I would have to say that in some ways a film festival submission is a lot like a studio screener, you may have possession of it, but you do not have rights to it. The festival may not have the right to donate these to the library. It is good that you are going to make sure from here on out that the wording is in place for future festivals to allow for donation to the library.
Regards jhs (former media guy now a lurker) John H. Streepy Library-Government Publications James E. Brooks Library Central Washington University 400 East University Way Ellensburg, WA 98926-7548 (509) 963-2861 http://www.lib.cwu.edu/Documents "Hand to hand combat just goes with the territory. All part of being a librarian" -- James Turner "Rex Libris" Transitus profusum est nocens! >>> "Stanton, Kim" <kim.stan...@unt.edu> 8/3/2012 9:01 AM >>> I don't have a good legal frame of reference here but this seems extremely dicey, especially if these are being added to a circulating collection. If I were you, I would look at the submission contract one more time. Does the document indicate that the festivals right to preview would be the exclusive use of the screener? There have been discussions on this topic on Videolib in the past, but I don't know if there was a definitive answer. Maybe someone will chime in with more info. Good luck, Kim Stanton Head, Media Library University of North Texas kim.stan...@unt.edu P: (940) 565-4832 F: (940) 369-7396 -----Original Message----- From: videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edu] On Behalf Of Angelica G Ferria Sent: Friday, August 03, 2012 10:28 AM To: videolib@lists.berkeley.edu Subject: [Videolib] Film festival submissions? Hello, I was wondering if any of you could give me a bit of direction. Our Media Center recently received the 2007-2011 submissions from the Rhode Island International Film Festival. We have a Film Program here and we're the state college, so it makes sense. We'd like to catalog these items and add them to the circulating collection (there are over 500 from all over the world, most are not in WorldCat). Do we need the permission of the film creator to do this? It did not say anything on the submission paperwork about works being given to us after the festival as it was just decided, (we're going to fix that for next year). The submission contract is the usual boilerplate, allowing the festival rights to screen and no obligation to return. We're not going to copy these items, or have screenings, the films will only be for educational and entertainment use. There is the possibility we could contact *most* of the submitters, however, if it's not necessary we would prefer to make the changes to the future submission process and go from there. I'd appreciate any pointers you could share. Thanks. Angel VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors. VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
