Hi Ann, I've been meaning to get back with you on my ideas of how to use the "Source List Name" field in Legacy. I have set mine up by type (such as vital, newspaper, church, cemetery, court, census, personal, etc.) and then by State followed by county. Finally, I add a title that I will remember. This is not for report output, but for my own personal indexing system.

For census entries, I have (for example):
Census: Alabama, Barbour - 1820 U.S. Census [Ancestry.com]
Census: Alabama, Barbour - 1830 U.S. Census [Ancestry.com]
Census: Alabama, Bullock - 1820 U.S. Census [Ancestry.com]
Census: Georgia, Decatur - 1880 U.S. Census [Ancestry.com]
Census: Georgia, Decatur - 1900 U.S. Census [Ancestry.com]
For me, they sort first by location and then by year.

It's the same with cemeteries:
Cemetery: Florida, Holmes, Bonifay - Bonifay Cemetery [Find-A-Grave database]
Cemetery: Florida, Holmes, Bonifay - Bonifay Cemetery [Rootsweb database]
Cemetery: Georgia, Decatur, Oak City Cemetery

Notice how I have the same cemetery listed twice? It's beause they are two different source (repository, really) locations. For the ones I survey myself, I just list the cemetery with out a bracketed comment. The detail shows the date of my visit as well as the stone name.

I might have several individual stones listed under each of these master sources above. With hundreds and hundreds of individual stones I have found, I hate to make each stone its own source. Even if I did, I would have that single source attached several times to an individual(s) - maybe once to the name, once to the birth information, once to the death information, and once to the burial information. Again, it would be nice to link this source to all these fields instead of using the copy/paste. Having it copied so many times (even if a single stone is a single master source) still leads to redundant entries and makes the database larger than it needs to be. Obituaries are the same way. They still need to be attached to multiple people and facts.

For your item, you might list it under the "personal" category in the Master Source List. If you have a bunch of these, you could have a category called "heirlooms" or you put them behind a surname category if you have a bunch of that type.

I found that as my database of sources grew, I changed my mind on how to categorize them. Fortunately, this did not take too long, and I found it was well worth my efforts.

Gail Rich Nestor
Smyrna, Georgia, USA
www.roots2buds.net

P.S.  I need to read *Isle on Canes*!

----- Original Message ----- From: "Ann Parsons" <[EMAIL PROTECTED]>
To: <[email protected]>
Sent: Saturday, May 27, 2006 4:11 PM
Subject: Re: [LegacyUG] Help with sourcing - Attn: Cathy & Gail Rich Nestor or anyone with time to respond


Hi Gail,

No way are you long winded! Thanks for the detailed step by step idea of what and how to source these trade cards, etc. I couldn't decide if I should do as how I interpreted the training CD shows, California, San Francisco County, San Francisco - Trade Cards. It just didn't seem right. It is that source name field that is always my biggest mental block. I think in this case the source name field as HUDDLESTON - Trade Cards of The Great American Tea Importing Company founded by Hugh Huddleston might be better. The idea of a keepsake inventory is something I have thought about doing in TreePad. Right now I have sticky notes on the bottom of stuff that doesn't go in a scrap book. I use Mary B.'s idea of using the photo corners for the paper stuff.

I have Elizabeth Shown Mills book "Isle of Canes" read it in one sitting, just couldn't put it down. I don't have Louisiana or African American ancestors but it still was a riveting book.

I greatly appreciate you taking the time to help me.

Ann


----- Original Message ----- From: "Gail Rich Nestor" <[EMAIL PROTECTED]>
To: <[email protected]>
Sent: Saturday, May 27, 2006 1:12 PM
Subject: Re: [LegacyUG] Help with sourcing - Attn: Cathy & Gail Rich Nestor or anyone with time to respond


Hi Ann, I would treat sourcing this item the way you might treat any other
family memorabilia such as a war ration coupon book or an antique chest.

In this case, I would not worry so much about format and focus instead on
describing the item in great detail.  If it were something produced by an
ancestor, list that information and notes the dates of birth and death for that ancestor. List the chain of ownership down to yourself, providing the
years in which it changed hands.  If there is a web site related to it, I
would list that too.  You can use the extra room in the source detail
comments and notes if/when you run out of room in the citation detail
screen.

The main thing to convey is exactly what the item is, what its significance
is, and where someone can either see yours or purchase/see one for
themselves.  That should cover it.

If you really want an expert opinion (mine is not that!!), you can join the
APG Rootsweb List and ask Elizabeth Shown Mills herself!  She is hard at
work on her book and her coursework plans right now, but she often takes the
time to personally help out fellow researchers.  The list is fabulous for
answering questions os serious genealogists, even if they are fairly new to
the field.  I have learned a ton by just reading the posts!

Best of luck and I hope this gives you an idea of where to start on this
source. I myself have a photocopy of an advertisement poster of one of my 2nd great grandfathers for his general merchandise sales business owned with
his brother.  I need to create a source for the picture of it that I have
posted to the web.  You might also want to create your own keepsake
inventory so your descendants will know where things came from (or who
currently has late Aunt Marge's great cookbook!).

Sorry to be so long-winded....
Gail Rich Nestor
Smyrna, Georgia, USA
www.roots2buds.net

----- Original Message ----- From: "Ann Parsons" <[EMAIL PROTECTED]>
To: "LegacyUserGroup" <[email protected]>
Sent: Saturday, May 27, 2006 7:26 AM
Subject: [LegacyUG] Help with sourcing - Attn: Cathy & Gail Rich Nestor or
anyone with time to respond


>
> Cathy or Gail I see both of you have been helpful to others in > sourcing. I
> would appreciate help on two items that are not in the book "Evidence",
> the training CD "Ultimate Guide to Sources", in the LUG archives or on
> various internet sites that deal with sourcing.
>
> I have copies of Great American Importing Tea Company Trade Cards that > I > have had since 2002 and still cannot figure out how to source in > Legacy.
> These cards have
> a picture and some advertising and about 5 x 3 inches.
>
> I also have a copy of what might be a Trade Card or an advertisement > flyer
> or ??? that I would appreciate some ideas of how to source it. This is
> about 5 x 3 inches. It has - Great American Importing Tea Co. quite > large
> at the top. Below this is about selling Teas,
> Coffees, and Spices at prices way below all others, and giving away
> beautiful and
> useful Premiums most liberally. There  is more of this type of thing
> telling
> about this company. Then it has City Stores: and lists 14 addresses &
> towns.
> Below this is Other Agencies: and lists 15 addresses & towns. At the
> bottom
> it has Headquarters and the address.
>
> All of these were most likely from about 1880 when the company was > founded
> in San Francisco California to not too long after 1907 when the founder
> died.
>
> I also have the following that I cannot figure out how to source.
> In 2002 on the website www.isaak.unh.edu/speccoll/sulloway.2htm
> I found where the Great American Importing Tea Co. is mentioned it > appears
> to be something to do with songs, they seem to be patriotic songs
> published
> from 1898 to 1918. Such as On to Plattsburg - 1916, On to Spain - 1898, > On
> to Victory - 1918.
>
> The owner of the Great American Importing Tea Co. is an ancestor.
> If you think I should keep this printout from this website I would
> appreciate some help on how to source it.
>
> This printout has:
> On to Spain
> Publication Date: 1898
> Composer: Jose. B. Carey
> Lyricist: Jos. B. Carey
> Performer: [this is blank]
> Illustrator: [this is blank]
> Publisher: Great American Importing Tea Co.
> Here is more on the printout about the patriotic songs.
>
> This is a printout from the same site:
> 12. Patriotic Songs, Poems, and Games
>
> Then it lists songs and something about the songs. Here is the one that > I
> need help with.
>
> "On to Spain: To the Boys in Blue." Patriotic War Chorus. Music and > lyrics
> by Jos. B. Carey. N.p.: Great American Importing Tea Co., 1898.
> NYPL for the Performing Arts, Music Division, American Music Collection
>
> Thank you,
> Ann
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