Thank you so much for taking the time to hit down your thoughts for the event in a box. We'll include this in the project and hopefully have something concrete to help with some of the items.
I do have a question for you. If the ASF provided the necessary equipment and accounts for you to record and stream the event do you have any idea how many more people would have benefited from your event? Ross Sent from my Windows Phone From: Leif Hedstrom Sent: 10/29/2013 13:38 To: dev@community.apache.org Subject: Re: Heads-up: Traffic Server summit in October 2013 On Sep 20, 2013, at 8:41 PM, Leif Hedstrom <zw...@apache.org> wrote: > >> >> In terms of how event in a box would have helped you, if you have any >> specific observations we would love to here them. We can't promise to >> provide everything, but we'll do our best. > > Yep, let me collect that and reply in a few days or so. Alright, so we completed our Summit. Overall, it was pretty successful I think, about 40 people attended at least one of the 2 days. Below are some of the thoughts I collected while organizing this. Cheers, — Leif The below is also shared via this Evernote link: https://www.evernote.com/shard/s29/sh/dd0155ff-21f6-47f1-84a1-fb74b56241aa/38e3021c87c54e22dac3f871fd4ce08d Equipment: • One of the most frustrating things to deal with is getting appropriate A/V equipment (and software / accounts / services) to be able to allow for remote participation. Some ideas could be to provide • • Actual hardware such as cameras, high end microphones (satellite microphones would be good), or going hog wild, advanced TP devices. • Software as appropriate for helping with this (streaming / group chats etc.) • Perhaps get account(s) with service providers such as YouTube event streaming (closed beta I think?), WebEx, Cisco/Tandberg TP or Citrix. Administration • A check list for all things that *must* be done per ASF requirements (e.g. trademarks). • Check list for other things that the organizer should be aware of. Examples: • Session schedules • Session Chairs • Where to post these schedules • How to get the word out in general. PR / Press help. • Tools / sites to help with registrations, schedules, calendar, and such planning Knowledge • How (if any) help can people get from Travel budget. How would an organizer look into this ? • Sponsoring in general. This is a big void for me personally, we’re lucky to have PMC members who can get lunches and locations for our meetings :).
