sue klein wrote
I also asked this question a few years ago because I was not happy with the AKA sentence , " "Joannes is sometimes called Jan". Although this is very appropriate in some cases it did not seem right for spelling variations. Someone suggested an Event. I made an Event called NAME-LAST alt spellings. The sentence I constructed is "[Name] can also be found with the following alternate spellings:[Desc]" .
As someone mentioned earlier, I usually use the name on the Birth or Baptismal record as the "main" one, ie the one that is recorded as Surname on the Individual's record.
I only use AKA when a person was actually *known* by a different name, not just to record a variant spelling.
When transcribing documents as Events or Sources, I use the spelling of the name *as on that document*. So, for example, if Ben Jonson was written "Ben Johnson" on the Census Enumeration Sheet, I would quote the details from the Census including the name as "Ben Johnson."
Sometimes, I am not actually transcribing the document or using the name in the source, so I will include a reference to the different spelling of the name in Notes, or in Source Detail Comments. For example, if I enter someone's date and place of Baptism and cite the IGI record of that Baptism, I don't actually repeat the person's name in the Citation (1) but if there is a variant spelling, I will write in the Source Detail Comments "Ben's surname was spelled Johnson on the IGI record of his Christening."
(1) If I am citing an IGI record that actually relates directly to someone else, then I do put the name into the Source Detail. For example, if I find the record of Joe Bloggs's Christening and it says that his mother's name was Jane Doe and I want to cite this record as a Source for her name, I write in Source Details "Christening of Joe Bloggs, FHL film ..."
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