Hi Diane,
Lisa has eloquently answered your question with a similar answer to what
I would provide. The most important thing is to designate a newsroom
coordinator whether it is someone on the client side, or the facilitator
side.
I do all of my work with my wife Maureen McCarthy so we generally switch
off who will be doing what, opening space, holding space, coordinating
the newsroom, picking up cups.
In the past, and some of our colleagues presently, sometimes bring a
support/admin person who coordinates the newsroom if they are the only
facilitator and the client is not able to provide a support person.
(When the client is not in position to provide someone, this is usually
because everyone wants to participate directly in the Open Space
discussions).
Whatever the situation we feel it is important that there is always
someone to "hold space" during the event. There is something that
happens when there is someone simply holding space vs. being lost in the
details. That is not to say that some people are able to do both, or
find that the details provide them with the presence to hold space.
In any case, we are always mindful that holding the space is the most
important part of facilitating OS.
with grace and love,
Zelle
************
Zelle Nelson
Engaging the Soul at Work/Know Place Like Home/State of Grace Document
www.stateofgracedocument.com
ze...@maureenandzelle.com
office - 001.828.693.0802
mobile - 001.847.951.7030
Isle of Skye
2021 Greenville Hwy
Flat Rock, NC 28731
USA
Lisa Heft wrote:
Hello, Diane -
If I am not mistaken you are asking how one recruits someone to be the
Newsroom Coordinator?
As others have mentioned - for me, there is always a core team - me and the
sponsor/host/client team. And on that team there is usually - if we decide
to have an electronic newsroom - someone who will be the Newsroom
Coordinator.
I am in the room to help as well, but I find that having a Newsroom
Coordinator really helps as one person focuses on gathering, tracking,
printing (if a printer is available) and compiling transcribed notes for the
Book of Proceedings.
And I find that this is a role of pride, as it is a very important role, and
the folks I have worked with as Newsroom Coordinators always have great
ideas for how to create user-friendly instructions and wonderful supportive
energy for the participants.
In addition, it is a role that someone on the client/sponsor/host side can
take if they want to observe and support the Open Space but not participate
(because the issue is not their own but they believe in the process and the
people, for example).
It is not to me a matter of being technically inclined (because a Newsroom
can be created with super-high-tech or simply be a place for hand-written
papers to be placed in a basket, and everything in between). It is,
however, a matter for someone who is incredibly detail-oriented while at the
same time welcoming of folks who find the technology new to them.
Sometimes someone I know who has not done a lot of Open Space events wishes
to observe and support an OS - and I just ask the client if they can come
along. It is always welcome.
In an Open Space that some colleagues are doing this month in San Antonio,
Texas, they have put out the word for any folks who want to be volunteer
scribes, and those scribes will be using flip charts at each discussion area
to document the conversations. I myself have volunteered at another
facilitator's event just to learn from them.
In one particularly important community event, participants were quite moved
to find that the folks charting the conversations at the different
discussion areas were volunteering their time in support of the people and
their work together...
Lisa
___________________________
L i s a H e f t
Consultant, Facilitator, Educator
O p e n i n g S p a c e
Berkeley, California, USA
lisah...@openingspace.net
www.openingspace.net
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