me 1004 wrote:
My friend is using your current Open Office. Yesterday, we discovered
the files from it do NOT seem to be compatible with MS Office 2001 for
Mac -- and possibly not with any MS Office.
Yes, we saved the Writer file as MS Word for Win ME-2000-XP -- but the
file still could not be opened in MS Word 2001 for Mac.
We also tried opening a Open Office Presentations file in MS
PowerPoint 2001 for Mac, but it would not open.
What is wrong, what can we do? Is this incompatibiilty also happening
on Windows machines? MS Office for both Mac and Windows are supposed
to open the same formats, so I have to think if we can't open these
files in the Mac version, we also won't be able to open them in the
Windows version.
Lastly, is there any way to set the Save function to automatically
default to MS Word for Win ME-2000-XP -- as it is a pain in the neck
to try to remember that each and every time.
Thank you.
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You are quite correct: OpenOffice documents are not readable by MS
Office. Bill Gates has a project in hand to fix this incompatibility.
However, OpenOffice can be persuaded, if you do it properly, to save
documents in MS format or in PDF (Adobe) format.
To save in MS format, choose File>Save As, give the document a name,
choose the appropriate MS format from the list of formats available and
make sure the box labelled "Automatic file name extension" is checked.
Simply saving with a ".doc" extension will *not* work.
To save in PDF format choose File>Export as PDF, then follow the
procedure above.
PDF is readable by probably 99% of the world's PCs, MACs, Linux systems
etc. but is not editable by any but a very few. MS Office documents are
readable and editable by most Windows users, many MAC users and all
users who run OpenOffice regardless of which OS they use.
You can also e-mail your document directly in MS Office or PDF format,
without saving it, by using File>Send and then following the procedures
above. This is convenient if you want to keep your documents *only* in
OO format but your friends, colleagues etc. don't want (or are not
allowed) to install OpenOffice themselves.
Note that OpenOffice documents are not 100% compatible with MS Office.
Unlike OOo, which is "open source", MS chooses not to publish all its
options, formats, layouts etc. and the OOo folk are not allowed to
reverse engineer the MS software - they have to guess. This does not
affect any but the most complex documents but it can be an issue.
--
Harold Fuchs
London, England
Please reply *only* to users@openoffice.org
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