Hello folks, Here you will find the meeting minutes:
Date 02 Sep 2020 Attendees - Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> - Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> Goals - Discussion items Notes Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> is going on vacation, starting of the 15 of September (2 weeks) Reviewed mailing lists: 1. Camel mentioned the program 2. Apache gora: comments about project proposal 3. Airflow posted a post for the program - Submit proposals and apply to be a mentor: https://www.outreachy.org/communities/cfp/apache/ - Funding for at least 6 interns secured - Timeline: - Aug. 31, 2020, 4 p.m. UTC - #OutreachyChat on Twitter to promote projects to applicants - Sept. 17, 2020 - last day for communities to sign up - Sept. 24, 2020 - last day for mentors to submit projects - Oct. 1, 2020 - contribution period opens - Oct. 31, 2020 at 4pm UTC - contribution period closes - Nov. 23, 2020 - interns announced - Dec. 1, 2020 to March 2, 2021 - internship Action items - Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> send a reminder for friction log to mentors and mentees of previous rounds. - Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> send a remider message to the previous mentors. - Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> send a reminder to committers 08 Sep 2020 For more information please see https://cwiki.apache.org/confluence/display/EDI/2020-09-02+Outreachy+Meeting+notes Thanks, Katia On Thu, Aug 20, 2020 at 7:08 PM Katia Rojas <[email protected]> wrote: > Hello folks, > > Please, find the meeting notes here. > > Date > > 05 Aug 2020 > Attendees > > - > > Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> > - > > Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> > > Goals > > - > > Discussion items > > Notes > > - > > To maintain flexibility in our schedules and provide better details on > our operations than these minutes, we'd like to do more of our regular > check-in work and such communications asynchronously. > > - > > Non-sensitive things can be done on the dev@diversity mailing list. > - > > Sensitive things can be done on Confluence, Slack, the > mentor@diversity list, or the private@diversity list. > - > > The weekly meetings will be reduced to every other week. > > > - > > prepare next actions to collect friction log from mentors and mentees. > - > > Ends 18 Aug 2020 > - > > send friction log PDF and additional questions on 19 Aug 2020 (next > meeting) > > Additional questions for mentees: > > 1. > > How did you pick the project? > 2. > > How did you get in contact with the mentors in the project? > 3. > > How simple was it to set up any accounts? > 4. > > How responsive were the mentors during the contribution period? > 5. > > How responsive were the mentors during the internship? > 6. > > How clear was the project proposal and requirements? > 7. > > Any feedback or advice on how to improve the experience for new > applicants? > 8. > > How likely you are to continue contributing to the project/ASF? > > > Additional questions for mentors: > > 1. > > How did you decide on the projects? which needs did you take into > account? > 2. > > How was the experience of writing the project proposal? Did you need > guidance? > 3. > > How were the contributions? > 4. > > How much effort did it take to review the contributions? > 5. > > How did you select Raza? did you come up with selection criteria? > Could you share it so others can apply it? Was it hard? > 6. > > How was the quality of applications? > 7. > > were applicants very demanding? Did they constantly ask for guidance? > 8. > > Any feedback or advice on what we can tell interns applying? > 9. > > Did you communicate with the mentee frequently enough? > 10. > > What did you think worked and what didn't you think worked? > 11. > > would you like to take an interview that we are going to provide > related to the D&I survey? > > Action items > > - > > Katia Rojas <https://cwiki.apache.org/confluence/display/~katia>: send > friction log templates 19 Aug 2020 > - > > Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker>: > send call for mentors 19 Aug 2020 > > > > > > > Date > > 19 Aug 2020 > Attendees > > - > > Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> > - > > Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> > > Goals > > - > > Discussion items > > Notes > > - > > Organizing a call tomorrow around speaking with people experienced > with working with OSS > > > One of tasks in the program is to help interns expand their network, i.e. > make new connections that might help them in find work in Open Source or > inspire them/point them along the path of being successful in Open Source. > > > - > > Submit proposals and apply to be a mentor: > https://www.outreachy.org/communities/cfp/apache/ > - > > Funding for at least 6 interns secured > - > > Timeline: > - > > Aug. 31, 2020, 4 p.m. UTC - #OutreachyChat on Twitter to promote > projects to applicants > - > > Sept. 17, 2020 - last day for communities to sign up > - > > Sept. 24, 2020 - last day for mentors to submit projects > - > > Oct. 1, 2020 - contribution period opens > - > > Oct. 31, 2020 at 4pm UTC - contribution period closes > - > > Nov. 23, 2020 - interns announced > - > > Dec. 1, 2020 to March 2, 2021 - internship > > we submitted an application to participate in the next round of Outreachy. > Pending of Outreachy approval. > > https://www.outreachy.org/communities/cfp/apache/ > Action items > > - > > contact current mentors to ask if they would like to continue working > with their current projects or submit new ones. > > > > For more details, please see: > > > https://cwiki.apache.org/confluence/display/EDI/2020-08-05+Outreachy+Meeting+notes > > https://cwiki.apache.org/confluence/display/EDI/2020-08-19+Meeting+notes > > > > > > > > > > On Sun, Jul 19, 2020 at 11:13 PM Katia Rojas <[email protected]> wrote: > >> Hello folks, >> >> Meeting notes of the week. >> Date >> >> 16 Jul 2020 >> Attendees >> >> - >> >> Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> >> - >> >> Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> >> >> Goals >> >> - >> >> Discussion items >> >> Notes >> >> - >> >> Next round starts late August >> should we start thinking about promoting the next round to get >> mentors and such? >> - >> >> Can start looking for mentors around 19 July >> - >> >> Email pmcs@ with request for mentors/projects >> - >> >> Confirm how many interns we have funds for. >> - >> >> Update the content of the email to look for mentors. >> >> >> - >> >> Email: >> >> Cover how to sign up as a mentor, >> - >> >> who can sign up (PMC members; otherwise, get lazy consensus to be >> one) >> >> - >> >> >> >> https://github.com/outreachy/website/blob/master/docs/mentor-agreement.md >> - >> >> how to submit a project proposal (including requirement regarding >> beneficial to open source and not proprietary software) >> - >> >> https://www.outreachy.org/communities/cfp/apache/ >> - >> >> timelines >> - >> >> mentoring, co-mentoring, and time-commitments >> - >> >> Broad overview: https://www.outreachy.org/mentor/ >> - >> >> https://www.outreachy.org/mentor/mentor-faq/ >> - >> >> [email protected] >> - >> >> the-asf.slack.com channel #outreachy-general >> - >> >> Remember to share with Sally >> >> Action items >> >> - >> >> Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> >> draft new email for PMC recruitment 19 Jul 2020 >> - >> >> Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> >> review and send recruitment email to pmcs@ 19 Jul 2020 >> >> >> For more information see: >> https://cwiki.apache.org/confluence/display/EDI/2020-07-16+Outreachy+Meeting+notes >> >> Best, >> Katia >> >> >> On Wed, Jul 8, 2020 at 8:43 PM Katia Rojas <[email protected]> wrote: >> >>> Hello folks, >>> >>> Meeting notes of today. >>> >>> Date >>> >>> 08 July 2020 >>> Attendees >>> >>> - >>> >>> Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> >>> - >>> >>> Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> >>> >>> Goals >>> >>> - >>> >>> Discussion items >>> >>> Notes >>> >>> - >>> >>> We nominated our 5 interns and 6 mentors to do our D&I community >>> survey interview. Bitergia contacted them and they will organize the >>> interviews. >>> >>> >>> - >>> >>> The progress of the internship goes as expected, no new news. >>> - >>> >>> Internship period: May 19, 2020 to Aug. 18, 2020 >>> >>> >>> Next round starts late August >>> >>> should we start thinking about promoting the next round to get mentors >>> and such? >>> >>> - >>> >>> Can start looking for mentors around 19 July >>> - >>> >>> Email pmcs@ with request for mentors/projects >>> - >>> >>> Confirm how many interns we have funds for. >>> - >>> >>> Update the content of the email to look for mentors. >>> >>> >>> Action items >>> >>> - >>> >>> Katia Rojas: send an email to Gris to confirm funds. >>> >>> For more information see: >>> >>> https://cwiki.apache.org/confluence/display/EDI/2020-07-08+Outreachy+Meeting+notes >>> >>> Best, >>> >>> Katia >>> >>> >>> >>> >>> >>> On Wed, Jun 3, 2020 at 8:58 PM Katia Rojas <[email protected]> wrote: >>> >>>> Hello folks, >>>> >>>> Meeting notes of today: >>>> >>>> Date >>>> >>>> 03 Jun 2020 >>>> >>>> Attendees >>>> >>>> - >>>> >>>> Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> >>>> - >>>> >>>> Matt Sicker >>>> <https://cwiki.apache.org/confluence/display/~mattsicker> >>>> >>>> Goals >>>> >>>> - >>>> >>>> Discussion items >>>> >>>> Notes >>>> >>>> - >>>> >>>> >>>> Progress >>>> - >>>> >>>> send email to mentors@ to ask about their experience during the >>>> first week of internship >>>> - >>>> >>>> Feedback received for all interns after following up. >>>> - >>>> >>>> Good feedback so far and communications. >>>> - >>>> >>>> Provided feedback to Airflow about ensuring their intern have >>>> tasks to work on while they untangle their technical decision >>>> preventing >>>> progress on the main project. >>>> >>>> Report friction log and feedback: include coordinators' feedback. >>>> >>>> Action items >>>> >>>> - >>>> >>>> Matt Sicker >>>> <https://cwiki.apache.org/confluence/display/~mattsicker> Remind >>>> mentors about upcoming weekly chat. >>>> - >>>> >>>> Report on friction log feedback by 10 Jun 2020 >>>> >>>> >>>> >>>> For more information see: >>>> >>>> https://cwiki.apache.org/confluence/display/EDI/2020-06-03+Outreachy+Meeting+notes >>>> >>>> >>>> >>>> Thanks, >>>> >>>> Katia >>>> >>>> >>>> >>>> >>>> >>>> >>>> >>>>
