Re: ******** Change issues Classification Timing Timing Reason etc.

2010-06-03 Thread Guillaume Rheault
Sorry to jump so late in this discussion, but you might want to have a 
close-down approval on latent changes from the business (the end-user), just to 
make sure that the end-user is satisfied with the change done:

- If the close-down approval is approved, that means the user is satisfied. The 
change can be closed with closed status reason = successful
- if the close-down approval is rejected, that means the end user is not 
satisfied. The change can be closed with a closed status reason that reflects 
the end-user perceptions. At this point, a new change can be created, and 
linked to the latent change, to either roll-back the latent change or perform 
any work that still needs to be done.

From an  audit and control perspective, you still want approvals for 
non-standard (non-routine) latent changes. It is a key audit control to have 
somebody (other than the implementer) to approve the change, even if the 
change has already happened. Auditors are quite serious about this. Of course, 
if your company/organization does not get audited for change controls, then 
you're fine.

Guillaume


From: Action Request System discussion list(ARSList) [arsl...@arslist.org] on 
behalf of Martinez, Marcelo A [marc...@cpchem.com]
Sent: Tuesday, May 18, 2010 4:24 PM
To: arslist@ARSLIST.ORG
Subject: Re:  Change issues Classification  Timing Timing Reason 
etc.

**
Enslin,
You must first take a hard look at your Change Mgmt policies before deciding 
how to utilize the module. As Rick mentioned, the module is very ITIL driven.
Here is more or less how we’ve defined ours:
Normal: a change entered ahead of time, proper approvals, testing, 
documentation. Reviewed during weekly change meetings.
Latent: change has already taken place. No approvals needed. (what for?).
Emergency: relates to the immediate resolution to a known production problem 
where an outage is eminent. Approvals needed.
Expedited: changes that did not make the weekly change meeting. Used by people 
who “forget” to enter changes and do it last minute. Approval needed. You could 
add a special approval level here (i.e. all expedited tickets must be approved 
by their department head).
-all changes which require approval must be approved before performing the 
change, otherwise it is considered unauthorized and tracked as such. Change 
Mgmt has override approval authority at all levels.

PS. Don’t mind going down there to help (if you have tickets to the World Cup! 
:) )


Marcelo

From: Action Request System discussion list(ARSList) 
[mailto:arsl...@arslist.org] On Behalf Of Rick Cook
Sent: Tuesday, May 18, 2010 10:20 AM
To: arslist@ARSLIST.ORG
Subject: Re:  Change issues Classification  Timing Timing Reason 
etc.

**
My first impression was that your company is attempting to use non-ITIL 
processes in an ITIL software package.  That will cause problems similar to 
what you are seeing.  Could I suggest that you attempt to get your people to 
use the proper process, rather than tweak the software to enforce an improper 
process?

Rick
On Tue, May 18, 2010 at 7:34 AM, Enslin Van Blerk - MWEB 
evanbl...@mweb.commailto:evanbl...@mweb.com wrote:
**
Hi

I require your assistance please. I don’t really work with the Change 
management module thus I am a bit in the dark here, asking this question.

We have occasions where people will do a change in production and then 3hours 
later, they want to log the change and resolve it etc.

According to what I found in the documentation these changes can be logged as a 
Latent Change and will then close automatically. We can use this but it is not 
always the case and sometimes for record purposes we still require people to 
approve.

People log tickets as an emergency in these situations and because this was 
logged as an emergency we cannot close the ticket because it was logged after 
the actual start dates.


First we get a message, telling us it will be saved to Expedited because the 
Requested Date is before the earliest Start Date.
I will save it as expedited, enter the times for actual start/end date.

Then it will tell me, Only Latent changes can have actual start dates that come 
after the infrastructure change submit date.
At this point we have values in “Earliest Start Date” and “Submitted Date”
If we try to save the timing field to latent we just receive ARNOTE again 
telling us it will be saved to Expedited because the Requested Date is before 
the earliest Start Date.

We are not able to close this change with the correct times now, what can we do 
with these situations?



Regards
Enslin


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Re: ******** Change issues Classification Timing Timing Reason etc.

2010-05-19 Thread Mueller, Doug
What I would ask here is

What does it mean to Approve or Reject a Latent change?

If I Approve, OK, it is already done so what differnce does it make?
If I Reject, problem, it is already done so what difference does it make?

If a reject means you want to undo the change -- really, what you are doing is 
making ANOTHER change.
The first change happened.  You are now making another one to change back.

In a Latent Change, the concept of approval doesn't make sense.  You may want 
NOTIFICATION to
appropriate people to occur because they didn't get advance notice in the form 
of approval and need to be
told that the change occurred (for awareness at least and maybe to decide 
whether to request a change
back).

The point here is not to try and use approval for notification purposes but for 
approval purposes.  Use
Notification for notification purposes.

Now, the question might be how do I have the appropriate notifications go out 
for Latent Change  That is
a different question (and not one I have the answer for).

Doug Mueller


From: Action Request System discussion list(ARSList) 
[mailto:arsl...@arslist.org] On Behalf Of Rick Cook
Sent: Tuesday, May 18, 2010 8:20 AM
To: arslist@ARSLIST.ORG
Subject: Re:  Change issues Classification  Timing Timing Reason 
etc.

**
My first impression was that your company is attempting to use non-ITIL 
processes in an ITIL software package.  That will cause problems similar to 
what you are seeing.  Could I suggest that you attempt to get your people to 
use the proper process, rather than tweak the software to enforce an improper 
process?

Rick
On Tue, May 18, 2010 at 7:34 AM, Enslin Van Blerk - MWEB 
evanbl...@mweb.commailto:evanbl...@mweb.com wrote:
**
Hi

I require your assistance please. I don't really work with the Change 
management module thus I am a bit in the dark here, asking this question.

We have occasions where people will do a change in production and then 3hours 
later, they want to log the change and resolve it etc.

According to what I found in the documentation these changes can be logged as a 
Latent Change and will then close automatically. We can use this but it is not 
always the case and sometimes for record purposes we still require people to 
approve.

People log tickets as an emergency in these situations and because this was 
logged as an emergency we cannot close the ticket because it was logged after 
the actual start dates.


First we get a message, telling us it will be saved to Expedited because the 
Requested Date is before the earliest Start Date.
I will save it as expedited, enter the times for actual start/end date.

Then it will tell me, Only Latent changes can have actual start dates that come 
after the infrastructure change submit date.
At this point we have values in Earliest Start Date and Submitted Date
If we try to save the timing field to latent we just receive ARNOTE again 
telling us it will be saved to Expedited because the Requested Date is before 
the earliest Start Date.

We are not able to close this change with the correct times now, what can we do 
with these situations?



Regards
Enslin



 http://www.mweb.co.za/productsservices/

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Re: ******** Change issues Classification Timing Timing Reason etc.

2010-05-19 Thread Enslin Van Blerk - MWEB
Hi

Thanks to all who replied it is appreciated.

I tested the Latent change and if I use the Process Flow bar to go through the 
phases it automatically change the status to Successfully Completed which is 
great. Now if the change manager tries to close the change they get the 
following message which prevents them closing it.

ERROR
Chane Timing will be automatically set to Expedited since Requested Date is 
before Earliest Start Date. (ARNOTE 45514)


Earliest Start Date 18 May 2010 03:01:41 PM
Requested Start Date 18 May 2010 09:00:00 AM
Scheduled Start Date 18 May 2010 09:00:00 AM
Actual Start Date   18 May 2010 09:00:00 AM
Submit Date  18 May 2010 03:02:05 PM

Requested End Date  18 May 2010 11:00:00 AM
Scheduled End Date  18 May 2010 11:00:00 AM
Actual End Date18 May 2010 11:00:00 AM

What am I doing wrong here?

Regards
Enslin van Blerk


From: Action Request System discussion list(ARSList) 
[mailto:arsl...@arslist.org] On Behalf Of Mueller, Doug
Sent: 19 May 2010 02:02 PM
To: arslist@ARSLIST.ORG
Subject: Re:  Change issues Classification  Timing Timing Reason 
etc.

What I would ask here is

What does it mean to Approve or Reject a Latent change?

If I Approve, OK, it is already done so what differnce does it make?
If I Reject, problem, it is already done so what difference does it make?

If a reject means you want to undo the change -- really, what you are doing is 
making ANOTHER change.
The first change happened.  You are now making another one to change back.

In a Latent Change, the concept of approval doesn't make sense.  You may want 
NOTIFICATION to
appropriate people to occur because they didn't get advance notice in the form 
of approval and need to be
told that the change occurred (for awareness at least and maybe to decide 
whether to request a change
back).

The point here is not to try and use approval for notification purposes but for 
approval purposes.  Use
Notification for notification purposes.

Now, the question might be how do I have the appropriate notifications go out 
for Latent Change  That is
a different question (and not one I have the answer for).

Doug Mueller


From: Action Request System discussion list(ARSList) 
[mailto:arsl...@arslist.org] On Behalf Of Rick Cook
Sent: Tuesday, May 18, 2010 8:20 AM
To: arslist@ARSLIST.ORG
Subject: Re:  Change issues Classification  Timing Timing Reason 
etc.
**
My first impression was that your company is attempting to use non-ITIL 
processes in an ITIL software package.  That will cause problems similar to 
what you are seeing.  Could I suggest that you attempt to get your people to 
use the proper process, rather than tweak the software to enforce an improper 
process?

Rick
On Tue, May 18, 2010 at 7:34 AM, Enslin Van Blerk - MWEB 
evanbl...@mweb.commailto:evanbl...@mweb.com wrote:
**
Hi

I require your assistance please. I don't really work with the Change 
management module thus I am a bit in the dark here, asking this question.

We have occasions where people will do a change in production and then 3hours 
later, they want to log the change and resolve it etc.

According to what I found in the documentation these changes can be logged as a 
Latent Change and will then close automatically. We can use this but it is not 
always the case and sometimes for record purposes we still require people to 
approve.

People log tickets as an emergency in these situations and because this was 
logged as an emergency we cannot close the ticket because it was logged after 
the actual start dates.


First we get a message, telling us it will be saved to Expedited because the 
Requested Date is before the earliest Start Date.
I will save it as expedited, enter the times for actual start/end date.

Then it will tell me, Only Latent changes can have actual start dates that come 
after the infrastructure change submit date.
At this point we have values in Earliest Start Date and Submitted Date
If we try to save the timing field to latent we just receive ARNOTE again 
telling us it will be saved to Expedited because the Requested Date is before 
the earliest Start Date.

We are not able to close this change with the correct times now, what can we do 
with these situations?



Regards
Enslin


[%20]http://www.mweb.co.za/productsservices/

This electronic communication and the attached file(s) are subject to a 
disclaimer which can be accessed on the following link: 
Disclaimerhttp://www.mweb.co.za/disclaimer
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http://www.mweb.co.za/disclaimer. If you are unable to view the disclaimer, 
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Re: ******** Change issues Classification Timing Timing Reason etc.

2010-05-19 Thread Ramey, Anne
Are the managers also using the progress bar?

Anne Ramey
***
E-mail correspondence to and from this address may be subject to the North 
Carolina Public Records Law and may be disclosed to third parties only by an 
authorized State Official.

From: Action Request System discussion list(ARSList) 
[mailto:arsl...@arslist.org] On Behalf Of Enslin Van Blerk - MWEB
Sent: Wednesday, May 19, 2010 9:25 AM
To: arslist@ARSLIST.ORG
Subject: Re:  Change issues Classification  Timing Timing Reason 
etc.

**
Hi

Thanks to all who replied it is appreciated.

I tested the Latent change and if I use the Process Flow bar to go through the 
phases it automatically change the status to Successfully Completed which is 
great. Now if the change manager tries to close the change they get the 
following message which prevents them closing it.

ERROR
Chane Timing will be automatically set to Expedited since Requested Date is 
before Earliest Start Date. (ARNOTE 45514)


Earliest Start Date 18 May 2010 03:01:41 PM
Requested Start Date 18 May 2010 09:00:00 AM
Scheduled Start Date 18 May 2010 09:00:00 AM
Actual Start Date   18 May 2010 09:00:00 AM
Submit Date  18 May 2010 03:02:05 PM

Requested End Date  18 May 2010 11:00:00 AM
Scheduled End Date  18 May 2010 11:00:00 AM
Actual End Date18 May 2010 11:00:00 AM

What am I doing wrong here?

Regards
Enslin van Blerk


From: Action Request System discussion list(ARSList) 
[mailto:arsl...@arslist.org] On Behalf Of Mueller, Doug
Sent: 19 May 2010 02:02 PM
To: arslist@ARSLIST.ORG
Subject: Re:  Change issues Classification  Timing Timing Reason 
etc.

What I would ask here is

What does it mean to Approve or Reject a Latent change?

If I Approve, OK, it is already done so what differnce does it make?
If I Reject, problem, it is already done so what difference does it make?

If a reject means you want to undo the change -- really, what you are doing is 
making ANOTHER change.
The first change happened.  You are now making another one to change back.

In a Latent Change, the concept of approval doesn't make sense.  You may want 
NOTIFICATION to
appropriate people to occur because they didn't get advance notice in the form 
of approval and need to be
told that the change occurred (for awareness at least and maybe to decide 
whether to request a change
back).

The point here is not to try and use approval for notification purposes but for 
approval purposes.  Use
Notification for notification purposes.

Now, the question might be how do I have the appropriate notifications go out 
for Latent Change  That is
a different question (and not one I have the answer for).

Doug Mueller


From: Action Request System discussion list(ARSList) 
[mailto:arsl...@arslist.org] On Behalf Of Rick Cook
Sent: Tuesday, May 18, 2010 8:20 AM
To: arslist@ARSLIST.ORG
Subject: Re:  Change issues Classification  Timing Timing Reason 
etc.
**
My first impression was that your company is attempting to use non-ITIL 
processes in an ITIL software package.  That will cause problems similar to 
what you are seeing.  Could I suggest that you attempt to get your people to 
use the proper process, rather than tweak the software to enforce an improper 
process?

Rick
On Tue, May 18, 2010 at 7:34 AM, Enslin Van Blerk - MWEB 
evanbl...@mweb.commailto:evanbl...@mweb.com wrote:
**
Hi

I require your assistance please. I don't really work with the Change 
management module thus I am a bit in the dark here, asking this question.

We have occasions where people will do a change in production and then 3hours 
later, they want to log the change and resolve it etc.

According to what I found in the documentation these changes can be logged as a 
Latent Change and will then close automatically. We can use this but it is not 
always the case and sometimes for record purposes we still require people to 
approve.

People log tickets as an emergency in these situations and because this was 
logged as an emergency we cannot close the ticket because it was logged after 
the actual start dates.


First we get a message, telling us it will be saved to Expedited because the 
Requested Date is before the earliest Start Date.
I will save it as expedited, enter the times for actual start/end date.

Then it will tell me, Only Latent changes can have actual start dates that come 
after the infrastructure change submit date.
At this point we have values in Earliest Start Date and Submitted Date
If we try to save the timing field to latent we just receive ARNOTE again 
telling us it will be saved to Expedited because the Requested Date is before 
the earliest Start Date.

We are not able to close this change with the correct times now, what can we do 
with these situations?



Regards
Enslin


[%20]http://www.mweb.co.za/productsservices

Re: ******** Change issues Classification Timing Timing Reason etc.

2010-05-18 Thread Ramey, Anne
We have this issue as well.  We use emergency change and as long as the change 
is entered within 24 hours, we find we can use the progress bar up top to walk 
the change through it's lifecycle.  We can't use the dates tab or  it will give 
us the error you say, but if we use the progress bar up top and enter dates 
when prompted, it works fine.

Anne Ramey

***
E-mail correspondence to and from this address may be subject to the North 
Carolina Public Records Law and may be disclosed to third parties only by an 
authorized State Official.

From: Action Request System discussion list(ARSList) 
[mailto:arsl...@arslist.org] On Behalf Of Enslin Van Blerk - MWEB
Sent: Tuesday, May 18, 2010 10:35 AM
To: arslist@ARSLIST.ORG
Subject:  Change issues Classification  Timing Timing Reason etc.

**
Hi

I require your assistance please. I don't really work with the Change 
management module thus I am a bit in the dark here, asking this question.

We have occasions where people will do a change in production and then 3hours 
later, they want to log the change and resolve it etc.

According to what I found in the documentation these changes can be logged as a 
Latent Change and will then close automatically. We can use this but it is not 
always the case and sometimes for record purposes we still require people to 
approve.

People log tickets as an emergency in these situations and because this was 
logged as an emergency we cannot close the ticket because it was logged after 
the actual start dates.


First we get a message, telling us it will be saved to Expedited because the 
Requested Date is before the earliest Start Date.
I will save it as expedited, enter the times for actual start/end date.

Then it will tell me, Only Latent changes can have actual start dates that come 
after the infrastructure change submit date.
At this point we have values in Earliest Start Date and Submitted Date
If we try to save the timing field to latent we just receive ARNOTE again 
telling us it will be saved to Expedited because the Requested Date is before 
the earliest Start Date.

We are not able to close this change with the correct times now, what can we do 
with these situations?



Regards
Enslin


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This electronic communication and the attached file(s) are subject to a 
disclaimer which can be accessed on the following link: 
Disclaimerhttp://www.mweb.co.za/disclaimer
- or copy the following URL into your browser - 
http://www.mweb.co.za/disclaimer. If you are unable to view the disclaimer, 
please contact ab...@mweb.commailto:ab...@mweb.com for a copy.




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Re: ******** Change issues Classification Timing Timing Reason etc.

2010-05-18 Thread Rick Cook
Yeah, one of the dirty little secrets of CM 7.x is that you can have 4
different workflow sets to accomplish the same thing (i.e. Approval), and
they all work differently - sometimes drastically so.  I suspect that is the
case here.  That's ok if they all work, but not so much if they don't.

Rick
On Tue, May 18, 2010 at 8:01 AM, Ramey, Anne anne.ra...@nc.gov wrote:

 **

 We have this issue as well.  We use emergency change and as long as the
 change is entered within 24 hours, we find we can use the progress bar up
 top to walk the change through it's lifecycle.  We can't use the dates tab
 or  it will give us the error you say, but if we use the progress bar up top
 and enter dates when prompted, it works fine.



 Anne Ramey

 ***

 *E-mail correspondence to and from this address may be subject to the
 North Carolina Public Records Law and may be disclosed to third parties only
 by an authorized State Official.*



 *From:* Action Request System discussion list(ARSList) [mailto:
 arsl...@arslist.org] *On Behalf Of *Enslin Van Blerk - MWEB
 *Sent:* Tuesday, May 18, 2010 10:35 AM
 *To:* arslist@ARSLIST.ORG
 *Subject:*  Change issues Classification  Timing Timing
 Reason etc.



 **

 Hi



 I require your assistance please. I don’t really work with the Change
 management module thus I am a bit in the dark here, asking this question.



 We have occasions where people will do a change in production and then
 3hours later, they want to log the change and resolve it etc.



 According to what I found in the documentation these changes can be logged
 as a Latent Change and will then close automatically. We can use this but it
 is not always the case and sometimes for record purposes we still require
 people to approve.



 People log tickets as an emergency in these situations and because this was
 logged as an emergency we cannot close the ticket because it was logged
 after the actual start dates.





 First we get a message, telling us it will be saved to Expedited because
 the Requested Date is before the earliest Start Date.

 I will save it as expedited, enter the times for actual start/end date.



 Then it will tell me, Only Latent changes can have actual start dates that
 come after the infrastructure change submit date.

 At this point we have values in “Earliest Start Date” and “Submitted Date”

 If we try to save the timing field to latent we just receive ARNOTE again
 telling us it will be saved to Expedited because the Requested Date is
 before the earliest Start Date.



 We are not able to close this change with the correct times now, what can
 we do with these situations?







 Regards

 Enslin
  --



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 This electronic communication and the attached file(s) are subject to a
 disclaimer which can be accessed on the following link: 
 Disclaimerhttp://www.mweb.co.za/disclaimer
 - or copy the following URL into your browser -
 http://www.mweb.co.za/disclaimer. If you are unable to view the
 disclaimer, please contact ab...@mweb.com ab...@mweb.com for a copy.
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Re: ******** Change issues Classification Timing Timing Reason etc.

2010-05-18 Thread Rick Cook
My first impression was that your company is attempting to use non-ITIL
processes in an ITIL software package.  That will cause problems similar to
what you are seeing.  Could I suggest that you attempt to get your people to
use the proper process, rather than tweak the software to enforce an
improper process?

Rick
On Tue, May 18, 2010 at 7:34 AM, Enslin Van Blerk - MWEB evanbl...@mweb.com
 wrote:

 **

 Hi



 I require your assistance please. I don’t really work with the Change
 management module thus I am a bit in the dark here, asking this question.



 We have occasions where people will do a change in production and then
 3hours later, they want to log the change and resolve it etc.



 According to what I found in the documentation these changes can be logged
 as a Latent Change and will then close automatically. We can use this but it
 is not always the case and sometimes for record purposes we still require
 people to approve.



 People log tickets as an emergency in these situations and because this was
 logged as an emergency we cannot close the ticket because it was logged
 after the actual start dates.





 First we get a message, telling us it will be saved to Expedited because
 the Requested Date is before the earliest Start Date.

 I will save it as expedited, enter the times for actual start/end date.



 Then it will tell me, Only Latent changes can have actual start dates that
 come after the infrastructure change submit date.

 At this point we have values in “Earliest Start Date” and “Submitted Date”

 If we try to save the timing field to latent we just receive ARNOTE again
 telling us it will be saved to Expedited because the Requested Date is
 before the earliest Start Date.



 We are not able to close this change with the correct times now, what can
 we do with these situations?







 Regards

 Enslin
 --

 [image: footer (34K)] http://www.mweb.co.za/productsservices/

 This electronic communication and the attached file(s) are subject to a
 disclaimer which can be accessed on the following link: 
 Disclaimerhttp://www.mweb.co.za/disclaimer
 - or copy the following URL into your browser -
 http://www.mweb.co.za/disclaimer. If you are unable to view the
 disclaimer, please contact ab...@mweb.com ab...@mweb.com for a copy.
 --



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Re: ******** Change issues Classification Timing Timing Reason etc.

2010-05-18 Thread Martinez, Marcelo A
Enslin,
You must first take a hard look at your Change Mgmt policies before deciding 
how to utilize the module. As Rick mentioned, the module is very ITIL driven.
Here is more or less how we've defined ours:
Normal: a change entered ahead of time, proper approvals, testing, 
documentation. Reviewed during weekly change meetings.
Latent: change has already taken place. No approvals needed. (what for?).
Emergency: relates to the immediate resolution to a known production problem 
where an outage is eminent. Approvals needed.
Expedited: changes that did not make the weekly change meeting. Used by people 
who forget to enter changes and do it last minute. Approval needed. You could 
add a special approval level here (i.e. all expedited tickets must be approved 
by their department head).
-all changes which require approval must be approved before performing the 
change, otherwise it is considered unauthorized and tracked as such. Change 
Mgmt has override approval authority at all levels.

PS. Don't mind going down there to help (if you have tickets to the World Cup! 
:) )


Marcelo

From: Action Request System discussion list(ARSList) 
[mailto:arsl...@arslist.org] On Behalf Of Rick Cook
Sent: Tuesday, May 18, 2010 10:20 AM
To: arslist@ARSLIST.ORG
Subject: Re:  Change issues Classification  Timing Timing Reason 
etc.

**
My first impression was that your company is attempting to use non-ITIL 
processes in an ITIL software package.  That will cause problems similar to 
what you are seeing.  Could I suggest that you attempt to get your people to 
use the proper process, rather than tweak the software to enforce an improper 
process?

Rick
On Tue, May 18, 2010 at 7:34 AM, Enslin Van Blerk - MWEB 
evanbl...@mweb.commailto:evanbl...@mweb.com wrote:
**
Hi

I require your assistance please. I don't really work with the Change 
management module thus I am a bit in the dark here, asking this question.

We have occasions where people will do a change in production and then 3hours 
later, they want to log the change and resolve it etc.

According to what I found in the documentation these changes can be logged as a 
Latent Change and will then close automatically. We can use this but it is not 
always the case and sometimes for record purposes we still require people to 
approve.

People log tickets as an emergency in these situations and because this was 
logged as an emergency we cannot close the ticket because it was logged after 
the actual start dates.


First we get a message, telling us it will be saved to Expedited because the 
Requested Date is before the earliest Start Date.
I will save it as expedited, enter the times for actual start/end date.

Then it will tell me, Only Latent changes can have actual start dates that come 
after the infrastructure change submit date.
At this point we have values in Earliest Start Date and Submitted Date
If we try to save the timing field to latent we just receive ARNOTE again 
telling us it will be saved to Expedited because the Requested Date is before 
the earliest Start Date.

We are not able to close this change with the correct times now, what can we do 
with these situations?



Regards
Enslin


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