnificent Biblioteca.  
However, due to logistical issues, we had to  change the venue  to the Hilton 
Hotel La Reforma. We will continue to work with both Conaculta and the 
Biblioteca Vasconcelos to leverage the experience and capacity of all 
institutions to generate and disseminate content that guarantees free and open 
knowledge to the whole of society.
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[Wikimedia-l] 2015 Wikimania Scholarship Recipients Announced

[Ellie Young]

On behalf of the Scholarship Committeee and WMF, congratulations to the 104 
people who were awarded
a scholarship to attend this year's Wikimania being held in  Mexico City July 
15-19, 2015. WMDE is sponsoring 13
of these.  Other chapters are providing additional scholarships as well, and 
will announce later on.

https://meta.wikimedia.org/wiki/Grants:TPS/Wikimania_scholars#2015_WMF_Scholarship_Program

The 2015 program involved a major re-design of the application and selection 
process. Preliminary outcomes have already been aggregated, including a 
preliminary list of topics for investigation next year.   Highlights include:

• ~28% identified as Female
• ~73% indicated they were from the Global South
• ~26% received a scholarship to attend Wikimania 2014
• Of these repeat applicants, most submitted good/great 2014 
post-conference reports
• The average Phase 2 score for recipients was 8.9, with 70% of 
recipients scoring a 9 or above

See:

https://meta.wikimedia.org/wiki/Grants:TPS/Wikimania_scholars/2015_Outcomes

Updated information about registration, accommodations, and the program for 
Wikimania '15 will be available on or before
May 1, 2015. 

Ellie Young
WMF Conference Coordinator

 






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[Wikimedia-l] Wikimania Scholarship Application Deadline is Approaching!

[Ellie Young]

The deadline for applying for a Scholarship to attend Wikimania 2015 in Mexico 
City on July 15-19 is a week away!

** Monday 16 February 2015 23:59 UTC **

Please spread the word to anyone you know who might qualify.

A  scholarship will cover the cost of an individual's round-trip travel, shared 
accommodation,
and conference registration as arranged by the Wikimedia Foundation.

Applicants will be rated using a pre-determined selection process and 
selection criteria by the Scholarship Committee, who will determine 
which are successful. To learn more about Wikimania 2015 scholarships, 
please visit:

https://wikimania2015.wikimedia.org/wiki/Scholarships

To apply for a scholarship, fill out the application form on:

https://scholarships.wikimedia.org/apply

It is highly recommended that applicants review all the material on the 
Scholarships page
and the associated FAQ before submitting an application.

If you have any questions, please contact:

wikimania-scholarships at wikimedia.org

or leave a message at:

https://wikimania2015.wikimedia.org/wiki/Talk:Scholarships

Thank you,

Ellie Young
WMF Conference Coordinator on behalf of the Scholarship Committee
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[Wikimedia-l] Calling all Chapters re Wikimania Scholarships!

[Ellie Young]

I am attempting to do outreach to all the Wikimeida chapters  to assess which 
ones might be offering scholarships to Wikimania 2015 being held in July in 
Mexico City.   The WMF Scholarship program's  call for applications has been 
recently posted and the deadline for receiving applications is February 16.   
The Scholarship Committee will be doing its review and making its 
recommendations to WMF from mid-February through mid-March.

If a chapter would like to be sent applications from  those submitted to the 
WMF Scholarships Program, please get in touch with me prior to February 16. 
It would also be helpful for planning purposes for me to know if a chapter will 
be offering scholarships directly (not making use of the applications to the 
WMF program).

For more infomation about the WMF program see:

https://wikimania2015.wikimedia.org/wiki/Scholarships

I look forward to hearing from chapter contacts in the next 3 weeks.

Thank you,

Ellie

 

Ellie Young
Conference Coordinator
Wikimedia Foundation
149 New Montgomery Street
San Francisco, CA  94105
p. 415 839 6885 x6862
c. 510 701 8649


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[Wikimedia-l] Scholarship Applications now Open for Wikimania 2015

[Ellie Young]

Hi all,

Scholarship applications for Wikimania 2015 which is being held in Mexico City 
on July 15-19, 2015  are now being  accepted. Applications are open until 
Monday 16 February 2015 23:59 UTC.

A  scholarship will the cost of an individual's round-trip travel, shared 
accommodation,
and conference registration as arranged by the Wikimedia Foundation.

Applicants will be rated using a pre-determined selection process and 
selection criteria by the Scholarship Committee, who will determine 
which are successful. To learn more about Wikimania 2015 scholarships, 
please visit:

https://wikimania2015.wikimedia.org/wiki/Scholarships

To apply for a scholarship, fill out the application form on:

https://scholarships.wikimedia.org/apply

It is highly recommended that applicants review all the material on the 
Scholarships page
and the associated FAQ before submitting an application.

If you have any questions, please contact:

wikimania-scholarsh...@wikimedia.org

or leave a message at:

https://wikimania2015.wikimedia.org/wiki/Talk:Scholarships


Ellie Young
WMF Conference Coordinator on behalf of the Scholarship Committee


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[Wikimedia-l] Bids to Host Wikimania 2016 are in

[Ellie Young]

On behalf of the Wikimania Jury Committee,  we would like to let the community 
know that the deadline for receiving bids to host Wikimania in 2016 has passed. 
   Of the 6 unofficial bids that were listed, only two were deemed qualified 
for our review:  Esino Lario, Italy and Manila,
Philippines.

https://meta.wikimedia.org/wiki/Wikimania_2016_bids#Bids

Between now and December 3,   the jury committee and community at large has an 
opportunity to reach out to these two bid
teams with feedback and questions. This can be done via the proposal's talk 
page, holding a public meeting with a bidder on IRC (#wikimaniaconnect channel 
on Freenode); or via other personal means as you see fit. 
 
After December 3, the jury committee will further evaluate and discuss the bids 
with the prospective hosts.  
A decision and recommendation will be made by mid-December to the WMF and 
Wikimania Steering Committee. 


Ellie Young
WMF Conference Coordinator

and the Wikimania 2016 Jury Committee

https://meta.wikimedia.org/wiki/Wikimania_2016_jury


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Re: [Wikimedia-l] [Wikimania-l] Wikimania 2016 - Jury Announcement and Start of Bidding

[Ellie Young]

We have a system that works for jury selection.   What I would STRONGLY like to 
encourage people in the community to do is seek out prospective people who 
would be good hosts and work with me on preparing a bid.   That is is our 
biggest need!  The CFP was posted earlier this month.

Thank you all.

Ellie


On Sep 29, 2014, at 7:18 AM, Béria Lima berial...@gmail.com wrote:

 It also makes me wonder how hard whoever elected the jury worked to find 
 interested unpaid volunteers as opposed to employees who are part of the 
 normal professional networks.
 
 ​I might be wrong, but I didnt saw a mail with a call for volunteers to 
 compose the jury like they do every year. ​(I do might had missed though so 
 is better if Manuel or Ellie answers.)
 
 _
 ​Béria L​. de Rodríguez
 
 Imagine um mundo onde é dada a qualquer pessoa a possibilidade de ter livre 
 acesso ao somatório de todo o conhecimento humano. Ajude-nos a construir esse 
 sonho.
 
 2014-09-29 11:13 GMT-03:00 Fæ fae...@gmail.com:
 On 29 September 2014 14:45, Béria Lima berial...@gmail.com wrote:
  I also would like to know the answer to Itzik question:
 
   Can you elaborate more on how the current jury was elected and by who?
   Richard Symonds
   Stuart Prior
   Claudia Garad
   Esteban Zarate
   Daniel Bryant
   Finne Boonen
   Ellie Young
 
 Could someone point to a profile of the jury members? It is incredibly
 hard to see who has been an employee of the WMF or Chapters unless you
 happen to know people personally. However, I believe I am correct in
 saying that only the minority of the jury has never been a paid
 employee, which may not be the best thing for a conference aimed at
 unpaid volunteers.
 
 It also makes me wonder how hard whoever elected the jury worked to
 find interested unpaid volunteers as opposed to employees who are part
 of the normal professional networks.
 
 Fae
 --
 fae...@gmail.com https://commons.wikimedia.org/wiki/User:Fae
 
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[Wikimedia-l] Announcement regarding Host for Wikimania 2015

[Ellie Young]

Dear Wikimedians,

On the recommendation of the Wikimania 2015 selection Jury Committee, we have 
accepted the proposal from Mexico DF to host. The proposal will be further 
vetted by the WMF staff in the coming month, after which time we hope to 
confirm the award. Please join us in congratulating Wikimedia Mexico!

We would also like to thank the teams from Cape Town and Monastir as well for 
all their effort in putting together excellent proposals for our consideration. 
As a volunteer-led movement, it is hugely encouraging to have so many who want 
to support Wikimania. The bidding process requires a substantial time 
investment, and we are most grateful for every team’s hard work.

For those of you who are considering hosting in future years, we expect to 
issue the Request for Proposals  for 2016 by September this year.

Sincerely,

Ellie Young, WMF Conference Coordinator
On behalf of the Wikimania Steering Committee
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[Wikimedia-l] Deadline for Propposals to Host Wikimania 2015 Coming up

[Ellie Young]

On behalf of the Wikimania Steering Committee, I would like to encourage anyone 
in our community
who is interested in hosting Wikimania 2015 to consult the revised Timeline and 
Criteria that
are now posted at:

https://meta.wikimedia.org/wiki/Wikimania_2015_bids
 
We have extended the deadline for submitting proposals to March 14, 2014.   

Please get in touch with me directly if you have any questions or need help in 
preparing your bid.

Thanks,


Ellie Young
WMF Conference Coordinator


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[Wikimedia-l] Call for Proposals to Host Wikimania in 2015

[Ellie Young]

On behalf of the Wikimania Steering Committee, I would like to encourage anyone 
in our community
who is interested in hosting Wikimania 2015 to consult the revised Timeline and 
Criteria that
are now posted at:

https://meta.wikimedia.org/wiki/Wikimania_2015_bids

We would also like to emphasize the need for communication with prospective 
hosts during the bidding
process.  Assistance with preparing your bid  and answering questions shoud be 
directed to me,
the WMF Conference Coordinator.   Please get in touch in January and February!

The Jury Committee has been selected and will be evaluating the proposals in 
March.

https://meta.wikimedia.org/wiki/Wikimania_2015_jury

Thanks,


Ellie Young
WMF Conference Coordinator
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