Thanks, Jarek :-)
On Wed, 27 May 2020 at 00:11, Jarek Potiuk <[email protected]> wrote: > Happy to help in any way I can, I think it's super important to make people > understand that diversity is super important. > > And side comment - being involved in a few initiatives, the Outreachy is > hands down, the one that's best organised. It's extremely easy to be part > of it - both as a mentor (I know) and as an intern (I hear). > > Please - continue the great job, and I am super happy to help. > > J. > > On Sat, May 23, 2020 at 4:59 PM Matt Sicker <[email protected]> wrote: > > > Thanks for the ideas! I’m so used to email centric projects that I’m not > > very creative in alternative media, but I think that’s a great idea. > > > > On Sat, May 23, 2020 at 07:48 Katia Rojas <[email protected]> wrote: > > > > > Thank you, Kenn and Jarek, for the advices and for offering to help. > We > > > are trying to make this program as successful as Gsoc for example and > we > > > are facing problems getting the word out, promoting Outreachy to get > > > mentors (including follow ups explaining how to submit a project, FAQ, > > > etc.). > > > > > > I think there are two points to explore: > > > > > > 1. Gsoc communication plan (channels and permissions). I think there > is a > > > disparity between “the machinery in place” (as Kenn called it) for Gsoc > > and > > > Outreachy. We need help to close the gap. > > > > > > 2. Alternative social media channels (suggested by Jarek). Can we do > > this, > > > is there any restriction, processes to follow, etc. We need help with > > > understanding the process, of getting access and permissions to the > > various > > > accounts, etc. > > > > > > Thank you! > > > Katia > > > > > > > > > > > > > > > > > > On Sat, 23 May 2020 at 12:59, Jarek Potiuk <[email protected]> wrote: > > > > > > > I think what would help is some success stories to share - we had > some > > > good > > > > experiences with GSOD last year in Apache Airflow and that's why we > > were > > > > very interested in participating (and we have two interns now from > > > > Outreachy starting the work). So I hope we can share some of it once > > > > the internships conclude. > > > > > > > > I generally think the key is to share it in more diverse channels > than > > > just > > > > sending emails. Some more intense campaigns with the involvement of > > past > > > > interns and mentors going via multiple available channels and getting > > > > the word out to not only PMCs but also to committers might help with > > > that. > > > > I think often some of the PMCs (this is the case for Apache Airflow) > - > > > are > > > > not really deeply involved in the project on a daily basis and simply > > > scan > > > > the emails for the most important topics.Together With Kaxil - > another > > > PMC > > > > from Airflow - we are co-mentoring two interns now, but we are both > not > > > > only PMCs but also one of the most active committers on the project. > > > PMCs > > > > who are a bit disonnected, can very easily miss such messages. > > > > > > > > I tried to do some of that for our own efforts and here are the > things > > we > > > > did/will do, but maybe a more coordinated effort is needed to get the > > > word > > > > out ? I am happy to help with some of the capacity I have :). > > > > > > > > * So far I also shared our diversity/being welcoming in the "Success > at > > > > Apache" blog > > > > > > > > > > > > > > https://blogs.apache.org/foundation/entry/success-at-apache-welcoming-communities > > > > * We are going to have at least few talks about diversity at the > > upcoming > > > > Onine Aifrflow Summit https://airflowsummit.org/ > > > > * We actually introduced our interns (with their permission) and the > > > > project they will be working on at our NYC Airflow Meetup we held > more > > > than > > > > a week ago. You can see it https://youtu.be/znowFIBK1lk?t=1252 > > > > > > > > There are few other ways to get the word out - social media > (different > > > > projects have them), podcasts, meetups, conferences. blogs , > > feathercast > > > > .... I think it needs a bit of effort to engage people from various > > > > projects and find out the best way to reach out, but I generally > think > > > > quite a bit of ground-work is needed to have people associate > > "Outreachy" > > > > with "It is great for my project". > > > > > > > > I hope in a few months we will be able to share some success stories > > that > > > > could be part of this ground-work. Happy to help with that! > > > > > > > > J. > > > > > > > > On Sat, May 23, 2020 at 6:05 AM Kenneth Knowles <[email protected]> > > wrote: > > > > > > > > > I see. It does seem like the machinery in place for GSoC @ ASF > should > > > be > > > > > easily replicated and invoked for Outreachy. Is there a disparity? > > > > > > > > > > Another idea would be to gather opt-in contacts for a distribution > > > list, > > > > > perhaps? Then those contacts (hopefully a lot of PMC) could drive > > their > > > > > project's involvement, according to their project's expectations > > > > > (sending/forwarding emails as appropriate, etc). This is basically > > the > > > > > heavyweight grassroots approach, which does seem like a bit much > for > > a > > > > > foundation-wide endeavor. > > > > > > > > > > Kenn > > > > > > > > > > On Fri, May 22, 2020 at 7:58 PM Matt Sicker <[email protected]> > > wrote: > > > > > > > > > > > Promoting Outreachy to get mentors to sign up. We've had a lot of > > > > > > trouble in the past trying to figure out appropriate email lists > to > > > > > > send out messages to (see the whole committers@ discussion a few > > > > > > months ago). There was pushback when Katia tried mailing out to > > > > > > everyone, so we asked Sally to send out a message. It was done > > once, > > > > > > and I eventually sent a follow up, but there's very little help > > here > > > > > > in getting the word out to PMCs. > > > > > > > > > > > > On Fri, 22 May 2020 at 21:56, Kenneth Knowles <[email protected]> > > > wrote: > > > > > > > > > > > > > > On Wed, May 20, 2020 at 1:13 PM Katia Rojas <[email protected]> > > > > wrote: > > > > > > > > > > > > > > > > > > > > > > > - To promote the program we must go through someone else > > which > > > > > > results > > > > > > > > in slower communication timelines. > > > > > > > > > > > > > > > > When calling for mentors and sending updates to the > community, > > we > > > > > > depend on > > > > > > > > a third person (Sally) to send these communications, this > > > > dependency > > > > > > makes > > > > > > > > the process of promoting the program and keeping the > community > > > > > updated > > > > > > very > > > > > > > > slow. is there another alternative or a way to speed the > > process > > > > up? > > > > > > > > > > > > > > > > > > > > > > Promotion of the project and keeping the community up to date, > I > > > > would > > > > > > > expect to be separate. What are the channels where we go > through > > > > Sally? > > > > > > > (committers@?) What is "the community" we are keeping up to > > date? > > > > > > > > > > > > > > Kenn > > > > > > > > > > > > > > - We received some messages from members of the community > > > offering > > > > > to > > > > > > > > help but the help did not arrive. > > > > > > > > > > > > > > > > > > > > > > > > Internships period: May 19, 2020, to Aug. 18, 2020. Our four > > > > interns > > > > > > > > started the internship yesterday, May 19th. > > > > > > > > > > > > > > > > Our Outreachy interns are: > > > > > > > > > > > > > > > > 1. Aashna Jena > > > > > > > > > > > > > > > > 2. Omair > > > > > > > > > > > > > > > > 3. Ephraim Anierobi > > > > > > > > > > > > > > > > 4. Aemie Jariwala > > > > > > > > > > > > > > > > *Action items * > > > > > > > > > > > > > > > > Send email to interns to make sure they know which > > communication > > > > > > channels > > > > > > > > to use to contact their mentors and contribute to their > > projects. > > > > > > > > > > > > > > > > Send an invitation to slack channel > > > > > > > > > > > > > > > > https://s.apache.org/slack-invite > > > > > > > > > > > > > > > > Send email next week to ask mentors about their experience > > during > > > > the > > > > > > first > > > > > > > > week(s). > > > > > > > > > > > > > > > > > > > > > > > > For more information see: > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-05-20+Outreachy+Meeting+notes > > > > > > > > > > > > > > > > Thanks, > > > > > > > > Katia > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > On Thu, Apr 23, 2020 at 10:41 PM Katia Rojas < > [email protected] > > > > > > > > wrote: > > > > > > > > > > > > > > > > > Hello folks, > > > > > > > > > > > > > > > > > > Quick update: > > > > > > > > > > > > > > > > > > Today, we recorded a video sharing our experiences with the > > > > > Outreachy > > > > > > > > > program as coordinators and contributors. This video will > be > > > > shared > > > > > > soon. > > > > > > > > > This video was done with Gris, Matt and I. > > > > > > > > > > > > > > > > > > > > > > > > > > > Best, > > > > > > > > > Katia > > > > > > > > > > > > > > > > > > > > > > > > > > > On Thu, 16 Apr 2020 at 20:49, Katia Rojas < > [email protected]> > > > > > wrote: > > > > > > > > > > > > > > > > > >> Hello folks, > > > > > > > > >> > > > > > > > > >> Meeting notes of today: > > > > > > > > >> Date > > > > > > > > >> > > > > > > > > >> 16 Apr 2020 > > > > > > > > >> Attendees > > > > > > > > >> > > > > > > > > >> - > > > > > > > > >> > > > > > > > > >> Katia Rojas > > > > > > > > >> - > > > > > > > > >> > > > > > > > > >> Matt Sicker > > > > > > > > >> - Awasum Yannick > > > > > > > > >> > > > > > > > > >> Notes > > > > > > > > >> > > > > > > > > >> - Four interns selected so far. Two interns per > project: > > > > > > > > >> - Extend & Improve Apache Airflow REST API > > > > > > > > >> - Improve Apache Camel website > > > > > > > > >> - Coordinator deadline to assign fundings: 2020-04-20 > > > > > > > > >> - Outreachy organizers will review intern selections > and > > > > > general > > > > > > > > >> funding requests, and mark interns as approved or > > rejected. > > > > > > Outreachy > > > > > > > > >> organizers will follow up with intern sponsors to > confirm > > > > > funding > > > > > > > > sources. > > > > > > > > >> Deadline: 2020-04-21 > > > > > > > > >> - Interns will be announced on the alums page on April > > 27, > > > > 2020 > > > > > > at > > > > > > > > >> 4pm UTC > > > > > > > > >> > > > > > > > > >> > > > > > > > > >> - We are going to focus on the Board report: > > > > > > > > >> - Friction Log Insights and Recommendations Report > > Template > > > > > > > > >> - Deadline 22 April > > > > > > > > >> - tasks have been assigned in the Action items section > > > > > > > > >> > > > > > > > > >> Action items > > > > > > > > >> > > > > > > > > >> - Matt Sicker look at Slack integration with Confluence > > > > > > > > >> - Katia Rojas covers Raza, reviewed by James > > > > > > > > >> - Awasum Yannick covers James, reviewed by Ayesh > > > > > > > > >> - Matt Sicker covers Ayesh, reviewed by Raza > > > > > > > > >> > > > > > > > > >> > > > > > > > > >> For more information see: > > > > > > > > >> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-04-16+Outreachy+Meeting+notes > > > > > > > > >> > > > > > > > > >> Thanks, > > > > > > > > >> Katia > > > > > > > > >> > > > > > > > > >> > > > > > > > > >> > > > > > > > > >> > > > > > > > > >> On Fri, Apr 10, 2020 at 1:38 PM Katia Rojas < > > [email protected] > > > > > > > > > > wrote: > > > > > > > > >> > > > > > > > > >>> Hi Kenn, > > > > > > > > >>> > > > > > > > > >>> Thanks for the advice. I will copy the content of the > > > > confluence > > > > > > page > > > > > > > > in > > > > > > > > >>> the email as well so no need to click on the link. I will > > > also > > > > > > include > > > > > > > > the > > > > > > > > >>> link for the ones who would like to get additional > > > information > > > > > > about > > > > > > > > >>> previous meetings. > > > > > > > > >>> > > > > > > > > >>> We are documenting the meeting notes in confluence to > keep > > > > track > > > > > > of the > > > > > > > > >>> progress of our tasks and tickets. It helps us to be > > > organized. > > > > > > > > >>> > > > > > > > > >>> Thanks again and have a great weekend :-) > > > > > > > > >>> > > > > > > > > >>> Best, > > > > > > > > >>> Katia > > > > > > > > >>> > > > > > > > > >>> On Fri, Apr 10, 2020 at 6:33 AM Kenneth Knowles < > > > > [email protected] > > > > > > > > > > > > > > wrote: > > > > > > > > >>> > > > > > > > > >>>> Hi Katia, > > > > > > > > >>>> > > > > > > > > >>>> I have hesitated to say this, because it is a bit silly. > > > But I > > > > > > often > > > > > > > > do > > > > > > > > >>>> not > > > > > > > > >>>> click through and read the minutes, because I process a > > > *huge* > > > > > > amount > > > > > > > > of > > > > > > > > >>>> email. When I have to choose to click a link or just hit > > the > > > > > "next > > > > > > > > >>>> email" > > > > > > > > >>>> key on my keyboard, I usually do not click if I can > avoid > > > it. > > > > > > Having > > > > > > > > the > > > > > > > > >>>> minutes directly in the email would really help me to > keep > > > > up. I > > > > > > do > > > > > > > > not > > > > > > > > >>>> know if there is a specific reason to not to put them in > > > > email. > > > > > > > > >>>> > > > > > > > > >>>> Kenn > > > > > > > > >>>> > > > > > > > > >>>> On Thu, Apr 9, 2020 at 11:40 AM Katia Rojas < > > > [email protected] > > > > > > > > > > > wrote: > > > > > > > > >>>> > > > > > > > > >>>> > Hello folks, > > > > > > > > >>>> > > > > > > > > > >>>> > The new update of the week. You'll find the meeting > > notes > > > in > > > > > the > > > > > > > > >>>> following > > > > > > > > >>>> > link: > > > > > > > > >>>> > > > > > > > > > >>>> > > > > > > > > > >>>> > > > > > > > > > >>>> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-04-09+Outreachy+Meeting+notes > > > > > > > > >>>> > > > > > > > > > >>>> > Best, > > > > > > > > >>>> > Katia > > > > > > > > >>>> > > > > > > > > > >>>> > On Thu, Apr 2, 2020 at 9:10 PM Katia Rojas < > > > > [email protected]> > > > > > > > > wrote: > > > > > > > > >>>> > > > > > > > > > >>>> > > Hello folks, > > > > > > > > >>>> > > > > > > > > > > >>>> > > The new update of the week. You'll find the meeting > > > notes > > > > in > > > > > > the > > > > > > > > >>>> > following > > > > > > > > >>>> > > link: > > > > > > > > >>>> > > > > > > > > > > >>>> > > > > > > > > > > >>>> > > > > > > > > > > > > > > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-04-02+Meeting+notes > > > > > > > > >>>> > > > > > > > > > > >>>> > > Best, > > > > > > > > >>>> > > Katia > > > > > > > > >>>> > > > > > > > > > > >>>> > > On Thu, Mar 26, 2020 at 8:58 PM Katia Rojas < > > > > > [email protected] > > > > > > > > > > > > > > > >>>> wrote: > > > > > > > > >>>> > > > > > > > > > > >>>> > >> Hello folks, > > > > > > > > >>>> > >> > > > > > > > > >>>> > >> The new update of the week. You'll find the meeting > > > notes > > > > > in > > > > > > the > > > > > > > > >>>> > >> following link: > > > > > > > > >>>> > >> > > > > > > > > >>>> > >> > > > > > > > > >>>> > >> > > > > > > > > >>>> > > > > > > > > > >>>> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-03-26+Outreachy+Meeting+notes > > > > > > > > >>>> > >> > > > > > > > > >>>> > >> Best, > > > > > > > > >>>> > >> Katia > > > > > > > > >>>> > >> > > > > > > > > >>>> > >> > > > > > > > > >>>> > >> On Mon, Mar 16, 2020 at 9:28 PM Katia Rojas < > > > > > > [email protected]> > > > > > > > > >>>> wrote: > > > > > > > > >>>> > >> > > > > > > > > >>>> > >>> Hello folks, > > > > > > > > >>>> > >>> > > > > > > > > >>>> > >>> The new update of the week. You'll find the > meeting > > > > notes > > > > > > in the > > > > > > > > >>>> > >>> following link: > > > > > > > > >>>> > >>> > > > > > > > > >>>> > >>> > > > > > > > > >>>> > >>> > > > > > > > > >>>> > > > > > > > > > >>>> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-03-16+Outreachy+Meeting+notes > > > > > > > > >>>> > >>> > > > > > > > > >>>> > >>> Best, > > > > > > > > >>>> > >>> Katia > > > > > > > > >>>> > >>> > > > > > > > > >>>> > >>> On Mon, Mar 2, 2020 at 9:38 PM Katia Rojas < > > > > > > [email protected]> > > > > > > > > >>>> wrote: > > > > > > > > >>>> > >>> > > > > > > > > >>>> > >>>> Hello folks, > > > > > > > > >>>> > >>>> > > > > > > > > >>>> > >>>> The new update of the week. You'll find the > meeting > > > > notes > > > > > > in > > > > > > > > the > > > > > > > > >>>> > >>>> following link: > > > > > > > > >>>> > >>>> > > > > > > > > >>>> > >>>> > > > > > > > > >>>> > >>>> > > > > > > > > >>>> > > > > > > > > > >>>> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-03-02+Outreachy+Meeting+notes > > > > > > > > >>>> > >>>> > > > > > > > > >>>> > >>>> Best, > > > > > > > > >>>> > >>>> Katia > > > > > > > > >>>> > >>>> > > > > > > > > >>>> > >>>> On Mon, Feb 24, 2020 at 9:59 PM Katia Rojas < > > > > > > [email protected]> > > > > > > > > >>>> wrote: > > > > > > > > >>>> > >>>> > > > > > > > > >>>> > >>>>> Hello folks, > > > > > > > > >>>> > >>>>> > > > > > > > > >>>> > >>>>> The new update of the week. You'll find the > > meeting > > > > > notes > > > > > > in > > > > > > > > the > > > > > > > > >>>> > >>>>> following link: > > > > > > > > >>>> > >>>>> > > > > > > > > >>>> > >>>>> > > > > > > > > >>>> > >>>>> > > > > > > > > >>>> > > > > > > > > > >>>> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-02-24+Outreachy+Meeting+notes > > > > > > > > >>>> > >>>>> > > > > > > > > >>>> > >>>>> Best, > > > > > > > > >>>> > >>>>> Katia > > > > > > > > >>>> > >>>>> > > > > > > > > >>>> > >>>>> > > > > > > > > >>>> > >>>>> On Wed, Feb 19, 2020 at 9:43 PM Katia Rojas < > > > > > > [email protected] > > > > > > > > > > > > > > > > > >>>> > wrote: > > > > > > > > >>>> > >>>>> > > > > > > > > >>>> > >>>>>> Hello folks, > > > > > > > > >>>> > >>>>>> > > > > > > > > >>>> > >>>>>> The new update of the week. You'll find the > > meeting > > > > > > notes in > > > > > > > > >>>> the > > > > > > > > >>>> > >>>>>> following link: > > > > > > > > >>>> > >>>>>> > > > > > > > > >>>> > >>>>>> > > > > > > > > >>>> > >>>>>> > > > > > > > > >>>> > > > > > > > > > >>>> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-02-19+Outreachy+Meeting+notes > > > > > > > > >>>> > >>>>>> > > > > > > > > >>>> > >>>>>> Best, > > > > > > > > >>>> > >>>>>> Katia > > > > > > > > >>>> > >>>>>> > > > > > > > > >>>> > >>>>>> > > > > > > > > >>>> > >>>>>> On Mon, Feb 10, 2020 at 9:57 PM Katia Rojas < > > > > > > > > [email protected]> > > > > > > > > >>>> > wrote: > > > > > > > > >>>> > >>>>>> > > > > > > > > >>>> > >>>>>>> Hello folks, > > > > > > > > >>>> > >>>>>>> > > > > > > > > >>>> > >>>>>>> The new update of the week. You'll find the > > > meeting > > > > > > notes in > > > > > > > > >>>> the > > > > > > > > >>>> > >>>>>>> following link: > > > > > > > > >>>> > >>>>>>> > > > > > > > > >>>> > >>>>>>> > > > > > > > > >>>> > >>>>>>> > > > > > > > > >>>> > > > > > > > > > >>>> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-02-10+Outreachy+Meeting+notes > > > > > > > > >>>> > >>>>>>> > > > > > > > > >>>> > >>>>>>> Best, > > > > > > > > >>>> > >>>>>>> Katia > > > > > > > > >>>> > >>>>>>> > > > > > > > > >>>> > >>>>>>> On Mon, Jan 27, 2020 at 9:25 PM Katia Rojas < > > > > > > > > [email protected] > > > > > > > > >>>> > > > > > > > > > >>>> > >>>>>>> wrote: > > > > > > > > >>>> > >>>>>>> > > > > > > > > >>>> > >>>>>>>> Hello folks, > > > > > > > > >>>> > >>>>>>>> > > > > > > > > >>>> > >>>>>>>> The new update of the week. You'll find the > > > meeting > > > > > > notes > > > > > > > > in > > > > > > > > >>>> the > > > > > > > > >>>> > >>>>>>>> following link: > > > > > > > > >>>> > >>>>>>>> > > > > > > > > >>>> > >>>>>>>> > > > > > > > > >>>> > >>>>>>>> > > > > > > > > >>>> > > > > > > > > > >>>> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-01-27+Outreachy+Meeting+notes > > > > > > > > >>>> > >>>>>>>> > > > > > > > > >>>> > >>>>>>>> > > > > > > > > >>>> > >>>>>>>> Best, > > > > > > > > >>>> > >>>>>>>> Katia > > > > > > > > >>>> > >>>>>>>> > > > > > > > > >>>> > >>>>>>>> On Mon, Jan 20, 2020 at 10:13 PM Katia Rojas > < > > > > > > > > >>>> [email protected]> > > > > > > > > >>>> > >>>>>>>> wrote: > > > > > > > > >>>> > >>>>>>>> > > > > > > > > >>>> > >>>>>>>>> Hello folks, > > > > > > > > >>>> > >>>>>>>>> > > > > > > > > >>>> > >>>>>>>>> The new update of the week. You'll find the > > > > meeting > > > > > > > > minutes > > > > > > > > >>>> in > > > > > > > > >>>> > the > > > > > > > > >>>> > >>>>>>>>> following link: > > > > > > > > >>>> > >>>>>>>>> > > > > > > > > >>>> > >>>>>>>>> > > > > > > > > >>>> > >>>>>>>>> > > > > > > > > >>>> > > > > > > > > > >>>> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-01-20+Outreachy+Meeting+notes > > > > > > > > >>>> > >>>>>>>>> > > > > > > > > >>>> > >>>>>>>>> Best, > > > > > > > > >>>> > >>>>>>>>> Katia > > > > > > > > >>>> > >>>>>>>>> > > > > > > > > >>>> > >>>>>>>> > > > > > > > > >>>> > > > > > > > > > >>>> > > > > > > > > >>> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > -- > > > > > > Matt Sicker <[email protected]> > > > > > > > > > > > > > > > > > > > > > > > -- > > > > +48 660 796 129 > > > > > > > > > -- > > Matt Sicker <[email protected]> > > > > > -- > +48 660 796 129 >
