Hi All A quick update on this. We now have some estimates from 4 venues (5 *hotels) to put on a 2 day conference with 2 tracks per day for approx 300 people with keynote space, 2 track meeting rooms including catering (breakfast, lunch, morning and afternoon coffee) is coming out at between 22k and 38k USD.
We did also ask about hackathon and space for sponsor booths during the event. Hotels looked at are: - Hyatt Regency - DoubleTree by Hilton - Le Meridien - Leela Ambiance We still need to refine the budget and the complete proposal a bit better and there are probably things that need to be added. If you know of any potential companies that could be interested in sponsoring an event like this then that will also help us see how much we can cover the costs with sponsorship. Anyway the main thing is I wanted to highlight is that this roadshow idea isnt being forgotten :-) Huge thanks to Swapnil and all the others who have helped gather the information needed or volunteered to help to try and move this forward. Thanks Sharan On 2019/06/28 11:08:57, Swapnil M Mane <swapnilmm...@apache.org> wrote: > Hello Rohit, > Thank you so much for sharing these details, highly appreciated. > We are also exploring some venues, we will be in touch with you on this in > case any additional help required. > > > - Best Regards, > Swapnil M Mane > > > > On Fri, Jun 28, 2019 at 1:47 PM Rohit Yadav <ro...@apache.org> wrote: > > > Hi Sharan, > > > > The best locations in Gurgaon are: (sorted by closeness to the > > International airport) > > - Aerocity (hotels nearest to the airport that have business centers but > > don't have good bars, restaurants so you're stuck with what the hotel or > > nearby hotels have to offer, check > > https://www.booking.com/district/in/new-delhi/aerocity.html) > > - Cyberhub (there are business centers, co-working spaces and hotels, as > > well as an area called CyberHub full of restaurants and bars, check > > https://www.booking.com/landmark/in/dlf-cyber-hub.html) > > - Sector 29 (there are some good hotels but I'm not sure if they have good > > business centers, but there are great many bars and restaurants in that > > area) > > > > Let me know if you need any help or if you want me to go check out the > > hotels personally. > > > > PS. I've helped arrange our internal company conference (SBCon) in May, > > which we did at > > > > https://www.heritagehotelsofindia.com/haryana/heritage-village-resort-spa-manesar.html > > but > > the location is about an hour outside of the city/airport. It is green, > > open, has a golf course nearby and their bar is sub-par and I did not like > > their conference facilities and infrastructure. > > > > Regards. > > > > On Thu, Jun 27, 2019 at 1:10 AM Sharan Foga <sha...@apache.org> wrote: > > > > > HI Rohit > > > > > > Thanks for the response. We are now looking for venues so we can get some > > > estimates. Do you have any suggestions of where would be good for us to > > > try.? > > > > > > I am working together with Swapnil on the proposal so will get it copied > > > into the wiki page so others can view what we have done so far. > > > > > > Thanks > > > Sharan > > > > > > On 2019/06/25 11:55:35, Rohit Yadav <ro...@apache.org> wrote: > > > > Hi Sharan! > > > > > > > > I'm in Gurgaon and can help/volunteer and also represent Apache > > > CloudStack > > > > (cc-ing other CloudStack users/devs in the area who may want to join). > > > > Happy to help if you need help around hotel and conference center > > > in/around > > > > Gurgaon. > > > > > > > > Regards. > > > > > > > > On Sun, Jun 2, 2019 at 2:52 PM Sharan Foga <sha...@apache.org> wrote: > > > > > > > > > Hi All > > > > > > > > > > With all the suggestions coming up for locations for potential > > > Roadshows, > > > > > the idea of doing a Roadshow in India has been raised again. The > > > suggested > > > > > timeframe is Q1 2020 as the weather is good (not too hot, not too > > cold) > > > > > also not too many other conferences are happening around that time. > > The > > > > > potential location is Gurgaon / Gurugram which has good transport > > > links and > > > > > seems to be a tech hub. I am working with Swapnil ,who is active on > > > this > > > > > list and few others I know from OFBiz who are based in India who have > > > > > offered to help with the organisation and management. We are > > currently > > > > > working to put together a proposal. > > > > > > > > > > So as part of an initial step I would like to gauge the feedback from > > > our > > > > > community. What do people think? (And also is anyone interested in > > > helping > > > > > out ?) > > > > > > > > > > Thanks > > > > > Sharan > > > > > > > > > > > > > > > > > > > > --------------------------------------------------------------------- > > > > > To unsubscribe, e-mail: dev-unsubscr...@community.apache.org > > > > > For additional commands, e-mail: dev-h...@community.apache.org > > > > > > > > > > > > > > > > > > > > --------------------------------------------------------------------- > > > To unsubscribe, e-mail: dev-unsubscr...@community.apache.org > > > For additional commands, e-mail: dev-h...@community.apache.org > > > > > > > > > --------------------------------------------------------------------- To unsubscribe, e-mail: dev-unsubscr...@community.apache.org For additional commands, e-mail: dev-h...@community.apache.org
