Another year, another Annual General Meeting. Join us as we reflect upon the past twelve months, and look forward to the next.
This is a simple guide to how the AGM, elections and the rest of the meeting will be conducted, including ways to get involved in the elections process. Before you continue, I suggest that you take a look at the announcements released about the March meeting[0], and more specifically the AGM[1]. These should provide the structure you may need to understand the rest of this message. The programme of the meeting is as follows: * The SLUG meeting opens as per normal (18:30). * Standard introductions are held. * The Public Officer opens the AGM (18:45). * The President (or representative) delivers the President’s Report. * The minutes of the 2007 AGM are confirmed. * The Treasurer (or representative) delivers the Treasurer’s Report. * Constitutional changes are announced and voted upon[2]: # Motion: Changes to the process of becoming a member. # Motion: Creation of a corporate membership. * Further nominations are taken. These can also be done throughout the voting process. * The voting section of the AGM begins: # Voting happens for the positions in the following order: President, Vice President, Secretary, Treasurer, Ordinary Committee Member (x3). # The candidates are each offered 60 seconds to talk about themselves and what they want to do with their nominated SLUG position. o Candidates are only be allowed to speak once, unless they have anything significant to talk about for their nominated role that they did not cover in their first spiel. * Once the AGM is over (approximately 19:30), an intermission is called. * The meeting returns to the usual In-Depth/SLUGlets split (19:45). * The meeting is called to a close (20:30), and we head off to dinner. For the meeting, we will need: * A SLUG member to volunteer to be a Public Officer. * Candidates' nominations. * SLUG members to attend and vote. We will be needing a valued SLUG member to act as a Public Officer to moderate the meeting. Please make your interest known on the SLUG Activities list[3] (for the sake of transparency, it is preferable to keep communications public). Before you consider any candidates (including yourself), please consult our guide to participation in the SLUG Community[4]. Note that Committee membership is but one of many ways to contribute to SLUG. Committee membership does entail additional responsibilities to keep SLUG running smoothly. Some guidelines about nomination: * Nominate people via e-mail on the SLUG Activities mailing list[3]. * The subject header should take the form, "Nomination: $firstname $lastname for $position". For example, "Nomination: Tux Penguin for President". * In the mail body, mention why the nomination should be considered by the SLUG membership. * It would be preferable to get a potential nominee's permission before you put them forward as a candidate. * A single person may be nominated for multiple positions. * There is nothing preventing you from nominating yourself. An election is nothing without people there to vote. If you're already a paid member, bring along your membership card. We will be taking memberships[5] on the night, so you will have the opportunity to sign up or renew to gain voting rights. If you have any questions, please direct them to the SLUG Activities list[3] (again, we like to keep communications transparent), or straight to the Committee[6] you really feel the need to keep matters private. [0] http://www.slug.org.au/node/94 [1] http://lists.slug.org.au/archives/announce/2008/03/msg00002.html [2] http://lists.slug.org.au/archives/activities/2008/02/msg00000.html [3] http://lists.slug.org.au/listinfo/activities [4] http://www.slug.org.au/participation [5] http://www.slug.org.au/membership.html [6] http://www.slug.org.au/contacts.html -- "Maybe somebody else comes up with a better way to do it, or with a really compelling reason to. 'Feel free to try' is definitely the open source motto." - Linus Torvalds
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