SLC Directors (Mac, Gary, Rich, Matt, with Norma absent) met March 18th to determine SLC RDA practices.
1. SLC will adopt RDA beginning September 1st, 2013. This date was influenced by ebrary accepting no RDA records before October, and no AACR2 records October or later. 2. In view of that, SLC will produce only AACR2 records before September 1st, and only RDA records thereafter, regardless of whether the derived record is AACR2 or RDA. No mixed batches will be sent to clients. Batches will be all AACR2, RDA, or RDA exported as AACR2 compatible. Aggregators may receive both RDA and AACR2 compatible if they wish. AACR2 compatible (with GMD and abbreviations) will still have RDA choice of main entry, LDR/18 i, with 040$erda and 33X removed. If editing from an SLC record, retain the 001 RSN (so that it will overwrite), and code LDR/05 c. 3. Most of the changes to create AACR from RDA, or RDA from AACR2, will be machine generated. Cataloguers will need to be observant concerning resources with more than three authors. The main entry, Cutter and title 1st indicator will require manual change. The RDA 100 may become the first AACR2 700. The AACR2 1st 700 may become RDA 100. Additional authors in 245/$c need not be removed for RDA to AACR2. Additional authors in 245/$c and 700s should be added for AACR2 to RDA. Transcribe only the first 10 authors, adding [et # al.] for the remainder. 4. Try to avoid inclusions by guessing place, publisher, and date; if required, use ISBD Latin abbreviation inclusions, due to the several languages of the catalogue among SLC clients. 5. Add $4 relationship codes to entries, following final mark of punctuation. Codes will be exported to Canadian clients who opt for RDA, and loaded to OCLC and ebrary for Canadian clients. Terms coded $e (all lower case) will be exported to US clients, and loaded to OCLC and ebrary for US clients. We will follow British Library practice in exporting to UK clients, once we know what that practice is. The $4 codes follow the final mark of punctuation of entries. Matt will attempt to replace periods with commas when exporting terms coded $e, retaining periods after initials and a select list of abbreviations, e.g., Inc., Ltd. 6. Do not transcribe affiliations in statement of responsibility, and remove if present. This was felt to be less labour intensive than upgrading punctuation to replace commas with no space semicolons between information related to different persons. Also, affiliations could be mistaken for corporate bodies responsible for content. Some corporate body affiliations are multi level, e.g., with departments of a larger bodies. 7, Enter 264 4 copyright only if different year from 264 1, even if 264 1 is bracketed. There would never be 008 t with dates one and two, unless the two dates are different. This may require editing. 8. Use exact unit names as per the RDA Procedures for each client, e.g., PDF, DVD, Blu-ray. 9. Use RDA 336-338 media terms, with the exception of 337 $aelectronic$2isbdmedia. These are given in Procedures. While ISBD Area 0 content and media terms are superior to RDA's, it was felt wise to conform to RDA with the single exception of the misleading "computer" as a media type, for material more often accessed via electronic readers. 10. SLC will not assign 344, 345, 346, 347 or 256; 007 will be coded instead, and 043 if relevant. 11. SLC will not purchase the Toolkit, but may purchase two print copies, one for the Rich head cataloguer and one for Gary the quality control cataloguer. Cataloguers may ask them for guidance. Cataloguers are encouraged to use the MRIs, the Procedures, and this cheat sheet: http://special-cataloguing.com/node/1397 __ __ J. McRee (Mac) Elrod (m...@slc.bc.ca) {__ | / Special Libraries Cataloguing HTTP://www.slc.bc.ca/ ___} |__ \__________________________________________________________
