Re: [Archivesspace_Users_Group] Microfilm Numbers

[Rachel Donahue]

Hi Patsy,

I would probably put the microfilm number in as an External Document. The
Location doesn't *have* to be a URL, even if it's preferred.

--Rachel


On Mon, Apr 20, 2020 at 12:07 PM Hand, Sarit  wrote:

> HI,
>
>
>
> Are you creating Resource Records or Archival Object records for the
> microfilms? If so, can you use the MF# for the identifier there? You can
> spawn a record from the accession OR create a record then link the
> accession record.  Be aware that accession records can only be linked at
> the Resource Record level.  You can link as many as you want.
>
>
>
> Cheers,
>
> [image: cid:image001.jpg@01D16B1C.33577140]
>
>
>
> [image: signature-96]
>
>
>
>
>
>
>
> *Sarit Hand*
>
> Digital Archivist
> AP Corporate Archives
>
> *sh...@ap.org *
> www.ap.org
>
> 200 Liberty Street
>
> New York, NY 10281
>
> T 212.621.7035
>
> F 212.621.1723
>
>
>
>
>
> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org <
> archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of 
> *Patricia
> Mitchell
> *Sent:* Monday, April 20, 2020 11:23 AM
> *To:* archivesspace_users_group@lyralists.lyrasis.org
> *Subject:* [Archivesspace_Users_Group] Microfilm Numbers
>
>
>
> Hi, I'm working on migrating legacy accession data to ArchivesSpace. All
> of our accessions have unique identifiers assigned to them, but some also
> have unique numbers assigned to them when they're microfilmed. An example
> would be: Ac. No. 2020-053, MF. 100. For migrating into ArchivesSpace, I
> would likely put 2020 in the first accession number field, followed by 053
> in the second accession number field, but what should I do with the MF
> number? This is info we'd like to retain obviously, and we could put it in
> a user-identified field, but I'm trying to avoid creating too many custom
> fields if there are appropriate fields already available in ArchivesSpace.
> Does anyone else have more than one unique identifier assigned to a
> collection? Any ideas for where to record this data?
>
>
>
> Patsy Mitchell
>
> Electronic Records Archivist
>
> Tennessee State Library & Archives
>
> Office of Tennessee Secretary of State Tre Hargett
>
> 403 7th Avenue North
>
> Nashville, TN  37243
>
> 615.253.8712
>
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Re: [Archivesspace_Users_Group] FW: normalization in ArchivesSpace

[Hoffner, Bailey E.]

Thanks, Trevor!

Bailey Hoffner, MLIS
Metadata and Collections Management Archivist
University of Oklahoma Libraries
405-325-1566


From:  on behalf of 
Trevor Thornton 
Reply-To: Archivesspace Users Group 

Date: Monday, April 20, 2020 at 5:44 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] FW: normalization in ArchivesSpace

From what I can tell, the Solr Standard 
Tokenizer
 (which I think is the one used for most text fields) doesn't exclude the 
apostrophe or use it as a delimiter to split the word (as it does with other 
punctuation marks), so a query for "Governor’s" won't match "Governors" and 
vice versa. I don't know of a convenient workaround (without modifying the Solr 
schema).

On Mon, Apr 20, 2020 at 4:38 PM Hoffner, Bailey E. 
mailto:bail...@ou.edu>> wrote:
Hello All,

One of our catalogers noticed an issue with search functionality and 
normalization (see below). Has anyone dealt with this issue before, or know of 
a workaround?

Thanks!

-Bailey

Bailey Hoffner, MLIS
Metadata and Collections Management Archivist
University of Oklahoma Libraries
405-325-1566


From: "Steele, Thomas D." 
mailto:thomas.d.steel...@ou.edu>>
Date: Monday, April 20, 2020 at 3:26 PM
To: "Hoffner, Bailey E." mailto:bail...@ou.edu>>
Subject: normalization in ArchiveSpace

Searching for a term such as “Governors’” yields no hits if you spell it as 
“Governor’s”.  both terms should normalize to “Governors”, but it’s possible 
the latter is normalizing to “Governor s”

Tom Steele
Science and Technology Cataloger
University of Oklahoma Libraries
Norman, OK   73019
(405) 325-4082
thomas.d.steel...@ou.edu

"Books constitute capital. A library book lasts as long as a house, for 
hundreds of years. It is not, then, an article of mere consumption but fairly 
of capital, and often in the case of professional men, setting out in life, it 
is their only capital." -- Thomas Jefferson

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--
Trevor Thornton
Applications Developer, Digital Library Initiatives
North Carolina State University Libraries
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Re: [Archivesspace_Users_Group] FW: normalization in ArchivesSpace

[Andrew Morrison]

You can see what the default Solr config in ArchivesSpace does with 
these queries in this screenshot of Solr's analysis tool on a 
development system:


https://user-images.githubusercontent.com/33721187/79843129-b9549680-83b1-11ea-8d3a-670f4e84a6de.png

On the left is how it indexes Governors and on the right is how it 
handles a query for Governor's. The first step, marked "ST" in light 
grey, is the Standard Tokenizer. As you can see, it does nothing in this 
case, and passes both unchanged to the next step ("SF", the stop word 
filter, which also does nothing.)


Changing to a different tokenizer could change how apostrophes are 
handled. Or adding a stemmer might do the same and also ensure the same 
results are returned for singular and plural forms of most words. But 
these sort of customizations are language-specific. What works for 
English probably wouldn't work, and might have negative effects, for 
finding materials in Spanish, French or German. This is one of the 
advantages of using an external Solr server 
 
set up - that you can tailor it for your collections and your users. It 
also means you can run a more up-to-date version of Solr, with more and 
better options 
 (we 
use Word Delimiter Graph Filter and KStem.)


Andrew.


On 20/04/2020 23:44, Trevor Thornton wrote:
From what I can tell, the Solr Standard Tokenizer 
 
(which I think is the one used for most text fields) doesn't exclude 
the apostrophe or use it as a delimiter to split the word (as it does 
with other punctuation marks), so a query for "Governor’s" won't match 
"Governors" and vice versa. I don't know of a convenient workaround 
(without modifying the Solr schema).


On Mon, Apr 20, 2020 at 4:38 PM Hoffner, Bailey E. > wrote:


Hello All,

One of our catalogers noticed an issue with search functionality
and normalization (see below). Has anyone dealt with this issue
before, or know of a workaround?

Thanks!

-Bailey

Bailey Hoffner, MLIS

Metadata and Collections Management Archivist

University of Oklahoma Libraries

405-325-1566

*From: *"Steele, Thomas D." mailto:thomas.d.steel...@ou.edu>>
*Date: *Monday, April 20, 2020 at 3:26 PM
*To: *"Hoffner, Bailey E." mailto:bail...@ou.edu>>
*Subject: *normalization in ArchiveSpace

Searching for a term such as “Governors’” yields no hits if you
spell it as “Governor’s”.  both terms should normalize to
“Governors”, but it’s possible the latter is normalizing to
“Governor s”

Tom Steele

Science and Technology Cataloger

University of Oklahoma Libraries

Norman, OK   73019

(405) 325-4082

thomas.d.steel...@ou.edu 

/"Books constitute capital. A library book lasts as long as a
house, for hundreds of years. It is not, then, an article of mere
consumption but fairly of capital, and often in the case of
professional men, setting out in life, it is their only
capital/./" -- Thomas Jefferson/

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--
Trevor Thornton
Applications Developer, Digital Library Initiatives
North Carolina State University Libraries

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