You seem to be missing the point that without a centralized mail system that can automate policy you will actually be *worse* off with a policy that you can't enforce than having no policy at all.
-Jeff Steward On Tue, Sep 21, 2010 at 2:38 PM, John Aldrich <jaldr...@blueridgecarpet.com>wrote: > Well, I'm catching up, because I apparently overlooked William Robbins' > email question. My statement was I would tell "it" (i.e. Outlook) to move > everything over whatever time period to an "archive" PST and then delete > that PST once a month or whatever through a batchfile or whatever.... > Obviously I don't have all the answers. > > As for Bill Humphries' question of why would we even HAVE a retention > policy, it seems to me that it makes good business sense to not have too > much data available in the (hopefully unlikely) event that we get sued over > something. Knowing our litigious society, it seems like everyone gets sued > over SOMETHING eventually. (Note: slight exaggeration for emphasis/effect.) > > > > From: Bill Humphries [mailto:nt...@hedgedigger.com] > Sent: Tuesday, September 21, 2010 2:28 PM > To: NT System Admin Issues > Subject: Re: Email retention > > My question would be, if you are in a small business, privately owned > company environment that doesn't host its own email, why would you get > lawyers involved and have a retention policy? It is one thing to develop > policies if you have granular control over your email environment, but if > you just have some people POPing their email to local PST files from some > third-party hosted email system, actually enforcing a retention policy that > would stand up to judicial review is quite tenuous. > > If I was in that environment, my policy would be we have no policy, and if > for some reason your small business gets a discovery request, you can > provide what you have. I don't want some judge threatening someone with > contempt if the company policy states that we maintain email for 90 days, > but I can't find a PST lurking somewhere or an employee loses a laptop that > had the only recent PST on it. > > Bill > > William Robbins wrote: > What "it" are you going to tell exactly? Even if you set their client to > do so, what's to keep the user from keeping their "archives" elsewhere? > > I guess the short of where I'm going is that PST is a very myopic answer > that will lead to a very obvious failure to comply. > > - WJR > > On Tue, Sep 21, 2010 at 11:25, John Aldrich <jaldr...@blueridgecarpet.com> > wrote: > That's a good question... maybe tell it to auto-archive anything over a > certain time and then once a month manually delete the archive PST? :-) > > > > From: William Robbins [mailto:dangerw...@gmail.com] > Sent: Tuesday, September 21, 2010 12:08 PM > To: NT System Admin Issues > Subject: Re: Email retention > > So how do you plan to enforce a policy for individual PST's? > > - WJR > > On Tue, Sep 21, 2010 at 10:28, John Aldrich <jaldr...@blueridgecarpet.com> > wrote: > That's what I'm dealing with here... a bunch of individual PST files on > everyone's PCs. Which is what got me to thinking about needing a formal > retention policy. > > > > From: Roger Wright [mailto:rhw...@gmail.com] > Sent: Tuesday, September 21, 2010 10:36 AM > To: NT System Admin Issues > Subject: Re: Email retention > I'm working for a private firm with no formal retention policy. Plus, due > to limited server storage we have to function with PST files. The big > problem is that these all become searchable when lawyers require "all > documentation." What a pain! A mail archiving system would be a Godsend > but the executives have nixed the proposals so far. > > > Roger Wright > ___ > > When it's GOOD there ain't nothin' like it, and when it's BAD there ain't > nothin' like it! > > > On Tue, Sep 21, 2010 at 10:29 AM, John Aldrich > <jaldr...@blueridgecarpet.com> wrote: > Thanks. I'll advise my boss that we should seek legal guidance on that. :-) > > > From: Raper, Jonathan - Eagle [mailto:jra...@eaglemds.com] > Sent: Tuesday, September 21, 2010 10:24 AM > To: NT System Admin Issues > Subject: RE: Email retention > > IANAL, however, I believe the sticking point may be (for private firms, > anyway) that if you ever find yourself in litigation, the lawyers will ask > what your formal retention policy is… > > If they find you on either side of that retention policy, you could be up a > creek, because then they either blast you for not adhering to corporate > policy, or they say, “Well, since you have emails that are 120 days old, > even though your policy dictates 90 days, then you must certainly have more > so, give us EVERYTHING.” > > If it were up to me, (HA!) I would get corporate counsel to give me a > guideline, formalize it as corporate policy, and stick to it. > Jonathan L. Raper, A+, MCSA, MCSE > Technology Coordinator > Eagle Physicians & Associates, PA > jra...@eaglemds.com > www.eaglemds.com > ________________________________________ > From: Don Guyer [mailto:don.gu...@prufoxroach.com] > Sent: Tuesday, September 21, 2010 10:16 AM > To: NT System Admin Issues > Subject: RE: Email retention > > I believe we keep 6 months on tape, latest 2 weeks on SAN. > > Don Guyer > Systems Engineer - Information Services > Prudential, Fox & Roach/Trident Group > 431 W. Lancaster Avenue > Devon, PA 19333 > Direct: (610) 993-3299 > Fax: (610) 650-5306 > don.gu...@prufoxroach.com > From: Jeff Brown [mailto:2jbr...@gmail.com] > Sent: Tuesday, September 21, 2010 10:14 AM > To: NT System Admin Issues > Subject: Re: Email retention > > Our owner wanted 30 days to be standard retention policy for email. > Lawyers > said 90. We keep everything 90 days. > On Tue, Sep 21, 2010 at 9:09 AM, Jonathan Link <jonathan.l...@gmail.com> > wrote: > There is no standard, it's determined by business requriements and > regulatory requirements for your industry. > SOX rules are for publicly traded companies, so you're asking contradictory > questions. > > > > On Tue, Sep 21, 2010 at 10:04 AM, John Aldrich > <jaldr...@blueridgecarpet.com> wrote: > What's the standard for email retention for companies which are NOT > publicly > traded? What's the SOX rules on email retention? I just helped one of our > managers open some Outlook data files dating back to 2007 which got me > thinking about the wisdom of retaining information that long and I wasn't > sure what the "norm" is for retaining that info. > > Thanks... > > Thanks, > John Aldrich > IT Manager, > Blueridge Carpet > 706-276-2001, Ext. 2233 > > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to listmana...@lyris.sunbeltsoftware.com > with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to listmana...@lyris.sunbeltsoftware.com > with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to listmana...@lyris.sunbeltsoftware.com > with the body: unsubscribe ntsysadmin > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to listmana...@lyris.sunbeltsoftware.com > with the body: unsubscribe ntsysadmin > ________________________________________ > Any medical information contained in this electronic message is > CONFIDENTIAL > and privileged. 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Do not deliver, distribute or copy this message, and do not > disclose its contents or take any action in reliance on the information > that > it contains. > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to listmana...@lyris.sunbeltsoftware.com > with the body: unsubscribe ntsysadmin > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to listmana...@lyris.sunbeltsoftware.com > with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to listmana...@lyris.sunbeltsoftware.com > with the body: unsubscribe ntsysadmin > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to listmana...@lyris.sunbeltsoftware.com > with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to listmana...@lyris.sunbeltsoftware.com > with the body: unsubscribe ntsysadmin > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to listmana...@lyris.sunbeltsoftware.com > with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to listmana...@lyris.sunbeltsoftware.com > with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to listmana...@lyris.sunbeltsoftware.com > with the body: unsubscribe ntsysadmin > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to listmana...@lyris.sunbeltsoftware.com > with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
