So much business is transacted through e-mail these days that a 90 day retention policy seems impractical. If we tried to impose it here, I can guarantee we'd have a revolt. Then if you forced it, people would start squirreling away everything as hard copies and PDFs of e-mail, making it just as difficult to search for it as documents as opposed to e-mails.
My recommendation to my management was to get a reasonable e-mail archiving system that would make searching relatively easy and that the impact of destroying valuable business communicatons in the interest of avoiding the hassle of providing some e-mails in some possible future lawsuit wouldn't make much sense in our case. Philosophically, if you are found guilty at some point in the future, either you are guilty (shame on you) or you have been wasting a lot of money on your lawyers :^) ---------------------- Bob Hartung Wisco Industries, Inc. 736 Janesville St. Oregon, WI 53575 Tel: (608) 835-3106 x215 Fax: (608) 835-7399 e-mail: bhartung(at)wiscoind.com _____ From: Jeff Brown [mailto:2jbr...@gmail.com] To: NT System Admin Issues [mailto:ntsysad...@lyris.sunbelt-software.com] Sent: Tue, 21 Sep 2010 09:13:30 -0500 Subject: Re: Email retention Our owner wanted 30 days to be standard retention policy for email. Lawyers said 90. We keep everything 90 days. On Tue, Sep 21, 2010 at 9:09 AM, Jonathan Link <jonathan.l...@gmail.com> wrote: There is no standard, it's determined by business requriements and regulatory requirements for your industry. SOX rules are for publicly traded companies, so you're asking contradictory questions. On Tue, Sep 21, 2010 at 10:04 AM, John Aldrich <jaldr...@blueridgecarpet.com> wrote: What's the standard for email retention for companies which are NOT publicly traded? What's the SOX rules on email retention? I just helped one of our managers open some Outlook data files dating back to 2007 which got me thinking about the wisdom of retaining information that long and I wasn't sure what the "norm" is for retaining that info. Thanks... Thanks, John Aldrich IT Manager, Blueridge Carpet 706-276-2001, Ext. 2233 ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
