On 30 October 2013 08:31, Ross Gardler <rgard...@opendirective.com> wrote:
> Thank you so much for taking the time to hit down your thoughts for the > event in a box. We'll include this in the project and hopefully have > something concrete to help with some of the items. > > I do have a question for you. If the ASF provided the necessary > equipment and accounts for you to record and stream the event do you > have any idea how many more people would have benefited from your event? > If I may input a side note, even though the question was not directed generally. I, like many others, cannot afford to participate in many (or any) conferences. Having a stream available afterwards, enables me to virtually participate. The stream(s) need only be the important parts, like key speech, panel discussion, important technical presentations. Also slowly building a video catalog of important conferences/speeches would help promote ASF, and serve as a knowledge base. just my opinion. rgds jan I. > Ross > > Sent from my Windows Phone From: Leif Hedstrom > Sent: 10/29/2013 13:38 > To: dev@community.apache.org > Subject: Re: Heads-up: Traffic Server summit in October 2013 > On Sep 20, 2013, at 8:41 PM, Leif Hedstrom <zw...@apache.org> wrote: > > > > >> > >> In terms of how event in a box would have helped you, if you have any > >> specific observations we would love to here them. We can't promise to > >> provide everything, but we'll do our best. > > > > Yep, let me collect that and reply in a few days or so. > > Alright, so we completed our Summit. Overall, it was pretty successful > I think, about 40 people attended at least one of the 2 days. Below > are some of the thoughts I collected while organizing this. > > Cheers, > > — Leif > > The below is also shared via this Evernote link: > > > https://www.evernote.com/shard/s29/sh/dd0155ff-21f6-47f1-84a1-fb74b56241aa/38e3021c87c54e22dac3f871fd4ce08d > > Equipment: > • One of the most frustrating things to deal with is getting > appropriate A/V equipment (and software / accounts / services) to be > able to allow for remote participation. Some ideas could be to provide > • > • Actual hardware such as cameras, high end microphones > (satellite > microphones would be good), or going hog wild, advanced TP devices. > • Software as appropriate for helping with this (streaming > / group chats etc.) > • Perhaps get account(s) with service providers such as > YouTube > event streaming (closed beta I think?), WebEx, Cisco/Tandberg TP or > Citrix. > > > Administration > • A check list for all things that *must* be done per ASF > requirements (e.g. trademarks). > • Check list for other things that the organizer should be aware > of. Examples: > • Session schedules > • Session Chairs > • Where to post these schedules > • How to get the word out in general. PR / Press help. > • Tools / sites to help with registrations, schedules, calendar, > and > such planning > > > Knowledge > • How (if any) help can people get from Travel budget. How would an > organizer look into this ? > • Sponsoring in general. This is a big void for me personally, > we’re > lucky to have PMC members who can get lunches and locations for our > meetings :). >
