Re: Tracking credit card points

[AC]

On 2018-02-05 16:50, Adrien Monteleone wrote:
> Try pulling up a Google Search and entering this (without the quotes) as your 
> search term:
> 
> "site:lists.gnucash.org credit card points” or something similar.
> 
> You’ll see links to various threads here on the mailing list discussing the 
> subject.
> 

Already had done that, the threads that did appear were either not quite
what I was looking for or a bit conflicted.  In some cases the threads
were focused on reporting or tracking value (as opposed to just tracking
the balance).
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Re: Backup files ... Report Totals Missing

[Adrien Monteleone]

I tested between Mac and Linux and the report ran correctly on both machines.

I’ll test between Mac and Windows next.

I can’t imagine a copy between 2 machines of the same operating system would 
produce a worse result.

Also, when replying to a digest thread, please replace your digest subject line 
with a copy of the on within the message so everyone can follow along. Thanks.

Regards,
Adrien

> On Feb 5, 2018, at 7:48 PM, Adrien Monteleone  
> wrote:
> 
> I’ll test doing something similar, but in the meantime, on computer 2, open 
> the Balance Sheet report, click the Options button. In the Display tab, make 
> sure each of the checkboxes for ‘include assets total’, ‘include liabilities 
> total’ and ‘include equity total’ are checked. I’m not sure why opening a 
> copy would un-check them unless you had previous run a balance sheet on that 
> computer with them unchecked. (GnuCash usually is good about remembering your 
> preferences)  If you ever need a Balance Sheet regularly with them on AND 
> off, you can save each report configuration instead of running a standard 
> Balance Sheet report.
> 
> You can always copy and paste to a spreadsheet, but this report should appear 
> correctly without doing so.
> 
> Regards,
> Adrien
> 
>> On Feb 5, 2018, at 7:41 PM, Roger Hatton > > wrote:
>> 
>> Hi Adrien (from Gold Coast Down Under)
>> 
>> 1. I copied all the transaction files to Computer 2
>> 2. I downloaded the latest version of GNU Cash to Computer 2
>> 3. I presumed (wrongly?) that it would function identically to Computer 1
>> 4. The purpose of Computer 2 is simply as a backup in case of issues on 
>> Computer 1
>> 5. On opening Balance Sheet in Computer 2 using the same date as Computer 1 
>> the account balances appear
>> 6. The aggregates totals show as Zero (Total Assets, Total Liabilities and 
>> other sub-totals)
>> 7. Thus I am unable to see at a glance that the systems as a whole is in 
>> balance.
>> 
>> I would prefer not to have to export to a spreadsheet just to ensure 
>> balancing is correct.
>> 
>> Is there a step that I have missed ?
>> 
>> Best Wishes, Roger H
>> 
>> On Tue, Feb 6, 2018 at 11:08 AM, > > wrote:
>> Send gnucash-user mailing list submissions to
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>> 
>> 
>> Today's Topics:
>> 
>>1. Re: Backup files ... Report Totals Missing (Adrien Monteleone)
>>2. Re: Tracking credit card points (Adrien Monteleone)
>>3. How to pay 2-bills to 1-vendor with 1-check? (Fran_3)
>> 
>> 
>> --
>> 
>> Message: 1
>> Date: Mon, 5 Feb 2018 18:47:27 -0600
>> From: Adrien Monteleone > >
>> To: gnucash-user >
>> Subject: Re: Backup files ... Report Totals Missing
>> Message-ID: > >
>> Content-Type: text/plain; charset=us-ascii
>> 
>> Roger,
>> 
>> So you only made a copy. That is, the original file is still in the same 
>> place. You opened GnuCash, you can see all of your transactions still there, 
>> but your reports (I presume Balance Sheet in this case) are blank?
>> 
>> Did you go over the report Options? Some reports start blank until you 
>> specify the accounts, dates, etc.
>> 
>> Regards,
>> Adrien
>> 
>> > On Feb 5, 2018, at 4:23 PM, Roger Hatton > > > wrote:
>> >
>> > Greetings to all users
>> >
>> > I copied the data file to a back-up computer.
>> > Reports open without totals such as
>> > Totals Assets and Equity
>> >
>> > How can this be corrected?
>> > Help appreciated
>> >
>> > Roger H
>> > ___
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>> > 

Re: Installation

[D via gnucash-user]

Jonathan,

More to the point of files on your desktop: from what you have provided, I 
suspect the following.

1. You tell Gnucash to save your data on the desktop.
2. You do your work, save and exit Gnucash.
3. You take the saved file and move it to your cloud folder, and then delete 
all the other stuff that's appeared in the desktop.
4. You restart Gnucash and get the file not found error.

As Adrien noted, Gnucash opens the last saved file, so if you move it, Gnucash 
will complain.

If you don't want your desktop littered with Gnucash log files and back ups 
(most of us don't!), put them into a folder. Then they will all live in that 
folder. You also mention wanting to use the cloud, so save the file there, 
keeping in mind Adrien's advice about multiple machines and access. It is also 
important to note that most cloud folders have some lag in updating, so you 
want to be sure you aren't disconnecting before that update occurs.

Cheers, and welcome,
David




On February 6, 2018, at 5:28 AM, Adrien Monteleone 
 wrote:

First, by ‘unable to install’ do you mean you can’t install the program at all 
and can’t start it?

You indicate next that you create accounts and save your file, so I’d say you 
HAVE managed to successfully install it. (‘Install’ means to make the 
application able to run on your computer, if you can run it, you’ve installed 
it)

Now, let’s tackle the file issue.

If the first time you saved your ‘book’ file after creating it, the location 
you chose was your desktop, then yes, additional files will get created as you 
use the software in that same location. These are mostly log files. The GnuCash 
program icon should just be labeled ‘GnuCash’. Your book file should be labeled 
with whatever name you gave it with a .gnucash extension. The log files will 
end in .gnucash.log and start with the same name as your book file. There may 
be other files from time to time, most likely a .lck file which is a lock file 
used to prevent you from opening the same book file twice at once. It is 
probably advisable instead to choose either a folder on your desktop if that’s 
how you work, or a folder inside your Documents folder to store your GnuCash 
‘book’ file.

When you next open GnuCash, it will attempt to re-open your last used file. As 
long as it’s in the same place you saved it, this should be no issue. If you 
move that file however, GnuCash won’t find it.

You have two options to resolve this:

1 - use the File > Open command in GnuCash then navigate to where you saved the 
file, select it and open it.
2 - Before you start GnuCash, navigate to where you stored the file, double 
click, or right-click and choose Open With and then GnuCash.

Either way, GnuCash will remember this new location for next time.

To answer your question about using the same file on Mac and Windows - yes you 
can. But there is not yet sufficient functionality to successfully open it on 
both machines at the same time and not cause data loss. Be sure to only use it 
on one computer at a time. (If you tried to do so, you will get a warning 
dialog, but you can choose to open it twice anyway, I’d advise against doing 
so.)

The Tutorial & Concepts Guide and the Help Guide will serve you well. I would 
suggest either browsing them online, or downloading a copy to have handy for 
reference as you get your books set up.

Regards,
Adrien

> On Feb 5, 2018, at 12:19 PM, Jonathan Ames  wrote:
> 
> I am a 71 yo solo psychologist, not particularly patient, unable to install 
> Gnucash: every time I save, another icon appears on desktop; accounts, files 
> I create disappear (“not found”) despite being saved. Wondering if this 
> program requires programming skills to set up: other non-programmers seem it 
> use it. Idea was to link office Windows 10 and home Mac (Sierra) systems 
> through iCloud, replacing Windows-only Quickbooks and Mac Quicken. Is Gnucash 
> basically for the IT-savvy, i.e. getting stable version established on 
> systems so they work like standard software? Also, can Windows and Mac 
> versions maintain same data sets? Will guidebook help, of is it that if 
> you’re having my sort of issues you’re too stupid?
> 
> Many thanks,
> 
> Jonathan Ames, Ph.D.
> 415 N. Tioga Street #205
> Ithaca NY 14850
> Office: 607-319-5118
> Cell: 607-227-4792
> jnthn.a...@gmail.com
> www.whatnowconnect.com
> 
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To update 

Re: How to pay 2-bills to 1-vendor with 1-check?

[Adrien Monteleone]

First, I would not recommend editing in AP directly. Use the business features 
to create a vendor, then a bill for that vendor.

When you do so, paying multiple bills is as easy as choosing “Process Payment” 
in the Business > Vendor menu, entering the vendor name, selecting their bills 
you want to pay, making sure your date, check #, and proper checking account 
are selected. (you’ll still have to print this check separately, but this will 
handle the transaction)

You wouldn’t necessarily have separate AP accounts for each Vendor unless you 
wanted them. I’ve not tested doing so or if such sub accounts would work with 
the business features or if you have to keep everything lumped together in the 
special AP account that GnuCash created for you on startup. The Vendor reports 
preclude the need to do this. (you can create your own ‘statement of account’ 
with that vendor at any time for any time period)

If you really need to take the route of direct entry and not using the business 
features, then you should be able to post any transaction to any account you 
want. *Note, you might need to create a special AP account as type ‘other 
liability.’ You can move it back as a child of the special AP account if you 
like, but don’t create it as a child of that account initially, create it 
directly under Liabilities.

As for the transactions, you have the debits and credits backwards in your T 
account examples.

That would be:

Dr. Expenses > Lawn
Cr. AP ( or AP > pro Lawn Svc)

(debit is on the left, credit on the right - always)

Paying the bill you also have backwards:

Dr. AP > pro Lawn Svc
Cr. Checking

Both your T account example and the screen shot have the debits/credits 
correctly for a transaction that pays a liability.

As for your last question, using the business features will create a payment 
transaction in AP with two splits, one for each bill. Unfortunately, there is 
no way at present to ‘jump to’ or ‘view’ that bill from the AP register. You’ll 
have to look for it using the Find Bill feature, or by clicking the bill number 
in a Vendor Report.

Unfortunately, the AP register does not show you the linked bill for payment 
transactions. (the easy method here is to look at a Vendor Report) For this 
reason, the only editing I do of AP transactions is to add the relevant bill #s 
to the Memo lines for each ‘payment’ split. I do this from the account register 
I paid the bill from however, and NOT from the AP register - just to be safe. 
(though I don’t think it matters)

In addition, you can attach a link to a PDF scan of the bills using the 
right-click menu on the transaction. However, I don’t think you can attach two 
different files to different splits in the same transaction. What would be more 
useful here is instead attach the files to each bill transaction rather than 
the consolidated payment transaction.

You can take both routes if you need, using the business features for some 
liabilities and directly editing for others. However in this case, for the 
non-business feature direct editing, I would create a separate liability 
account called ‘Other Accounts Payable’ or something similar, or even by the 
vendor name (as you did here) and do manual entry there. Of course, direct 
entries are not visible at all to the business features or to any vendor 
related account. You would have to generate any similar reports in a manual 
fashion likely using the Transaction Report.

Regards,
Adrien

> On Feb 5, 2018, at 7:08 PM, Fran_3  wrote:
> 
> We get billed by one vendor weekly but pay every two weeks.
> We started entering each weeks bill into AP individually
> Now we want to pay two of those bills with one check.
> I assume this is a split transaction
> But trying to do it from the check register I am unable to associate each 
> split to a its associated bill...
> 
> The normal sequence to me (not an accountant :-) for an individual bill would 
> be... post the bill...
> 
> Expense > LawnAP > pro Lawn Svc
>    
>  | 100100 |
>  |  |
> 
> Pay the bill
> 
>Checking AP > pro Lawn Svc
>    
>   100 |  |  100
>  |  |
> 
> But the below seems to do this when the bill is paid
> 
>Checking Liabilities > AP
>    
>   100 |  |  100
>  |  |
> 
> I would have thought in the "Account" column of the register I could get to 
> AP > Lawn but it only let's me get to AP
> 
> How can I associate the each split with a particular bill from the vendor?
> 
> Thanks for any help.
> 

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How to pay 2-bills to 1-vendor with 1-check?

[Fran_3 via gnucash-user]

 We get billed by one vendor weekly but pay every two weeks.We started entering 
each weeks bill into AP individuallyNow we want to pay two of those bills with 
one check.I assume this is a split transactionBut trying to do it from the 
check register I am unable to associate each split to a its associated bill...
The normal sequence to me (not an accountant :-) for an individual bill would 
be... post the bill...
Expense > Lawn            AP > pro Lawn Svc       
             | 100                    100 |             
|                                  |
Pay the bill
       Checking             AP > pro Lawn Svc       
      100 |                              |  100     
        |                                  |
But the below seems to do this when the bill is paid
       Checking             Liabilities > AP       
      100 |                              |  100     
        |                                  |
I would have thought in the "Account" column of the register I could get to AP 
> Lawn but it only let's me get to AP
How can I associate the each split with a particular bill from the vendor?
Thanks for any help.  ___
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Re: Tracking credit card points

[Adrien Monteleone]

Try pulling up a Google Search and entering this (without the quotes) as your 
search term:

"site:lists.gnucash.org credit card points” or something similar.

You’ll see links to various threads here on the mailing list discussing the 
subject.

Regards,
Adrien

> On Feb 5, 2018, at 2:40 PM, AC  wrote:
> 
> I've decided to start tracking my points on my cards because the monthly
> statements do a poor job of  showing me the activity.  For this
> application, is it better to set up the point tracking account as a
> stock-type account or a currency?  The value when redeemed fluctuates
> but I will always know how many points were redeemed (an integer number)
> and the total dollar value that is being converted (e.g. I will know I
> spent 1830 points on a purchase that would have totaled $23.95 today but
> it may not be that same total tomorrow).
> 
> The only thing I don't want to have happen is for the system to see this
> new tracking as some kind of value adjacent to my actual stock accounts
> to include in reports.  For convenience it should live within the same
> file but behave as an independent entity.
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Re: Backup files ... Report Totals Missing

[Adrien Monteleone]

Roger,

So you only made a copy. That is, the original file is still in the same place. 
You opened GnuCash, you can see all of your transactions still there, but your 
reports (I presume Balance Sheet in this case) are blank?

Did you go over the report Options? Some reports start blank until you specify 
the accounts, dates, etc.

Regards,
Adrien

> On Feb 5, 2018, at 4:23 PM, Roger Hatton  wrote:
> 
> Greetings to all users
> 
> I copied the data file to a back-up computer.
> Reports open without totals such as
> Totals Assets and Equity
> 
> How can this be corrected?
> Help appreciated
> 
> Roger H
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Re: Historical account data

[Adrien Monteleone]

Ken,

There are several standard reports bundled with GnuCash. Depending on your 
setup and expertise, the sky is the limit.

As for the how, check out the Help Guide & Tutorial & Concepts Guide on getting 
set up. (found on the GnuCash website)

As you come across particular special cases for getting particular information 
in reports, check back here on the list if you are having any trouble. Some 
types of reporting are possible, but not quite as obvious on how to generate 
using certain option combinations.

Finally, if you choose to ‘close the books’ each year or whatever period you 
choose, understand that this can affect your reporting abilities. Reports are 
still possible if you do so, just not nearly as flexible.


Regards,
Adrien

> On Feb 5, 2018, at 5:00 PM, Ken Brown  wrote:
> 
> I’ve just joined this list and I am starting to evaluate GNUCash for personal 
> and small business use going forward. One thing I would like to be able to do 
> is to look at historical account data over various years and report, either 
> graphing or exporting to spreadsheet for graphing. Is this possible to easily 
> do and what would be involved to accomplish that?
> 
> Please point me in the right direction if this has been discussed or if the 
> info is available somewhere. 
> What is the best source for similar information?
> 
> Thx for any tips,
> Ken G. Brown
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Re: New to GnuCash

[Adrien Monteleone]

Randy,

Both should be possible.

For #1, right click a transaction and you have the option to attach a file, or 
a location. The transaction will indicate an attachment with the letter “A” in 
the reconcile column.

The current version, I don’t think, is very friendly for editing the attachment 
link itself or even removing that link. I’m not positive, but the newer 3.0 out 
soon might have fixed this.

As for #2 - I’ll let someone else chime in. Posting any reply or error you get 
should help someone walk you through getting connected.

Regards,
Adrien

> On Feb 5, 2018, at 1:21 PM, Randy Lucky  wrote:
> 
> I am considering migrating from Quicken 2015 deluxe to GnuCash. I have 2
> questions.
> 
> 1. Can you attach invoices or receipts to the transactions?
> 2. I am having trouble setting up the online banking feature. My Credit
> Union shows up on their list and uses the OFX format but it never connects
> to the server.
> 
> Any advice would be appreciated.
> 
> Thanks
> Randy L
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Re: Installation

[Adrien Monteleone]

First, by ‘unable to install’ do you mean you can’t install the program at all 
and can’t start it?

You indicate next that you create accounts and save your file, so I’d say you 
HAVE managed to successfully install it. (‘Install’ means to make the 
application able to run on your computer, if you can run it, you’ve installed 
it)

Now, let’s tackle the file issue.

If the first time you saved your ‘book’ file after creating it, the location 
you chose was your desktop, then yes, additional files will get created as you 
use the software in that same location. These are mostly log files. The GnuCash 
program icon should just be labeled ‘GnuCash’. Your book file should be labeled 
with whatever name you gave it with a .gnucash extension. The log files will 
end in .gnucash.log and start with the same name as your book file. There may 
be other files from time to time, most likely a .lck file which is a lock file 
used to prevent you from opening the same book file twice at once. It is 
probably advisable instead to choose either a folder on your desktop if that’s 
how you work, or a folder inside your Documents folder to store your GnuCash 
‘book’ file.

When you next open GnuCash, it will attempt to re-open your last used file. As 
long as it’s in the same place you saved it, this should be no issue. If you 
move that file however, GnuCash won’t find it.

You have two options to resolve this:

1 - use the File > Open command in GnuCash then navigate to where you saved the 
file, select it and open it.
2 - Before you start GnuCash, navigate to where you stored the file, double 
click, or right-click and choose Open With and then GnuCash.

Either way, GnuCash will remember this new location for next time.

To answer your question about using the same file on Mac and Windows - yes you 
can. But there is not yet sufficient functionality to successfully open it on 
both machines at the same time and not cause data loss. Be sure to only use it 
on one computer at a time. (If you tried to do so, you will get a warning 
dialog, but you can choose to open it twice anyway, I’d advise against doing 
so.)

The Tutorial & Concepts Guide and the Help Guide will serve you well. I would 
suggest either browsing them online, or downloading a copy to have handy for 
reference as you get your books set up.

Regards,
Adrien

> On Feb 5, 2018, at 12:19 PM, Jonathan Ames  wrote:
> 
> I am a 71 yo solo psychologist, not particularly patient, unable to install 
> Gnucash: every time I save, another icon appears on desktop; accounts, files 
> I create disappear (“not found”) despite being saved. Wondering if this 
> program requires programming skills to set up: other non-programmers seem it 
> use it. Idea was to link office Windows 10 and home Mac (Sierra) systems 
> through iCloud, replacing Windows-only Quickbooks and Mac Quicken. Is Gnucash 
> basically for the IT-savvy, i.e. getting stable version established on 
> systems so they work like standard software? Also, can Windows and Mac 
> versions maintain same data sets? Will guidebook help, of is it that if 
> you’re having my sort of issues you’re too stupid?
> 
> Many thanks,
> 
> Jonathan Ames, Ph.D.
> 415 N. Tioga Street #205
> Ithaca NY 14850
> Office: 607-319-5118
> Cell: 607-227-4792
> jnthn.a...@gmail.com
> www.whatnowconnect.com
> 
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Re: getting it working properly

[Adrien Monteleone]

Joanna,

Welcome to GnuCash!

You’re looking for the Tutorials & Concepts Guide. You can find it under 
Documentation on the gnucash.org website.

There are also plenty of special use case tidbits scattered throughout the list 
archives as people worked out their own needs and several blog posts and 
websites (even a book or two) on using GnuCash for business purposes.

There is a ‘tips’ box at startup, but if you click the box to disable it, you 
won’t see it next time you start the software. I suppose there is a way to turn 
it back on, but I never bothered.

#2 - Look under the Business Menu, there is a billing terms editor.

#3 - You can customize the invoice somewhat using the Options button. Don’t 
forget to play around with Edit > Style Sheets. (which you select for the 
invoice or report you are running) You can get more fancy if you know CSS. 
(tutorials scattered online and in the list archives) Also, look under File > 
Properties > Business. That’s where you enter your own company’s info which 
will populate on the invoices.

#4 - for E-mailing, you can ‘print’ the invoices to PDF, then attach them to 
e-mails. A few days ago, someone else was discussing automating this process 
for a club that sends about 80 invoices a month. There were several 
suggestions, but I don’t think the original poster has yet chimed in with the 
method they chose.


Regards,
Adrien

> On Feb 5, 2018, at 4:51 AM, Joanna Howells  wrote:
> 
> Hi and Thanks for reading!
> I installed gnucash but it clearly wasn't happy, I think because I hadn't 
> disabled my security, it didn't have access to my folders. I uninstalled and 
> reinstalled with antivirus disabled.  working better but still some problems. 
>  First it didn't behave as described in tutuorial.  There should be some 
> getting started tutorial box (I can't remember the terminology on that) but 
> it didn't appear.
> 
> More seriously I started to get to terms with it, making a test set of 
> accounts and when I try to make an invoice I have a few problems.
> First, I can't select Terms.  On the 'New Invoice' box, there appears to be a 
> drop down menu, but there is only 'None' available.  How do I set terms?
> 
> Second, can I customise the invoice at all?  At present it has no info about 
> who is sending the invoice etc.  Is this purely down to  printing it onto an 
> already printed notepaper?
> 
> Third: what about emailing the invoice out?  What I really want to do is have 
> the invoice looking like I want (within limits, of course, I'm happy with 
> very simple format, but that has my details on), and then email that out 
> directly.  Is that possible?
> 
> many thanks for reading!
> 
> 
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Re: 2-line register display

[Adrien Monteleone]

Ah,

I haven’t gotten to use that function yet. Good to know, thanks!

Regards,
Adrien

> On Feb 5, 2018, at 4:55 PM, David Carlson  wrote:
> 
> The A symbol which is visible in a 2-line register display when the highlight 
> is on the top part of a transaction is related to a file or url being 
> Associated to the transaction.  You can create an association under the menu 
> Transaction > Associate File or Transaction > Location.
> 
> David C
> 
> On Feb 5, 2018 4:02 PM, "Adrien Monteleone"  > wrote:
> Not sure where you are looking, but in my registers I have these fields (not 
> all are labeled such, or the labels are in the header)
> 
> Date | Num | Description | Tot Debit | Tot Credit | Balance
> Action | Memo | Account | R | Debit | Credit
> 
> 
> I don’t get anything ‘under’ the R column where the n/y/c/v reside. But if I 
> create another split line, in that column is the label ‘R’.
> 
> This is regardless of Basic Mode, Auto-Split or Transaction Journal (which is 
> my default) and regardless of if I have Double Line turned on or off. (I 
> usually have it off)
> 
> Perhaps this is for a specific top level account I haven’t tested on. I also 
> have ‘Use Formal Accounting Labels’ turned on. But I just tested without and 
> I still don’t see an ‘A’ label.
> 
> Regards,
> Adrien
> 
> > On Feb 5, 2018, at 3:32 PM, Dennis West  > > wrote:
> >
> > I'm curious what the "A" field refers to.  It is on the bottom line under 
> > the y/n flag indicating reconciliation status.
> >
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Re: Is "Transfer" same as making a "Journal Entry"

[Adrien Monteleone]

Roger,

The Budget Total is showing you how much you have ‘left to budget’. If you’ve 
budgeted everything you plan on receiving, then it should be zero.

If you reduce an asset in your budget (in this case the investment account) it 
is assuming that is converted to spendable cash that can be budgeted. If you 
don’t budget the amount you withdraw, it is added to the total.

So yes, Income - Expense - Transfers = Total.

If you Received $2000, budgeted $2000 and then withdrew $1000, you’d have a 
total of $1000 left to budget.

$2000 - $2000 - (-$1000) = +$1000


Regards,
Adrien

> On Feb 5, 2018, at 4:26 PM, Roger Miskowicz  wrote:
> 
> Thanks Adrien,
> 
> I have income and also make monthly withdrawal from an investment account.  
> In the Budget I enter Income and Transfer say (-$1,000)  from my Investment 
> account and the Monthly Total in the Budget seems to be okay. 
> 
> I want the Total to be the difference between net income and net expenses and 
> I think it does that where on the Budget Spread Sheet it appears the Monthly 
> Total = Income - Expenses -Transfers.
> 
> I am not sure I really understand what is going on but it seems to give me 
> the results for which I was looking.
> 
> On Mon, Feb 5, 2018 at 4:42 PM, Adrien Monteleone 
> > wrote:
> So far my experience with the budget module is that the ‘Transfers’ summary 
> line is telling you about entries in asset and liability accounts. Entries in 
> expense and income accounts do not get summed in the ‘Transfers’ line. (I 
> don’t think Equity does either since Equity IS Income-Expenses)
> 
> So if you budget 90% of one months income/revenue towards expenses and then 
> put 5% into a savings asset account and 5% as a payment (entered as a 
> negative) into a liability account, your transfers summary line would be 10%. 
> The payment of the liability would not be a budgeted expense but a budgeted 
> transfer.
> 
> (the expense was recorded already when you assumed the liability)
> 
> This is how you would budget a mortgage or car payment. You could also budget 
> payments on previous balances to consumer credit cards. (but you would not 
> budget payments on those cards for expenses in the same month that you are 
> budgeting for in their respective expense categories - that would be 
> budgeting the same thing twice)
> 
> It gets tricky when you budget money into savings and then use some or all of 
> that at some point as a payment on a liability, while still socking some away 
> that month into savings. You have to enter the full payment (as a negative) 
> in the liability cell for that period, but then the difference between the 
> full amount you are taking out of savings and the amount you are putting into 
> savings into that month’s savings budget cell. If you had $2000 of savings 
> stored up and you wanted to plop that down as an extra principle payment on a 
> house note, but still put in $250 into your savings account that month, 
> you’re pulling a net $1750 out of the savings account. So your savings cell 
> that month would be -$1750 (you took out $2000, but put $250 back in, you 
> could also have taken only $1750 out, combined it with the $250 in your 
> pocket and used that to make the extra payment.) and your mortgage liability 
> cell would be -$2000. You just want to make sure each period’s cell reflects 
> the net change in the account balance at the end of that period.
> 
> Regards,
> Adrien
> 
> > On Feb 5, 2018, at 8:42 AM, Roger Miskowicz  > > wrote:
> >
> > I am curious as to what 'Transfer' means in the 'Budget'?
> >
> > On Mon, Feb 5, 2018 at 9:19 AM, Fran_3 via gnucash-user <
> > gnucash-user@gnucash.org > wrote:
> >
> >> gnuCash Menue's offer:   Actions -> Transfer
> >> Which seems to allow a simple way to debit one account and credit
> >> another... right?
> >> if so isn't that the same functionality as what is called a "Journal
> >> Entry" ?
> >> Thanks.
> >>
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Re: Creating and Posting an Invoice

[Adrien Monteleone]

That’s the same account.

Accounts Receivable is a Current Asset account. That is what the invoice posts 
to. (other than the chosen Income account)

In order to increase the balance, you post a debit to it.

If you want to increase an Asset or an Expense, you debit the account.

If you want to increase Income, Liabilities or Equity, you credit the 
respective account.


Regards,
Adrien

> On Feb 5, 2018, at 4:18 PM, Cliff McDiarmid  wrote:
> 
> 
> 
>   Sent: Sunday, February 04, 2018 at 11:53 PM
>   From: "Maf. King" 
>   To: gnucash-user@gnucash.org
>   Cc: "Cliff McDiarmid" 
>   Subject: Re: Creating and Posting an Invoice
>   On Sunday, 4 February 2018 23:30:32 GMT Cliff McDiarmid wrote:
>> Hi
>> 
>> I've nearly got gnucash running as i want it but i need some advice
>   on
>> posting an invoice which is proving confusing.
>> 
>> I create an invoice where one has to select an Income account; in my
>> case a current account. But when it gets to posting the invoice one
>> has to select a 'Post to Account' where one has to create a 'A/c
>> receivable'. I assume this because of the double accounting, but why
>> can't I just select an Income account such as 'Wages' at this stage?
>> 
>> OK, so GC's invoice subsystem uses a concept called "accrual
>   accounting". You
>> write the invoice and expect to be paid at some point in the future.
>   (end of
>> month, 30 days, that sort of thing)
>> With that in mind, the income is generated when you create the
>   invoice, even
>> though you don't physically have the cash yet.
>> As you write out the line items on the invoice in GC, you select the
>   relevant
>> income account (eg Income:Sales or Income:consulting etc.) When the
>   invoice
>> is "posted" into the GC books, this has the effect of increasing your
>   income
>> totals. (your bank account isn't income, it is an asset account)
>> But where to post it to balance the double entry? As far as gnucash
>   knows,
>> you probably don't have the money yet, (assuming you are running
>   accruals
>> "properly"), so clearly the bank account is the wrong place. This is
>   the
>> purpose of the special A/R account. It stores the "earned but not yet
>> received" money - and it is the other half of double-entry.
>> At some point in the future, when the money actually arrives (maybe in
>   your
>> case that is 1 second later, not 1 month or so!) you "process
>   payment", which
>> decreases the A/R and increases the bank account (income is untouched
>   at this
>> stage. you already earned it!)
>   One more thing on this subject.  Why, when posting the invoice does it
>   place the amount in the A/R account as you explained, BUT also in the
>   receivable account(current)as a DEBIT!
> 
>   thanks
> 
>   Cliff
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New to GnuCash

[Randy Lucky]

I am considering migrating from Quicken 2015 deluxe to GnuCash. I have 2
questions.

1. Can you attach invoices or receipts to the transactions?
2. I am having trouble setting up the online banking feature. My Credit
Union shows up on their list and uses the OFX format but it never connects
to the server.

Any advice would be appreciated.

Thanks
Randy L
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Installation

[Jonathan Ames]

I am a 71 yo solo psychologist, not particularly patient, unable to install 
Gnucash: every time I save, another icon appears on desktop; accounts, files I 
create disappear (“not found”) despite being saved. Wondering if this program 
requires programming skills to set up: other non-programmers seem it use it. 
Idea was to link office Windows 10 and home Mac (Sierra) systems through 
iCloud, replacing Windows-only Quickbooks and Mac Quicken. Is Gnucash basically 
for the IT-savvy, i.e. getting stable version established on systems so they 
work like standard software? Also, can Windows and Mac versions maintain same 
data sets? Will guidebook help, of is it that if you’re having my sort of 
issues you’re too stupid?

Many thanks,

Jonathan Ames, Ph.D.
415 N. Tioga Street #205
Ithaca NY 14850
Office: 607-319-5118
Cell: 607-227-4792
jnthn.a...@gmail.com
www.whatnowconnect.com

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Re: Blurred fonts with uhd 4k monitor and scaling under windows 10

[Dustin Henning]

The issue is actually that Microsoft changed how scaling works in newer 
versions of Windows so that programs that weren't compatible with the 
scaling functionality in Windows would be treated as images and zoomed 
rather than being scaled.  It is possible that GnuCash functions 
properly with Windows scaling even though it doesn't "support" it.  In 
that case, the following may work:


   The only way that Microsoft has provided users with to turn this
   feature off is to disable it by right-clicking on the shortcut of
   any one of the programs in question, selecting Compatibility and
   turning display scaling on high DPI devices off, one program at a time.

Source: 
https://appuals.com/disable-display-scaling-on-high-dpi-devices-in-windows-10/


Alternatively, that page also provides instructions for registry editing 
(I don't believe I messed with that because...) and an application 
called "DPIAwarenessEnabler" which it links to.  That application can be 
downloaded from here: 
http://techie007.3utilities.com/software/dpiawarenessenabler/


I have used v1.0.3 of that application and found it convenient, but I 
work in IT, and if GnuCash is currently your only problem, messing with 
the properties of GnuCash.exe or a shortcut to it may be a better option 
for you.  It is possible that it will be much more complicated due to 
the Windows GnuCash deployment consisting of many executables, but these 
steps may be worth a shot.  Good luck!


On 2/5/2018 3:33 AM, Carmelo Pagan wrote:


I had a similar problem with windows10. At higher resolutions, text seemed 
“fuzzy” and some characters appeared to be missing pixels.  I chalked it up to 
lesser resolutions from my integrated video chipset.

But... interestingly, my O/S went south on me. I decided I had had enough of 
Widows and converted to Linux. Poof! Problem gone. I’m wondering if it’s just a 
problem with Windows.  I would check to see if your video card can handle high 
enough resolutions, or if your O/S is limited to lower resolutions.  I know 
not much in the way of help, but I figured I’d share my experience in the hope 
you can benefit somehow.

Sincerely ,
Carmelo Pagán


On Feb 4, 2018, at 2:43 PM, Usar  wrote:

Hello GnuCash Community,

I recently bought a new monitor which allows for 3840x2160 pixels. I love
the sharpness, alas some programs dont scale very well. It seems to me that
gnucash is one of these programs who look rather f* up with this many
pixels.

Is there any way I can have sharp fonts with my setup?

Thanks for your help!



--
Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html
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getting it working properly

[Joanna Howells]

Hi and Thanks for reading!
I installed gnucash but it clearly wasn't happy, I think because I 
hadn't disabled my security, it didn't have access to my folders. I 
uninstalled and reinstalled with antivirus disabled.  working better but 
still some problems.  First it didn't behave as described in tutuorial.  
There should be some getting started tutorial box (I can't remember the 
terminology on that) but it didn't appear.


More seriously I started to get to terms with it, making a test set of 
accounts and when I try to make an invoice I have a few problems.
First, I can't select Terms.  On the 'New Invoice' box, there appears to 
be a drop down menu, but there is only 'None' available.  How do I set 
terms?


Second, can I customise the invoice at all?  At present it has no info 
about who is sending the invoice etc.  Is this purely down to  printing 
it onto an already printed notepaper?


Third: what about emailing the invoice out?  What I really want to do is 
have the invoice looking like I want (within limits, of course, I'm 
happy with very simple format, but that has my details on), and then 
email that out directly.  Is that possible?


many thanks for reading!


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Historical account data

[Ken Brown]

I’ve just joined this list and I am starting to evaluate GNUCash for personal 
and small business use going forward. One thing I would like to be able to do 
is to look at historical account data over various years and report, either 
graphing or exporting to spreadsheet for graphing. Is this possible to easily 
do and what would be involved to accomplish that?

Please point me in the right direction if this has been discussed or if the 
info is available somewhere. 
What is the best source for similar information?

Thx for any tips,
Ken G. Brown
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Re: 2-line register display

[David Carlson]

The A symbol which is visible in a 2-line register display when the
highlight is on the top part of a transaction is related to a file or url
being Associated to the transaction.  You can create an association under
the menu Transaction > Associate File or Transaction > Location.

David C

On Feb 5, 2018 4:02 PM, "Adrien Monteleone" 
wrote:

> Not sure where you are looking, but in my registers I have these fields
> (not all are labeled such, or the labels are in the header)
>
> Date | Num | Description | Tot Debit | Tot Credit | Balance
> Action | Memo | Account | R | Debit | Credit
>
>
> I don’t get anything ‘under’ the R column where the n/y/c/v reside. But if
> I create another split line, in that column is the label ‘R’.
>
> This is regardless of Basic Mode, Auto-Split or Transaction Journal (which
> is my default) and regardless of if I have Double Line turned on or off. (I
> usually have it off)
>
> Perhaps this is for a specific top level account I haven’t tested on. I
> also have ‘Use Formal Accounting Labels’ turned on. But I just tested
> without and I still don’t see an ‘A’ label.
>
> Regards,
> Adrien
>
> > On Feb 5, 2018, at 3:32 PM, Dennis West  wrote:
> >
> > I'm curious what the "A" field refers to.  It is on the bottom line
> under the y/n flag indicating reconciliation status.
> >
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Re: Is "Transfer" same as making a "Journal Entry"

[Roger Miskowicz]

Thanks Adrien,

I have income and also make monthly withdrawal from an investment account.
In the Budget I enter Income and Transfer say (-$1,000)  from my Investment
account and the Monthly Total in the Budget seems to be okay.

I want the Total to be the difference between net income and net expenses
and I think it does that where on the Budget Spread Sheet it appears the
Monthly Total = Income - Expenses -Transfers.

I am not sure I really understand what is going on but it seems to give me
the results for which I was looking.

On Mon, Feb 5, 2018 at 4:42 PM, Adrien Monteleone <
adrien.montele...@gmail.com> wrote:

> So far my experience with the budget module is that the ‘Transfers’
> summary line is telling you about entries in asset and liability accounts.
> Entries in expense and income accounts do not get summed in the ‘Transfers’
> line. (I don’t think Equity does either since Equity IS Income-Expenses)
>
> So if you budget 90% of one months income/revenue towards expenses and
> then put 5% into a savings asset account and 5% as a payment (entered as a
> negative) into a liability account, your transfers summary line would be
> 10%. The payment of the liability would not be a budgeted expense but a
> budgeted transfer.
>
> (the expense was recorded already when you assumed the liability)
>
> This is how you would budget a mortgage or car payment. You could also
> budget payments on previous balances to consumer credit cards. (but you
> would not budget payments on those cards for expenses in the same month
> that you are budgeting for in their respective expense categories - that
> would be budgeting the same thing twice)
>
> It gets tricky when you budget money into savings and then use some or all
> of that at some point as a payment on a liability, while still socking some
> away that month into savings. You have to enter the full payment (as a
> negative) in the liability cell for that period, but then the difference
> between the full amount you are taking out of savings and the amount you
> are putting into savings into that month’s savings budget cell. If you had
> $2000 of savings stored up and you wanted to plop that down as an extra
> principle payment on a house note, but still put in $250 into your savings
> account that month, you’re pulling a net $1750 out of the savings account.
> So your savings cell that month would be -$1750 (you took out $2000, but
> put $250 back in, you could also have taken only $1750 out, combined it
> with the $250 in your pocket and used that to make the extra payment.) and
> your mortgage liability cell would be -$2000. You just want to make sure
> each period’s cell reflects the net change in the account balance at the
> end of that period.
>
> Regards,
> Adrien
>
> > On Feb 5, 2018, at 8:42 AM, Roger Miskowicz  wrote:
> >
> > I am curious as to what 'Transfer' means in the 'Budget'?
> >
> > On Mon, Feb 5, 2018 at 9:19 AM, Fran_3 via gnucash-user <
> > gnucash-user@gnucash.org> wrote:
> >
> >> gnuCash Menue's offer:   Actions -> Transfer
> >> Which seems to allow a simple way to debit one account and credit
> >> another... right?
> >> if so isn't that the same functionality as what is called a "Journal
> >> Entry" ?
> >> Thanks.
> >>
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Backup files ... Report Totals Missing

[Roger Hatton]

Greetings to all users

I copied the data file to a back-up computer.
Reports open without totals such as
Totals Assets and Equity

How can this be corrected?
Help appreciated

Roger H
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Re: Creating and Posting an Invoice

[Cliff McDiarmid]

   Sent: Sunday, February 04, 2018 at 11:53 PM
   From: "Maf. King" 
   To: gnucash-user@gnucash.org
   Cc: "Cliff McDiarmid" 
   Subject: Re: Creating and Posting an Invoice
   On Sunday, 4 February 2018 23:30:32 GMT Cliff McDiarmid wrote:
   > Hi
   >
   > I've nearly got gnucash running as i want it but i need some advice
   on
   > posting an invoice which is proving confusing.
   >
   > I create an invoice where one has to select an Income account; in my
   > case a current account. But when it gets to posting the invoice one
   > has to select a 'Post to Account' where one has to create a 'A/c
   > receivable'. I assume this because of the double accounting, but why
   > can't I just select an Income account such as 'Wages' at this stage?
   >
   >OK, so GC's invoice subsystem uses a concept called "accrual
   accounting". You
   >write the invoice and expect to be paid at some point in the future.
   (end of
   >month, 30 days, that sort of thing)
   >With that in mind, the income is generated when you create the
   invoice, even
   >though you don't physically have the cash yet.
   >As you write out the line items on the invoice in GC, you select the
   relevant
   >income account (eg Income:Sales or Income:consulting etc.) When the
   invoice
   >is "posted" into the GC books, this has the effect of increasing your
   income
   >totals. (your bank account isn't income, it is an asset account)
   >But where to post it to balance the double entry? As far as gnucash
   knows,
   >you probably don't have the money yet, (assuming you are running
   accruals
   >"properly"), so clearly the bank account is the wrong place. This is
   the
   >purpose of the special A/R account. It stores the "earned but not yet
   >received" money - and it is the other half of double-entry.
   >At some point in the future, when the money actually arrives (maybe in
   your
   >case that is 1 second later, not 1 month or so!) you "process
   payment", which
   >decreases the A/R and increases the bank account (income is untouched
   at this
   >stage. you already earned it!)
   One more thing on this subject.  Why, when posting the invoice does it
   place the amount in the A/R account as you explained, BUT also in the
   receivable account(current)as a DEBIT!

   thanks

   Cliff
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Re: 2-line register display

[Adrien Monteleone]

Not sure where you are looking, but in my registers I have these fields (not 
all are labeled such, or the labels are in the header)

Date | Num | Description | Tot Debit | Tot Credit | Balance
Action | Memo | Account | R | Debit | Credit


I don’t get anything ‘under’ the R column where the n/y/c/v reside. But if I 
create another split line, in that column is the label ‘R’.

This is regardless of Basic Mode, Auto-Split or Transaction Journal (which is 
my default) and regardless of if I have Double Line turned on or off. (I 
usually have it off)

Perhaps this is for a specific top level account I haven’t tested on. I also 
have ‘Use Formal Accounting Labels’ turned on. But I just tested without and I 
still don’t see an ‘A’ label.

Regards,
Adrien

> On Feb 5, 2018, at 3:32 PM, Dennis West  wrote:
> 
> I'm curious what the "A" field refers to.  It is on the bottom line under the 
> y/n flag indicating reconciliation status.
> 
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Re: Is "Transfer" same as making a "Journal Entry"

[Adrien Monteleone]

So far my experience with the budget module is that the ‘Transfers’ summary 
line is telling you about entries in asset and liability accounts. Entries in 
expense and income accounts do not get summed in the ‘Transfers’ line. (I don’t 
think Equity does either since Equity IS Income-Expenses)

So if you budget 90% of one months income/revenue towards expenses and then put 
5% into a savings asset account and 5% as a payment (entered as a negative) 
into a liability account, your transfers summary line would be 10%. The payment 
of the liability would not be a budgeted expense but a budgeted transfer.

(the expense was recorded already when you assumed the liability)

This is how you would budget a mortgage or car payment. You could also budget 
payments on previous balances to consumer credit cards. (but you would not 
budget payments on those cards for expenses in the same month that you are 
budgeting for in their respective expense categories - that would be budgeting 
the same thing twice)

It gets tricky when you budget money into savings and then use some or all of 
that at some point as a payment on a liability, while still socking some away 
that month into savings. You have to enter the full payment (as a negative) in 
the liability cell for that period, but then the difference between the full 
amount you are taking out of savings and the amount you are putting into 
savings into that month’s savings budget cell. If you had $2000 of savings 
stored up and you wanted to plop that down as an extra principle payment on a 
house note, but still put in $250 into your savings account that month, you’re 
pulling a net $1750 out of the savings account. So your savings cell that month 
would be -$1750 (you took out $2000, but put $250 back in, you could also have 
taken only $1750 out, combined it with the $250 in your pocket and used that to 
make the extra payment.) and your mortgage liability cell would be -$2000. You 
just want to make sure each period’s cell reflects the net change in the 
account balance at the end of that period.

Regards,
Adrien

> On Feb 5, 2018, at 8:42 AM, Roger Miskowicz  wrote:
> 
> I am curious as to what 'Transfer' means in the 'Budget'?
> 
> On Mon, Feb 5, 2018 at 9:19 AM, Fran_3 via gnucash-user <
> gnucash-user@gnucash.org> wrote:
> 
>> gnuCash Menue's offer:   Actions -> Transfer
>> Which seems to allow a simple way to debit one account and credit
>> another... right?
>> if so isn't that the same functionality as what is called a "Journal
>> Entry" ?
>> Thanks.
>> 
>> ___
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2-line register display

[Dennis West]

I'm curious what the "A" field refers to.  It is on the bottom line 
under the y/n flag indicating reconciliation status.


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Tracking credit card points

[AC]

I've decided to start tracking my points on my cards because the monthly
statements do a poor job of  showing me the activity.  For this
application, is it better to set up the point tracking account as a
stock-type account or a currency?  The value when redeemed fluctuates
but I will always know how many points were redeemed (an integer number)
and the total dollar value that is being converted (e.g. I will know I
spent 1830 points on a purchase that would have totaled $23.95 today but
it may not be that same total tomorrow).

The only thing I don't want to have happen is for the system to see this
new tracking as some kind of value adjacent to my actual stock accounts
to include in reports.  For convenience it should live within the same
file but behave as an independent entity.
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Template for invoicing

[Cliff McDiarmid]

   Hi

   Is there a way of creating an invoice template that comes up every time
   I bill someone.

   At the moment I have to go to 'Style sheets' and select the 'Custom
   Invoice' I created, every time I create an invoice, in order to get it
   to display.  Even then, try as I might, I cannot get a heading to work
   in the invoice.  Created in Openofficedraw, even a size 12 font will
   not be accepted.  Even a 'Default' invoice has the date out of place.

   Any tips?

   Many thanks

   Cliff
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Re: Creating and Posting an Invoice

[Cliff McDiarmid]

   Sent: Sunday, February 04, 2018 at 11:53 PM
   From: "Maf. King" 
   To: gnucash-user@gnucash.org
   Cc: "Cliff McDiarmid" 
   Subject: Re: Creating and Posting an Invoice
   On Sunday, 4 February 2018 23:30:32 GMT Cliff McDiarmid wrote:
   > Hi
   >
   > I've nearly got gnucash running as i want it but i need some advice
   on
   > posting an invoice which is proving confusing.
   >
   > I create an invoice where one has to select an Income account; in my
   > case a current account. But when it gets to posting the invoice one
   > has to select a 'Post to Account' where one has to create a 'A/c
   > receivable'. I assume this because of the double accounting, but why
   > can't I just select an Income account such as 'Wages' at this stage?
   >
>Hi Cliff,
   >OK, so GC's invoice subsystem uses a concept called "accrual
   accounting". You
   >.rite the invoice and expect to be paid at some point in the future.
   (end of
   >month, 30 days, that sort of thing)
   >With that in mind, the income is generated when you create the
   invoice, even
   >though you don't physically have the cash yet.
   >As you write out the line items on the invoice in GC, you select the
   relevant
   >income account (eg Income:Sales or Income:consulting etc.) When the
   invoice
   >is "posted" into the GC books, this has the effect of increasing your
   income
   >totals. (your bank account isn't income, it is an asset account)
   >But where to post it to balance the double entry? As far as gnucash
   knows,
   >you probably don't have the money yet, (assuming you are running
   accruals
   >"properly"), so clearly the bank account is the wrong place. This is
   the
   >purpose of the special A/R account. It stores the "earned but not yet
   >received" money - and it is the other half of double-entry.
   >At some point in the future, when the money actually arrives (maybe in
   your
   >case that is 1 second later, not 1 month or so!) you "process
   payment", which
   >decreases the A/R and increases the bank account (income is untouched
   at this
   >stage. you already earned it!)
   >Hope that clarifies a bit.
   >Maf.

   Many thanks for that Maf, it is clear now.  It will take the other
   subject up in a separate email.

   Cliff
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Re: Upgrade, 2.4 to 2.6 creates problems

[Fred Bone]

On 5 February 2018 at 7:50, John Ralls said:

> 
> 
> > On Feb 5, 2018, at 7:31 AM, Eric Rempel  wrote:
> > 
> > I have been using Gnucash 2.4 for some 5 years on my Windows 7 system.
> > I'm very happy with it. Over the weekend I upgraded to 2.6.19. 2.6 would
> > not open an up-to-date data file, and when I tried to print a report,
> > the application froze. I have been able to re-install 2.4 and now and
> > everything is working as before. I'm happy. I would like to upgrade to
> > 2.6 but am now afraid. What did I do wrong?
> 
> While we try to maintain file compatibility through a series we don’t do
> much in the way of back-testing and some things may drift over the years.
> I suggest that you upgrade in steps, perhaps 2.6.5-> 2.6.10->
> 2.6.15->2.6.19. All of the installers are available on Sourceforge:
> https://sourceforge.net/projects/gnucash/files/gnucash%20%28stable%29/
> 

I am currently using 2.4.12. I have a PortableApps copy of 2.6.17 which 
opened my (2.4.12) file just fine last time I tried it.

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Re: Is "Transfer" same as making a "Journal Entry"

[Roger Miskowicz]

Thanks Phil, that helps.

On Mon, Feb 5, 2018 at 10:47 AM, Phil Longstaff 
wrote:

> In an accounting sense, giving money to pay off the principal of a loan is
> not an expense. It is a transfer to pay down a liability. Similarly, giving
> money towards an RRSP (Canada) or 401K (US) is not an expense. It is a
> transfer to an asset account. These are the transfers that are captured by
> "Transfer". It is the money to pay down liabilities or increase assets.
>
> On Mon, Feb 5, 2018 at 9:42 AM, Roger Miskowicz 
> wrote:
>
>> I am curious as to what 'Transfer' means in the 'Budget'?
>>
>> On Mon, Feb 5, 2018 at 9:19 AM, Fran_3 via gnucash-user <
>> gnucash-user@gnucash.org> wrote:
>>
>> > gnuCash Menue's offer:   Actions -> Transfer
>> > Which seems to allow a simple way to debit one account and credit
>> > another... right?
>> > if so isn't that the same functionality as what is called a "Journal
>> > Entry" ?
>> > Thanks.
>> >
>> > ___
>> > gnucash-user mailing list
>> > gnucash-user@gnucash.org
>> > To update your subscription preferences or to unsubscribe:
>> > https://lists.gnucash.org/mailman/listinfo/gnucash-user
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>
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Re: Upgrade, 2.4 to 2.6 creates problems

[John Ralls]

> On Feb 5, 2018, at 7:31 AM, Eric Rempel  wrote:
> 
> I have been using Gnucash 2.4 for some 5 years on my Windows 7 system. I'm
> very happy with it. Over the weekend I upgraded to 2.6.19. 2.6 would not
> open an up-to-date data file, and when I tried to print a report, the
> application froze. I have been able to re-install 2.4 and now and
> everything is working as before. I'm happy. I would like to upgrade to 2.6
> but am now afraid. What did I do wrong?

While we try to maintain file compatibility through a series we don’t do much 
in the way of back-testing and some things may drift over the years. I suggest 
that you upgrade in steps, perhaps 2.6.5-> 2.6.10-> 2.6.15->2.6.19. All of the 
installers are available on Sourceforge:
https://sourceforge.net/projects/gnucash/files/gnucash%20%28stable%29/ 


Regards,
John Ralls



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Re: Is "Transfer" same as making a "Journal Entry"

[Phil Longstaff]

In an accounting sense, giving money to pay off the principal of a loan is
not an expense. It is a transfer to pay down a liability. Similarly, giving
money towards an RRSP (Canada) or 401K (US) is not an expense. It is a
transfer to an asset account. These are the transfers that are captured by
"Transfer". It is the money to pay down liabilities or increase assets.

On Mon, Feb 5, 2018 at 9:42 AM, Roger Miskowicz  wrote:

> I am curious as to what 'Transfer' means in the 'Budget'?
>
> On Mon, Feb 5, 2018 at 9:19 AM, Fran_3 via gnucash-user <
> gnucash-user@gnucash.org> wrote:
>
> > gnuCash Menue's offer:   Actions -> Transfer
> > Which seems to allow a simple way to debit one account and credit
> > another... right?
> > if so isn't that the same functionality as what is called a "Journal
> > Entry" ?
> > Thanks.
> >
> > ___
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Upgrade, 2.4 to 2.6 creates problems

[Eric Rempel]

I have been using Gnucash 2.4 for some 5 years on my Windows 7 system. I'm
very happy with it. Over the weekend I upgraded to 2.6.19. 2.6 would not
open an up-to-date data file, and when I tried to print a report, the
application froze. I have been able to re-install 2.4 and now and
everything is working as before. I'm happy. I would like to upgrade to 2.6
but am now afraid. What did I do wrong?

-- 
Eric Rempel (204) 326-9621
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Re: Processing Payment to Vendor from Imported Checking

[John Ralls]

To decode that for non-USA readers:

By “Sub S corp” Fran means https://en.wikipedia.org/wiki/S_corporation 
.

Regards,
John Ralls

> On Feb 5, 2018, at 6:13 AM, Fran_3 via gnucash-user 
>  wrote:
> 
> Maf,
> Thanks for the response and the info. In our case we are a small USA Sub S 
> corp.
> I think I meant to say "distributions" and not "disbursements" ... so clearly 
> no accountant here :-)
> Some info on USA Sub-S Corp's "distributions" here: Taking money out of an S 
> corporation
> I think what we were looking for was how to account for a loan to a 
> shareholder... and ended up putting it under Assets as it is money owed the 
> business.
> Regardless, our use of gnuCash will be scrubbed at year end by a professional 
> accounting firm... that said we want to be as close to 'correct' as possible 
> :-)
> gnuCash is the next step in our accounting system process...
> 1 - left pocket, right pocket2 - paper and pencil3 - spreadsheets4 - gnuCash
> :-)
> I'm sure I will have more questions so thanks for the help all !
> Fran3
> 
> 
> 
> 
> 
> 
> 
> 
> | 
> | 
> |  | 
> Taking money out of an S corporation
> 
> S corporation owners may take money out of the corporation in a variety of 
> ways, such as in the form of wages an...
> |
> 
> |
> 
> |
> 
> 
> 
> 
>On Sunday, February 4, 2018, 5:52:07 PM EST, Maf. King  
> wrote:  
> 
> On Sunday, 4 February 2018 20:39:02 GMT Fran_3 via gnucash-user wrote:
>>   Geert,
>> There are three ways (that I know of) for a shareholder or owner to get
>> money out of their business...1 - Pay themselves as an employee2 - Loan
>> themselves money3 - Discernment- which is like a "dividend" payment to
>> shareholders ( I think) But I'm no accountant... so someone else will
>> surely weigh in on this. When is gnuCash 3 going to be released?
> 
> Hi Fran,
> 
> I'm not an accountant (or lawyer) either, but I have to say that what you've 
> written isn't my understanding of (UK) corporate law. I don't know where you 
> are in the world, so the below may only be partially true for you.
> 
> 1. a shareholder of a ltd company can't take a wage unless they are also an 
> employee (directors are employees).  Often in small & family firms the 
> shareholders are directors, but the 2 roles are distinct & must not be 
> conflated.  If you're not clear about this, maybe talk to an accountant?
> 
> 2. A loan.  not really getting money out of the company, as it should be paid 
> back in due course.  there are (in the UK, at least) some pretty stringent 
> anti-tax avoidance rules around loans, too.  Record as something like 
> Asset:Bank:Current -> Asset:LoansGiven:JoeBloggs
> 
> 3.  IIRC, the term you want might be disbursement.  Yes, dividends are the 
> usual way shareholders get money from a ltd (or plc) company.  I record them 
> as transfers to Expenses:dividends. My accountant has never complained.
> 
> 4. you didn't mention selling shares.  Again, a tax & legal minefield where 
> professional advice is required.  But it is a way of getting money as a 
> shareholder.
> 
> Note. I don't download transactions, so I'm not sure about this "assign as 
> payment" workflow you talk about.  All my transactions are either entered 
> directly in the registers, or for bills / invoices through the "Process 
> Payment" buttons which are outlined in the docs.
> 
> 
> HTH,
> Maf.
> 
> 
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Re: Blurred fonts with uhd 4k monitor and scaling under windows 10

[John Ralls]

There are two pieces of this problem. The first is that GnuCash 2.6.x (and 
before, back to GnuCash 2.0.0) uses Gtk2 for its GUI toolkit and that stopped 
active development before HiDPI monitors became common. GnuCash 3.0 will use 
Gtk3 which has much better support for HiDPI.
That’s the good news.

The other piece is that even Gtk3 doesn’t scale exactly to the monitor 
resolution, particularly on Windows, so you may see some pixel smearing if the 
monitor’s DPI isn’t an integer multiple of 96.

Regards,
John Ralls

> On Feb 5, 2018, at 12:33 AM, Carmelo Pagan  wrote:
> 
> I had a similar problem with windows10. At higher resolutions, text seemed 
> “fuzzy” and some characters appeared to be missing pixels.  I chalked it up 
> to lesser resolutions from my integrated video chipset.  
> 
> But... interestingly, my O/S went south on me. I decided I had had enough of 
> Widows and converted to Linux. Poof! Problem gone. I’m wondering if it’s just 
> a problem with Windows.  I would check to see if your video card can handle 
> high enough resolutions, or if your O/S is limited to lower resolutions.  I 
> know not much in the way of help, but I figured I’d share my experience 
> in the hope you can benefit somehow.
> 
> Sincerely , 
> Carmelo Pagán 
> 
>> On Feb 4, 2018, at 2:43 PM, Usar  wrote:
>> 
>> Hello GnuCash Community,
>> 
>> I recently bought a new monitor which allows for 3840x2160 pixels. I love
>> the sharpness, alas some programs dont scale very well. It seems to me that
>> gnucash is one of these programs who look rather f* up with this many
>> pixels.
>> 
>> Is there any way I can have sharp fonts with my setup?
>> 
>> Thanks for your help!
>> 
>> 
>> 
>> --
>> Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html
>> ___
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Re: Is "Transfer" same as making a "Journal Entry"

[Robert Heller]

Actions -> Transfer is just a convience feature for entering a transaction
that is just a transfer from one account to another. Typically this would be
something like moving funds from a checking account to a savings account or
vice versa.


At Mon, 5 Feb 2018 14:19:53 + (UTC) Fran_3  wrote:

> 
> gnuCash Menue's offer:   Actions -> Transfer
> Which seems to allow a simple way to debit one account and credit another... 
> right?
> if so isn't that the same functionality as what is called a "Journal Entry" ?
> Thanks.
> 
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> 

-- 
Robert Heller -- 978-544-6933
Deepwoods Software-- Custom Software Services
http://www.deepsoft.com/  -- Linux Administration Services
hel...@deepsoft.com   -- Webhosting Services

   
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Re: Is "Transfer" same as making a "Journal Entry"

[Roger Miskowicz]

I am curious as to what 'Transfer' means in the 'Budget'?

On Mon, Feb 5, 2018 at 9:19 AM, Fran_3 via gnucash-user <
gnucash-user@gnucash.org> wrote:

> gnuCash Menue's offer:   Actions -> Transfer
> Which seems to allow a simple way to debit one account and credit
> another... right?
> if so isn't that the same functionality as what is called a "Journal
> Entry" ?
> Thanks.
>
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Is "Transfer" same as making a "Journal Entry"

[Fran_3 via gnucash-user]

gnuCash Menue's offer:   Actions -> Transfer
Which seems to allow a simple way to debit one account and credit another... 
right?
if so isn't that the same functionality as what is called a "Journal Entry" ?
Thanks.

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Re: Processing Payment to Vendor from Imported Checking

[Fran_3 via gnucash-user]

 Maf,
Thanks for the response and the info. In our case we are a small USA Sub S corp.
I think I meant to say "distributions" and not "disbursements" ... so clearly 
no accountant here :-)
Some info on USA Sub-S Corp's "distributions" here: Taking money out of an S 
corporation
I think what we were looking for was how to account for a loan to a 
shareholder... and ended up putting it under Assets as it is money owed the 
business.
Regardless, our use of gnuCash will be scrubbed at year end by a professional 
accounting firm... that said we want to be as close to 'correct' as possible :-)
gnuCash is the next step in our accounting system process...
1 - left pocket, right pocket2 - paper and pencil3 - spreadsheets4 - gnuCash
:-)
I'm sure I will have more questions so thanks for the help all !
Fran3








| 
| 
|  | 
Taking money out of an S corporation

S corporation owners may take money out of the corporation in a variety of 
ways, such as in the form of wages an...
 |

 |

 |




On Sunday, February 4, 2018, 5:52:07 PM EST, Maf. King  
wrote:  
 
 On Sunday, 4 February 2018 20:39:02 GMT Fran_3 via gnucash-user wrote:
>  Geert,
> There are three ways (that I know of) for a shareholder or owner to get
> money out of their business...1 - Pay themselves as an employee2 - Loan
> themselves money3 - Discernment- which is like a "dividend" payment to
> shareholders ( I think) But I'm no accountant... so someone else will
> surely weigh in on this. When is gnuCash 3 going to be released?

Hi Fran,

I'm not an accountant (or lawyer) either, but I have to say that what you've 
written isn't my understanding of (UK) corporate law. I don't know where you 
are in the world, so the below may only be partially true for you.

1. a shareholder of a ltd company can't take a wage unless they are also an 
employee (directors are employees).  Often in small & family firms the 
shareholders are directors, but the 2 roles are distinct & must not be 
conflated.  If you're not clear about this, maybe talk to an accountant?

2. A loan.  not really getting money out of the company, as it should be paid 
back in due course.  there are (in the UK, at least) some pretty stringent 
anti-tax avoidance rules around loans, too.  Record as something like 
Asset:Bank:Current -> Asset:LoansGiven:JoeBloggs

3.  IIRC, the term you want might be disbursement.  Yes, dividends are the 
usual way shareholders get money from a ltd (or plc) company.  I record them 
as transfers to Expenses:dividends. My accountant has never complained.

4. you didn't mention selling shares.  Again, a tax & legal minefield where 
professional advice is required.  But it is a way of getting money as a 
shareholder.

Note. I don't download transactions, so I'm not sure about this "assign as 
payment" workflow you talk about.  All my transactions are either entered 
directly in the registers, or for bills / invoices through the "Process 
Payment" buttons which are outlined in the docs.


HTH,
Maf.

  
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Re: can't change preferences

[Geert Janssens]

Op zondag 4 februari 2018 09:48:49 CET schreef Graham Menhennitt:
> Hi GnuCashers,
> 
> I'm running GnuCash 2.6.19 on FreeBSD 11-stable. Everything seems to
> work correctly except that I can't change any preferences. I try to
> click on the tick boxes/radio buttons etc. in the Edit Preferences
> dialog, but nothing happens. It's as if everything is read-only.
> 
> I presume that the reason for this also causes that it doesn't remember
> my most recent open files, and it always shows tips on startup even
> though I unticked the "show tips" box.
> 
> Does anybody have any clues, please?
> 
The gnucash preferences are stored in gsettings. This is a generic preferences 
store that requires a platform dependent backend. On linux this backend is 
dconf. I presume this is also what would be used on FreeBSD. Can you check if 
dconf is installed (and used) ?

Regards

Geert


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Re: Instructions for GST India

[Liz]

Are there any other Indian users of GST who wish to comment, because
this needs copying into the wiki if it is "ready to use".
Liz


On Mon, 5 Feb 2018 11:22:40 +0530
Amish  wrote:

> On Sunday 04 February 2018 09:29 PM, TBUA wrote:
> > hello there,
> >
> > Have you figured out a work around for this? Would really like some
> > help with this !  
> 
> Hello
> 
> This is how I have done it.
> 
> It looks complicated at first but works perfectly for me for getting 
> data for GSTR1/2/3B
> 
> Just giving rough idea.
> 
> You need to know how to use tax tables in Gnucash and assign them to 
> right accounts.
> You also need to learn how to generate reports in Gnucash using right 
> accounts.
> 
> Note: Colon indicates/separates subaccounts
> 
> Stage 1: (Account creation)
> 
> 
> 1) Create these income accounts
> 
> Income:Sales:GST (sales to all GST registered dealers)
> Income:Sales:NonGST (sales to all unregistered dealers)
> Income:Sales:Roundoff (any roundoff in bill goes here)
> 
> 2) Create these expense accounts
> 
> Expense:Purchase
> 
> My purchase is always from GST registered dealers so I have not
> created GST/NonGST subaccounts.
> You may create 2 sub accounts for GST and NonGST dealers.
> 
> 3) Create these Asset (GST Tax paid on purchase) accounts
> 
> Assets:GST-Purchase:CGST
> Assets:GST-Purchase:IGST
> Assets:GST-Purchase:SGST
> 
> Again you may create NonGST purchase accounts if you want.
> 
> 4) Create these Liabilities (GST tax to be paid to government for
> sales) accounts
> 
> Liabilities:Sales:GST:CGST
> Liabilities:Sales:GST:IGST
> Liabilities:Sales:GST:SGST
> Liabilities:Sales:NonGST:CGST
> Liabilities:Sales:NonGST:IGST
> Liabilities:Sales:NonGST:SGST
> 
> 5) Create these receivables (GST sales - including tax) accounts
> 
> Assets:Trade Receivables:GST
> Assets:Trade Receivables:NonGST
> 
> 6) Create these payables (GST purchase payments to be made) accounts
> 
> Liabilities:Trade Payables
> 
> Again my purchase is always from GST registered dealers so I have not 
> created subaccounts.
> 
> 
> Stage 2: (Tax tables)
> ---
> 
> Now that all accounts are set. Here are the tax tables that I have
> created.
> 
> In my case taxes are either 5% (IGST), 12% (IGST), 2.5%+2.5% 
> (CGST+SGST), 6%+6% (CGST+SGST)
> 
> Such tax structure exists for both sale and purchase. So we need to 
> create many tax tables.
> 
> I have created them like this:
> 
> 1)
> Tax table name that I have given = GST-Sale-5
> Tax table entries:
> Liabilities:Sales:GST:CGST = tax percentage 2.5%
> Liabilities:Sales:GST:SGST = tax percentage 2.5%
> 
> This is for any intra-state sales where tax charged is 5%
> 
> 2)
> Tax table name that I have given = GST-Sale-12
> Tax table entries:
> Liabilities:Sales:GST:CGST = tax percentage 6%
> Liabilities:Sales:GST:SGST = tax percentage 6%
> 
> This is for any intra-state sales where tax charged is 12%
> 
> 3)
> Tax table name that I have given = IGST-Sale-5
> Tax table entries:
> Liabilities:Sales:GST:IGST = tax percentage 5%
> 
> This is for any inter-state sales where tax charged is 5%
> 
> 4)
> Tax table name that I have given = IGST-Sale-12
> Tax table entries:
> Liabilities:Sales:GST:IGST = tax percentage 12%
> 
> This is for any inter-state sales where tax charged is 12%
> 
> 5)
> Tax table name that I have given = NonGST-Sale-5
> Tax table entries:
> Liabilities:Sales:NonGST:CGST = tax percentage 2.5%
> Liabilities:Sales:NonGST:SGST = tax percentage 2.5%
> 
> This is for any intra-state sales to unregistered dealers where tax 
> charged is 5%
> 
> 6)
> Tax table name that I have given = NonGST-Sale-12
> Tax table entries:
> Liabilities:Sales:NonGST:CGST = tax percentage 6%
> Liabilities:Sales:NonGST:SGST = tax percentage 6%
> 
> This is for any intra-state sales to unregistered dealers where tax 
> charged is 12%
> 
> 7)
> Tax table name that I have given = NonIGST-Sale-5
> Tax table entries:
> Liabilities:Sales:NonGST:IGST = tax percentage 5%
> 
> This is for any inter-state sales to unregistered dealers where tax 
> charged is 5%
> 
> 8)
> Tax table name that I have given = NonIGST-Sale-12
> Tax table entries:
> Liabilities:Sales:NonGST:IGST = tax percentage 12%
> 
> This is for any inter-state sales to unregistered dealers where tax 
> charged is 12%
> 
> 9)
> Tax table name that I have given = GST-Purchase-5
> Tax table entries:
> Assets:GST-Purchase:CGST = tax percentage 2.5%
> Assets:GST-Purchase:SGST = tax percentage 2.5%
> 
> This is for any intra-state purchase from GST registered dealers
> where tax charged is 5%
> 
> 10)
> Tax table name that I have given = GST-Purchase-12
> Tax table entries:
> Assets:GST-Purchase:CGST = tax percentage 6%
> Assets:GST-Purchase:SGST = tax percentage 6%
> 
> This is for any intra-state purchase from GST registered dealers
> where tax charged is 12%
> 
> 11)
> Tax table name that I have given = IGST-Purchase-5
> Tax table entries:
> Assets:GST-Purchase:IGST = tax percentage 5%
> 
> 

Re: can i use to handle VAT?

[Christoph R]

And I use it for German VAT.

Gruß,
Christoph

> Am 04.02.2018 um 11:25 schrieb Maf. King :
> 
> On Saturday, 3 February 2018 19:12:30 GMT Joanna Howells wrote:
>> I am new to accounting software so just wanted to know if gnucash
>> handles VAT?  I may be asking a daft question, but the other free
>> software I've looked at specifically says it does handle VAT but there
>> is no mention that I can see in the description of gnucash.
>> 
>> look forward to hearing back from someone?  many thanks!
>> 
> 
> Hi Joanna,
> 
> I've used GC to handle UK VAT for about 15 years now.
> 
> HTH,
> Maf.
> 
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Re: Blurred fonts with uhd 4k monitor and scaling under windows 10

[Carmelo Pagan]

I had a similar problem with windows10. At higher resolutions, text seemed 
“fuzzy” and some characters appeared to be missing pixels.  I chalked it up to 
lesser resolutions from my integrated video chipset.  

But... interestingly, my O/S went south on me. I decided I had had enough of 
Widows and converted to Linux. Poof! Problem gone. I’m wondering if it’s just a 
problem with Windows.  I would check to see if your video card can handle high 
enough resolutions, or if your O/S is limited to lower resolutions.  I know 
not much in the way of help, but I figured I’d share my experience in the hope 
you can benefit somehow.

Sincerely , 
Carmelo Pagán 

> On Feb 4, 2018, at 2:43 PM, Usar  wrote:
> 
> Hello GnuCash Community,
> 
> I recently bought a new monitor which allows for 3840x2160 pixels. I love
> the sharpness, alas some programs dont scale very well. It seems to me that
> gnucash is one of these programs who look rather f* up with this many
> pixels.
> 
> Is there any way I can have sharp fonts with my setup?
> 
> Thanks for your help!
> 
> 
> 
> --
> Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html
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