We were concerned about this issue as well. However, it's easily avoidable via policy. We currently use Symantec Enterprise Vault so I'm not familiar with the capabilities of SEA. We do replace archived messages with shortcuts (or stub files) but then those shortcuts are deleted from the user's mailbox once they hit a certain age. At that point, the user must use the Enterprise Vault tools (archive explorer or the search tool) to locate archived messages.
- Sean On Wed, Dec 17, 2008 at 11:33 AM, Stefan Jafs <sj...@amico.com> wrote: > I'm looking to Purchase Sunbelt SEA but maybe I should not! > > This is from the competition that's try to sell me an appliance. > > > > *___________________________________* > > *Stefan Jafs* > > > > > > Stefan, I had the opportunity to view the Sunbelt demo today. I did not > know that they used "stubbing" instead of journaling. > > Here's some information to consider straight from Microsoft: > > From Ferris Research: > > An important feature of email archiving is called "stubbing." This is a > process whereby an entire email or just the attachment is removed from > Exchange and replaced with a "stub" file. When the user opens the message in > Outlook, the stub file retrieves the archived email and/or attachment from > the archive. The benefit is reduced Exchange storage. > > Microsoft is now recommending against the use of stubbing: > > - Search problems. If you retain months (and years) of stub files, > several hundred thousand messages will be processed in this way. The > probability of successfully locating a specific message with Outlook search > is greatly reduced when you do not have a significant portion of the > message > body available. Users need to go to the archive multiple times to find a > desired message. Third-party email archiving solutions solve the problem of > mailbox size, but they reduce search efficiency and increase user time > performing multiple searches. > - Performance. If folders contain a large number of messages, even ones > just consisting of stubs, Outlook slows down a lot. > > Microsoft therefore recommends that third-party email archiving solutions > be configured to move email content completely out of the mailbox without > retaining stub files in the mailbox. For more information, read this > TechNet > article<http://technet.microsoft.com/en-us/library/cc671168(EXCHG.80).aspx>. > The information targets Exchange 2007, but it is also relevant for Exchange > 2003 systems considering third-party email archiving. > > > > This email and any attached files are confidential and intended solely for > the intended recipient(s). If you are not the named recipient you should not > read, distribute, copy or alter this email. Any views or opinions expressed > in this email are those of the author and do not represent those of > the Amico Corporation. Warning: Although precautions have been taken to make > sure no viruses are present in this email, the company cannot accept > responsibility for any loss or damage that arise from the use of this email > or attachments. > > > ~ Ninja Email Security with Cloudmark Spam Engine Gets Image Spam ~ ~ http://www.sunbeltsoftware.com/Ninja ~
