Re: Preparing for August report
Jukka, Apologize for the delay in sending the report. There was some confusion on when the due date was (mostly my mistake). We will make sure to send the board report by Sep 5th. We should be able to send out a board report by tomorrow if thats ok, if not we will submit it by September. thanks mahadev On Mon, Aug 6, 2012 at 3:14 AM, Jukka Zitting jukka.zitt...@gmail.com wrote: Hi, On Fri, Aug 3, 2012 at 2:20 PM, Jukka Zitting jukka.zitt...@gmail.com wrote: Reports from Ambari, Clerezza and NPanday are still missing. I see no signs of the Ambari report coming up, so I'm pushing it to next month. Ambari team (cc'd), please prepare a status report by September 5th. The Clerezza report is just in, thanks! We still have time to review it. NPanday already asked for an extension. That leaves only the reviews to be done. Here's the latest TODO list: Benson Margulies - Syncope, Nuvem Dave Fisher - DeltaSpike Jukka Zitting- Clerezza, Stanbol Matt Franklin- Amber, Droids Matt Hogstrom- SIS, Wookie Mohammad Nour- Airavata Ross Gardler - Wink BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
Hi, On Monday, August 13, 2012, Mahadev Konar wrote: Apologize for the delay in sending the report. There was some confusion on when the due date was (mostly my mistake). We will make sure to send the board report by Sep 5th. No worries. It's fine if you report in time for next month. We should be able to send out a board report by tomorrow if thats ok, if not we will submit it by September. I already submitted the Incubator report to the board at the end of last week, so no need (or chance :-) to rush things in anymore. BR, Jukka Zitting
Re: Preparing for August report
Thanks Jukka :). Next month it is! thanks mahadev On Tue, Aug 14, 2012 at 5:38 AM, Jukka Zitting jukka.zitt...@gmail.comwrote: Hi, On Monday, August 13, 2012, Mahadev Konar wrote: Apologize for the delay in sending the report. There was some confusion on when the due date was (mostly my mistake). We will make sure to send the board report by Sep 5th. No worries. It's fine if you report in time for next month. We should be able to send out a board report by tomorrow if thats ok, if not we will submit it by September. I already submitted the Incubator report to the board at the end of last week, so no need (or chance :-) to rush things in anymore. BR, Jukka Zitting
Nuvem status (Was: Preparing for August report)
Hi, On Thu, Aug 9, 2012 at 1:43 PM, Benson Margulies bimargul...@gmail.com wrote: Nuvem seems adequately described. The report comment about small size and slow growth seems accurate, but there's at least an active mentor in the house and some things are happening. Thanks for the review! That puts Nuvem in the Low activity category for the third quarter since we started recording such things. And there was just a single commit to Nuvem since their last report in May. And they recently hit two years in incubation. Thus I'm worried about Nuvem's prospects going forward. It would be very good to see the community to come up with a more concrete plan just increase the number of active committers for how to proceed towards graduation. See the earlier discussions on general@ about community growth for some ideas on what such a plan could contain. If the project doesn't start showing signs of increased activity I think we'll need to look at alternative exit paths from the Incubator. Is there another TLP that might want to take over the codebase and the small Nuvem community? For example, it seems like Nuvem's scope overlaps a lot with that of Deltacloud. Or as a last resort we'll need to consider retiring the project. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Syncope status (Was: Preparing for August report)
Hi, On Thu, Aug 9, 2012 at 1:41 PM, Benson Margulies bimargul...@gmail.com wrote: I reviewed Syncope and found no cause for concern with their report. Agreed, looks like they're doing great. The only question I had was about current status in terms of diversity. The team list [1] shows many people from the same company, but as said in the report, they've been expanding the committer base nicely. Assuming diversity is not a concern for Syncope, I think they'd be ready to start preparing for graduation. [1] http://incubator.apache.org/syncope/team-list.html BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Droids status (Was: Preparing for August report)
Hi, On Thu, Aug 9, 2012 at 3:31 AM, Franklin, Matthew B. mfrank...@mitre.org wrote: I reviewed droids and thought their report adequately represented the project state. Agreed. That makes two consecutive quarters of low activity for Droids, so +1 to the plan of approaching Commons as a potential graduation target. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Syncope status (Was: Preparing for August report)
Hi Jukka, The only question I had was about current status in terms of diversity. The team list [1] shows many people from the same company, but as said in the report, they've been expanding the committer base nicely. Assuming diversity is not a concern for Syncope, I think they'd be ready to start preparing for graduation. thanks a lot for the trust in Syncope team! I am starting a separated thread in syncope-dev@ to discuss about it, feel free to join! Have a nice day, all the best, -Simo http://people.apache.org/~simonetripodi/ http://simonetripodi.livejournal.com/ http://twitter.com/simonetripodi http://www.99soft.org/ - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
I reviewed Syncope and found no cause for concern with their report. On Wed, Aug 8, 2012 at 8:31 PM, Franklin, Matthew B. mfrank...@mitre.org wrote: I reviewed droids and thought their report adequately represented the project state. -Original Message- From: Jukka Zitting [jukka.zitt...@gmail.commailto:jukka.zitt...@gmail.com] Sent: Wednesday, August 08, 2012 06:37 PM Eastern Standard Time To: general Subject: Re: Preparing for August report Hi, On Mon, Aug 6, 2012 at 12:14 PM, Jukka Zitting jukka.zitt...@gmail.com wrote: That leaves only the reviews to be done. Here's the latest TODO list: And an updated one: Benson Margulies - Syncope, Nuvem Dave Fisher - DeltaSpike Matt Franklin- Droids Matt Hogstrom- SIS, Wookie Mohammad Nour- Airavata Ross Gardler - Wink That's quite a few reports still to review and the report deadline is close. Please let me know if you're still on it (or update the wiki page directly), otherwise I'll take over tomorrow to review any remaining reports. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
VCL has escaped the incubator while I was being slow. On Thu, Aug 9, 2012 at 6:41 AM, Benson Margulies bimargul...@gmail.com wrote: I reviewed Syncope and found no cause for concern with their report. On Wed, Aug 8, 2012 at 8:31 PM, Franklin, Matthew B. mfrank...@mitre.org wrote: I reviewed droids and thought their report adequately represented the project state. -Original Message- From: Jukka Zitting [jukka.zitt...@gmail.commailto:jukka.zitt...@gmail.com] Sent: Wednesday, August 08, 2012 06:37 PM Eastern Standard Time To: general Subject: Re: Preparing for August report Hi, On Mon, Aug 6, 2012 at 12:14 PM, Jukka Zitting jukka.zitt...@gmail.com wrote: That leaves only the reviews to be done. Here's the latest TODO list: And an updated one: Benson Margulies - Syncope, Nuvem Dave Fisher - DeltaSpike Matt Franklin- Droids Matt Hogstrom- SIS, Wookie Mohammad Nour- Airavata Ross Gardler - Wink That's quite a few reports still to review and the report deadline is close. Please let me know if you're still on it (or update the wiki page directly), otherwise I'll take over tomorrow to review any remaining reports. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
Nuvem seems adequately described. The report comment about small size and slow growth seems accurate, but there's at least an active mentor in the house and some things are happening. On Thu, Aug 9, 2012 at 6:41 AM, Benson Margulies bimargul...@gmail.com wrote: VCL has escaped the incubator while I was being slow. On Thu, Aug 9, 2012 at 6:41 AM, Benson Margulies bimargul...@gmail.com wrote: I reviewed Syncope and found no cause for concern with their report. On Wed, Aug 8, 2012 at 8:31 PM, Franklin, Matthew B. mfrank...@mitre.org wrote: I reviewed droids and thought their report adequately represented the project state. -Original Message- From: Jukka Zitting [jukka.zitt...@gmail.commailto:jukka.zitt...@gmail.com] Sent: Wednesday, August 08, 2012 06:37 PM Eastern Standard Time To: general Subject: Re: Preparing for August report Hi, On Mon, Aug 6, 2012 at 12:14 PM, Jukka Zitting jukka.zitt...@gmail.com wrote: That leaves only the reviews to be done. Here's the latest TODO list: And an updated one: Benson Margulies - Syncope, Nuvem Dave Fisher - DeltaSpike Matt Franklin- Droids Matt Hogstrom- SIS, Wookie Mohammad Nour- Airavata Ross Gardler - Wink That's quite a few reports still to review and the report deadline is close. Please let me know if you're still on it (or update the wiki page directly), otherwise I'll take over tomorrow to review any remaining reports. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
Hi, On Mon, Aug 6, 2012 at 12:14 PM, Jukka Zitting jukka.zitt...@gmail.com wrote: That leaves only the reviews to be done. Here's the latest TODO list: And an updated one: Benson Margulies - Syncope, Nuvem Dave Fisher - DeltaSpike Matt Franklin- Droids Matt Hogstrom- SIS, Wookie Mohammad Nour- Airavata Ross Gardler - Wink That's quite a few reports still to review and the report deadline is close. Please let me know if you're still on it (or update the wiki page directly), otherwise I'll take over tomorrow to review any remaining reports. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
DeltaSpike Status - Re: Preparing for August report
Hi - AFAIK Documentation is not a graduation requirement. I was frustrated with the documentation because the lack makes it hard to understand the project, but that is not a blocker. I think the project should start working on graduation soon. They have made a release. The community is active on the lists. Most of the status page items are checked off with possibly only podlingnamesearch needed. Regards, Dave On Aug 8, 2012, at 3:36 PM, Jukka Zitting wrote: Hi, On Mon, Aug 6, 2012 at 12:14 PM, Jukka Zitting jukka.zitt...@gmail.com wrote: That leaves only the reviews to be done. Here's the latest TODO list: And an updated one: Benson Margulies - Syncope, Nuvem Dave Fisher - DeltaSpike Matt Franklin- Droids Matt Hogstrom- SIS, Wookie Mohammad Nour- Airavata Ross Gardler - Wink That's quite a few reports still to review and the report deadline is close. Please let me know if you're still on it (or update the wiki page directly), otherwise I'll take over tomorrow to review any remaining reports. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
RE: Preparing for August report
I reviewed droids and thought their report adequately represented the project state. -Original Message- From: Jukka Zitting [jukka.zitt...@gmail.commailto:jukka.zitt...@gmail.com] Sent: Wednesday, August 08, 2012 06:37 PM Eastern Standard Time To: general Subject: Re: Preparing for August report Hi, On Mon, Aug 6, 2012 at 12:14 PM, Jukka Zitting jukka.zitt...@gmail.com wrote: That leaves only the reviews to be done. Here's the latest TODO list: And an updated one: Benson Margulies - Syncope, Nuvem Dave Fisher - DeltaSpike Matt Franklin- Droids Matt Hogstrom- SIS, Wookie Mohammad Nour- Airavata Ross Gardler - Wink That's quite a few reports still to review and the report deadline is close. Please let me know if you're still on it (or update the wiki page directly), otherwise I'll take over tomorrow to review any remaining reports. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
Hi, On Fri, Aug 3, 2012 at 2:20 PM, Jukka Zitting jukka.zitt...@gmail.com wrote: Reports from Ambari, Clerezza and NPanday are still missing. I see no signs of the Ambari report coming up, so I'm pushing it to next month. Ambari team (cc'd), please prepare a status report by September 5th. The Clerezza report is just in, thanks! We still have time to review it. NPanday already asked for an extension. That leaves only the reviews to be done. Here's the latest TODO list: Benson Margulies - Syncope, Nuvem Dave Fisher - DeltaSpike Jukka Zitting- Clerezza, Stanbol Matt Franklin- Amber, Droids Matt Hogstrom- SIS, Wookie Mohammad Nour- Airavata Ross Gardler - Wink BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
Hi, Reports from Ambari, Clerezza and NPanday are still missing. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
On 3 August 2012 13:20, Jukka Zitting jukka.zitt...@gmail.com wrote: Hi, Reports from Ambari, Clerezza and NPanday are still missing. I mailed Clerezza earlier today. Ross BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org -- Ross Gardler (@rgardler) Programme Leader (Open Development) OpenDirective http://opendirective.com - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
I suggested on npanday-dev that it might be better to report next month since we didn't get started on the report early enough. On 03/08/2012, at 10:20 PM, Jukka Zitting jukka.zitt...@gmail.com wrote: Hi, Reports from Ambari, Clerezza and NPanday are still missing. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
Hi, On Fri, Aug 3, 2012 at 2:38 PM, Brett Porter br...@apache.org wrote: I suggested on npanday-dev that it might be better to report next month since we didn't get started on the report early enough. OK, that's fine. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
Hi, On Thu, Jul 26, 2012 at 10:54 PM, Ross Gardler rgard...@opendirective.com wrote: I think bringing shepherds comments here is good and don't want to change that (consider this the equivalent of discussing in the board meeting). By calling for brief comments in the report I'm just hoping to set a reminder for following shepherds. Consider this roughly equivalent to action items follow-ups. Sounds useful. I added IPMC comments: -placeholders in the wiki page for such notes and other brief commentary. There's one already that Chris added on the Airavata report. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
Hi, On Mon, Jul 30, 2012 at 9:33 PM, Jukka Zitting jukka.zitt...@gmail.com wrote: Benson Margulies - Syncope, VCL Benson, would you mind taking a look at Nuvem instead, since VCL already graduated? Benson Margulies - Syncope, Nuvem BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
Hi, On Thu, Jul 26, 2012 at 6:15 PM, Jukka Zitting jukka.zitt...@gmail.com wrote: I've prepared the August report page [1] with placeholders for all podlings whose reports are expected. ... and here are the assigned shepherds based on [2]: Benson Margulies - Syncope, VCL Dave Fisher - Ambari, DeltaSpike Jukka Zitting- Clerezza, Nuvem, PhotArk, Stanbol Matt Franklin- Amber, Droids, NPanday Matt Hogstrom- SIS, Wookie Mohammad Nour- Airavata Ross Gardler - Wink Many of you are mentoring more than one podling reporting this month, and I tried to adjust the number of reports to review based on that. Let me know if you don't think you'll have time to review the assigned reports and we'll find someone to take over. [1] http://wiki.apache.org/incubator/August2012 [2] http://wiki.apache.org/incubator/IncubatorShepherds BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Preparing for August report
Hi, The standard podling report deadline of the first Wednesday of a month would fall already to next week on August 1st. Since that's a bit soon, doesn't play too well with the automatic report reminders, and since the August board meeting will take place only on the 28th instead of the originally scheduled 15th, I'm postponing the podling report deadline one week ahead to Wednesday, August 8th. I've prepared the August report page [1] with placeholders for all podlings whose reports are expected. When preparing your reports, please consider your status in May [2] and summarize your recent actions to move forward towards graduation. IP clearance: Amber No release: Flex Low activity: Ambari, Droids, Nuvem, Photark Low diversity: Airavata, DeltaSpike, SIS Ready to graduate: Clerezza, Lucene.NET, NPanday, Stanbol, VCL, Wink, Wookie I'm especially curious about what's going on in the seven podlings that were considered ready to graduate already in March. Did something change or have you just not gotten around to graduating yet? Is there something blocking the way? So far I've only seen Lucene.NET move forward. [1] http://wiki.apache.org/incubator/August2012 [2] http://wiki.apache.org/incubator/May2012 BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
Jukka, Your dates are incorrect. We intend to have a regular Board meeting on the 15th, and an abbreviated in-person meeting on the 28th. Cheers, Greg Stein Director, ASF On Jul 26, 2012 12:16 PM, Jukka Zitting jukka.zitt...@gmail.com wrote: Hi, The standard podling report deadline of the first Wednesday of a month would fall already to next week on August 1st. Since that's a bit soon, doesn't play too well with the automatic report reminders, and since the August board meeting will take place only on the 28th instead of the originally scheduled 15th, I'm postponing the podling report deadline one week ahead to Wednesday, August 8th. I've prepared the August report page [1] with placeholders for all podlings whose reports are expected. When preparing your reports, please consider your status in May [2] and summarize your recent actions to move forward towards graduation. IP clearance: Amber No release: Flex Low activity: Ambari, Droids, Nuvem, Photark Low diversity: Airavata, DeltaSpike, SIS Ready to graduate: Clerezza, Lucene.NET, NPanday, Stanbol, VCL, Wink, Wookie I'm especially curious about what's going on in the seven podlings that were considered ready to graduate already in March. Did something change or have you just not gotten around to graduating yet? Is there something blocking the way? So far I've only seen Lucene.NET move forward. [1] http://wiki.apache.org/incubator/August2012 [2] http://wiki.apache.org/incubator/May2012 BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
Hi, Ah, thanks for the correction! I got confused from seeing only the agenda file for the latter date in svn. Given that the board meeting is on normal schedule, the podling reports should also be submitted normally by next Wednesday, August 1st. I'll update the wiki page accordingly. What's BTW the status of the automatic report reminder? Is it able to send reminders already before August 1st? BR, Jukka Zitting On Thursday, July 26, 2012, Greg Stein wrote: Jukka, Your dates are incorrect. We intend to have a regular Board meeting on the 15th, and an abbreviated in-person meeting on the 28th. Cheers, Greg Stein Director, ASF On Jul 26, 2012 12:16 PM, Jukka Zitting jukka.zitt...@gmail.comjavascript:; wrote: Hi, The standard podling report deadline of the first Wednesday of a month would fall already to next week on August 1st. Since that's a bit soon, doesn't play too well with the automatic report reminders, and since the August board meeting will take place only on the 28th instead of the originally scheduled 15th, I'm postponing the podling report deadline one week ahead to Wednesday, August 8th. I've prepared the August report page [1] with placeholders for all podlings whose reports are expected. When preparing your reports, please consider your status in May [2] and summarize your recent actions to move forward towards graduation. IP clearance: Amber No release: Flex Low activity: Ambari, Droids, Nuvem, Photark Low diversity: Airavata, DeltaSpike, SIS Ready to graduate: Clerezza, Lucene.NET, NPanday, Stanbol, VCL, Wink, Wookie I'm especially curious about what's going on in the seven podlings that were considered ready to graduate already in March. Did something change or have you just not gotten around to graduating yet? Is there something blocking the way? So far I've only seen Lucene.NET move forward. [1] http://wiki.apache.org/incubator/August2012 [2] http://wiki.apache.org/incubator/May2012 BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.orgjavascript:; For additional commands, e-mail: general-h...@incubator.apache.orgjavascript:; -- Jukka Zitting
Re: Preparing for August report
Yes the reminder script is fine. I'll send the reminders out pronto. From: Jukka Zitting jukka.zitt...@gmail.com To: general@incubator.apache.org general@incubator.apache.org Sent: Thursday, July 26, 2012 12:33 PM Subject: Re: Preparing for August report Hi, Ah, thanks for the correction! I got confused from seeing only the agenda file for the latter date in svn. Given that the board meeting is on normal schedule, the podling reports should also be submitted normally by next Wednesday, August 1st. I'll update the wiki page accordingly. What's BTW the status of the automatic report reminder? Is it able to send reminders already before August 1st? BR, Jukka Zitting On Thursday, July 26, 2012, Greg Stein wrote: Jukka, Your dates are incorrect. We intend to have a regular Board meeting on the 15th, and an abbreviated in-person meeting on the 28th. Cheers, Greg Stein Director, ASF On Jul 26, 2012 12:16 PM, Jukka Zitting jukka.zitt...@gmail.comjavascript:; wrote: Hi, The standard podling report deadline of the first Wednesday of a month would fall already to next week on August 1st. Since that's a bit soon, doesn't play too well with the automatic report reminders, and since the August board meeting will take place only on the 28th instead of the originally scheduled 15th, I'm postponing the podling report deadline one week ahead to Wednesday, August 8th. I've prepared the August report page [1] with placeholders for all podlings whose reports are expected. When preparing your reports, please consider your status in May [2] and summarize your recent actions to move forward towards graduation. IP clearance: Amber No release: Flex Low activity: Ambari, Droids, Nuvem, Photark Low diversity: Airavata, DeltaSpike, SIS Ready to graduate: Clerezza, Lucene.NET, NPanday, Stanbol, VCL, Wink, Wookie I'm especially curious about what's going on in the seven podlings that were considered ready to graduate already in March. Did something change or have you just not gotten around to graduating yet? Is there something blocking the way? So far I've only seen Lucene.NET move forward. [1] http://wiki.apache.org/incubator/August2012 [2] http://wiki.apache.org/incubator/May2012 BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.orgjavascript:; For additional commands, e-mail: general-h...@incubator.apache.orgjavascript:; -- Jukka Zitting
Re: Preparing for August report
I made an observation in the board meeting last night that there were too many reports not being signed off by mentors. The board acknowledged that this is an issue being addressed by the new process put in place by Jukka and it was not a board issue. So, as an IPMC member I again request that the board report includes a note from either the IPMC chair or the Shepherd indicating whether the lack of mentor sign off is considered a problem for that specific project. My justification last time I requested it was that it would increase visibility of the issue and encourage subsequent shepherds to re-examine any problems. I can justify this further this month. At lease one of the projects (ODF-Toolkit) without mentor sign-off also did not have adequate evaluation from the shepherd. I know this for a fact because I was the shepherd. I don't imagine there is a problem with that project but a lack of mentor sign-off might indicate a lack of adequate oversight on the project. I'd like to think my failure to check this month is rectified next time. Thanks, Ross On 26 July 2012 17:15, Jukka Zitting jukka.zitt...@gmail.com wrote: Hi, The standard podling report deadline of the first Wednesday of a month would fall already to next week on August 1st. Since that's a bit soon, doesn't play too well with the automatic report reminders, and since the August board meeting will take place only on the 28th instead of the originally scheduled 15th, I'm postponing the podling report deadline one week ahead to Wednesday, August 8th. I've prepared the August report page [1] with placeholders for all podlings whose reports are expected. When preparing your reports, please consider your status in May [2] and summarize your recent actions to move forward towards graduation. IP clearance: Amber No release: Flex Low activity: Ambari, Droids, Nuvem, Photark Low diversity: Airavata, DeltaSpike, SIS Ready to graduate: Clerezza, Lucene.NET, NPanday, Stanbol, VCL, Wink, Wookie I'm especially curious about what's going on in the seven podlings that were considered ready to graduate already in March. Did something change or have you just not gotten around to graduating yet? Is there something blocking the way? So far I've only seen Lucene.NET move forward. [1] http://wiki.apache.org/incubator/August2012 [2] http://wiki.apache.org/incubator/May2012 BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org -- Ross Gardler (@rgardler) Programme Leader (Open Development) OpenDirective http://opendirective.com - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
Hi, On Thursday, July 26, 2012, Joe Schaefer wrote: Yes the reminder script is fine. I'll send the reminders out pronto. Perfect, thanks! BR, Jukka Zitting From: Jukka Zitting jukka.zitt...@gmail.com javascript:; To: general@incubator.apache.org javascript:; general@incubator.apache.org javascript:; Sent: Thursday, July 26, 2012 12:33 PM Subject: Re: Preparing for August report Hi, Ah, thanks for the correction! I got confused from seeing only the agenda file for the latter date in svn. Given that the board meeting is on normal schedule, the podling reports should also be submitted normally by next Wednesday, August 1st. I'll update the wiki page accordingly. What's BTW the status of the automatic report reminder? Is it able to send reminders already before August 1st? BR, Jukka Zitting On Thursday, July 26, 2012, Greg Stein wrote: Jukka, Your dates are incorrect. We intend to have a regular Board meeting on the 15th, and an abbreviated in-person meeting on the 28th. Cheers, Greg Stein Director, ASF On Jul 26, 2012 12:16 PM, Jukka Zitting jukka.zitt...@gmail.comjavascript:; javascript:; wrote: Hi, The standard podling report deadline of the first Wednesday of a month would fall already to next week on August 1st. Since that's a bit soon, doesn't play too well with the automatic report reminders, and since the August board meeting will take place only on the 28th instead of the originally scheduled 15th, I'm postponing the podling report deadline one week ahead to Wednesday, August 8th. I've prepared the August report page [1] with placeholders for all podlings whose reports are expected. When preparing your reports, please consider your status in May [2] and summarize your recent actions to move forward towards graduation. IP clearance: Amber No release: Flex Low activity: Ambari, Droids, Nuvem, Photark Low diversity: Airavata, DeltaSpike, SIS Ready to graduate: Clerezza, Lucene.NET, NPanday, Stanbol, VCL, Wink, Wookie I'm especially curious about what's going on in the seven podlings that were considered ready to graduate already in March. Did something change or have you just not gotten around to graduating yet? Is there something blocking the way? So far I've only seen Lucene.NET move forward. [1] http://wiki.apache.org/incubator/August2012 [2] http://wiki.apache.org/incubator/May2012 BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.orgjavascript:; javascript:; For additional commands, e-mail: general-h...@incubator.apache.orgjavascript:; javascript:; -- Jukka Zitting -- Jukka Zitting
Re: Preparing for August report
Hi, On Thu, Jul 26, 2012 at 6:43 PM, Ross Gardler rgard...@opendirective.com wrote: I made an observation in the board meeting last night that there were too many reports not being signed off by mentors. The board acknowledged that this is an issue being addressed by the new process put in place by Jukka and it was not a board issue. So, as an IPMC member I again request that the board report includes a note from either the IPMC chair or the Shepherd indicating whether the lack of mentor sign off is considered a problem for that specific project. My justification last time I requested it was that it would increase visibility of the issue and encourage subsequent shepherds to re-examine any problems. Agreed. As one attempt to fix this, or at least make the scope of the issue easier to track, I replaced the Signed off by mentor: lines with more generic Signed-off-by: lines. It would be helpful if anyone from the IPMC, ideally at least mentors and shepherds, who reviews a podling report adds such a sign-off note. I won't submit the full Incubator report until all podling reports have been reviewed at least by one person. Earlier when we discussed the mentor sign-off entries there was some pushback about process for process' sake, so I'd rather still keep the sign-off as a voluntary step. On a related note, I guess I should pick up again my earlier effort to track down inactive mentors and update our records to better reflect reality. There still are a number of podlings without adequate mentor support, and I think that's also showing up in low sign-off counts. I can justify this further this month. At lease one of the projects (ODF-Toolkit) without mentor sign-off also did not have adequate evaluation from the shepherd. I know this for a fact because I was the shepherd. I don't imagine there is a problem with that project but a lack of mentor sign-off might indicate a lack of adequate oversight on the project. I'd like to think my failure to check this month is rectified next time. We've had a couple of other cases of also other shepherd's missing their reviews. I've tried to cover up the best I can by reviewing and at least classifying all reports on which no shepherd feedback is seen, but it would be easier to do that if we had advance warning of when a shepherd won't have time for the review. (Thanks, BTW, to Benson for giving such a warning in July!) Alternatively we could set a deadline for shepherd reviews to Monday or Tuesday, which would give me a day or two to pick up where needed. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
On Thu, Jul 26, 2012 at 1:59 PM, Jukka Zitting jukka.zitt...@gmail.com wrote: ... We've had a couple of other cases of also other shepherd's missing their reviews. I've tried to cover up the best I can by reviewing and at least classifying all reports on which no shepherd feedback is seen, but it would be easier to do that if we had advance warning of when a shepherd won't have time for the review. (Thanks, BTW, to Benson for giving such a warning in July!) Alternatively we could set a deadline for shepherd reviews to Monday or Tuesday, which would give me a day or two to pick up where needed. I'll point out that all of the Directors attempt to review every report sent to the Board, and note this with their pre-approval of that report. They may add some comments/questions, too. Sometimes Directors will run out of time and not get to some/all of the pre-approvals. The overall goal is to get a majority of the Directors (at least 5 of 9) to pre-approve the report. That dramatically speeds up the Board meeting since we do not have to stop and review the report at the meeting -- it's already been done by a majority. As a comparison point: our meeting yesterday lasted about 40 minutes, and we covered 57 reports; before I introduced the pre-approvals to our process, the Board meetings sometimes took over TWO HOURS, and we covered maybe a dozen reports. My basic point here is to not worry too much about some IPMC people not performing reviews, as long as you have ample numbers in the first place. I realize that you don't have nine dedicated Directors :-P, but hopefully in time, you'll build a good set of people interested in performing overall reviews. (and just thought: you could actually get some of those reviews from Directors who are IPMC members; they're gonna read it eventually, so why not a bit early and provide a review?) Commentary may be a bit tricky. For the Board, we place the feedback directly into the agenda (which gets stripped for the final minutes). Not sure what you'd like to do here. For the Board, the shepherds are the ones assigned to *definitely* perform a pre-read of the report, and they are also the ones to deal with any feedback within the agenda, or to carry things back to the PMC from the Board meeting. Cheers, -g - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
Hi, On Thu, Jul 26, 2012 at 9:01 PM, Greg Stein gst...@gmail.com wrote: My basic point here is to not worry too much about some IPMC people not performing reviews, as long as you have ample numbers in the first place. I'm mostly worried about the ample numbers being close to zero at times. It's been getting better lately, but there's a long history of podlings with major issues receiving little or no attention from the IPMC even though such issues were being reported quarter after quarter. I realize that you don't have nine dedicated Directors :-P, but hopefully in time, you'll build a good set of people interested in performing overall reviews. Agreed. Ultimately I'd like to see the IPMC act more as a larger community on issues like this, but despite good recent progress we're not quite there yet. The shepherd model is one step towards getting more IPMC members than just the mentors to pay attention at what's going on in a podling. (and just thought: you could actually get some of those reviews from Directors who are IPMC members; they're gonna read it eventually, so why not a bit early and provide a review?) All directors who are also IPMC members (or want to be :-) are of course welcome to participate in the pre-submission reviews like some already do (thanks, Ross!), though as discussed earlier this year the board shouldn't really have to pick up the slack of the IPMC. Commentary may be a bit tricky. For the Board, we place the feedback directly into the agenda (which gets stripped for the final minutes). Not sure what you'd like to do here. So far I've personally preferred to bring direct feedback and comments back to general@ in order to strike up proper conversations with the podlings (wiki or svn is a cumbersome place for that). As an alternative in June Ross added some commentary directly to the report, which is more in line with the process used by the board. For now I'd be happy to try out different approaches to see which once work best for all interested parties; the podlings, the rest of the IPMC, and the ASF board. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
Re: Preparing for August report
I think bringing shepherds comments here is good and don't want to change that (consider this the equivalent of discussing in the board meeting). By calling for brief comments in the report I'm just hoping to set a reminder for following shepherds. Consider this roughly equivalent to action items follow-ups. Any other solution that achieves similar results would be fine. Ross On Jul 26, 2012 9:30 PM, Jukka Zitting jukka.zitt...@gmail.com wrote: Hi, On Thu, Jul 26, 2012 at 9:01 PM, Greg Stein gst...@gmail.com wrote: My basic point here is to not worry too much about some IPMC people not performing reviews, as long as you have ample numbers in the first place. I'm mostly worried about the ample numbers being close to zero at times. It's been getting better lately, but there's a long history of podlings with major issues receiving little or no attention from the IPMC even though such issues were being reported quarter after quarter. I realize that you don't have nine dedicated Directors :-P, but hopefully in time, you'll build a good set of people interested in performing overall reviews. Agreed. Ultimately I'd like to see the IPMC act more as a larger community on issues like this, but despite good recent progress we're not quite there yet. The shepherd model is one step towards getting more IPMC members than just the mentors to pay attention at what's going on in a podling. (and just thought: you could actually get some of those reviews from Directors who are IPMC members; they're gonna read it eventually, so why not a bit early and provide a review?) All directors who are also IPMC members (or want to be :-) are of course welcome to participate in the pre-submission reviews like some already do (thanks, Ross!), though as discussed earlier this year the board shouldn't really have to pick up the slack of the IPMC. Commentary may be a bit tricky. For the Board, we place the feedback directly into the agenda (which gets stripped for the final minutes). Not sure what you'd like to do here. So far I've personally preferred to bring direct feedback and comments back to general@ in order to strike up proper conversations with the podlings (wiki or svn is a cumbersome place for that). As an alternative in June Ross added some commentary directly to the report, which is more in line with the process used by the board. For now I'd be happy to try out different approaches to see which once work best for all interested parties; the podlings, the rest of the IPMC, and the ASF board. BR, Jukka Zitting - To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
