We have software called DocStar, which has a lot of features including scanning with OCR and also can accept most electronic documents in their native format. It also has a plugin for MS Office to put documents straight into the system from within Word, Outlook, etc.
At this point we are just developing a document retention strategy, and haven't utilized Docstar enough to recommend or not recommend it, but its one more application to check out. Ralph > -----Original Message----- > From: Jeff Johnson [mailto:jjohn...@hydraflowusa.com] > Sent: Thursday, April 29, 2010 10:28 AM > To: NT System Admin Issues > Subject: RE: Document Management Systems > > We have been using a product called Application Xtender. It is currently > an EMC product, but we adopted it long before the company had been > acquired by EMC. > > We do not have any written retention policy other than "forever". That > word really scared me, but I have about ten years of stored records > (almost a million records) and my data store is less that 100 Gig, so I > guess forever is possible. We have been working on archived files that > store our historical information. We have employed a student to work on > scanning these records. Moving forward, we have started printing to pdf > and electronically importing and indexing these records. No longer is the > scanner being used for this work. > > There is also the ability for an add-in to MS Office, which allows direct > import to AX from all office programs, including e-mail. Text is > searchable, as is import date and many other fields. > > That being said, I am currently playing with MS Sharepoint Server 2010. I > like the program, but it is definitely NOT as user friendly as Application > Xtender. Both, Sharepoint and AX, allow for data retrieval through a web > browser, so no local software needs to be installed. > > Jeff > > -----Original Message----- > From: Roger Wright [mailto:rhw...@gmail.com] > Sent: Wednesday, April 28, 2010 12:25 PM > To: NT System Admin Issues > Subject: Re: Document Management Systems > > We'd probably start with a "going forward" methodology, not worrying about > existing files. > > More concerned with files that are currently in electronic format (.xls, > .pdf, .jpg, etc.) than in paper format. Those that are paper would have > to be scanned and indexed along with the related electronic files. > > > Die dulci fruere! > > Roger Wright > ___ > > > > > On Wed, Apr 28, 2010 at 3:00 PM, Ray <rz...@qwest.net> wrote: > > Full text retrieval? What about existing documents, both printed and > > non-printed? > > > > -----Original Message----- > > From: Raper, Jonathan - Eagle [mailto:jra...@eaglemds.com] > > Sent: Wednesday, April 28, 2010 11:21 AM > > To: NT System Admin Issues > > Subject: RE: Document Management Systems > > > > +1 - I'm looking for this kind of information as well. > > > > We're looking to leverage the fax server built into our Electronic > > Medical Record system to handle administrative/non-clinical > > information in order to minimize the receipt of paper faxing > > altogether, if possible. This would require a third party application to > grab the documents from the fax server. > > Taking it a step further, I could see the possible assigning of fax > > numbers to individuals, but we've got to have a workable solution in > place first. > > I'm sure whatever we decide on would be able to do much more than > > that, but that would be our entry point. > > > > Jonathan L. Raper, A+, MCSA, MCSE > > Technology Coordinator > > Eagle Physicians & Associates, PA > > jra...@eaglemds.com > > www.eaglemds.com > > > > > > -----Original Message----- > > From: Roger Wright [mailto:rhw...@gmail.com] > > Sent: Wednesday, April 28, 2010 2:11 PM > > To: NT System Admin Issues > > Subject: Document Management Systems > > > > My company is beginning to look at some type of document management > > system for ease of access, DR, and litigation compliance. One thing > > we've determined is that we need to decide on a retention policy > > before going much further. Other than that, we don't know whether an > > in-house or hosted solution would be best, or if it's even a > > cost-effective option to pursue. > > > > Any one care to share how you've made the transition from paper to > > electronic document management? > > Perhaps some lessons learned or "solutions" to avoid? > > > > TIA... > > > > > > Die dulci fruere! > > > > Roger Wright > > ___ > > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ > > <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > > > Any medical information contained in this electronic message is > > CONFIDENTIAL and privileged. It is unlawful for unauthorized persons > > to view, copy, disclose, or disseminate CONFIDENTIAL information. This > > electronic message may contain information that is confidential and/or > > legally privileged. It is intended only for the use of the > > individual(s) and/or entity named as recipients in the message. If you > > are not an intended recipient of this message, please notify the > > sender immediately and delete this material from your computer. Do not > > deliver, distribute or copy this message, and do not disclose its > > contents or take any action in reliance on the information that it > contains. > > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ > > <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > > > > > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ > > <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ > <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ Confidentiality Notice: ---------------------------------- This communication, including any attachments, may contain confidential information and is intended only for the individual or entity to whom it is addressed. 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