Wait until you have to do a ediscovery. I'm betting they will change their tune.
-Paul From: Roger Wright [mailto:rhw...@gmail.com] Sent: Tuesday, September 21, 2010 9:36 AM To: NT System Admin Issues Subject: Re: Email retention I'm working for a private firm with no formal retention policy. Plus, due to limited server storage we have to function with PST files. The big problem is that these all become searchable when lawyers require "all documentation." What a pain! A mail archiving system would be a Godsend but the executives have nixed the proposals so far. Roger Wright ___ When it's GOOD there ain't nothin' like it, and when it's BAD there ain't nothin' like it! On Tue, Sep 21, 2010 at 10:29 AM, John Aldrich <jaldr...@blueridgecarpet.com> wrote: Thanks. I'll advise my boss that we should seek legal guidance on that. :-) From: Raper, Jonathan - Eagle [mailto:jra...@eaglemds.com] Sent: Tuesday, September 21, 2010 10:24 AM To: NT System Admin Issues Subject: RE: Email retention IANAL, however, I believe the sticking point may be (for private firms, anyway) that if you ever find yourself in litigation, the lawyers will ask what your formal retention policy is... If they find you on either side of that retention policy, you could be up a creek, because then they either blast you for not adhering to corporate policy, or they say, "Well, since you have emails that are 120 days old, even though your policy dictates 90 days, then you must certainly have more so, give us EVERYTHING." If it were up to me, (HA!) I would get corporate counsel to give me a guideline, formalize it as corporate policy, and stick to it. Jonathan L. Raper, A+, MCSA, MCSE Technology Coordinator Eagle Physicians & Associates, PA jra...@eaglemds.com www.eaglemds.com ________________________________________ From: Don Guyer [mailto:don.gu...@prufoxroach.com] Sent: Tuesday, September 21, 2010 10:16 AM To: NT System Admin Issues Subject: RE: Email retention I believe we keep 6 months on tape, latest 2 weeks on SAN. Don Guyer Systems Engineer - Information Services Prudential, Fox & Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com From: Jeff Brown [mailto:2jbr...@gmail.com] Sent: Tuesday, September 21, 2010 10:14 AM To: NT System Admin Issues Subject: Re: Email retention Our owner wanted 30 days to be standard retention policy for email. Lawyers said 90. We keep everything 90 days. On Tue, Sep 21, 2010 at 9:09 AM, Jonathan Link <jonathan.l...@gmail.com> wrote: There is no standard, it's determined by business requriements and regulatory requirements for your industry. SOX rules are for publicly traded companies, so you're asking contradictory questions. On Tue, Sep 21, 2010 at 10:04 AM, John Aldrich <jaldr...@blueridgecarpet.com> wrote: What's the standard for email retention for companies which are NOT publicly traded? What's the SOX rules on email retention? I just helped one of our managers open some Outlook data files dating back to 2007 which got me thinking about the wisdom of retaining information that long and I wasn't sure what the "norm" is for retaining that info. Thanks... 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