PINES uses the same record if everything else about the item is the same aside from the binding.
https://pines.georgialibraries.org/dokuwiki/doku.php?id=cat:matching_criteria#special_cases [image: logo with link to Georgia Public Library Service website] <https://georgialibraries.org/> Tiffany Little *PINES Bibliographic Projects Manager* ------------------------------ Georgia Public Library Service 2872 Woodcock Blvd, Suite 250 | Atlanta, GA 30341 (404) 235-7161 | tlit...@georgialibraries.org [image: logo with link to Georgia Public Library Service Facebook page] <https://www.facebook.com/georgialibraries>[image: logo with link to Georgia Public Library Service Instagram page] <https://www.instagram.com/georgialibraries/>[image: logo with link to Georgia Public Library Service LinkedIn page] <https://www.linkedin.com/company/georgia-public-library-service/>[image: logo with link to Georgia Public Library Service Threads page] <https://www.threads.net/@georgialibraries> Join our email list <http://georgialibraries.org/subscription> for stories of Georgia libraries making an impact in our communities. On Wed, Mar 20, 2024 at 1:06 PM Frasur, Ruth via Evergreen-general < evergreen-general@list.evergreen-ils.org> wrote: > Evergreen Indiana uses separate records if the paperback and hardcover are > dramatically different in terms of pagination/additional contents. We use > the same record is the main difference is just the cover type. > > > > Ruth Frasur Davis (she/they) > > Coordinator > > *Evergreen Indiana Library Consortium* > > *Evergreen Community Development Initiative* > > Indiana State Library > > 140 N. Senate Ave. > > Indianapolis, IN 46204 > > (317) 232-3691 > > > > *From:* Evergreen-general < > evergreen-general-boun...@list.evergreen-ils.org> *On Behalf Of *Terran > McCanna via Evergreen-general > *Sent:* Wednesday, March 20, 2024 1:01 PM > *To:* Evergreen Discussion Group <evergreen-general@list.evergreen-ils.org > > > *Cc:* Terran McCanna <tmcca...@georgialibraries.org> > *Subject:* Re: [Evergreen-general] [External] Paperback vs. Hardcover > Records > > > > **** This is an EXTERNAL email. Exercise caution. DO NOT open attachments > or click links from unknown senders or unexpected email. **** > ------------------------------ > > PINES uses separate records. > > > > On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general < > evergreen-general@list.evergreen-ils.org> wrote: > > Good afternoon Joan, > > > > Like you, our bibliographic records can contain both paperback and > hardcover versions of a book. We actually encourage this, as well, as part > of our cataloging best practices to try and cut down on duplicate records > and to make sure that as many items as possible are available for patrons > on a single record. There will be instances, however, where we suggest > using a separate record, but that is usually based on the content of the > book, not whether it is paperback or hardcover. > > > > The majority of our member libraries are fine with this, but we do > occasionally receive requests to separate paperbacks and hardcovers, > because some libraries have patrons who only want one or the other. One > recommendation we have made is for libraries to use call numbers and/or > shelving locations to identify if a specific item is paperback. For > example, one member library puts "Apb" for "Adult Paperback" at the > beginning of the call numbers for mass market paperback books. > > > > This may not help patrons as much when placing holds, because they cannot > place item level holds, but it allows staff to easily identify a paperback > version so they can place an item hold for the patron. Staff would just > have to encourage patrons to come to them to place the hold, so the staff > can place the item level hold for the patron. > > > > It is admittedly not a perfect solution, but because we have combined > paperbacks and hardcovers on single records for so long, trying to split > them up now would simply be unfeasible. And even if we began instructing > catalogers to use separate records moving forward, that would still leave > countless existing records in the catalog with both paperbacks and > hardcovers on them. > > > > *William C. Szwagiel* > > NC Cardinal Project Manager > > State Library of North Carolina > > william.szwag...@ncdcr.gov | 919.814.6721 > > https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal > <https://protect2.fireeye.com/v1/url?k=31323334-50bba2bf-31367a34-4544474f5631-520c1bf1f7f8cf41&q=1&e=5881d0dc-6a85-4edc-924a-94fcf42fb0c0&u=https%3A%2F%2Fstatelibrary.ncdcr.gov%2Fservices-libraries%2Fnc-cardinal> > > 109 East Jones Street | 4640 Mail Service Center > > Raleigh, North Carolina 27699-4600 > > The State Library is part of the NC Department of Natural & Cultural > Resources. > > *Email correspondence to and from this address is subject to the North > Carolina Public Records Law and may be disclosed to third parties.* > > > ------------------------------ > > *From:* Evergreen-general < > evergreen-general-boun...@list.evergreen-ils.org> on behalf of Joan > Kranich via Evergreen-general <evergreen-general@list.evergreen-ils.org> > *Sent:* Wednesday, March 20, 2024 12:43 PM > *To:* Evergreen Discussion Group <evergreen-general@list.evergreen-ils.org > > > *Cc:* Joan Kranich <jkran...@cwmars.org> > *Subject:* [External] [Evergreen-general] Paperback vs. Hardcover Records > > > > *CAUTION:* External email. Do not click links or open attachments unless > verified. Report suspicious emails with the Report Message button located > on your Outlook menu bar on the Home tab. > > > > Hi, > > > > In C/W MARS a bibliographic record may contain items for paperback and for > hardcover. We have had some recommendations to separate paperback items > from hardcover items. > > > > This is a change on the cataloging side but also with how holds would be > filled. > > > > Do any of you use separate bibliographic records for paperback vs. > hardcover or do you have another workflow to make it easy for staff and > patrons to place holds to be filled by one format vs. the other? > > > > Thank you. > > > > Joan > > > > -- > > > *Joan Kranich *(she/her/hers) > Library Applications Manager, C/W MARS, Inc. > ------------------------------ > > [image: icon]jkran...@cwmars.org* | **[image: icon]*www.cwmars.org > <https://protect2.fireeye.com/v1/url?k=31323334-50bba2bf-31367a34-4544474f5631-b75ae63f34e25f26&q=1&e=5881d0dc-6a85-4edc-924a-94fcf42fb0c0&u=https%3A%2F%2Fwww.cwmars.org%2F> > > *[image: icon]*508-755-3323 x 1 > > > ------------------------------ > > > Email correspondence to and from this address may be subject to the North > Carolina Public Records Law and may be disclosed to third parties by an > authorized state official. > > _______________________________________________ > Evergreen-general mailing list > Evergreen-general@list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general > <https://protect2.fireeye.com/v1/url?k=31323334-50bba2bf-31367a34-4544474f5631-2865476d45623b25&q=1&e=5881d0dc-6a85-4edc-924a-94fcf42fb0c0&u=http%3A%2F%2Flist.evergreen-ils.org%2Fcgi-bin%2Fmailman%2Flistinfo%2Fevergreen-general> > > _______________________________________________ > Evergreen-general mailing list > Evergreen-general@list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general >
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