Re: Event-in-a-Box
On 30 October 2013 22:27, Isabel Drost-Fromm wrote: > On Wednesday, October 30, 2013 09:02:36 PM Isabel Drost-Fromm wrote: > > 2) This may sound like a wildly crazy idea but looking over the mid-sized > > box - if we add a few flyers to that and (in case we want to) Apache > shirts > > to sell to happy users to me this looks like a pretty good model for a > > "booth in a box". The information this estimate is based on: > > http://wiki.fsfe.org/Booth and http://www.debian.org/events/checklist > > I forgot one important source: > http://wiki.openoffice.org/wiki/Advice_for_Booth_Beings > I never stop being amazed which goodies are hidden in our wiki, thx for the link. One thing I miss in what I have read so far, is a bit of a timeline. How long time before an event: - should a box be reserved - will the box arrive (be shipped) How soon after the even: - should be box be returned - or sent on to next event. I am sorry if I overlooked the information. rgds jan I. > > Cheers, > Isabel > >
Re: Event-in-a-Box
On Wednesday, October 30, 2013 09:02:36 PM Isabel Drost-Fromm wrote: > 2) This may sound like a wildly crazy idea but looking over the mid-sized > box - if we add a few flyers to that and (in case we want to) Apache shirts > to sell to happy users to me this looks like a pretty good model for a > "booth in a box". The information this estimate is based on: > http://wiki.fsfe.org/Booth and http://www.debian.org/events/checklist I forgot one important source: http://wiki.openoffice.org/wiki/Advice_for_Booth_Beings Cheers, Isabel
Re: Event-in-a-Box
Melissa, these lists look awesome. In particular I loved seeing support for video/audio taping in the list. On Wednesday, October 30, 2013 11:38:44 AM Ross Gardler wrote: > I would suggest the larger minimalist list is better. My justification is > that, while sourcing these items is not hard it does take time and > coordination. The easier we make things for people the better. I > am assuming that the cost of shipping the larger set of items, even if some > are unused at the event, will be less than the cost of volunteer time > consumed in sourcing the remaining items that are used. +1 Two comments: 1) Some input for the HowTo document we might want to poach ideas from related to the video/audio equipment could be the information on the Debian Video Team Wiki - they are providing videos of DebConf but also of smaller events like the Debian Dev room at FOSDEM: https://wiki.debconf.org/wiki/Videoteam I assume we have some standard place to post and collect these videos already? At least a few years ago at the usual suspects wrt. video hosting you needed a paid account to publish more than half an hour of video within a few days. 2) This may sound like a wildly crazy idea but looking over the mid-sized box - if we add a few flyers to that and (in case we want to) Apache shirts to sell to happy users to me this looks like a pretty good model for a "booth in a box". The information this estimate is based on: http://wiki.fsfe.org/Booth and http://www.debian.org/events/checklist Cheers, Isabel
Re: Event-in-a-Box
Thank you Melissa. I would suggest the larger minimalist list is better. My justification is that, while sourcing these items is not hard it does take time and coordination. The easier we make things for people the better. I am assuming that the cost of shipping the larger set of items, even if some are unused at the event, will be less than the cost of volunteer time consumed in sourcing the remaining items that are used. Once we start looking at cost of shipping we might find that the list needs to be trimmed a little. Or perhaps we will end up with three boxes for people to choose from. For now lets proceed with the larger list. Ross Ross Gardler (@rgardler) Senior Technology Evangelist Microsoft Open Technologies, Inc. A subsidiary of Microsoft Corporation On 30 October 2013 10:13, Melissa Warnkin wrote: > Thank you all for your feedback. I have collated all of the feedback and > provide you with a revised list (attached). Please keep in mind that this > is strictly the physical box contents; therefore, you might not see all of > your suggestions listed. For other suggestions not related to the physical > box, I have incorporated those for inclusion in the "how-to" document. > > The "minimal list" was kind of difficult, as the feedback varied greatly. > As such, I have provided two options for the minimal box: Option #1 is the > absolute bare minimum, while option #2 has more in it than #1 but less than > the "Maximum" box (not by much though!). > > Please take a moment to review and provide your input on the revised lists. > > Thank you so much!! > ~M > > > > -- > *From:* Ross Gardler > *To:* dev@community.apache.org > *Sent:* Friday, October 4, 2013 11:52 AM > *Subject:* Re: Event-in-a-Box > > Great feedback folks. > > Couple of items to add to the list: > > - pack of various display port adaptors > - Travel converters (to address Isabel's observation regarding different > power requirements) > > Remember that the goal here is to have a single kit that can be sent from > event to event with minimal effort. So the fact that an item needed for > event type Foo but not Bar should still be included. Having said that, it > might be a good idea to have two boxes - the minimal box with the > essentials and the maximum box with everything else and space for the > minimal. This way we can avoid needlessly shipping unwanted stuff. > > Isabel - you make a really good point with respect to "clever shortcuts". I > hope that you (and others) can bring your valuable experience to bear and > help make sure those clever shortcuts get into the kit. I suggest we wait > for Melissa to write the first draft then we weigh in with a "helpful > hints" section. > > Thanks, > Ross > > Ross Gardler (@rgardler) > Senior Technology Evangelist > Microsoft Open Technologies, Inc. > A subsidiary of Microsoft Corporation > > > > > > On 4 October 2013 02:20, Isabel Drost-Fromm wrote: > > > On Thursday, October 03, 2013 04:17:33 PM Melissa Warnkin wrote: > > > Physical > > > Content List: > > > [...] > > > * Extension cords….how many and what length > > > > Keep in mind that depending on where the event takes place it might be > > easier > > to buy the local ones locally. > > > > > > > Please keep in mind that this is an initial draft, and not a > > comprehensive > > > and/or guaranteed list!! I welcome feedback from your past experiences > > from > > > the events that you have coordinated!! Is there anything that I missed, > > or > > > anything on the list above that was not needed??!! > > > > From my personal experience: For anything that is not a Barcamp, the > stuff > > for > > the scheduling grid is not needed. > > > > Concerning WiFi Routers: That may be an advantage of being in Berlin: I > > never > > bothered to set up a separate WiFi for the smaller events but rather went > > for > > locations that provided open access points - co-working spaces usually > work > > well, universities in Germany not so much. With 3G everywhere the need > for > > WiFi at local events is not quite so urgent anymore except for hacking > > events. > > > > When making an Apache related event, I generally find it convenient to > have > > stickers/buttons to give away - people keep asking me where I got the > > stickers > > on my laptop from. Potentially add flyers to give to people (basic > > information > > on the ASF, upcoming events, whatever we want to promote). Depending on > > where > > the event takes place, getting such flyers printed might be less trouble > > when > > done locally. > > > > > > > I welcome feedback based on your past experiences that you think will > > help > > > others in the future with their events!! > > > > Tell them lots about the positive feedback they will get - don't tell > them > > too > > much about the time it *might* take to setup: a) With some clever > shortcuts > > the effort needed can be reduced substantially and b) In general the > > positive > > fe
Re: Event-in-a-Box
Thank you all for your feedback. I have collated all of the feedback and provide you with a revised list (attached). Please keep in mind that this is strictly the physical box contents; therefore, you might not see all of your suggestions listed. For other suggestions not related to the physical box, I have incorporated those for inclusion in the "how-to" document. The "minimal list" was kind of difficult, as the feedback varied greatly. As such, I have provided two options for the minimal box: Option #1 is the absolute bare minimum, while option #2 has more in it than #1 but less than the "Maximum" box (not by much though!). Please take a moment to review and provide your input on the revised lists. Thank you so much!! ~M From: Ross Gardler To: dev@community.apache.org Sent: Friday, October 4, 2013 11:52 AM Subject: Re: Event-in-a-Box Great feedback folks. Couple of items to add to the list: - pack of various display port adaptors - Travel converters (to address Isabel's observation regarding different power requirements) Remember that the goal here is to have a single kit that can be sent from event to event with minimal effort. So the fact that an item needed for event type Foo but not Bar should still be included. Having said that, it might be a good idea to have two boxes - the minimal box with the essentials and the maximum box with everything else and space for the minimal. This way we can avoid needlessly shipping unwanted stuff. Isabel - you make a really good point with respect to "clever shortcuts". I hope that you (and others) can bring your valuable experience to bear and help make sure those clever shortcuts get into the kit. I suggest we wait for Melissa to write the first draft then we weigh in with a "helpful hints" section. Thanks, Ross Ross Gardler (@rgardler) Senior Technology Evangelist Microsoft Open Technologies, Inc. A subsidiary of Microsoft Corporation On 4 October 2013 02:20, Isabel Drost-Fromm wrote: > On Thursday, October 03, 2013 04:17:33 PM Melissa Warnkin wrote: > > Physical > > Content List: > > [...] > > * Extension cords….how many and what length > > Keep in mind that depending on where the event takes place it might be > easier > to buy the local ones locally. > > > > Please keep in mind that this is an initial draft, and not a > comprehensive > > and/or guaranteed list!! I welcome feedback from your past experiences > from > > the events that you have coordinated!! Is there anything that I missed, > or > > anything on the list above that was not needed??!! > > From my personal experience: For anything that is not a Barcamp, the stuff > for > the scheduling grid is not needed. > > Concerning WiFi Routers: That may be an advantage of being in Berlin: I > never > bothered to set up a separate WiFi for the smaller events but rather went > for > locations that provided open access points - co-working spaces usually work > well, universities in Germany not so much. With 3G everywhere the need for > WiFi at local events is not quite so urgent anymore except for hacking > events. > > When making an Apache related event, I generally find it convenient to have > stickers/buttons to give away - people keep asking me where I got the > stickers > on my laptop from. Potentially add flyers to give to people (basic > information > on the ASF, upcoming events, whatever we want to promote). Depending on > where > the event takes place, getting such flyers printed might be less trouble > when > done locally. > > > > I welcome feedback based on your past experiences that you think will > help > > others in the future with their events!! > > Tell them lots about the positive feedback they will get - don't tell them > too > much about the time it *might* take to setup: a) With some clever shortcuts > the effort needed can be reduced substantially and b) In general the > positive > feedback you get weighs much more than any time put into the event ;) > > > Isabel > > Event in a Box Revised Physical List Only.docx Description: application/vnd.openxmlformats-officedocument.wordprocessingml.document
Re: Question about Apache-Extras
On Wed, Oct 30, 2013 at 7:57 AM, Luciano Resende wrote: > > On Mon, Oct 28, 2013 at 8:02 AM, Andrea Pescetti wrote: > >> On 28/10/2013 Roger Whitcomb wrote: >> >>> P.S. Apache OpenOffice are also concerned, so I have copied them as well. >>> >> >> Thanks. As stated in last July's OpenOffice Board Report: >> --- >> OpenOffice, like the ASF as a whole, is hit by the announced policy >> change of Apache Extras. The project currently stores several libraries >> there, in an area known as ooo-extras, and the build process downloads >> them when options like --enable-category-b are used. A solution should >> be found at the ASF level. >> --- >> >> So basically I have the same questions as Roger: >> 1) does the Google Code change affect Apache Extras (I was assuming it >> does)? >> 2) Are there plans to make the lost functionality available in some other >> ways? >> >> Thanks, >> Andrea. >> > > I either missed or haven't received the announced policy change. Could > someone please provide a copy. > > Thanks > > > I just found the blog post with the announcement, let me look into it. -- Luciano Resende http://people.apache.org/~lresende http://twitter.com/lresende1975 http://lresende.blogspot.com/
Re: Question about Apache-Extras
On Mon, Oct 28, 2013 at 8:02 AM, Andrea Pescetti wrote: > On 28/10/2013 Roger Whitcomb wrote: > >> P.S. Apache OpenOffice are also concerned, so I have copied them as well. >> > > Thanks. As stated in last July's OpenOffice Board Report: > --- > OpenOffice, like the ASF as a whole, is hit by the announced policy > change of Apache Extras. The project currently stores several libraries > there, in an area known as ooo-extras, and the build process downloads > them when options like --enable-category-b are used. A solution should > be found at the ASF level. > --- > > So basically I have the same questions as Roger: > 1) does the Google Code change affect Apache Extras (I was assuming it > does)? > 2) Are there plans to make the lost functionality available in some other > ways? > > Thanks, > Andrea. > I either missed or haven't received the announced policy change. Could someone please provide a copy. Thanks -- Luciano Resende http://people.apache.org/~lresende http://twitter.com/lresende1975 http://lresende.blogspot.com/
Re: Heads-up: Traffic Server summit in October 2013
On Oct 30, 2013, at 1:31 AM, Ross Gardler wrote: > I do have a question for you. If the ASF provided the necessary > equipment and accounts for you to record and stream the event do you > have any idea how many more people would have benefited from your event? I don’t know honestly. We fiddled with a Google Hangout, but it’s not quite the same as a professional setup. In our case, I would have imagined that with a better prep and setup, we could easily have seen an additional 20+ people participate, at least. Live streams would be the best for our kind of events. But I agree, saving events / talks for future audience would be incredibly useful IMO. Hopefully something we can accomplish for next ACNA ? :). Cheers, — leif
Re: Heads-up: Traffic Server summit in October 2013
On 30 October 2013 08:31, Ross Gardler wrote: > Thank you so much for taking the time to hit down your thoughts for the > event in a box. We'll include this in the project and hopefully have > something concrete to help with some of the items. > > I do have a question for you. If the ASF provided the necessary > equipment and accounts for you to record and stream the event do you > have any idea how many more people would have benefited from your event? > If I may input a side note, even though the question was not directed generally. I, like many others, cannot afford to participate in many (or any) conferences. Having a stream available afterwards, enables me to virtually participate. The stream(s) need only be the important parts, like key speech, panel discussion, important technical presentations. Also slowly building a video catalog of important conferences/speeches would help promote ASF, and serve as a knowledge base. just my opinion. rgds jan I. > Ross > > Sent from my Windows Phone From: Leif Hedstrom > Sent: 10/29/2013 13:38 > To: dev@community.apache.org > Subject: Re: Heads-up: Traffic Server summit in October 2013 > On Sep 20, 2013, at 8:41 PM, Leif Hedstrom wrote: > > > > >> > >> In terms of how event in a box would have helped you, if you have any > >> specific observations we would love to here them. We can't promise to > >> provide everything, but we'll do our best. > > > > Yep, let me collect that and reply in a few days or so. > > Alright, so we completed our Summit. Overall, it was pretty successful > I think, about 40 people attended at least one of the 2 days. Below > are some of the thoughts I collected while organizing this. > > Cheers, > > — Leif > > The below is also shared via this Evernote link: > > > https://www.evernote.com/shard/s29/sh/dd0155ff-21f6-47f1-84a1-fb74b56241aa/38e3021c87c54e22dac3f871fd4ce08d > > Equipment: > • One of the most frustrating things to deal with is getting > appropriate A/V equipment (and software / accounts / services) to be > able to allow for remote participation. Some ideas could be to provide > • > • Actual hardware such as cameras, high end microphones > (satellite > microphones would be good), or going hog wild, advanced TP devices. > • Software as appropriate for helping with this (streaming > / group chats etc.) > • Perhaps get account(s) with service providers such as > YouTube > event streaming (closed beta I think?), WebEx, Cisco/Tandberg TP or > Citrix. > > > Administration > • A check list for all things that *must* be done per ASF > requirements (e.g. trademarks). > • Check list for other things that the organizer should be aware > of. Examples: > • Session schedules > • Session Chairs > • Where to post these schedules > • How to get the word out in general. PR / Press help. > • Tools / sites to help with registrations, schedules, calendar, > and > such planning > > > Knowledge > • How (if any) help can people get from Travel budget. How would an > organizer look into this ? > • Sponsoring in general. This is a big void for me personally, > we’re > lucky to have PMC members who can get lunches and locations for our > meetings :). >
RE: Heads-up: Traffic Server summit in October 2013
Thank you so much for taking the time to hit down your thoughts for the event in a box. We'll include this in the project and hopefully have something concrete to help with some of the items. I do have a question for you. If the ASF provided the necessary equipment and accounts for you to record and stream the event do you have any idea how many more people would have benefited from your event? Ross Sent from my Windows Phone From: Leif Hedstrom Sent: 10/29/2013 13:38 To: dev@community.apache.org Subject: Re: Heads-up: Traffic Server summit in October 2013 On Sep 20, 2013, at 8:41 PM, Leif Hedstrom wrote: > >> >> In terms of how event in a box would have helped you, if you have any >> specific observations we would love to here them. We can't promise to >> provide everything, but we'll do our best. > > Yep, let me collect that and reply in a few days or so. Alright, so we completed our Summit. Overall, it was pretty successful I think, about 40 people attended at least one of the 2 days. Below are some of the thoughts I collected while organizing this. Cheers, — Leif The below is also shared via this Evernote link: https://www.evernote.com/shard/s29/sh/dd0155ff-21f6-47f1-84a1-fb74b56241aa/38e3021c87c54e22dac3f871fd4ce08d Equipment: • One of the most frustrating things to deal with is getting appropriate A/V equipment (and software / accounts / services) to be able to allow for remote participation. Some ideas could be to provide • • Actual hardware such as cameras, high end microphones (satellite microphones would be good), or going hog wild, advanced TP devices. • Software as appropriate for helping with this (streaming / group chats etc.) • Perhaps get account(s) with service providers such as YouTube event streaming (closed beta I think?), WebEx, Cisco/Tandberg TP or Citrix. Administration • A check list for all things that *must* be done per ASF requirements (e.g. trademarks). • Check list for other things that the organizer should be aware of. Examples: • Session schedules • Session Chairs • Where to post these schedules • How to get the word out in general. PR / Press help. • Tools / sites to help with registrations, schedules, calendar, and such planning Knowledge • How (if any) help can people get from Travel budget. How would an organizer look into this ? • Sponsoring in general. This is a big void for me personally, we’re lucky to have PMC members who can get lunches and locations for our meetings :).
