Missouri Evergreen made a change from separate records to allowing both on one record about 5 years ago. We had many of the same reasonings that Will outlined, especially duplicate records (or what seem to be duplicated to the patrons) in the catalog. We did have libraries that felt that it was still worth separating them, but when it came down to the amount of patrons to whom it was important versus how much work and clutter it caused, it was simply not justified anymore.
Our rule is if the *content* is the same, it can be placed together. We have +/- 10 page and +/- 3 cm. rulesw. Mass markets are never put on the same record as hardovers, and of course if there is a different illustrator, narrator, foreword, etc., they get their own records. On Wed, Mar 20, 2024 at 12:01 PM Terran McCanna via Evergreen-general < evergreen-general@list.evergreen-ils.org> wrote: > PINES uses separate records. > > On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general < > evergreen-general@list.evergreen-ils.org> wrote: > >> Good afternoon Joan, >> >> Like you, our bibliographic records can contain both paperback and >> hardcover versions of a book. We actually encourage this, as well, as part >> of our cataloging best practices to try and cut down on duplicate records >> and to make sure that as many items as possible are available for patrons >> on a single record. There will be instances, however, where we suggest >> using a separate record, but that is usually based on the content of the >> book, not whether it is paperback or hardcover. >> >> The majority of our member libraries are fine with this, but we do >> occasionally receive requests to separate paperbacks and hardcovers, >> because some libraries have patrons who only want one or the other. One >> recommendation we have made is for libraries to use call numbers and/or >> shelving locations to identify if a specific item is paperback. For >> example, one member library puts "Apb" for "Adult Paperback" at the >> beginning of the call numbers for mass market paperback books. >> >> This may not help patrons as much when placing holds, because they cannot >> place item level holds, but it allows staff to easily identify a paperback >> version so they can place an item hold for the patron. Staff would just >> have to encourage patrons to come to them to place the hold, so the staff >> can place the item level hold for the patron. >> >> It is admittedly not a perfect solution, but because we have combined >> paperbacks and hardcovers on single records for so long, trying to split >> them up now would simply be unfeasible. And even if we began instructing >> catalogers to use separate records moving forward, that would still leave >> countless existing records in the catalog with both paperbacks and >> hardcovers on them. >> >> *William C. Szwagiel* >> >> NC Cardinal Project Manager >> >> State Library of North Carolina >> >> william.szwag...@ncdcr.gov | 919.814.6721 >> >> https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal >> >> 109 East Jones Street | 4640 Mail Service Center >> >> Raleigh, North Carolina 27699-4600 >> >> The State Library is part of the NC Department of Natural & Cultural >> Resources. >> >> *Email correspondence to and from this address is subject to the North >> Carolina Public Records Law and may be disclosed to third parties.* >> >> >> ------------------------------ >> *From:* Evergreen-general < >> evergreen-general-boun...@list.evergreen-ils.org> on behalf of Joan >> Kranich via Evergreen-general <evergreen-general@list.evergreen-ils.org> >> *Sent:* Wednesday, March 20, 2024 12:43 PM >> *To:* Evergreen Discussion Group < >> evergreen-general@list.evergreen-ils.org> >> *Cc:* Joan Kranich <jkran...@cwmars.org> >> *Subject:* [External] [Evergreen-general] Paperback vs. Hardcover Records >> >> CAUTION: External email. Do not click links or open attachments unless >> verified. Report suspicious emails with the Report Message button located >> on your Outlook menu bar on the Home tab. >> >> Hi, >> >> In C/W MARS a bibliographic record may contain items for paperback and >> for hardcover. We have had some recommendations to separate paperback >> items from hardcover items. >> >> This is a change on the cataloging side but also with how holds would be >> filled. >> >> Do any of you use separate bibliographic records for paperback vs. >> hardcover or do you have another workflow to make it easy for staff and >> patrons to place holds to be filled by one format vs. the other? >> >> Thank you. >> >> Joan >> >> -- >> >> Joan Kranich (she/her/hers) >> Library Applications Manager, C/W MARS, Inc. >> >> ------------------------------ >> >> [image: icon] jkran...@cwmars.org | [image: icon]www.cwmars.org >> >> [image: icon] 508-755-3323 x 1 >> >> ------------------------------ >> >> Email correspondence to and from this address may be subject to the North >> Carolina Public Records Law and may be disclosed to third parties by an >> authorized state official. >> _______________________________________________ >> Evergreen-general mailing list >> Evergreen-general@list.evergreen-ils.org >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general >> > _______________________________________________ > Evergreen-general mailing list > Evergreen-general@list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general >
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