Hi all, apologies this took a while. 5 weeks to go to the event! I created https://wiki.xenproject.org/wiki/Developer_Meeting/March2019_-_Safety_Certification <https://wiki.xenproject.org/wiki/Developer_Meeting/March2019_-_Safety_Certification> which contains information about the venue, hotels and travel
I also added a registration form: please fill this out if you want to attend (even if just remotely): see https://wiki.xenproject.org/wiki/Developer_Meeting/March2019_-_Safety_Certification#Registration_.28both_in_person_and_for_remote_participation.29 <https://wiki.xenproject.org/wiki/Developer_Meeting/March2019_-_Safety_Certification#Registration_.28both_in_person_and_for_remote_participation.29> I started to put in some thoughts with regards to the agenda: I will be looking for volunteers to help with some of the content. I am working with EPAM on some of these, but others are welcome to join. A scratchpad of ideas which will eventually become an agenda are here: https://docs.google.com/document/d/1aKjxDLkEnPZ_0gHgAv4xy9iPv6hVBkIC_wiA0rZzRms/edit <https://docs.google.com/document/d/1aKjxDLkEnPZ_0gHgAv4xy9iPv6hVBkIC_wiA0rZzRms/edit> If you need a visa invitation letter, there is a 3 working day turnaround. Please contact me via my Citrix email address as outlined in the Wiki page if you need an invitation letter Best Regards Lars > On 4 Feb 2019, at 20:25, Lars Kurth <lars.kurth....@gmail.com> wrote: > > Hi all, > > from my perspective we have enough momentum to move forward, albeit some > prospective attendees are still confirming their travel plans. I can > accommodate a maximum if 15, but possibly, a few more. With this in Mind, > please start booking flights. > > Location: > The Citrix office in Milton, just outside of Cambridge > Citrix Systems: > 101 Cambridge Science Park Rd, Milton > Cambridge CB4 0FY > UK > > Timing > The event will be held on Monday March 25, and ends on the 26th. I expect > days to go from 9:00 to 17:00 and some beverages and food will be provided > EPAM will host an evening event on the 25th > > Agenda > With regards the agenda, I will work selected community members on it. > The agenda is yours, so please prepare and be specific about the technical, > community, process and maybe financial problems we have to solve. > > Remote Participation > I will still need to test this and provide more feedback > > Registration > I will set up an ad-hoc google doc > > Getting To Cambridge/Accommodation > London Stansted is the easiest airport to fly to: there is a direct train > that goes frequently and take 30-40 minutes > You may have to use London Heathrow you come from the US, China or Japan. In > that case, you can take a fixed rate taxi: see > http://www.expressairporttransport.co.uk/Taxi-Cambridge-To-Heathrow-Airport > <http://www.expressairporttransport.co.uk/Taxi-Cambridge-To-Heathrow-Airport> > > The key question you will have to decide upon is whether you stay in the town > centre, which is stunning, but it may take 30 mins to the Citrix office, or > whether you stay close tp the office. I will provide more info in due time > > Regards > Lars > >> On 23 Jan 2019, at 10:16, Lars Kurth <lars.kurth....@gmail.com >> <mailto:lars.kurth....@gmail.com>> wrote: >> >> Hi all, >> >> it looks as if March 25/26 in Frankfurt or Cambridge is the best option. For >> Matt, this would mean that he can only attend the first day, but I believe >> this would be OK. Maybe Robin can attend the second day, instead of Matt. >> Before we finalise the dates, I will need to secure the meeting space. I >> will be able to do this in the next few days and will send an update as soon >> as this is done. >> >> Note that we had a few people on this list which have replied to me >> privately. Please let me know privately or publicly whether March 25/26 >> would be suitable for you. We can in parallel work on the agenda. >> >> Best Regards >> Lars >> >>> On 16 Jan 2019, at 13:09, Lars Kurth <lars.kurth....@gmail.com >>> <mailto:lars.kurth....@gmail.com>> wrote: >>> >>> >>> >>>> On 16 Jan 2019, at 12:16, George Dunlap <george.dun...@citrix.com >>>> <mailto:george.dun...@citrix.com>> wrote: >>>> >>>> On 1/8/19 5:59 PM, Lars Kurth wrote: >>>>> What I need is >>>>> - Raise your hands if you are interested >>>>> - Let me know of date / location restrictions >>>>> - We could try and so some of this via video conference: would you be >>>>> able to attend if we did open the meeting up to some remote participation >>>> >>>> I'm interested. All the dates mentioned should work for me. >>>> >>>> -George >>> >>> Hi all, >>> >>> to summarise! >>> >>> We have a good number of people and organisations interested from pretty >>> one everyone on the list, but it seems the dates won't work for most >>> people. >>> Location wise: Germany (Frankfurt) and/or UK (Cambridge) work for most, >>> except for representatives from Dornerworks and Starlab, who would dial in >>> for some of the meetings >>> There seems to be a slight bias for Cambridge, as we have most of our >>> maintainers there. >>> >>> Automotive vendors would be happy to align with automotive meetings/events >>> (even in Japan), but that won't work for the committers as they won't >>> normally be able to travel. >>> I also have two organisations which could potentially host in Cambridge and >>> one in Germany (Frankfurt). But the venue depends partly on the dates. This >>> tells me, that we should choose either Frankfurt or Cambridge for the event. >>> >>> In terms of numbers we are roughly looking at 10-12 who could attend >>> physically, but it could be more >>> >>> To move forward, I thought I would expend the time horizon a little bit via >>> the following doodle poll: https://doodle.com/poll/anvfr2hk2t8gy9a8 >>> <https://doodle.com/poll/anvfr2hk2t8gy9a8> >>> Note that you can specify suboptimal dates by clicking twice: also, if you >>> have any constraints on location, etc. feel free to make use of the >>> commenting feature. >>> >>> I will be in the US mid-March and thus excluded these dates. I also >>> excluded March 28/29: because of Brexit, it is possible that there would be >>> some travel chaos at least in the UK. >>> >>> Regards >>> Lars >>> >>> >>> >> >
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