In your model, db.payslip.contract is a reference field, but in your code, 
you attempt to assign a string value to it (form.vars.contract = 
contraa.contract_name).

Anthony

On Monday, September 26, 2016 at 10:04:30 AM UTC-4, Oasis Agano wrote:
>
> Models are here, if this way cant work can you suggest another way of doing it
>
> MARITAL_SET = [
>     T('Single'),
>     T('Married'),
>     T('Divorced'),
>     T('Widower')
>
>
> ]
> TIME_SET = [
>     T('Part time'),
>     T('Full time'),
>
>
> ]
>
> STATE_SET = [
>     T('Trial'),
>     T('Employed'),
>     T('Fired'),
>     T('Retired'),
>
>
> ]
> #@auth.requires_login()
>
> db.define_table('employee',
>                 Field('emp_photo', 'upload',label='Photo'),
>                 Field('first_name','string',label='First Name'),
>                 Field('last_name','string',label='Last Name'),
>                 Field('fullname','string',readable='False',compute=lambda r: 
> r.first_name+' '+r.last_name),
>                 Field('email','string'),
>                 Field('phone','string'),
>                 Field('marital_status', requires=IS_IN_SET(MARITAL_SET, 
> zero=T('--choose marital status--'))),
>                 Field('number_of_children', 'string'),
>                 Field('name_of_children','text'),
>                 Field('address','text'),
>                 Field('Manager', 'reference employee'),
>                 #Field('date','datetime'),
>                 Field('dob', 'datetime', label='Date of Birth'),
>                 Field('doj', 'datetime', label='Hired Date'),
>                 Field('ismanager', 'boolean', default=False,label='Is 
> Department Manager'),
>                 Field('department', 'reference 
> department',requires=IS_EMPTY_OR(IS_IN_DB(db, "department.id", 
> '%(department_name)s'))),
>                 Field('user', 'reference 
> auth_user',requires=IS_EMPTY_OR(IS_IN_DB(db, "auth_user.id", 
> '%(fullname)s'))),
>                 Field('job', 'reference job_title'),
>                 Field('Other', 'text'),
>                 Field('state', requires=IS_IN_SET(STATE_SET, zero=T('--choose 
> employment status--'))),
>                 auth.signature,
>                 format='%(fullname)s'
>
>                 )
> db.define_table('job_title',
>                 Field('job_name', 'string', label='Job Title'),
>                 auth.signature,
>                 format='%(job_name)s'
>                 )
> #db = DAL(lazy_tables=True)
> db.define_table('department',
>                 Field('department_name', 'string', label='Department Name'),
>                 Field('parent_dept', 'reference department'),
>                 Field('Other', 'text'),
>                 format='%(department_name)s'
>                 )
> #db.employee.department.requires = IS_IN_DB(db, db.department.id, 
> '%(department_name)s')
>  
> CONTRACTTYPE_SET = [
>     T('Employee'),
>     T('Consultant'),
>     T('Freelance'),
>     T('Internship'),
>
> ]
>
> SALARYSTRUCTURE_SET = [
>     T('Less than 30000'),
>     T('Between 30000 and 100000'),
>     T('Great than 100000')
>
> ]
>
> CONTRACTSTATE_SET = [
>     T('Draft'),
>     T('Running'),
>     T('Expired/To Renew'),
>     T('Closed'),
>     T('Cancelled'),
>
>
> ]
>
>
> db.define_table('contract',
>                 Field('employee', 'reference employee', required='true',
>                       requires=IS_IN_DB(db, "employee.id", '%(fullname)s')),
>                 # Field('date','datetime'),
>                 Field('contract_name', 'string', label='Contract Title'),
>                 Field('contract_type', requires=IS_IN_SET(CONTRACTTYPE_SET, 
> zero=T('--choose contract type--'))),
>                 Field('salary_structure', 
> requires=IS_IN_SET(SALARYSTRUCTURE_SET, zero=T('--choose salary type--'))),
>                 Field('job', 'reference job_title'),
>                 Field('contract_scan', 'upload',label='Contract Upload'),
>                 Field('date_trial_start', 'datetime', label='Starting Trial 
> Date'),
>                 Field('date_trial_end', 'datetime', label='End Trial Date'),
>                 Field('date_work_start', 'datetime', label='Starting Working 
> Date'),
>                 Field('date_work_end', 'datetime', label='End of Contract'),
>                 Field('wage', 'float'),
>                 Field('rssb', 'boolean', default=True, label='Pay RSSB'),
>                 Field('batch', 'boolean', default=True, label='Enable Batch 
> Payslip'),
>                 Field('allowances', 'float'),
>                 Field('visa_no', 'string', label='Visa No'),
>                 Field('work_permit_no', 'string', label='Work Permit No'),
>                 Field('visa_exp', 'datetime', label='Visa Expiry Date'),
>                 Field('other','text'),
>                 Field('state', requires=IS_IN_SET(CONTRACTSTATE_SET, 
> zero=T('--State--'))),
>                 auth.signature
>                 )
>
>
>
> LOANSTATE_SET = [
>     T('Draft'),
>     T('Confirmed'),
>     T('Refused'),
>     T('Paid'),
>
>
>
> ]
>
> LOANTYPE_SET = [
>     T('Advance'),
>     T('Long Term'),
>
> ]
> db.define_table('loans',
>                 Field('loan_name', 'string', label='Loan Title'),
>                 Field('employee', 'reference employee', required='true',
>                       requires=IS_IN_DB(db, "employee.id", '%(fullname)s')),
>                 Field('contract', 'reference contract', required='true',
>                       requires=IS_IN_DB(db, "contract.id", 
> '%(contract_name)s')),
>                 Field('loan_type', requires=IS_IN_SET(LOANTYPE_SET, 
> zero=T('--Type--'))),
>                 Field('loan_amount', 'float',label='Loan Amount'),
>                 Field('paid', 'float', label='Amount Paid',default='0.0'),
>                 Field('balance', 'float', label='Loan Amount 
> Remaining',default='0.0',readable=False),
>                 Field('date','datetime',label='Date 
> request',default=lambda:datetime.now()),
>                 Field('date_start', 'datetime', label='Start of Payment'),
>                 Field('no_of_months', 'integer',label='No of Months'),
>                 Field('state', requires=IS_IN_SET(LOANSTATE_SET, 
> zero=T('--State--')),default='Draft'),
>                 auth.signature
>                 )
>
> db.define_table('loanpayment',
>                 Field('loanpayment_name', 'string', label='Payment Title'),
>                 Field('employee', 'reference employee', required='true',
>                       requires=IS_IN_DB(db, "employee.id", '%(fullname)s')),
>                 Field('loan', 'reference loans', required='true',
>                       requires=IS_IN_DB(db, "loans.id", '%(loan_name)s')),
>                 Field('amount_payed', 'float', label='Loan Amount Payed'),
>                 Field('date', 'datetime', label='Date of Payment'),
>                 auth.signature
>                 )
>
> PAYSLIPSTATE_SET = [
>     T('Draft'),
>     T('Confirmed'),
>     T('Closed'),
>     T('Cancelled'),
>
>
>
> ]
> db.define_table('payslip',
>                 Field('employee', 'reference employee', required='true',
>                       requires=IS_IN_DB(db, "employee.id", '%(fullname)s')),
>                 Field('contract', 'reference contract', required='true',
>                       requires=IS_EMPTY_OR(IS_IN_DB(db, "contract.id", 
> '%(contract_name)s'))),
>                 Field('payslip_name', 'string', label='Payslip Title'),
>                 Field('gross', 'float',readable=False, writable=False),
>                 Field('net', 'float',readable=False, writable=False),
>                 Field('rssb_emp','float',readable=False, writable=False),
>                 Field('rssb_comp','float',readable=False, writable=False),
>                 Field('rssb_tot','float',readable=False, writable=False),
>                 Field('paye','float',readable=False, writable=False),
>                 #Field('loan','float',default='0'),
>                 Field('loan', 'reference loanpayment',label='Loan 
> ',requires=IS_EMPTY_OR(IS_IN_DB(db, "loanpayment.id", 
> '%(loanpayment_name)s'))),
>                 Field('date','datetime',default=lambda:datetime.now()),
>                 Field('date_pay_start', 'datetime', label='Start of Payment 
> Period'),
>                 Field('date_pay_end', 'datetime', label='End of Payment 
> Period'),
>                 #Field('contract_type', requires=IS_IN_SET(CONTRACTTYPE_SET, 
> zero=T('--choose contract type--')),readable=False, writable=False),
>                 #Field('salary_structure', 
> requires=IS_IN_SET(SALARYSTRUCTURE_SET, zero=T('--choose salary 
> type--')),readable=False, writable=False),
>                 #Field('job', 'reference job_title',readable=False, 
> writable=False),
>                 Field('user', 'reference auth_user',label='Link to 
> User',requires=IS_EMPTY_OR(IS_IN_DB(db, "auth_user.id", '%(fullname)s'))),
>                 Field('state', requires=IS_IN_SET(PAYSLIPSTATE_SET, 
> zero=T('--State--'))),
>
>                 auth.signature
>                 )
>
>
> On Monday, September 26, 2016 at 5:00:14 PM UTC+3, Anthony wrote:
>>
>> Well, you still haven't shown your models. My guess is one of your fields 
>> is a reference field, which stores long int values representing the record 
>> ID of the referenced record, but you are attempting to insert a string 
>> value.
>>
>> Anyway, your approach won't work because SQLFORM only does a single 
>> insert, which happens after the onvalidation callback runs. So, only the 
>> last set of form.vars values assigned in the onvalidation for loop will end 
>> up being inserted in the database.
>>
>> Anthony
>>
>> On Monday, September 26, 2016 at 9:56:34 AM UTC-4, Oasis Agano wrote:
>>>
>>> TRACEBACK
>>>
>>> Traceback (most recent call last):
>>>   File "D:\lab\PycharmProjects\Smartwork\web2py\gluon\restricted.py", line 
>>> 227, in restricted
>>>     exec ccode in environment
>>>   File 
>>> "D:/lab/PycharmProjects/Smartwork/web2py/applications/smartwork/controllers/default.py"
>>>  
>>> <http://127.0.0.1:8000/admin/default/edit/smartwork/controllers/default.py>,
>>>  line 708, in <module>
>>>   File "D:\lab\PycharmProjects\Smartwork\web2py\gluon\globals.py", line 
>>> 417, in <lambda>
>>>     self._caller = lambda f: f()
>>>   File 
>>> "D:/lab/PycharmProjects/Smartwork/web2py/applications/smartwork/controllers/default.py"
>>>  
>>> <http://127.0.0.1:8000/admin/default/edit/smartwork/controllers/default.py>,
>>>  line 300, in batch_payslip
>>>     if form.process(onvalidation=check_batch).accepted:
>>>   File "D:\lab\PycharmProjects\Smartwork\web2py\gluon\html.py", line 2298, 
>>> in process
>>>     self.validate(**kwargs)
>>>   File "D:\lab\PycharmProjects\Smartwork\web2py\gluon\html.py", line 2236, 
>>> in validate
>>>     if self.accepts(**kwargs):
>>>   File "D:\lab\PycharmProjects\Smartwork\web2py\gluon\sqlhtml.py", line 
>>> 1746, in accepts
>>>     self.vars.id = self.table.insert(**fields)
>>>   File 
>>> "D:\lab\PycharmProjects\Smartwork\web2py\gluon\packages\dal\pydal\objects.py",
>>>  line 726, in insert
>>>     ret = self._db._adapter.insert(self, self._listify(fields))
>>>   File 
>>> "D:\lab\PycharmProjects\Smartwork\web2py\gluon\packages\dal\pydal\adapters\base.py",
>>>  line 739, in insert
>>>     query = self._insert(table,fields)
>>>   File 
>>> "D:\lab\PycharmProjects\Smartwork\web2py\gluon\packages\dal\pydal\adapters\base.py",
>>>  line 730, in _insert
>>>     values = ','.join(self.expand(v, f.type) for f, v in fields)
>>>   File 
>>> "D:\lab\PycharmProjects\Smartwork\web2py\gluon\packages\dal\pydal\adapters\base.py",
>>>  line 730, in <genexpr>
>>>     values = ','.join(self.expand(v, f.type) for f, v in fields)
>>>   File 
>>> "D:\lab\PycharmProjects\Smartwork\web2py\gluon\packages\dal\pydal\adapters\base.py",
>>>  line 962, in expand
>>>     rv = self.represent(expression, field_type)
>>>   File 
>>> "D:\lab\PycharmProjects\Smartwork\web2py\gluon\packages\dal\pydal\adapters\base.py",
>>>  line 1442, in represent
>>>     return str(long(obj))
>>> ValueError: invalid literal for long() with base 10: 'Jul Contract'
>>>
>>>
>>> Note that this contract is the second in the database
>>>
>>>
>>> Basically what im trying to do is create a loop(from a form) that will 
>>> create payslips for all running contracts
>>>
>>>
>>> On Monday, September 26, 2016 at 4:21:56 PM UTC+3, Anthony wrote:
>>>>
>>>> Hard to say what the problem is without seeing the full traceback as 
>>>> well as your models.
>>>>
>>>> Also, what are you trying to do in the check_batch function? You are 
>>>> looping through some records and making assignments to form.vars, but only 
>>>> the final run of the loop will end up taking effect -- so what is the 
>>>> point 
>>>> of the loop?
>>>>
>>>> Anthony
>>>>
>>>> On Monday, September 26, 2016 at 8:29:35 AM UTC-4, Oasis Agano wrote:
>>>>>
>>>>> Greetings
>>>>> im creating a payroll app and i need a to create a batch of payslips
>>>>>
>>>>> i want to create payslips for all contracts in the database within the 
>>>>> running state
>>>>>  the code
>>>>>
>>>>> def check_batch(form):
>>>>>
>>>>>     contraaa = db(db.contract.state == 'Running').select(db.contract.ALL)
>>>>>     for contraa in contraaa:
>>>>>
>>>>>         if contraa.salary_structure == 'Less than 30000':
>>>>>             totgross=contraa.wage+contraa.allowances
>>>>>
>>>>>             form.vars.employee=contraa.employee.fullname
>>>>>             form.vars.payslip_name=contraa.employee.fullname
>>>>>             form.vars.contract=contraa.contract_name
>>>>>
>>>>>             form.vars.gross=totgross
>>>>>             form.vars.rssb_emp = totgross*0.03
>>>>>             form.vars.rssb_comp = totgross*0.05
>>>>>             form.vars.paye = 0
>>>>>             totrssb=form.vars.rssb_emp+form.vars.rssb_comp
>>>>>             form.vars.rssb_tot=form.vars.rssb_emp+form.vars.rssb_comp
>>>>>             if type(form.vars.loan) !=int :
>>>>>
>>>>>                 form.vars.net = totgross-form.vars.rssb_emp
>>>>>             else:
>>>>>                 payy=db(db.loanpayment.id == 
>>>>> form.vars.loan).select(db.loanpayment.ALL)
>>>>>                 for pay in payy:
>>>>>                     loanpay=int(pay.amount_payed)
>>>>>                     form.vars.net = totgross-form.vars.rssb_emp-loanpay
>>>>>
>>>>>         elif contraa.salary_structure == 'Between 30000 and 100000':
>>>>>
>>>>>             form.vars.employee=contraa.employee.fullname
>>>>>             form.vars.payslip_name=contraa.employee.fullname
>>>>>             form.vars.contract=contraa.contract_name
>>>>>
>>>>>             totgross=contraa.wage+contraa.allowances
>>>>>             form.vars.gross=totgross
>>>>>             form.vars.rssb_emp = totgross*0.03
>>>>>             form.vars.rssb_comp = totgross*0.05
>>>>>             varia =totgross-30000
>>>>>             form.vars.paye = varia*0.2
>>>>>             totrssb=form.vars.rssb_emp+form.vars.rssb_comp
>>>>>             form.vars.rssb_tot=form.vars.rssb_emp+form.vars.rssb_comp
>>>>>             if type(form.vars.loan) !=int :
>>>>>                 form.vars.net = totgross-form.vars.rssb_emp-form.vars.paye
>>>>>             else:
>>>>>                 payy=db(db.loanpayment.id == 
>>>>> form.vars.loan).select(db.loanpayment.ALL)
>>>>>                 for pay in payy:
>>>>>                     loanpay=int(pay.amount_payed)
>>>>>                     form.vars.net = 
>>>>> totgross-form.vars.rssb_emp-form.vars.paye-loanpay
>>>>>
>>>>>
>>>>>             #form = SQLFORM(db.payslip)
>>>>>
>>>>>
>>>>>
>>>>>         elif contraa.salary_structure=='Great than 100000':
>>>>>
>>>>>             form.vars.employee=contraa.employee
>>>>>             form.vars.payslip_name=contraa.employee
>>>>>             form.vars.contract=contraa.contract_name
>>>>>
>>>>>             totgross=contraa.wage+contraa.allowances
>>>>>             form.vars.gross=totgross
>>>>>             form.vars.rssb_emp = totgross*0.03
>>>>>             form.vars.rssb_comp = totgross*0.05
>>>>>             varia2 =totgross-100000
>>>>>             variah = varia2*0.3
>>>>>             varia3 =70000*0.2
>>>>>             form.vars.paye = variah+varia3
>>>>>             totrssb=form.vars.rssb_emp+form.vars.rssb_comp
>>>>>             form.vars.rssb_tot=form.vars.rssb_emp+form.vars.rssb_comp
>>>>>             if type(form.vars.loan) !=int :
>>>>>                 form.vars.net = totgross-form.vars.rssb_emp-form.vars.paye
>>>>>             else:
>>>>>                 payy=db(db.loanpayment.id == 
>>>>> form.vars.loan).select(db.loanpayment.ALL)
>>>>>                 for pay in payy:
>>>>>                     loanpay=int(pay.amount_payed)
>>>>>                     form.vars.net = 
>>>>> totgross-form.vars.rssb_emp-form.vars.paye-loanpay
>>>>>
>>>>>             #form = SQLFORM(db.payslip)
>>>>>
>>>>>         else:
>>>>>             response.flash=T('Select a salary structure and contract')
>>>>>
>>>>>
>>>>> def batch_payslip():
>>>>>        db.payslip.gross.readonly =True
>>>>>        db.payslip.net.readable =False
>>>>>        db.payslip.rssb_emp.readable =False
>>>>>        #db.payslip.salary_structure.readable =False
>>>>>        db.payslip.rssb_comp.readable =False
>>>>>        db.payslip.paye.readable =False
>>>>>        db.payslip.employee.readable =False
>>>>>        db.payslip.employee.writable =False
>>>>>        db.payslip.contract.readable =False
>>>>>        db.payslip.contract.writable =False
>>>>>        db.payslip.payslip_name.readable =False
>>>>>        db.payslip.payslip_name.writable =False
>>>>>        db.payslip.loan.readable =False
>>>>>        db.payslip.loan.writable =False
>>>>>        db.payslip.user.readable =False
>>>>>        db.payslip.user.writable =False
>>>>>        form = SQLFORM(db.payslip)
>>>>>
>>>>>        if form.process(onvalidation=check_batch).accepted:
>>>>>            response.flash=T('Payslip Added')
>>>>>        return dict(form=form)
>>>>>
>>>>>
>>>>> im getting this error
>>>>>
>>>>> ValueError: invalid literal for long() with base 10: 'with a contract 
>>>>> name'
>>>>>
>>>>>

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