Denise and All, Thank you for all your suggestions they have given me lots to think about, may be if I had been good and really got stuck into all of this when I bought Legacy a couple of years back I would not be in such a mess and only a few weeks till Version 7 is available to start and learn all over again. As you all mentioned the letters do contain bit and pieces about family members and one even gives a bit of history about the US Coast Guard in the 1st WW as a relative was a Captain in the CG at that time.
Regards Steve Canberra, Aust From: [EMAIL PROTECTED] To: LegacyUserGroup@legacyfamilytree.com Subject: RE: [LegacyUG] V6 - Adding Correspondence to Legacy Date: Thu, 15 May 2008 08:05:16 -0700 Steve, on using old letters as sources. . . I have the same situation and am handling it in this way. I treat the letters as part of the Family Papers. These are filed and stored together, not mixed in with my other research or documents. I purchased archival folders, one per letter. Because I am dealing with hundreds of letters (and don’t want to go broke) I using archival paper folders grouped inside a sturdier archival manila file. 1. First each letter is opened and placed with the envelope in the folder. On the top of the folder I write (left to right) Date of the letter/File No. [more about this below]/Name of author to Name of Recipient. File Number is just a numerical digit based on which letter is in my hand. I have to do it this way because of the quantity I am dealing with. If you have a limited number, you could organize by date to begin with but I would still give each piece a control number. I start the number with an alpha character b/c I also have photos and other documents I file. My numbers look like this: for letters AAK-L001, AAK-L002 etc; for photos AAKP-001, AAK-P002 etc. “AAK” are the initials of my family archive. 2. Next step is to scan the letter and save it a Multi-Page TIFF file with the File No. as the filename. 3. Then, I take the each letter and enter it in a database. Again, you could use an Excel spreadsheet, a chart in Word, Clooz, or a full database. The key is to create a list of all letters with the primary info. I have created fields for my research beginning with File No., Letter Date, To, From, People mentioned, Places, etc. followed by a full-text transcription of the letter. This could be done also in individual Word docs, but I want to be able to search the full-text of all letters at one time, hence the need for a database. 4. Last, when a letter has information I want Legacy to know about I enter the letter in Legacy as a Master Source and cite the information itself for the individuals concerned. For some people it is merely a residence, but sometimes it is birth, death, or other vital information. This may sound overly complicated, but I think it is important to preserve the originals and then work with them. Hope this helps, Denise, Pasadena CA Steve, I would record the letters as sources, transcribing the contents in the text field or scanning them and attaching them as pictures, or both. The letters probably contain information about various family members which you would enter for those individuals and use the letter(s) as sources. Hope this helps. John S. Adams Hermosa Beach, CA ----- Original Message ----- From: Steve Ayres To: Legacy User Group Sent: Wednesday, May 14, 2008 6:12 PM Subject: [LegacyUG] V6 - Adding Correspondence to Legacy Mike, I like the idea of putting the version number first to assist sorting/reading so here goes. I have a number of very old letters from my G/Parents that I would like to document somehow in a general area as distinct from an individuals notes if possible in Legacy but cannot see how it can be done. I am looking at "Clooz" as a possibility but would like to try and keep everything within Legacy to avoid another avenue for a mess to sort out latter, I'm having enough fun with what I have without creating anything else. Regards Steve Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp _________________________________________________________________ Never miss another e-mail with Hotmail on your mobile. http://www.livelife.ninemsn.com.au/article.aspx?id=343869 Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
