WOW! The list of duties and responsibilities would
seem to indicate a
full time job
-----Original Message-----
From: Kara Dittmer [mailto:misskarabi...@yahoo.com]
Sent: Monday, March 06, 2006 12:08 PM
To: texascavers@texascavers.com
Subject: [Texascavers] Wanted Store Manger for the
TSA
Dear muddy people,
Because of my duties as the Vice-Chair of the TSA, I
will not be able to continue on as the Manager of
the
TSA store. I did enjoy helping out in this way, but
I
can no longer really give it what it needs to be
successful and fresh.
SO! We really need some caver to take over the
store.
It would be great if you can take it over by the
spring convention (details coming VERY soon!)
because
I really need the help. Maybe you have been
wondering
how you can help the TSA out more, or what you could
do to be more involved in the caving organizations
of
Texas. The Store really is a fun job, and I met more
nice people sitting in the store booth, than just
attending a convention. If you are curious about
what
this entails here is a job description of the ideal
store manager:
The TSA Store Manager does the following:
Keeps the physical inventory of the TSA Store secure
and accessable for sales.
Keeps track of sales for inventory tracking and
financial record keeping.
Reports to the Executive Council.
Reorders needed replacements for sold inventory.
Advertises the TSA store.
Transports or requests assistance transporting store
goods to caver functions.
Manages the booth at the TSA Spring Convention and
TCR, finds and delegates duties to other helpers.
Also possibly: Monitors and administers a Web Based
TSA store, ships out orders, and charges credit
cards.
In more detail:
The database of the inventory will be kept up to
date
at all times. An entire inventory recount will take
place after the Spring Convention and TCR. Reports
indicating stock levels, recent profits, petty cash,
shrinkage, and inventory needs will be submitted to
the Executive Council within one month of each
event.
Petty Cash will be kept up to date. Amounts over
$150
will be taken from Petty Cash and transferred to the
Treasurer.
Small change will be procured by the TSA Store
Manager
occasionally, for easier transactions during the
year.
The TSA manager will store the inventory of the TSA
store where it is accessable to them to fill orders
in
a timely manner.
The manager will let it be known to the Executive
Council when inventory must be replenished. The
amount
of money to be spent to buy for the store, and the
product(s) being purchased will be included in this
request. With Executive Council permission, the
Manager will place the order for new inventory,
arrange the payments with the Treasurer, receive the
new inventory, and enter it into inventory records.
Also, the manager will let it be known to the
executive council when inventory must be reduced in
price to be moved out. The council and the manager
together can agree on sale prices and terms.
The TSA Store Manager will advertise with print ads
in:
The Texas Caver, The TSA Activities newsletter,
statewide grotto newsletters, TCMA Passages, NSS
News
Any advertising costs will be evaluated and approved
before ads are placed by the Store Manager by the
Executive Council.
As a general rule, 6 of these ads will be placed
throughout the year.
By word of mouth:
A once monthly reminder of the Web Store/ Mailorder
availability will be sent to Cavetex. This may be an
automated email. A good example of this would
include
a "featured item" each month.
In addition, taking a small sample of merchandise to
as many caver functions as possible, including
parties, grotto meetings, and workshops, is highly
encouraged.
The Store Manager is expected to either load and
transport the store to the Spring Convention and TCR
or assist in the loading of the trailer for
transport.
Other help may be procured as the Store Manager sees
fit.
The Store Manager will manage the Booth at the
Spring
Convention and TCR including providing inventory
tracking methods, petty cash, change, and recruiting
help to man the store. Set up and Take down are an
important part of this process.
Possibly in the future, strongly consider: Once the
TSA web store has been built, the TSA Store Manager
will monitor this system by logging in and
responding
to sales on the website, charging credit cards and
shipping goods in a timely manner. (Shipped within
at
least 4 days of the order being placed) Some
familiarity with this system will have to be gained.
They will be assisted with the technical part of the
set up of the store as needed.
Please don't let the Web store part scare you. We
don't have one yet, and while its a goal to start
one,
we don't want anyone to take on anything they aren't
ready for.
If you think you can help us, please contact me,
Kara
Dittmer, at my email address or feel free to call me
at 512/422-2788. Thanks!!!
Kara
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