Re: Exporting the paths of graphics used

[Shmuel Wolfson]

You could select the list, turn the text into a table, then sort it.

-- 
Regards,
Shmuel Wolfson
Technical Writer
052-763-7133


Susan Curtzwiler wrote:
  
 Hi, 
 I'd like to join this email about making a list of figures in alpha order. 
  
 I followed the directions below and all I got was a blank FMKR page.
 Then I went to just make a list of figures as a stand alone file, not part of 
 the book file.
 That worked great, I got the list.  
 1. Now, how do I alphabatize them.  
 2. Isn't there a simple sort feature like Word?  Seems like then I could make 
 the sorted list as a template and work thru the entire book. 
 3.  Is their an easier way to work within the complete book file to get a 
 full list of figures at one time? 
 4.  Also, make a list of tables. 
  
 I want to use this same technique to make a list of the titles from my TOC, 
 and arrange them  either by WI number or alpha to create a quick hyperlink 
 file for users easy reference. 
  
 Using FM7.0, Adobe Distiller 5.0, Vista Enterprise. 
  
 Thnaks,
 Sue 
 

 From: framers-boun...@lists.frameusers.com on behalf of Jeremy H. Griffith
 Sent: Sun 5/17/2009 6:20 PM
 To: framers@lists.frameusers.com
 Cc: Chinell, David F (GE EntSol, Security)
 Subject: Re: Exporting the paths of graphics used



 On Tue, 12 May 2009 12:23:20 -0400, Chinell, David F
 (GE EntSol, Security) david.chin...@ge.com wrote:

   
 Is there any way to create a list of the graphics used in a FM file,
 including the path name of the file?
 

 Sure.  From the Special menu, generate a List of - References (or
 an Index of - References, if you prefer them alphabetical), and
 select Imported Graphics as what to include.

 HTH!

 -- Jeremy H. Griffith, at Omni Systems Inc.
   jer...@omsys.com  http://www.omsys.com/
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RE: Exporting the paths of graphics used

[Reng, Dr. Winfried]

Hi Susan,

Be careful when sorting a table. All hypertext markers
get deleted. When you to use the sorted list as a
hyperlink file this procedure is not a good idea.

I guess, an alphabetical list of paragraphs is best (as
Richard Combs already suggested).

You can add such a file for a single file (Special | List
of | xxx) or for the whole book (Add | List of | xxx).
If you add such a generated file for the book, you must
update the book to actually generate the list.
In the online help it's described how the list can be
formatted (Formatting lists and indexes). This will
always take effect after you have updated the book.

Best regards

Winfried

 -Original Message-
 From: framers-boun...@lists.frameusers.com 
 [mailto:framers-boun...@lists.frameusers.com] On Behalf Of 
 Shmuel Wolfson
 Sent: Wednesday, May 20, 2009 9:37 AM
 To: Susan Curtzwiler; Framers
 Subject: Re: Exporting the paths of graphics used
 
 You could select the list, turn the text into a table, then sort it.
 
 -- 
 Regards,
 Shmuel Wolfson
 Technical Writer
 052-763-7133
 
 
 Susan Curtzwiler wrote:
   
  Hi, 
  I'd like to join this email about making a list of figures 
 in alpha order. 
   
  I followed the directions below and all I got was a blank FMKR page.
  Then I went to just make a list of figures as a stand alone 
 file, not part of the book file.
  That worked great, I got the list.  
  1. Now, how do I alphabatize them.  
  2. Isn't there a simple sort feature like Word?  Seems like 
 then I could make the sorted list as a template and work thru 
 the entire book. 
  3.  Is their an easier way to work within the complete book 
 file to get a full list of figures at one time? 
  4.  Also, make a list of tables. 
   
  I want to use this same technique to make a list of the 
 titles from my TOC, and arrange them  either by WI number or 
 alpha to create a quick hyperlink file for users easy reference. 
   
  Using FM7.0, Adobe Distiller 5.0, Vista Enterprise. 
   
  Thnaks,
  Sue 
  
 
  From: framers-boun...@lists.frameusers.com on behalf of 
 Jeremy H. Griffith
  Sent: Sun 5/17/2009 6:20 PM
  To: framers@lists.frameusers.com
  Cc: Chinell, David F (GE EntSol, Security)
  Subject: Re: Exporting the paths of graphics used
 
 
 
  On Tue, 12 May 2009 12:23:20 -0400, Chinell, David F
  (GE EntSol, Security) david.chin...@ge.com wrote:
 

  Is there any way to create a list of the graphics used in 
 a FM file,
  including the path name of the file?
  
 
  Sure.  From the Special menu, generate a List of - References (or
  an Index of - References, if you prefer them alphabetical), and
  select Imported Graphics as what to include.
 
  HTH!
 
  -- Jeremy H. Griffith, at Omni Systems Inc.
jer...@omsys.com  http://www.omsys.com/
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Minimizing layout work on localised manuals using trados translation memory

[Andersen, Verner Engell VEA]

Hi
I work with unstructured Framemaker 8.
 
As you all know some localised languages take up more space than others.
This may result in the English source version looking OK and the
translated German version needing layout work. Do you have ways to
minimizd the layout work? 
 
Do you plan for additional space in columns so that the same tables can
be used in serveral languages?
In case of major updates of an English manual do you simply run it
through the translation memory and redo the layout work on localized
files?
 
 
Any tips on minimizing the layout work are welcome. Can we do more to
minimize layout work on translated manuals if we go structured?
 
Best regards,
 
Verner Andersen




Radiometer Medical ApS 
Akandevej 21 
2700 Bronshoj 
Denmark 
Phone: +45 38 27 38 27 
CVR: 27 50 91 85 
 


Please be advised that this email may contain confidential information.
 If you are not the intended recipient, please do not read, copy or
re-transmit this email.  If you have received this email in error,
please notify us by email by replying to the sender and by telephone
(call us collect at +1 202-828-0850) and delete this message and any
attachments.  Thank you in advance for your cooperation and assistance.

In addition, Danaher and its subsidiaries disclaim that the content of
this email constitutes an offer to enter into, or the acceptance of, 
any
contract or agreement or any amendment thereto; provided that the
foregoing disclaimer does not invalidate the binding effect of any
digital or other electronic reproduction of a manual signature that is
included in any attachment to this email.
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RE: Minimizing layout work on localised manuals using trados translation memory

[Asztalos, Arpad]

Hi,

At our company they established a step called incoming inspection. During 
this step, the publisher colleagues check the incoming Frame files and they 
allow more space for the call-out, tables etc. We work into 16 European 
languages, and as linguist - by the time the files get to me - I hardly ever 
have any space issues in the Frame files.

During the translation phase, in Trados Tag Editor, one can also play some 
tricks using tags to insert non-breaking spaces etc.

When I convert from the Trados translation environment into Frame, sometimes 
some text boxes have to be enlarged, but this is only occassional and it does 
not really take a lot of time.

The EN source material is not written by us, we receive it from another 
department, so I have no idea how those guys tackle this.

Hope this helps,


Árpád

-Original Message-
From: framers-boun...@lists.frameusers.com 
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Andersen, Verner 
Engell VEA
Sent: Wednesday, May 20, 2009 10:16 AM
To: fram...@omsys.com; framers@lists.frameusers.com
Cc: Becker, Jean-Pierre JPB
Subject: Minimizing layout work on localised manuals using trados translation 
memory

Hi
I work with unstructured Framemaker 8.

As you all know some localised languages take up more space than others.
This may result in the English source version looking OK and the translated 
German version needing layout work. Do you have ways to minimizd the layout 
work?

Do you plan for additional space in columns so that the same tables can be used 
in serveral languages?
In case of major updates of an English manual do you simply run it through the 
translation memory and redo the layout work on localized files?


Any tips on minimizing the layout work are welcome. Can we do more to minimize 
layout work on translated manuals if we go structured?

Best regards,

Verner Andersen




Radiometer Medical ApS
Akandevej 21
2700 Bronshoj
Denmark
Phone: +45 38 27 38 27
CVR: 27 50 91 85



Please be advised that this email may contain confidential information.
 If you are not the intended recipient, please do not read, copy or re-transmit 
this email.  If you have received this email in error, please notify us by 
email by replying to the sender and by telephone (call us collect at +1 
202-828-0850) and delete this message and any attachments.  Thank you in 
advance for your cooperation and assistance.

In addition, Danaher and its subsidiaries disclaim that the content of this 
email constitutes an offer to enter into, or the acceptance of, any contract or 
agreement or any amendment thereto; provided that the foregoing disclaimer does 
not invalidate the binding effect of any digital or other electronic 
reproduction of a manual signature that is included in any attachment to this 
email.
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RE: List of vs Index of

[Jeff Coatsworth]

Sorry, my confusion - I was thinking there was an Index of Figures entry option 
( there's not); however I checked my copy of the help file in FM9  it says 
that you can rearrange entries on a list. Maybe that will help you sort the 
figures. Here's the text:
 

Rearrange information in list entries
 
You can specify the order in which the parts of a list entry appear. 
For example, you can specify that the page number appear first, followed by the 
paragraph text.
 
Choose View  Reference Pages, and display the reference page that 
contains the special text flow for the table of contents or list.
Rearrange the building blocks. For example, to put the page number 
first, followed by the paragraph text, rearrange the building blocks: 
$pagenum $paratext.




From: Susan Curtzwiler [mailto:susa...@vmc.com] 
Sent: Tuesday, May 19, 2009 7:38 PM
To: Jeff Coatsworth
Cc: Susan Curtzwiler
Subject: List of vs Index of


Hi Jeff, 
 
  In fact, my first effort I did use the Index of  and as I said, all I got 
was a blank page, then I tried the List of option to see if I could find 
another way to accomplish the same result. 
 
So, obviously, I'm missing a step after using Index Of .   I did some 
searches on the help files and in the FM 7.0 User guide and can't find 
anything.  
 
Sorry for the confusion, but, what am I missing? 
 
Thanks for your help.
Sue 



From: framers-boun...@lists.frameusers.com on behalf of Jeff Coatsworth
Sent: Tue 5/19/2009 2:22 PM
To: framers@lists.frameusers.com
Subject: RE: Exporting the paths of graphics used



You must have used the List of menu item instead of the Index of one
that Jeremy suggested. The index one should generate an alphabetical
list.

Jeff

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Susan
Curtzwiler
Sent: Tuesday, May 19, 2009 5:09 PM
To: Jeremy H. Griffith; framers@lists.frameusers.com
Cc: Susan Curtzwiler; Chinell, David F (GE EntSol,Security)
Subject: RE: Exporting the paths of graphics used


Hi,
I'd like to join this email about making a list of figures in alpha
order.

I followed the directions below and all I got was a blank FMKR page.
Then I went to just make a list of figures as a stand alone file, not
part of the book file.
That worked great, I got the list. 
1. Now, how do I alphabatize them. 
2. Isn't there a simple sort feature like Word?  Seems like then I could
make the sorted list as a template and work thru the entire book.
3.  Is their an easier way to work within the complete book file to get
a full list of figures at one time?
4.  Also, make a list of tables.

I want to use this same technique to make a list of the titles from my
TOC, and arrange them  either by WI number or alpha to create a quick
hyperlink file for users easy reference.

Using FM7.0, Adobe Distiller 5.0, Vista Enterprise.

Thnaks,
Sue


From: framers-boun...@lists.frameusers.com on behalf of Jeremy H.
Griffith
Sent: Sun 5/17/2009 6:20 PM
To: framers@lists.frameusers.com
Cc: Chinell, David F (GE EntSol, Security)
Subject: Re: Exporting the paths of graphics used



On Tue, 12 May 2009 12:23:20 -0400, Chinell, David F (GE EntSol,
Security) david.chin...@ge.com wrote:

Is there any way to create a list of the graphics used in a FM file,
including the path name of the file?

Sure.  From the Special menu, generate a List of - References (or an
Index of - References, if you prefer them alphabetical), and select
Imported Graphics as what to include.

HTH!

-- Jeremy H. Griffith, at Omni Systems Inc.
  jer...@omsys.com  http://www.omsys.com/
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Flash list similar to FrameUsers

[Jon Harvey]

Everyone,

 

Does anyone know of a list for Adobe flash that is similar to this one
(for FM)? This list has been an incredible resource for FrameMaker
users. I can only hope there is a similar one out there for Flash users.

 

 

Jon Harvey

Manager, Desktop  Enterprise Documentation

CambridgeSoft Corporation

100 CambridgePark Drive

Cambridge, MA 02140

(617) 588-9354

 

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Setting the structure of the alphabatized list

[Susan Curtzwiler]

Hi All,
  Thank you all for your help with the alpha sort.  Now, I have an alphabetized 
list of my Work Instructions (WI) in an appendix, that's great. 
However, how do I make a separation with A, B, C and so on to break up this 
long list and make it a bit more user friendly? 
I have entered A, B, C with and without tags, but when I generate the book, it 
naturally sorts these letters and they all jump to the top of the page.  I 
realize that's because that would be the alphabetical order - so what is the 
magic key to make these introductory letters stay in place?   Does it have 
anything to do with using the ignore symbols function?  However, these are not 
symbols  but the introductory letters to a new section that I want to hold in 
place. 

A
Add a File

B
Build a Book
 
C
Complete the Manual  
 
It turns out like this:
A
B
C
 
Add a File
Build a Book
Complete the Manual
 

Thanks again for your help
Sue 



From: framers-boun...@lists.frameusers.com on behalf of Combs, Richard
Sent: Tue 5/19/2009 3:34 PM
To: framers@lists.frameusers.com
Subject: Lists of figures and tables in alpha order (was FW: Exporting thepaths 
of graphics used)



You'd think that after gently chiding Susan for having changed the
subject completely, I'd remember to change the subject line of my
reply, wouldn't you? Sorry! Here it is for the archives.

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Combs,
Richard
Sent: Tuesday, May 19, 2009 4:10 PM
To: Susan Curtzwiler; framers@lists.frameusers.com
Subject: RE: Exporting the paths of graphics used

Susan Curtzwiler wrote:

 I followed the directions below and all I got was a blank FMKR page.

Then the FM file or book for which you generated the list or index
doesn't contain any graphics imported by reference. FM doesn't know the
file path and name of graphics copied into the document (there's no
point). 

 Then I went to just make a list of figures as a stand alone file, not
part
 of the book file.

Do you mean that within a single FM file, not a book, you selected
Special  List of  Figures? OK, then in the Set Up List of Figures
dialog, you had to select the paragraphs to include (your figure
captions).

But now you've changed the subject completely. Lists of figures, tables,
etc., are lists of paragraphs in FM. That's very different from a list
of imported graphics, fonts, text insets, or other references.

 That worked great, I got the list.
 1. Now, how do I alphabatize them.

Select Special  List of  Paragraphs (Alphabetical) -- or for a book,
Add  List of  Paragraphs (Alphabetical) -- and select the paragraphs
to include.

 2. Isn't there a simple sort feature like Word?  Seems like then I
could
 make the sorted list as a template and work thru the entire book.

I don't understand.

 3.  Is their an easier way to work within the complete book file to
get a
 full list of figures at one time?

What is it that you can't do with (from the book window) Add  List of 
Figures or Add  List of  Paragraphs (Alphabetical)?

 4.  Also, make a list of tables.

What is it that you can't do with (from the book window) Add  List of 
Tables or Add  List of  Paragraphs (Alphabetical)?

 I want to use this same technique to make a list of the titles from my
TOC,
 and arrange them  either by WI number or alpha to create a quick
hyperlink
 file for users easy reference.

I don't understand. But again, List of  Paragraphs (Alphabetical) will
give you alpha lists of whatever paragraph format(s) you want (like
Head1, Head2, ...).

I don't know what a WI number is, but maybe if you spend some quality
time with the generated lists topics in the help or user manual, you can
figure out how to do something with that, too. FM's generated lists
functionality is pretty robust and versatile.

HTH!
Richard


Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--





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RE: Setting the structure of the alphabatized list

[Fred Ridder]

The topic Working with group titles in indexes in the FrameMaker User Guide 
(accessible from the FrameMaker Help menu) should answer most of your 
questions. 

-Fred Ridder
 
 Subject: Setting the structure of the alphabatized list
 Date: Wed, 20 May 2009 10:47:43 -0700
 From: susa...@vmc.com
 To: richard.co...@polycom.com; framers@lists.frameusers.com
 CC: susa...@vmc.com
 
 Hi All,
 Thank you all for your help with the alpha sort. Now, I have an alphabetized 
 list of my Work Instructions (WI) in an appendix, that's great. 
 However, how do I make a separation with A, B, C and so on to break up this 
 long list and make it a bit more user friendly? 
 I have entered A, B, C with and without tags, but when I generate the book, 
 it naturally sorts these letters and they all jump to the top of the page. I 
 realize that's because that would be the alphabetical order - so what is the 
 magic key to make these introductory letters stay in place? Does it have 
 anything to do with using the ignore symbols function? However, these are not 
 symbols but the introductory letters to a new section that I want to hold 
 in place. 
 
 A
 Add a File
 
 B
 Build a Book
 
 C
 Complete the Manual 
 
 It turns out like this:
 A
 B
 C
 
 Add a File
 Build a Book
 Complete the Manual
 
 
 Thanks again for your help
 Sue 
 
 
 
 From: framers-boun...@lists.frameusers.com on behalf of Combs, Richard
 Sent: Tue 5/19/2009 3:34 PM
 To: framers@lists.frameusers.com
 Subject: Lists of figures and tables in alpha order (was FW: Exporting 
 thepaths of graphics used)
 
 
 
 You'd think that after gently chiding Susan for having changed the
 subject completely, I'd remember to change the subject line of my
 reply, wouldn't you? Sorry! Here it is for the archives.
 
 -Original Message-
 From: framers-boun...@lists.frameusers.com
 [mailto:framers-boun...@lists.frameusers.com] On Behalf Of Combs,
 Richard
 Sent: Tuesday, May 19, 2009 4:10 PM
 To: Susan Curtzwiler; framers@lists.frameusers.com
 Subject: RE: Exporting the paths of graphics used
 
 Susan Curtzwiler wrote:
 
  I followed the directions below and all I got was a blank FMKR page.
 
 Then the FM file or book for which you generated the list or index
 doesn't contain any graphics imported by reference. FM doesn't know the
 file path and name of graphics copied into the document (there's no
 point). 
 
  Then I went to just make a list of figures as a stand alone file, not
 part
  of the book file.
 
 Do you mean that within a single FM file, not a book, you selected
 Special  List of  Figures? OK, then in the Set Up List of Figures
 dialog, you had to select the paragraphs to include (your figure
 captions).
 
 But now you've changed the subject completely. Lists of figures, tables,
 etc., are lists of paragraphs in FM. That's very different from a list
 of imported graphics, fonts, text insets, or other references.
 
  That worked great, I got the list.
  1. Now, how do I alphabatize them.
 
 Select Special  List of  Paragraphs (Alphabetical) -- or for a book,
 Add  List of  Paragraphs (Alphabetical) -- and select the paragraphs
 to include.
 
  2. Isn't there a simple sort feature like Word? Seems like then I
 could
  make the sorted list as a template and work thru the entire book.
 
 I don't understand.
 
  3. Is their an easier way to work within the complete book file to
 get a
  full list of figures at one time?
 
 What is it that you can't do with (from the book window) Add  List of 
 Figures or Add  List of  Paragraphs (Alphabetical)?
 
  4. Also, make a list of tables.
 
 What is it that you can't do with (from the book window) Add  List of 
 Tables or Add  List of  Paragraphs (Alphabetical)?
 
  I want to use this same technique to make a list of the titles from my
 TOC,
  and arrange them either by WI number or alpha to create a quick
 hyperlink
  file for users easy reference.
 
 I don't understand. But again, List of  Paragraphs (Alphabetical) will
 give you alpha lists of whatever paragraph format(s) you want (like
 Head1, Head2, ...).
 
 I don't know what a WI number is, but maybe if you spend some quality
 time with the generated lists topics in the help or user manual, you can
 figure out how to do something with that, too. FM's generated lists
 functionality is pretty robust and versatile.
 
 HTH!
 Richard
 
 
 Richard G. Combs
 Senior Technical Writer
 Polycom, Inc.
 richardDOTcombs AT polycomDOTcom
 303-223-5111
 --
 rgcombs AT gmailDOTcom
 303-777-0436
 --
 
 
 
 
 
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Re: Motivating end users to read the manual

[Garnier Garnier]

Hello to all who responded to my query,

Thanks for the responses. It is sincerely appreciated. I will sincerely explore 
the suggestions.

Our documentation (User and Reference Manuals) are made available as part of 
the installation in html (Webworks help) and pdf format. No print format. The 
User/Reference Manuals include “What’s New in the Release” section with the 
relevant hyper links to User/Reference Manuals for details. The “Requirements” 
are part of the Installation Guide which is made available as an external file 
as well as part of the installation. The readme.txt that accompanies the 
installer lists all the book names and its contents in brief. 

The training materials are made available to the customers at a cost (who buy 
the tool). This includes the labs with screen shots (step wise instructions) 
plus presentations plus videos. The changes made in the training material is 
provided as “Readme, I’m new.txt”. I also send mails to the field engineers 
about the changes and asking them to exercise the new features. But 
unfortunately they never respond. For all the major changes the engineers are 
given training through Webinars, which again most of the time is poorly 
attended.  As mentioned earlier, they are familiar with the tool so ignore the 
trainings and the documentation. But there are certain details that they need 
to know before going to the client site for training. At that time their only 
focus is to train and ensure that everything is running fine. When they are 
stuck with the new/modified features they aim the barbsJ. It is probably the 
lack of time and the confidence that “they
 know everything so do not need to read” is causing this issue. Not sure. 

As already mentioned the new comers are anyway made to go through the training 
to get hands on experience of the product before they actually get down to 
coding.


As someone suggested “how about bribing and violence”. Fortunately or 
unfortunately its not my cup of tea. I was hired to work so let me continue to 
do so. 

We are a very small company so almost everybody is busy with their respective 
projects. It is not always possible to have training sessions. Never thought 
about inserting offers. 



B/R, 
Garnier
  



  Explore and discover exciting holidays and getaways with Yahoo! India 
Travel http://in.travel.yahoo.com/

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RE: Procedure How to Write a Manual!

[Reid Gray]

I think the list agrees that not just anybody can write a good manual.  And 
No, writers cannot be just anybody.  They must be committed, they need to 
love language, and as Annie Dillard says ...you really need to like 
words...words such as 'transmogrify'  
 
Or, if you will extend the metaphor to IT, endianess.
 
The best writing happens as a collective effort with the writer at the center. 
So, for example, take manuals. To write a good manual, one needs:
1. Subject matter experts for authoritative content
2. Enthusiastic reviewers who know the audience and have exposure to the 
subject matter
3. Editors who know the language
4. The technical writer
 
Trying as a single individual to serve in roles 1 through 4 is possible, but 
the more 'eyes' you have scanning the pages the better the expected outcome.  
This is especially true if you are writing complete books, manuals, and 
periodicals, from scratch. 
 
There is also an equally beneficial flip side to this postulate. If you find 
either transmogrify or endianess to be ugly, and if you think anybody in 
particular can plant a garden, repair an automobile, or write a technical 
manual, you might be management material.



From: framers-boun...@lists.frameusers.com on behalf of Richard Melanson
Sent: Tue 5/19/2009 9:21 AM
To: Robert Shelton; Avraham Makeler; framers@lists.frameusers.com
Subject: RE: Procedure How to Write a Manual!

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Robert
Shelton
Sent: Monday, May 18, 2009 2:32 PM
To: Avraham Makeler; framers@lists.frameusers.com
Subject: RE: Procedure How to Write a Manual!

 -Original Message-
 From: framers-boun...@lists.frameusers.com
 [mailto:framers-boun...@lists.frameusers.com] On Behalf Of Sharon
 Burton

 This is easy. 14 steps:

 1. Identify the audience
 2. Identify the information needs of that audience (job aids, user
 guides, and so on) 3. Identify the tasks the audience needs to do 4.
 Identify the supporting info the audience needs to do those tasks 5.
 Identify the best way to deliver the information (PDF, help, others)
 6. Create a plan that layout all this information 7. Assign time
 estimates to the plan 8. Decide what can be cut due to time
 limitations 9.
 Start creating the information, adapting to the changing product 10.
 Review by others 11. Make the review changes 12.
 Build gold candidates 13. Deliver the finals 14. Archive the finals,

 including all planning information

 Of course, these steps include a lot of embedded steps and domain
 knowledge in our field. But these are the steps.

I think you skipped something important:

1. Hire a tech writer.

Bob
Let what comes, come,
Let what goes, go,
Find out what remains.
Sri Ramana Maharshi


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Esc-m-p to wrap anchored frame

[Nancy Allison]

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Esc-m-p to wrap anchored frame

[Nancy Allison]

I'm using Frame 7.1, and Esc-m-p works as advertised to wrap the anchored frame 
around the figure.

However, the setting Anchoring Position changes from Below Current Line to 
At insertion Point.

I could live with this, and simply adjust the placement of the text, except 
that in addition to shifting position, the anchored frame now covers some of 
the surrounding text.

None of the Runaround Properties makes any difference to this behavior.

What's going on?

Thanks.
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Re: Esc-m-p to wrap anchored frame

[Art Campbell]

Did you install the impgraph plug in that was mentioned in the earlier
threads on placement? That'll keep the settings consistent.

***
The over-laying text sounds weird though. Is FM fully patched? Video
drivers up to date?
Ctrl-L has no effect?

Art

Art Campbell
   art.campb...@gmail.com
  ... In my opinion, there's nothing in this world beats a '52
Vincent and a redheaded girl. -- Richard Thompson
  No disclaimers apply.
   DoD 358



On Wed, May 20, 2009 at 3:29 PM, Nancy Allison ma...@verizon.net wrote:
 I'm using Frame 7.1, and Esc-m-p works as advertised to wrap the anchored 
 frame around the figure.

 However, the setting Anchoring Position changes from Below Current Line 
 to At insertion Point.

 I could live with this, and simply adjust the placement of the text, except 
 that in addition to shifting position, the anchored frame now covers some of 
 the surrounding text.

 None of the Runaround Properties makes any difference to this behavior.

 What's going on?

 Thanks.
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Re: Procedure How to Write a Manual!

[Milan Davidovic]

On Thu, May 14, 2009 at 1:58 PM, Richard Melanson
rmelan...@spirecorp.com wrote:
 I just want to share this with the list and absorb the response. My boss
 today told me to write a procedure on how to write a manual and he
 also stated to me that anyone could be a writer, he did not understand
 what all the fuss was about tech writing, anyone could do it.

The first part about a procedure is not so far-fetched in a regulation
and standards-rich environment. The procedure won't be a literal
step-by-microcosmic step description of what happens, but it will set
out the requirements of the process and final product. Your
circumstances, however, may not be so heavy on the regulations and
standards.

That second part about anyone can do it, though... that looks like
the tip of some kind of iceberg. Is there someone else you can talk to
in the organization who knows the context and players?

Good luck.

-- 
Milan Davidovic
http://altmilan.blogspot.com
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RE: Esc-m-p to wrap anchored frame

[Combs, Richard]

Nancy Allison wrote: 
 
 I'm using Frame 7.1, and Esc-m-p works as advertised to wrap the
anchored
 frame around the figure.
 
 However, the setting Anchoring Position changes from Below Current
Line
 to At insertion Point.
 
 I could live with this, and simply adjust the placement of the text,
except
 that in addition to shifting position, the anchored frame now covers
some
 of the surrounding text.
 
 None of the Runaround Properties makes any difference to this
behavior.
 
 What's going on?

Most likely, the pgf format into which you're inserting the graphics has
Line Spacing set to Fixed. Uncheck that and the space above the pgf will
grow to make room for the frame. If you can live with At Insertion Point
graphics, that's the simplest solution.

Alternatively, IIRC, there's a plugin or script that will shrinkwrap
graphics without changing Anchoring Position. Sorry, I don't recall any
details -- someone on the list will know. 

Richard


Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--






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RE: Esc-m-p to wrap anchored frame

[Martinek, Carla]

Nancy -

Another option is the shrinkwrap plugin, found here:

http://www.martinek.us/shrinkwrap.html


-Carla
 
- CONFIDENTIAL-
This email and any files transmitted with it are confidential, and may also be 
legally privileged.  If you are not the intended recipient, you may not review, 
use, copy, or distribute this message. If you receive this email in error, 
please notify the sender immediately by reply email and then delete this email.
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RE: Unresolved Cross Reference Warning Message

[Ben Hechter]

Hi Richard,

Thanks again for your help on this. The problem resolved in an unusual way.

To recap, I was getting an Unresolved Cross-Reference Warning Message each time 
I opened the book file, no matter how I tried to refresh or relink the 
cross-references. The message never appeared when generating the book, only 
when opening the file.

Apparently the message is somehow related to good old Missing Fonts, possibly 
via character styles in the cross-reference format, because it disappears when 
the files are opened on a machine that has the missing fonts installed.

Ben

Ben Hechter 
bhech...@objectives.ca
www.semitake.com


--- On Thu, 4/30/09, Combs, Richard richard.co...@polycom.com wrote:

From: Combs, Richard richard.co...@polycom.com
Subject: RE: pesky persistent unresolved cross-references
To: bhech...@yahoo.com
Date: Thursday, April 30, 2009, 4:54 PM




 
 






Well, I'm kind of stumped. All xrefs point to xref markers. The
Source Type = Paragraphs is just a convenience for us humans. FM puts an xref
marker at the beginning of the paragraph you select and gives it a unique ID
(the marker text), which the xref you're creating (and any subsequent ones to
the same pgf) points to. Xrefs become unresolved in two ways: (1) the file they
point to is moved or renamed; (2) the marker they point to is deleted (most
likely) or its marker text is changed (not common).  

   

Assuming you're not moving/renaming files, something's happening
to the markers in the destination file. You need to figure out what and when.
First, make sure you have View  Text Symbols selected so you can see the xref
markers (oversized Ts at the beginning of pgfs that overlap the first text
character). Then reinsert one of the markers that disappears. Now go to the
destination file and look at the pgf that the xref points to. Is the marker
there? (You can see the marker text by selecting the marker and opening the
Marker dialog -- Special  Marker.) Save both files. Is the marker still
there? Close the destination file and reopen it. Is the marker still there?  

  


 

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RE: Esc-m-p to wrap anchored frame

[Fred Ridder]

Richard Combs wrote:

 Alternatively, IIRC, there's a plugin or script that will shrinkwrap
 graphics without changing Anchoring Position. Sorry, I don't recall any
 details -- someone on the list will know. 

 

See http://martinek.us/shrinkwrap.html for full info and download link.

-FR

 

 
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Re: RE: Esc-m-p to wrap anchored frame

[Nancy Allison]

Thank you all. You are the greatest!

--Nancy


On May 20, 2009, Fred Ridder docu...@hotmail.com wrote: 

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Re: Esc-m-p to wrap anchored frame

[Jeremy H. Griffith]

On Wed, 20 May 2009 14:29:18 -0500 (CDT), 
Nancy Allison ma...@verizon.net wrote:

I'm using Frame 7.1, and Esc-m-p works as advertised 
to wrap the anchored frame around the figure.

However, the setting Anchoring Position changes from 
Below Current Line to At insertion Point.

Yes, that's by design; it's meant for equations.

You need the free ShrinkWrapAsIs plugin:
  http://martinek.us/shrinkwrap.html

(Thanks, Carla!)

It works in 6.0, 7.0, 7.1, 7.2, and 8.
Maybe in 9 too, haven't tried it there.

HTH!

-- Jeremy H. Griffith, at Omni Systems Inc.
  jer...@omsys.com  http://www.omsys.com/
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RE: Unresolved Cross Reference Warning Message

[Fred Ridder]

Ben Hechter wrote:

 To recap, I was getting an Unresolved Cross-Reference Warning Message each 
 time I opened the book file, no matter how I tried to refresh or relink the 
 cross-references. The message never appeared when generating the book, only 
 when opening the file.
 
 Apparently the message is somehow related to good old Missing Fonts, possibly 
 via character styles in the cross-reference format, because it disappears 
 when the files are opened on a machine that has the missing fonts installed.


It doesn't matter *where* the missing fonts are lurking, and they are unlikely 
to be in the cross-reference formats. What is making your cross-reference 
behave as if they are broken is the fact that there is *any* missing fonts 
issue.

I think a better understanding of how cross-references are handled will help 
you under why I say this.

Whenever you open a file that contains one or more cross-references, FrameMaker 
refreshes each of those references. If the reference is to another location 
within the same file, the refresh is straightforward unless the cross-reference 
truly is unresolved due to a missing or hidden cross-reference marker. If the 
reference points to a location that is in another file that is already open, 
the process is similarly straightforward. But if the reference points to a 
location that is in a file that is *not* already open, FrameMaker has to 
silently (without showing anything on your screen) peek inside the target file 
to retrieve the latest information for the refernce. If that file has any sort 
of problem that would throw a warning message during a non-silent open (e.g. an 
unavailable fonts message), FrameMaker is unable to peek inside it and 
therefore cannot find the marker it's looking for. It reports this failure to 
find the marker as an unresolved cross-reference. If you start b
 y manually opening the file with the missing fonts issue, so that you can 
manually dismiss the warning message, then you will not get an unresolved 
cross-reference warnign when you open the original file because FrameMaker can 
now find the target marker when it updates the cross-references.

BTW, the updating of the cross-references is the reason why FrameMaker will 
warn you about unsaved changes when you attempt to close a file that you *know* 
you didn't make any edits in. Even if the cross-references did not actually 
change as a result of the update operation, the fact that they were refreshed 
counts as a change that FrameMaker thinks you ought to save.

-Fred Ridder
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Last chance! Your private message from David expires tonight

[David F]

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Exporting the paths of graphics used

[Shmuel Wolfson]

You could select the list, turn the text into a table, then sort it.

-- 
Regards,
Shmuel Wolfson
Technical Writer
052-763-7133


Susan Curtzwiler wrote:
>  
> Hi, 
> I'd like to join this email about making a list of figures in alpha order. 
>  
> I followed the directions below and all I got was a blank FMKR page.
> Then I went to just make a list of figures as a stand alone file, not part of 
> the book file.
> That worked great, I got the list.  
> 1. Now, how do I alphabatize them.  
> 2. Isn't there a simple sort feature like Word?  Seems like then I could make 
> the sorted list as a template and work thru the entire book. 
> 3.  Is their an easier way to work within the complete book file to get a 
> full list of figures at one time? 
> 4.  Also, make a list of tables. 
>  
> I want to use this same technique to make a list of the titles from my TOC, 
> and arrange them  either by WI number or alpha to create a quick hyperlink 
> file for users easy reference. 
>  
> Using FM7.0, Adobe Distiller 5.0, Vista Enterprise. 
>  
> Thnaks,
> Sue 
> 
>
> From: framers-bounces at lists.frameusers.com on behalf of Jeremy H. Griffith
> Sent: Sun 5/17/2009 6:20 PM
> To: framers at lists.frameusers.com
> Cc: Chinell, David F (GE EntSol, Security)
> Subject: Re: Exporting the paths of graphics used
>
>
>
> On Tue, 12 May 2009 12:23:20 -0400, "Chinell, David F
> (GE EntSol, Security)"  wrote:
>
>   
>> Is there any way to create a list of the graphics used in a FM file,
>> including the path name of the file?
>> 
>
> Sure.  From the Special menu, generate a List of -> References (or
> an Index of -> References, if you prefer them alphabetical), and
> select Imported Graphics as what to include.
>
> HTH!
>
> -- Jeremy H. Griffith, at Omni Systems Inc.
> http://www.omsys.com/
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Exporting the paths of graphics used

[Reng, Dr. Winfried]

Hi Susan,

Be careful when sorting a table. All hypertext markers
get deleted. When you to use the sorted list as a
"hyperlink file" this procedure is not a good idea.

I guess, an alphabetical list of paragraphs is best (as
Richard Combs already suggested).

You can add such a file for a single file (Special | List
of | xxx) or for the whole book (Add | List of | xxx).
If you add such a generated file for the book, you must
update the book to actually generate the list.
In the online help it's described how the list can be
formatted ("Formatting lists and indexes"). This will
always take effect after you have updated the book.

Best regards

Winfried

> -Original Message-
> From: framers-bounces at lists.frameusers.com 
> [mailto:framers-bounces at lists.frameusers.com] On Behalf Of 
> Shmuel Wolfson
> Sent: Wednesday, May 20, 2009 9:37 AM
> To: Susan Curtzwiler; Framers
> Subject: Re: Exporting the paths of graphics used
> 
> You could select the list, turn the text into a table, then sort it.
> 
> -- 
> Regards,
> Shmuel Wolfson
> Technical Writer
> 052-763-7133
> 
> 
> Susan Curtzwiler wrote:
> >  
> > Hi, 
> > I'd like to join this email about making a list of figures 
> in alpha order. 
> >  
> > I followed the directions below and all I got was a blank FMKR page.
> > Then I went to just make a list of figures as a stand alone 
> file, not part of the book file.
> > That worked great, I got the list.  
> > 1. Now, how do I alphabatize them.  
> > 2. Isn't there a simple sort feature like Word?  Seems like 
> then I could make the sorted list as a template and work thru 
> the entire book. 
> > 3.  Is their an easier way to work within the complete book 
> file to get a full list of figures at one time? 
> > 4.  Also, make a list of tables. 
> >  
> > I want to use this same technique to make a list of the 
> titles from my TOC, and arrange them  either by WI number or 
> alpha to create a quick hyperlink file for users easy reference. 
> >  
> > Using FM7.0, Adobe Distiller 5.0, Vista Enterprise. 
> >  
> > Thnaks,
> > Sue 
> > 
> >
> > From: framers-bounces at lists.frameusers.com on behalf of 
> Jeremy H. Griffith
> > Sent: Sun 5/17/2009 6:20 PM
> > To: framers at lists.frameusers.com
> > Cc: Chinell, David F (GE EntSol, Security)
> > Subject: Re: Exporting the paths of graphics used
> >
> >
> >
> > On Tue, 12 May 2009 12:23:20 -0400, "Chinell, David F
> > (GE EntSol, Security)"  wrote:
> >
> >   
> >> Is there any way to create a list of the graphics used in 
> a FM file,
> >> including the path name of the file?
> >> 
> >
> > Sure.  From the Special menu, generate a List of -> References (or
> > an Index of -> References, if you prefer them alphabetical), and
> > select Imported Graphics as what to include.
> >
> > HTH!
> >
> > -- Jeremy H. Griffith, at Omni Systems Inc.
> > http://www.omsys.com/
> > ___
> >
> >
> > You are currently subscribed to Framers as susancu at vmc.com.
> >
> > Send list messages to framers at lists.frameusers.com.
> >
> > To unsubscribe send a blank email to
> > framers-unsubscribe at lists.frameusers.com
> > or visit 
> http://lists.frameusers.com/mailman/options/framers/susancu%40vmc.com
> >
> > Send administrative questions to listadmin at frameusers.com. Visit
> > http://www.frameusers.com/ for more resources and info.
> >
> >
> > ___
> >
> >
> > You are currently subscribed to Framers as shmuelw1 at gmail.com.
> >
> > Send list messages to framers at lists.frameusers.com.
> >
> > To unsubscribe send a blank email to 
> > framers-unsubscribe at lists.frameusers.com
> > or visit 
> http://lists.frameusers.com/mailman/options/framers/shmuelw1%4
0gmail.com
> >
> > Send administrative questions to listadmin at frameusers.com. Visit
> > http://www.frameusers.com/ for more resources and info.
> >
> >   
> ___
> 
> 
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> 
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> 

Minimizing layout work on localised manuals using trados translation memory

[Andersen, Verner Engell VEA]

Hi
I work with unstructured Framemaker 8.

As you all know some localised languages take up more space than others.
This may result in the English source version looking OK and the
translated German version needing layout work. Do you have ways to
minimizd the layout work? 

Do you plan for additional space in columns so that the same tables can
be used in serveral languages?
In case of major updates of an English manual do you simply run it
through the translation memory and redo the layout work on localized
files?


Any tips on minimizing the layout work are welcome. Can we do more to
minimize layout work on translated manuals if we go structured?

Best regards,

Verner Andersen




Radiometer Medical ApS 
Akandevej 21 
2700 Bronshoj 
Denmark 
Phone: +45 38 27 38 27 
CVR: 27 50 91 85 



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please notify us by email by replying to the sender and by telephone
(call us collect at +1 202-828-0850) and delete this message and any
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digital or other electronic reproduction of a manual signature that is
included in any attachment to this email.

List of vs Index of

[Jeff Coatsworth]

Sorry, my confusion - I was thinking there was an Index of Figures entry option 
(& there's not); however I checked my copy of the help file in FM9 & it says 
that you can rearrange entries on a list. Maybe that will help you sort the 
figures. Here's the text:


Rearrange information in list entries

You can specify the order in which the parts of a list entry appear. 
For example, you can specify that the page number appear first, followed by the 
paragraph text.

Choose View > Reference Pages, and display the reference page that 
contains the special text flow for the table of contents or list.
Rearrange the building blocks. For example, to put the page number 
first, followed by the paragraph text, rearrange the building blocks: 
<$pagenum>?<$paratext>.




From: Susan Curtzwiler [mailto:susa...@vmc.com] 
Sent: Tuesday, May 19, 2009 7:38 PM
To: Jeff Coatsworth
Cc: Susan Curtzwiler
Subject: List of vs Index of


Hi Jeff, 

  In fact, my first effort I did use the "Index of"  and as I said, all I got 
was a blank page, then I tried the "List of" option to see if I could find 
another way to accomplish the same result. 

So, obviously, I'm missing a step after using "Index Of" .   I did some 
searches on the help files and in the FM 7.0 User guide and can't find 
anything.  

Sorry for the confusion, but, what am I missing? 

Thanks for your help.
Sue 



From: framers-boun...@lists.frameusers.com on behalf of Jeff Coatsworth
Sent: Tue 5/19/2009 2:22 PM
To: framers at lists.frameusers.com
Subject: RE: Exporting the paths of graphics used



You must have used the "List of" menu item instead of the "Index of" one
that Jeremy suggested. The index one should generate an alphabetical
list.

Jeff

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Susan
Curtzwiler
Sent: Tuesday, May 19, 2009 5:09 PM
To: Jeremy H. Griffith; framers at lists.frameusers.com
Cc: Susan Curtzwiler; Chinell, David F (GE EntSol,Security)
Subject: RE: Exporting the paths of graphics used


Hi,
I'd like to join this email about making a list of figures in alpha
order.

I followed the directions below and all I got was a blank FMKR page.
Then I went to just make a list of figures as a stand alone file, not
part of the book file.
That worked great, I got the list. 
1. Now, how do I alphabatize them. 
2. Isn't there a simple sort feature like Word?  Seems like then I could
make the sorted list as a template and work thru the entire book.
3.  Is their an easier way to work within the complete book file to get
a full list of figures at one time?
4.  Also, make a list of tables.

I want to use this same technique to make a list of the titles from my
TOC, and arrange them  either by WI number or alpha to create a quick
hyperlink file for users easy reference.

Using FM7.0, Adobe Distiller 5.0, Vista Enterprise.

Thnaks,
Sue


From: framers-boun...@lists.frameusers.com on behalf of Jeremy H.
Griffith
Sent: Sun 5/17/2009 6:20 PM
To: framers at lists.frameusers.com
Cc: Chinell, David F (GE EntSol, Security)
Subject: Re: Exporting the paths of graphics used



On Tue, 12 May 2009 12:23:20 -0400, "Chinell, David F (GE EntSol,
Security)"  wrote:

>Is there any way to create a list of the graphics used in a FM file,
>including the path name of the file?

Sure.  From the Special menu, generate a List of -> References (or an
Index of -> References, if you prefer them alphabetical), and select
Imported Graphics as what to include.

HTH!

-- Jeremy H. Griffith, at Omni Systems Inc.
http://www.omsys.com/
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Flash list similar to FrameUsers

[Jon Harvey]

Everyone,



Does anyone know of a list for Adobe flash that is similar to this one
(for FM)? This list has been an incredible resource for FrameMaker
users. I can only hope there is a similar one out there for Flash users.





Jon Harvey

Manager, Desktop & Enterprise Documentation

CambridgeSoft Corporation

100 CambridgePark Drive

Cambridge, MA 02140

(617) 588-9354

Motivating end users to read the manual

[Garnier Garnier]

Hello to all who responded to my query,

Thanks for the responses. It is sincerely appreciated. I will sincerely explore 
the suggestions.

Our documentation (User and Reference Manuals) are made available as part of 
the installation in html (Webworks help) and pdf format. No print format. The 
User/Reference Manuals include ?What?s New in the Release? section with the 
relevant hyper links to User/Reference Manuals for details. The ?Requirements? 
are part of the Installation Guide which is made available as an external file 
as well as part of the installation. The readme.txt that accompanies the 
installer lists all the book names and its contents in brief. 

The training materials are made available to the customers at a cost (who buy 
the tool). This includes the labs with screen shots (step wise instructions) 
plus presentations plus videos. The changes made in the training material is 
provided as ?Readme, I?m new.txt?. I also send mails to the field engineers 
about the changes and asking them to exercise the new features. But 
unfortunately they never respond. For all the major changes the engineers are 
given training through Webinars, which again most of the time is poorly 
attended.  As mentioned earlier, they are familiar with the tool so ignore the 
trainings and the documentation. But there are certain details that they need 
to know before going to the client site for training. At that time their only 
focus is to train and ensure that everything is running fine. When they are 
stuck with the new/modified features they aim the barbsJ. It is probably the 
lack of time and the confidence that ?they
 know everything so do not need to read? is causing this issue. Not sure. 

As already mentioned the new comers are anyway made to go through the training 
to get hands on experience of the product before they actually get down to 
coding.


As someone suggested ?how about bribing and violence?. Fortunately or 
unfortunately its not my cup of tea. I was hired to work so let me continue to 
do so. 

We are a very small company so almost everybody is busy with their respective 
projects. It is not always possible to have training sessions. Never thought 
about inserting offers. 



B/R, 
Garnier




  Explore and discover exciting holidays and getaways with Yahoo! India 
Travel http://in.travel.yahoo.com/

Setting the structure of the alphabatized list

[Susan Curtzwiler]

Hi All,
  Thank you all for your help with the alpha sort.  Now, I have an alphabetized 
list of my Work Instructions (WI) in an appendix, that's great. 
However, how do I make a separation with A, B, C and so on to break up this 
long list and make it a bit more user friendly? 
I have entered A, B, C with and without tags, but when I generate the book, it 
naturally sorts these letters and they all jump to the top of the page.  I 
realize that's because that would be the alphabetical order - so what is the 
magic key to make these introductory letters stay in place?   Does it have 
anything to do with using the ignore symbols function?  However, these are not 
"symbols"  but the introductory letters to a new section that I want to hold in 
place. 

A
Add a File

B
Build a Book

C
Complete the Manual  

It turns out like this:
A
B
C

Add a File
Build a Book
Complete the Manual


Thanks again for your help
Sue 



From: framers-boun...@lists.frameusers.com on behalf of Combs, Richard
Sent: Tue 5/19/2009 3:34 PM
To: framers at lists.frameusers.com
Subject: Lists of figures and tables in alpha order (was FW: Exporting thepaths 
of graphics used)



You'd think that after gently chiding Susan for having "changed the
subject completely," I'd remember to change the subject line of my
reply, wouldn't you? Sorry! Here it is for the archives.

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Combs,
Richard
Sent: Tuesday, May 19, 2009 4:10 PM
To: Susan Curtzwiler; framers at lists.frameusers.com
Subject: RE: Exporting the paths of graphics used

Susan Curtzwiler wrote:

> I followed the directions below and all I got was a blank FMKR page.

Then the FM file or book for which you generated the list or index
doesn't contain any graphics imported by reference. FM doesn't know the
file path and name of graphics copied into the document (there's no
point). 

> Then I went to just make a list of figures as a stand alone file, not
part
> of the book file.

Do you mean that within a single FM file, not a book, you selected
Special > List of > Figures? OK, then in the Set Up List of Figures
dialog, you had to select the paragraphs to include (your figure
captions).

But now you've changed the subject completely. Lists of figures, tables,
etc., are lists of paragraphs in FM. That's very different from a list
of imported graphics, fonts, text insets, or other references.

> That worked great, I got the list.
> 1. Now, how do I alphabatize them.

Select Special > List of > Paragraphs (Alphabetical) -- or for a book,
Add > List of > Paragraphs (Alphabetical) -- and select the paragraphs
to include.

> 2. Isn't there a simple sort feature like Word?  Seems like then I
could
> make the sorted list as a template and work thru the entire book.

I don't understand.

> 3.  Is their an easier way to work within the complete book file to
get a
> full list of figures at one time?

What is it that you can't do with (from the book window) Add > List of >
Figures or Add > List of > Paragraphs (Alphabetical)?

> 4.  Also, make a list of tables.

What is it that you can't do with (from the book window) Add > List of >
Tables or Add > List of > Paragraphs (Alphabetical)?

> I want to use this same technique to make a list of the titles from my
TOC,
> and arrange them  either by WI number or alpha to create a quick
hyperlink
> file for users easy reference.

I don't understand. But again, List of > Paragraphs (Alphabetical) will
give you alpha lists of whatever paragraph format(s) you want (like
Head1, Head2, ...).

I don't know what a WI number is, but maybe if you spend some quality
time with the generated lists topics in the help or user manual, you can
figure out how to do something with that, too. FM's generated lists
functionality is pretty robust and versatile.

HTH!
Richard


Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--





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Setting the structure of the alphabatized list

[Fred Ridder]

The topic "Working with group titles in indexes" in the FrameMaker User Guide 
(accessible from the FrameMaker Help menu) should answer most of your 
questions. 

-Fred Ridder

> Subject: Setting the structure of the alphabatized list
> Date: Wed, 20 May 2009 10:47:43 -0700
> From: SusanCu at vmc.com
> To: richard.combs at Polycom.com; framers at lists.frameusers.com
> CC: SusanCu at vmc.com
> 
> Hi All,
> Thank you all for your help with the alpha sort. Now, I have an alphabetized 
> list of my Work Instructions (WI) in an appendix, that's great. 
> However, how do I make a separation with A, B, C and so on to break up this 
> long list and make it a bit more user friendly? 
> I have entered A, B, C with and without tags, but when I generate the book, 
> it naturally sorts these letters and they all jump to the top of the page. I 
> realize that's because that would be the alphabetical order - so what is the 
> magic key to make these introductory letters stay in place? Does it have 
> anything to do with using the ignore symbols function? However, these are not 
> "symbols" but the introductory letters to a new section that I want to hold 
> in place. 
> 
> A
> Add a File
> 
> B
> Build a Book
> 
> C
> Complete the Manual 
> 
> It turns out like this:
> A
> B
> C
> 
> Add a File
> Build a Book
> Complete the Manual
> 
> 
> Thanks again for your help
> Sue 
> 
> 
> 
> From: framers-bounces at lists.frameusers.com on behalf of Combs, Richard
> Sent: Tue 5/19/2009 3:34 PM
> To: framers at lists.frameusers.com
> Subject: Lists of figures and tables in alpha order (was FW: Exporting 
> thepaths of graphics used)
> 
> 
> 
> You'd think that after gently chiding Susan for having "changed the
> subject completely," I'd remember to change the subject line of my
> reply, wouldn't you? Sorry! Here it is for the archives.
> 
> -Original Message-
> From: framers-bounces at lists.frameusers.com
> [mailto:framers-bounces at lists.frameusers.com] On Behalf Of Combs,
> Richard
> Sent: Tuesday, May 19, 2009 4:10 PM
> To: Susan Curtzwiler; framers at lists.frameusers.com
> Subject: RE: Exporting the paths of graphics used
> 
> Susan Curtzwiler wrote:
> 
> > I followed the directions below and all I got was a blank FMKR page.
> 
> Then the FM file or book for which you generated the list or index
> doesn't contain any graphics imported by reference. FM doesn't know the
> file path and name of graphics copied into the document (there's no
> point). 
> 
> > Then I went to just make a list of figures as a stand alone file, not
> part
> > of the book file.
> 
> Do you mean that within a single FM file, not a book, you selected
> Special > List of > Figures? OK, then in the Set Up List of Figures
> dialog, you had to select the paragraphs to include (your figure
> captions).
> 
> But now you've changed the subject completely. Lists of figures, tables,
> etc., are lists of paragraphs in FM. That's very different from a list
> of imported graphics, fonts, text insets, or other references.
> 
> > That worked great, I got the list.
> > 1. Now, how do I alphabatize them.
> 
> Select Special > List of > Paragraphs (Alphabetical) -- or for a book,
> Add > List of > Paragraphs (Alphabetical) -- and select the paragraphs
> to include.
> 
> > 2. Isn't there a simple sort feature like Word? Seems like then I
> could
> > make the sorted list as a template and work thru the entire book.
> 
> I don't understand.
> 
> > 3. Is their an easier way to work within the complete book file to
> get a
> > full list of figures at one time?
> 
> What is it that you can't do with (from the book window) Add > List of >
> Figures or Add > List of > Paragraphs (Alphabetical)?
> 
> > 4. Also, make a list of tables.
> 
> What is it that you can't do with (from the book window) Add > List of >
> Tables or Add > List of > Paragraphs (Alphabetical)?
> 
> > I want to use this same technique to make a list of the titles from my
> TOC,
> > and arrange them either by WI number or alpha to create a quick
> hyperlink
> > file for users easy reference.
> 
> I don't understand. But again, List of > Paragraphs (Alphabetical) will
> give you alpha lists of whatever paragraph format(s) you want (like
> Head1, Head2, ...).
> 
> I don't know what a WI number is, but maybe if you spend some quality
> time with the generated lists topics in the help or user manual, you can
> figure out how to do something with that, too. FM's generated lists
> functionality is pretty robust and versatile.
> 
> HTH!
> Richard
> 
> 
> Richard G. Combs
> Senior Technical Writer
> Polycom, Inc.
> richardDOTcombs AT polycomDOTcom
> 303-223-5111
> --
> rgcombs AT gmailDOTcom
> 303-777-0436
> --
> 
> 
> 
> 
> 
> ___
> 
> 
> You are currently subscribed to Framers as richard.combs at polycom.com.
> 
> Send list messages to framers at lists.frameusers.com.
> 
> To unsubscribe send a blank email to
> 

Procedure How to Write a Manual!

[Reid Gray]

I think the list agrees that not just anybody can write a good manual.  And 
"No," writers cannot be just "anybody."  They must be committed, they need to 
love language, and as Annie Dillard says "...you really need to like 
words...words such as 'transmogrify'"  

Or, if you will extend the metaphor to IT, "endianess."

The best writing happens as a collective effort with the writer at the center. 
So, for example, take manuals. To write a good manual, one needs:
1. Subject matter experts for authoritative content
2. Enthusiastic reviewers who know the audience and have exposure to the 
subject matter
3. Editors who know the language
4. The technical writer

Trying as a single individual to serve in roles 1 through 4 is possible, but 
the more 'eyes' you have scanning the pages the better the expected outcome.  
This is especially true if you are writing complete books, manuals, and 
periodicals, from scratch. 

There is also an equally beneficial flip side to this postulate. If you find 
either "transmogrify" or "endianess" to be ugly, and if you think anybody in 
particular can plant a garden, repair an automobile, or write a technical 
manual, you might be management material.



From: framers-boun...@lists.frameusers.com on behalf of Richard Melanson
Sent: Tue 5/19/2009 9:21 AM
To: Robert Shelton; Avraham Makeler; framers at lists.frameusers.com
Subject: RE: Procedure How to Write a Manual!

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Robert
Shelton
Sent: Monday, May 18, 2009 2:32 PM
To: Avraham Makeler; framers at lists.frameusers.com
Subject: RE: Procedure How to Write a Manual!

> -Original Message-
> From: framers-bounces at lists.frameusers.com
> [mailto:framers-bounces at lists.frameusers.com] On Behalf Of Sharon
> Burton
>
> This is easy. 14 steps:
>
> 1. Identify the audience
> 2. Identify the information needs of that audience (job aids, user
> guides, and so on) 3. Identify the tasks the audience needs to do 4.
> Identify the supporting info the audience needs to do those tasks 5.
> Identify the best way to deliver the information (PDF, help, others)
> 6. Create a plan that layout all this information 7. Assign time
> estimates to the plan 8. Decide what can be cut due to time
> limitations 9.
> Start creating the information, adapting to the changing product 10.
> Review by others 11. Make the review changes 12.
> Build "gold" candidates 13. Deliver the finals 14. Archive the finals,

> including all planning information
>
> Of course, these steps include a lot of embedded steps and domain
> knowledge in our field. But these are the steps.

I think you skipped something important:

1. Hire a tech writer.

Bob
"Let what comes, come,
Let what goes, go,
Find out what remains."
Sri Ramana Maharshi


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Esc-m-p to wrap anchored frame

[Nancy Allison]

Esc-m-p to wrap anchored frame

[Nancy Allison]

I'm using Frame 7.1, and Esc-m-p works as advertised to wrap the anchored frame 
around the figure.

However, the setting "Anchoring Position" changes from "Below Current Line" to 
"At insertion Point."

I could live with this, and simply adjust the placement of the text, except 
that in addition to shifting position, the anchored frame now covers some of 
the surrounding text.

None of the Runaround Properties makes any difference to this behavior.

What's going on?

Thanks.

Esc-m-p to wrap anchored frame

[Art Campbell]

Did you install the impgraph plug in that was mentioned in the earlier
threads on placement? That'll keep the settings consistent.

***
The over-laying text sounds weird though. Is FM fully patched? Video
drivers up to date?
Ctrl-L has no effect?

Art

Art Campbell
   art.campbell at gmail.com
  "... In my opinion, there's nothing in this world beats a '52
Vincent and a redheaded girl." -- Richard Thompson
  No disclaimers apply.
   DoD 358



On Wed, May 20, 2009 at 3:29 PM, Nancy Allison  wrote:
> I'm using Frame 7.1, and Esc-m-p works as advertised to wrap the anchored 
> frame around the figure.
>
> However, the setting "Anchoring Position" changes from "Below Current Line" 
> to "At insertion Point."
>
> I could live with this, and simply adjust the placement of the text, except 
> that in addition to shifting position, the anchored frame now covers some of 
> the surrounding text.
>
> None of the Runaround Properties makes any difference to this behavior.
>
> What's going on?
>
> Thanks.
> ___
>
>
> You are currently subscribed to Framers as art.campbell at gmail.com.
>
> Send list messages to framers at lists.frameusers.com.
>
> To unsubscribe send a blank email to
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>
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> http://www.frameusers.com/ for more resources and info.
>

Procedure How to Write a Manual!

[Milan Davidovic]

On Thu, May 14, 2009 at 1:58 PM, Richard Melanson
 wrote:
> I just want to share this with the list and absorb the response. My boss
> today told me to "write a procedure on how to write a manual" and he
> also stated to me that anyone could be a writer, he did not understand
> what all the fuss was about tech writing, anyone could do it.

The first part about a procedure is not so far-fetched in a regulation
and standards-rich environment. The procedure won't be a literal
step-by-microcosmic step description of what happens, but it will set
out the requirements of the process and final product. Your
circumstances, however, may not be so heavy on the regulations and
standards.

That second part about "anyone can do it", though... that looks like
the tip of some kind of iceberg. Is there someone else you can talk to
in the organization who knows the context and players?

Good luck.

-- 
Milan Davidovic
http://altmilan.blogspot.com

Esc-m-p to wrap anchored frame

[Combs, Richard]

Nancy Allison wrote: 

> I'm using Frame 7.1, and Esc-m-p works as advertised to wrap the
anchored
> frame around the figure.
> 
> However, the setting "Anchoring Position" changes from "Below Current
Line"
> to "At insertion Point."
> 
> I could live with this, and simply adjust the placement of the text,
except
> that in addition to shifting position, the anchored frame now covers
some
> of the surrounding text.
> 
> None of the Runaround Properties makes any difference to this
behavior.
> 
> What's going on?

Most likely, the pgf format into which you're inserting the graphics has
Line Spacing set to Fixed. Uncheck that and the space above the pgf will
grow to make room for the frame. If you can live with At Insertion Point
graphics, that's the simplest solution.

Alternatively, IIRC, there's a plugin or script that will shrinkwrap
graphics without changing Anchoring Position. Sorry, I don't recall any
details -- someone on the list will know. 

Richard


Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--

Esc-m-p to wrap anchored frame

[Martinek, Carla]

Nancy -

Another option is the shrinkwrap plugin, found here:

http://www.martinek.us/shrinkwrap.html


-Carla

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This email and any files transmitted with it are confidential, and may also be 
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please notify the sender immediately by reply email and then delete this email.

Unresolved Cross Reference Warning Message

[Ben Hechter]

Hi Richard,

Thanks again for your help on this. The problem resolved in an unusual way.

To recap, I was getting an Unresolved Cross-Reference Warning Message each time 
I opened the book file, no matter how I tried to refresh or relink the 
cross-references. The message never appeared when generating the book, only 
when opening the file.

Apparently the message is somehow related to good old Missing Fonts, possibly 
via character styles in the cross-reference format, because it disappears when 
the files are opened on a machine that has the missing fonts installed.

Ben

Ben Hechter 
bhechter at objectives.ca
www.semitake.com


--- On Thu, 4/30/09, Combs, Richard  wrote:

From: Combs, Richard 
Subject: RE: pesky persistent unresolved cross-references
To: bhechter at yahoo.com
Date: Thursday, April 30, 2009, 4:54 PM












Well, I'm kind of stumped. All xrefs point to xref markers. The
Source Type = Paragraphs is just a convenience for us humans. FM puts an xref
marker at the beginning of the paragraph you select and gives it a unique ID
(the marker text), which the xref you're creating (and any subsequent ones to
the same pgf) points to. Xrefs become unresolved in two ways: (1) the file they
point to is moved or renamed; (2) the marker they point to is deleted (most
likely) or its marker text is changed (not common).  

 ? 

Assuming you're not moving/renaming files, something's happening
to the markers in the destination file. You need to figure out what and when.
First, make sure you have View > Text Symbols selected so you can see the xref
markers (oversized Ts at the beginning of pgfs that overlap the first text
character). Then reinsert one of the markers that disappears. Now go to the
destination file and look at the pgf that the xref points to. Is the marker
there? (You can see the marker text by selecting the marker and opening the
Marker dialog -- Special > Marker.) Save both files. Is the marker still
there? Close the destination file and reopen it. Is the marker still there?  

 ?

Esc-m-p to wrap anchored frame

[Fred Ridder]

Richard Combs wrote:

> Alternatively, IIRC, there's a plugin or script that will shrinkwrap
> graphics without changing Anchoring Position. Sorry, I don't recall any
> details -- someone on the list will know. 



See http://martinek.us/shrinkwrap.html for full info and download link.

-FR

Esc-m-p to wrap anchored frame

[Nancy Allison]

Thank you all. You are the greatest!

--Nancy


On May 20, 2009, Fred Ridder  wrote: 

Esc-m-p to wrap anchored frame

[Jeremy H. Griffith]

On Wed, 20 May 2009 14:29:18 -0500 (CDT), 
Nancy Allison  wrote:

>I'm using Frame 7.1, and Esc-m-p works as advertised 
>to wrap the anchored frame around the figure.
>
>However, the setting "Anchoring Position" changes from 
>"Below Current Line" to "At insertion Point."

Yes, that's by design; it's meant for equations.

You need the free "ShrinkWrapAsIs" plugin:
  http://martinek.us/shrinkwrap.html

(Thanks, Carla!)

It works in 6.0, 7.0, 7.1, 7.2, and 8.
Maybe in 9 too, haven't tried it there.

HTH!

-- Jeremy H. Griffith, at Omni Systems Inc.
http://www.omsys.com/

Unresolved Cross Reference Warning Message

[Fred Ridder]

Ben Hechter wrote:

> To recap, I was getting an Unresolved Cross-Reference Warning Message each 
> time I opened the book file, no matter how I tried to refresh or relink the 
> cross-references. The message never appeared when generating the book, only 
> when opening the file.
> 
> Apparently the message is somehow related to good old Missing Fonts, possibly 
> via character styles in the cross-reference format, because it disappears 
> when the files are opened on a machine that has the missing fonts installed.


It doesn't matter *where* the missing fonts are lurking, and they are unlikely 
to be in the cross-reference formats. What is making your cross-reference 
behave as if they are broken is the fact that there is *any* missing fonts 
issue.

I think a better understanding of how cross-references are handled will help 
you under why I say this.

Whenever you open a file that contains one or more cross-references, FrameMaker 
refreshes each of those references. If the reference is to another location 
within the same file, the refresh is straightforward unless the cross-reference 
truly is unresolved due to a missing or hidden cross-reference marker. If the 
reference points to a location that is in another file that is already open, 
the process is similarly straightforward. But if the reference points to a 
location that is in a file that is *not* already open, FrameMaker has to 
silently (without showing anything on your screen) peek inside the target file 
to retrieve the latest information for the refernce. If that file has any sort 
of problem that would throw a warning message during a non-silent open (e.g. an 
unavailable fonts message), FrameMaker is unable to peek inside it and 
therefore cannot find the marker it's looking for. It reports this failure to 
find the marker as an unresolved cross-reference. If you start by manually 
opening the file with the missing fonts issue, so that you can manually dismiss 
the warning message, then you will not get an unresolved cross-reference 
warnign when you open the original file because FrameMaker can now find the 
target marker when it updates the cross-references.

BTW, the updating of the cross-references is the reason why FrameMaker will 
warn you about unsaved changes when you attempt to close a file that you *know* 
you didn't make any edits in. Even if the cross-references did not actually 
change as a result of the update operation, the fact that they were refreshed 
counts as a change that FrameMaker thinks you ought to save.

-Fred Ridder

Last chance! Your private message from David expires tonight

[David F]

Last chance! Your private message from David expires tonight

[David F]

Chinese Characters in User Variables

[Nate Stelton]

Ah, it's good to be back on Framers after a 15-or-so-year
hiatus! My question:

On an XP machine localized for CH, I'm trying to convert
and translate a manual into Simplified Chinese. I'm doing
fine with entering or pasting characters directly into the
document, but am having no success with variables.

In the edit variable window I can get a character in and
displaying correctly, but as soon as I space over to do the
next character, the previous one changes to a question mark.

I hope there is just a simple setting or step I'm missing.
Any suggestions? Thanks!

Nate Stelton

Procedure How to Write a Manual!

[Bowsher.Cheryl]

How about Technical Writing: Process and Product, by Sharon Gerson? I picked 
that one because it's 700 pages and $95 in paperback. Tell the PHB that it 
would be cheaper than paying you to write it. Also faster.

Good luck!

Cheryl Bowsher
Las Vegas

Esc-m-p to wrap anchored frame

[Richard Melanson]

I agree !!  Great info.
Rick 

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Nancy Allison
Sent: Wednesday, May 20, 2009 3:55 PM
To: framers at lists.frameusers.com
Subject: Re: RE: Esc-m-p to wrap anchored frame


Thank you all. You are the greatest!

--Nancy


On May 20, 2009, Fred Ridder  wrote: 

___


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Motivating end users to read the user manual

[Cal Callahan]

I like Sharon's advice (ask the user directly). But I haven't seen anyone
mention context-sensitive help or conditional text.

I hope the lengthy paragraphs in your query are not representative of your
manuals--that would certainly turn off users.

A couple of guidelines:

KISS--keep it simple, sir.

Tell them what you're going to tell them, tell them what you want to tell
them, then tell them what you told them

Engineers like flow charts and logic diagrams, so fire up your Visio and try
to put the points across that way.

And everyone likes pictures, so see where you can use those. (Many people
are visually oriented and don't like to read.)

I hope I haven't insulted your intelligence. I'm just picking trees out of
the forest.

cal