On Jul 3, 2009, at 2:59 PM, Travis wrote:
I wouldn't. By that point it's likely fully depreciated.
Accounting really
only cared about the purchase as a whole. They wanted to know that
we still had 1000 systems from purchase X, not what the current
configuration was.
Not necessarily, though... we do this semi-often where "the database's
memory needs grew much faster than anticipated" and 18 month into a
3-4 year depreciation cycle, we've ripped out the memory and replaced
it with new memory.
And, worse still, some accounting departments might want to start
depreciating that new memory starting on the date it was purchased.
Which means in some theories you would need to know that Asset XXXXX
went into service on, say 1/1/2008, and is depreciating through
1/1/2011. But the memory for that purchase went on a shelf to continue
its depreciation THERE on 7/1/2009, and 64GB of RAM started
depreciating, in the same chassis, on that date as well.... And heaven
help you if you retire the chassis on 1/1/2011 without accounting for
the memory inside that's from a different depreciation-date
altogether....
Nope. Even if the serial number changed, chances are that if we were
tracking it in the global asset system, there was a company specific
asset
tag associated with that piece of hardware so there was no need to.
How do you handle the audit process, though, where "the device the
asset tag is assigned to" is no longer "the device the asset tag is
attached to" (so far as any auditor can tell, since the serial number
has changed).
David Lang added:
you care about this don't you? so you need to record it somewhere,
let that tool do the notification for you (or produce reports, or
whatever. and let accounting tune the alerts/reports so that as they
change their policies about what they want reported as their
requirements change)
We basically record it in a wiki document table showing "the current
configuration and use of all devices", but that's not necessarily
something accounting wants to see "every single change to" (e.g., via
a "subscription" to the wiki doc) nor something that easily lets them
just be notified of configuration changes, etc.
Cheers,
D
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