Thanks, Erik. After kicking it around on this list for awhile, the consensus of opinion was that I need to get legal involved and see what they recommend. Unfortunately, we dont host our own email at this time, so all we have is PST files. Hopefully we'll have our own mail server by this time next year (economy and carpet sales permitting. <grin>) and this will be more relevant then.
Thanks, John Aldrich IT Manager, Blueridge Carpet 706-276-2001, Ext. 2233 From: Erik Goldoff [mailto:egold...@gmail.com] Sent: Thursday, September 23, 2010 8:34 AM To: NT System Admin Issues Subject: Re: Email retention 1) First check with your auditors to find out what your document retention requirements are. Likely, your HR department will have a 7 year, accounts payable/receivable may have the same (or not), etc 2) Then check with legal to see if a printed copy of all relevant email satisfies your document retention requirements. If so, then HR should implement a policy to require printing 'emails of official record' so that your email server backups are NOT the official record. Otherwise you may find yourself with a 7 year tape/backup retention which can be a real bitch considering how fast technology standards evolve and change, not to mention the cost of, and storeage of the media On Tue, Sep 21, 2010 at 10:04 AM, John Aldrich <jaldr...@blueridgecarpet.com> wrote: What's the standard for email retention for companies which are NOT publicly traded? What's the SOX rules on email retention? I just helped one of our managers open some Outlook data files dating back to 2007 which got me thinking about the wisdom of retaining information that long and I wasn't sure what the "norm" is for retaining that info. Thanks... Thanks, John Aldrich IT Manager, Blueridge Carpet 706-276-2001, Ext. 2233 ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
