One idea that might work over the longer term, but might be hard to do quickly, is to set up an account within the university foundation. That account could both receive "donations" from things like registration fees and be charged for expenses like food, A/V, room space, etc. This would probably also be the best and easiest mechanism for corporate and other sponsorships for future events. Come to think of it, I think I've convinced myself we should probably do this ;)
On Sat, Jul 14, 2018 at 9:25 AM Moore, Nathan T <[email protected]> wrote: > Does your university have “continuing education” “grandparent’s > University” or “extension” departments? This might be a way to organize > the swc event as a “non-credit” class. Locally, we’ve organized low-fee > events like swc through those departments. > > > > Nathan > > > > *From:* nicholdav via discuss <[email protected]> > *Sent:* Saturday, July 14, 2018 10:05 AM > *To:* discuss <[email protected]> > *Subject:* [discuss] Options / best practices for sc workshop > registration fee? > > > > Hi all, > > > > We're planning our first Software Carpentry workshop, and it will > be self-organized. We have a couple questions about the suggested > registration fee. > > > > When our group started, we had a small amount of support from the tail end > of a training grant, but that grant has ended. This means we don't have > funding, and we don't have anything like an account at the school that we > could associate with an Eventbrite event for the workshop. > > > > I am guessing we are not the first group to face this situation. How have > other people handled this? > > > > It seems like setting up an Eventbrite connected with someone's personal > credit card would be the easiest but also has the least accountability. > > > > Also it would be great, if there is anything left over after getting food, > coffee, etc., for the workshop, to be able to use that towards other events > for our group (so I can stop funding snacks for meetings with my grocery > money :) ). Should we be trying to set ourselves up as a non-profit, or > something like that? > > > > One option would be to start a graduate student group at the campus where > we usually meet. But we're a mix of graduate students, post-doctoral > fellows, techs, etc., from three different universities. I'd prefer to keep > it that way, and have data science be "academic Switzerland", but it means > no one school is likely to approve our forming as a group under their > umbrella. > > > > Sorry for the detail dump, but I'm not at all sure the best way to handle > this. Any advice would be very much appreciated. > > > > Thank you, > > David Nicholson > > Emory University > *The Carpentries <https://carpentries.topicbox.com/latest>* / discuss / > see discussions <https://carpentries.topicbox.com/groups/discuss> + > participants <https://carpentries.topicbox.com/groups/discuss/members> + > delivery > options <https://carpentries.topicbox.com/groups> Permalink > <https://carpentries.topicbox.com/groups/discuss/Tf549d7b277e0fae5-M21561ade35687b8e652e5487> > -- Alejandro N. Flores, Ph.D. Associate Professor, Department of Geosciences Director, leaf at Boise State ERB-4151 Boise State University 1910 University Dr. Boise, ID 83725-1535 Phone: 208-426-2903 Cell: 208-570-3097 Fax: 208-426-4061 http://leaf.boisestate.edu/ [email protected] ------------------------------------------ The Carpentries: discuss Permalink: https://carpentries.topicbox.com/groups/discuss/Tf549d7b277e0fae5-M9e90d979e226d2c1525d6a28 Delivery options: https://carpentries.topicbox.com/groups
