Because journaling is turned on (plus a couple of reg hacks) every message that passes through the MTA is archived. We use it here. While it is great for compliance in terms of enforcing our retention policy, it does not help to manage information store sizes as it is just taking a copy of everything. We just put in a solution called Zantaz. It's not cheap, but what it does is takes every email older than a specified date and moves it to archive storage. What's cool though is that the email appears to the user as if it is still in the original folder in outlook, it just changes the icon slightly. It compresses the archive and eliminates duplicates that may have got past single instance storage. We have changed from having 160GB if information store date to having under 20, but then in the mean time the size of the archive is 70 GB because of the compressions etc etc etc. Great solution.
Clayton Doige IT Project Manager CME Development Corporation T: 020 7430 5355 M: 07949 255062 E:[EMAIL PROTECTED] W:www.cetv-net.com From: David Mazzaccaro [mailto:[EMAIL PROTECTED] Sent: 10 June 2008 14:15 To: MS-Exchange Admin Issues Subject: RE: email archiving How does a hosted solution like Messagelabs archive internal email sent to<>from employees? ________________________________ From: Paul Everett [mailto:[EMAIL PROTECTED] Sent: Tuesday, June 10, 2008 9:03 AM To: MS-Exchange Admin Issues Subject: RE: email archiving It is MessageLabs. ________________________________ From: Martin Blackstone [mailto:[EMAIL PROTECTED] Sent: Tuesday, June 10, 2008 8:56 AM To: MS-Exchange Admin Issues Subject: RE: email archiving You might think of sharing the name of the solution so as to gain input for others that may have it or looked at it. From: Kennedy, Jim [mailto:[EMAIL PROTECTED] Sent: Tuesday, June 10, 2008 5:44 AM To: MS-Exchange Admin Issues Subject: RE: email archiving Journaling is a feature in Exch. that uses a mailbox to bcc every email that is sent to or from or within your organization. So everything sent or received goes to that mailbox. Then you set up an appliance, or a server...or on the same server if you want to hit that mailbox every few minutes and download those messages. The archiver then organizes those messages into a searchable database. That way they are all on a machine that is secure from the users and the emails cannot be deleted by them.... There is the appliance route, a box you just plug in and set up. There are also pure software solutions where you bring your own server and add their software to it. We went that route and went with GFI for Exchange. They have nonprofit/education discounts. From: Paul Everett [mailto:[EMAIL PROTECTED] Sent: Tuesday, June 10, 2008 8:38 AM To: MS-Exchange Admin Issues Subject: email archiving I'm sure this topic has come up before so excuse me it this is old hat. We are looking at an email archive solution from an outside vendor. I don't know much about it except they put an appliance on our network and turn Journaling "on" on our Exchange server, and it's wildly expensive. Can someone give me an "in-a-nutshell" explanation of how this works? Is this the best solution for our money? Any alternatives? We are a non-profit behavioral health facility trying to stay HIPAA compliant. We have a 2003 Domain w/Exchange 2003. Approx 250 mailboxes and right now my total mail store is 30 gigs (priv and pub). Thanks, Paul Everett IS Dept. Lee Mental Health Center 239-791-1551 "Lee Mental Health Center, Inc. providing services through Ruth Cooper Center for Behavioral Health Care and VISTA Behavioral Crisis Services. Visit our website at www.leementalhealth.org <blocked::http://www.leementalhealth.org/> to learn more." Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message, including attachments. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. ______________________________________________________________________ ______________________________________________________________________ This electronic mail message and any attached files contain information intended for the exclusive use of the person(s) to whom it is addressed and may contain information that is proprietary, privileged, confidential and/or exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any viewing, copying, disclosure or distribution of this message or its contents may be subject to legal restriction or sanction. If you have received this message in error, please notify the sender immediately by electronic mail and delete the original message and any attachments without retaining any copies. _____________________________________________________________________ ~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~ ~ http://www.sunbeltsoftware.com/Ninja ~
