David, I will say that you should be careful using your personal tax identifier to accept funds for workshops. While a small amount < $US 2,000 will likely not raise eyebrows, I would not advise this approach, unless you have a clear understanding of and accept the possible income tax implications (especially in the US) for yourself. Because of the complexity of the US tax code, you may find tax filing more expensive (business return) when Eventbrite sends you tax forms. Also, make sure you keep detailed records, from the IRS's perspective if you accept money like this, you're running a for-profit business unless you have applied for a 501(c)3 exemption.
I don't want to rain on the parade of ease, just want to be realistic about the real implications of taking this route. If you're comfortable with the tax code and are already doing a business return, this would be no big thing to add in. Regards, --- Jonah Duckles The Carpentries [email protected] On July 17, 2018 at 5:13:18 AM, David Nicholson via discuss ( [email protected]) wrote: Hi everyone: sounds like just setting up the Eventbrite on someone's personal card for a self-organized workshop is not unheard of. Long term I would like to have an account with the university but I'm not sure how possible that will be. Guess we'll find out :) Thank you for your advice and taking the time to give me it David Nicholson, Ph.D. nickledave.github.io https://github.com/NickleDave Prinz lab <http://www.biology.emory.edu/research/Prinz/>, Emory University, Atlanta, GA, USA On Sun, Jul 15, 2018 at 10:05 PM, Belinda Weaver <[email protected]> wrote: > Hi David > I am speaking as a local organiser here and not with my Carpentries hat > on. What I did locally was create an eventbrite that was linked to my bank > account as I managed all the bills for workshops. We have never had funding > support for workshops here at The University of Queensland so we had to > find the money to pay for room hire and catering. Once we planned a > workshop and got quotes for room hire and food, we would price the tickets > so that the ticket money raised would just cover those payments (and the > eventbrite fees) with nothing left over. That worked pretty well as our > workshops were always oversubscribed so I was never out of pocket. You > could charge a tiny bit more if you wanted to create a float for next time. > The benefit of eventbrite is that you can link to ticket sales through the > workshop website, manage a waitlist, manage all the emails to learners etc > - it really is useful. After the workshop, I would pay the venue via my > credit card as the eventbrite money would always be paid out before the > credit card was due. That might be a problem for students though who might > not want to do that. Our charges were $55 to $60 for the workshop and > people were generally happy to pay that. We could have provided less lavish > catering and charged a lot less for tickets but people really appreciated > getting hot snacks, cake, biscuits, and fruit, as well as tea, coffee and > juice twice a day so that was generally a good selling point and it stopped > people leaving to find food and being late back. > > Whatever works really ... > regards > Belinda > *The Carpentries <https://carpentries.topicbox.com/latest>* / discuss / see discussions <https://carpentries.topicbox.com/groups/discuss> + participants <https://carpentries.topicbox.com/groups/discuss/members> + delivery options <https://carpentries.topicbox.com/groups> Permalink <https://carpentries.topicbox.com/groups/discuss/Tf549d7b277e0fae5-M81bb534ca57a38f319cbe9ae> ------------------------------------------ The Carpentries: discuss Permalink: https://carpentries.topicbox.com/groups/discuss/Tf549d7b277e0fae5-M50585e00d322a3487f08f491 Delivery options: https://carpentries.topicbox.com/groups
