Right. 5 years is a pretty easy selling point so you might start with 5 and get the process perfected/users comfortable with it, then cinch up the timeline later. David Lum // SYSTEMS ENGINEER NORTHWEST EVALUATION ASSOCIATION (Desk) 971.222.1025 // (Cell) 503.267.9764
From: S Powell [mailto:powe...@gmail.com] Sent: Friday, December 03, 2010 9:50 AM To: NT System Admin Issues Subject: Re: document sprawl see and I thought you would have moved them to the X: drive so people could look thought their .... wait for it ... X:<files> HA! but that is not a bad idea ... but I'd look at making it more like 1 year. Google.com Learn it. Live it. Love it. On Fri, Dec 3, 2010 at 09:27, David Lum <david....@nwea.org<mailto:david....@nwea.org>> wrote: At one client (55 users) I simply have a ROBOCOPY job that moves files not modified in 5 years to an archive read-only location (cheap 1TB NAS)- that way they can move 'em back to another location modify if necessary, or just took at them. They don't get backed up offsite (cloud) either. These files have their own drive letter (O: for Old!) but otherwise retain the same folder structure, and if they find they need some files for archival purposes and backed up they go into excluded-from-archive-action folders on the production drive(s). Crude, but works well and the customer is satisfied with the results as it was communicated to them what was happening, and why (mainly to not pay the storage for the cloud backup). 1TB RAID1 NAS drives are cheap enough for small clients to justify. Alternative #2 is RAID1 eSATA attached to some box, also inexpensive. There are certainly more eloquent tools and methods, but this is a very inexpensive down-and-dirty fix. Dave From: Don Guyer [mailto:don.gu...@prufoxroach.com<mailto:don.gu...@prufoxroach.com>] Sent: Friday, December 03, 2010 8:25 AM To: NT System Admin Issues Subject: RE: document sprawl I'd be interested in a solution to this. Been fighting it for years to no avail, other than running a "data inventory" program (such as TreeSize) and doing a manual compare. Don't forget all of the email attachments saved along with the original email... :) Don Guyer Systems Engineer - Information Services Prudential, Fox & Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 don.gu...@prufoxroach.com<mailto:don.gu...@prufoxroach.com> From: S Powell [mailto:powe...@gmail.com<mailto:powe...@gmail.com>] Sent: Friday, December 03, 2010 11:17 AM To: NT System Admin Issues Subject: document sprawl Hello Everybody </Dr. Nick> I'd like to pick your brains about how you deal with document sprawl, I was reading in another thread about how users would use their "Recycle Bin" as their archive. <shudder> we have users that will keep tens of copies of the same document in various locations around their "My Documents"; as well as in tens of locations within our "shared" folders on the network ... User education only goes so far when it comes to "please don't do that" as they nod and then keep doing it. I think we've moved beyond being nice and we've found ourselves mired in needing a sledgehammer. I'd just like to wrap it in a bit of velvet. Thoughts, Policies, procedures etc, would be helpful in this. TIA ./s Google.com Learn it. Live it. Love it. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com<mailto:listmana...@lyris.sunbeltsoftware.com> with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com<mailto:listmana...@lyris.sunbeltsoftware.com> with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com<mailto:listmana...@lyris.sunbeltsoftware.com> with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com<mailto:listmana...@lyris.sunbeltsoftware.com> with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
