I had seen the earlier reminder, but had not made a calendar event for it. So when the 24 hour reminder came in, along with a quick draft that was posted before I checked my email, I felt a little blindsided. Would be nice to have the final call reminder come in 72 hours before the deadline, as is customary in Apache.
On Thu, Oct 4, 2012 at 12:15 AM, David Crossley <cross...@apache.org> wrote: > Noah Slater wrote: > > Can we please adjust this system to send the notice out two days prior? > > > > As it stands, this notice gives the project a single day to prepare the > > board report. As it happens, I missed it, because I didn't check my mail > > yesterday. Which is annoying, because I had some comments on what was > > proposed. > > > > Can we adjust it so there is, at least, 72 hours notice? > > These are just reminders. The whole project should be aware > of the reporting schedule, now and when TLP. > > Anyway here is the schedule stuff: > http://incubator.apache.org/report-next-month.html > http://incubator.apache.org/report-groups.txt > > These are generated from the main content/podlings.xml file. > > We should find a link in these archives about the > SVN location of the tool that sends the reminders. > Someone could adjust it. The code probably also needs > some changes, to pick up next month's set of projects, > because then firing before the new month. > > -David > > > ---------- Forwarded message ---------- > > From: Marvin <no-re...@apache.org> > > Date: Tue, Oct 2, 2012 at 8:11 PM > > Subject: Incubator PMC/Board report for Oct 2012 ([ppmc]) > > To: cloudstack-...@incubator.apache.org > > > > > > > > > > Dear podling, > > > > This email was sent by an automated system on behalf of the Apache > > Incubator PMC. > > It is an initial reminder to give you plenty of time to prepare your > > quarterly > > board report. > > > > The board meeting is scheduled for Wed, 17 October 2012, 10:00:00 PST. > The > > report > > for your podling will form a part of the Incubator PMC report. The > > Incubator PMC > > requires your report to be submitted 2 weeks before the board meeting, to > > allow > > sufficient time for review and submission (Wed, Oct 3rd). > > > > Please submit your report with sufficient time to allow the incubator > PMC, > > and > > subsequently board members to review and digest. Again, the very latest > you > > should submit your report is 2 weeks prior to the board meeting. > > > > Thanks, > > > > The Apache Incubator PMC > > > > Submitting your Report > > ---------------------- > > > > Your report should contain the following: > > > > * Your project name > > * A brief description of your project, which assumes no knowledge of the > > project > > or necessarily of its field > > * A list of the three most important issues to address in the move > towards > > graduation. > > * Any issues that the Incubator PMC or ASF Board might wish/need to be > > aware of > > * How has the community developed since the last report > > * How has the project developed since the last report. > > > > This should be appended to the Incubator Wiki page at: > > > > http://wiki.apache.org/incubator/October2012 > > > > Note: This manually populated. You may need to wait a little before this > > page is > > created from a template. > > > > Mentors > > ------- > > Mentors should review reports for their project(s) and sign them off on > the > > Incubator wiki page. Signing off reports shows that you are following the > > project - projects that are not signed may raise alarms for the Incubator > > PMC. > > > > Incubator PMC > > > > > > > > > > -- > > NS > > --------------------------------------------------------------------- > To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org > For additional commands, e-mail: general-h...@incubator.apache.org > > -- NS
