Re: [GNC] Question about transfers

[john]

Quicken isn't really an accounting app. Intuit's offering in that space is 
Quickbooks. That means that how you used Quicken isn't directly transferable to 
GnuCash. If being able to use a Free Software alternative to Quicken the same 
way you use Quicken is important to you then have a look at KMyMoney: 
https://kmymoney.org/ 

To accomplish what I think you're trying to do in "real" accounting requires 
two special accounts: An asset account to collect the money reserved for the 
payment and a liability account to accumulate the accrual. For your property 
tax example, suppose you owe 1200 every six month, but you want to record the 
expense and make a reservation monthly. You'll create two accounts: 
Assets:Current Assets:Provision for Property Tax and Liabliltues:Current 
Liabilities:Accrued Property Tax. Every month you'll create a transaction that 
looks something like:

5/1/2022 Accrued Property Tax
 Assets:Current Assets:Bank 
200.00
 Assets:Current 
Assets:Provision for Property Tax  200.00
 Expenses:Tax 
Expenses:Property Tax   200.00
 Liabilities:Current 
Liabilities:Accrued Property Tax  200.00

Then when you transfer the money to the Tax Collector:

6/1/2022 Pay Property Tax
Assets:Current 
Assets:Provision for Property Tax200.00
Liabilities:Current 
Liabilities:Accrued Property Tax   200.00

Regards,
John Ralls

> On Apr 22, 2022, at 3:24 PM, Brad  wrote:
> 
> Thank you for the quick response.  I do have some background in
> accounting and I have actually reviewed both the Tutorial and the full
> Help manual.  So far I am liking QnuCash alot.  It's just a matter of
> getting it to do some of the things I was doing in Quicken.
> 
> So, you are pretty close to understanding what I am trying to do.
> Yes, I am accumulating funds in a separate bank account for a large
> purchase (let's say property taxes paid once a year).  Then when it is
> time to pay the property tax I need to transfer the funds to my
> checking account so that I can write the check to the county.  At the
> same time I want to keep track of how much I have transferred for that
> purpose.  For example, maybe I transfer the funds in two transactions
> and I want a quick way to see if I have transferred enough.
> 
> In Quicken, my property tax budget was set to zero.  When I write the
> check for the property taxes, say for $1,000, that expense category
> goes to -$1,000.  Then when I transfer the funds, I can add them to
> that budget line, bringing the property tax expense category back to
> zero.  This way I have basically 3 entries, but I need an even number
> of entries to follow double-entry accounting rules.  Two entries to
> transfer the funds from one account to another, and then one to show
> the funds going to the property tax expense.  Oh, and I guess two more
> when I write the check to the county.
> Thanks.
> Brad
> 
> 
> On Fri, Apr 22, 2022 at 3:54 PM Stan Brown  wrote:
>> 
>> 
>> On 2022-04-22 14:37, Brad wrote:
>>> My question is regarding transfer of funds from one account to
>>> another.  I want to transfer funds from one account to another, but I
>>> also want to track the transfer amount against an expense account so I
>>> can keep track separately of how much I have transferred for different
>>> reasons.
>> 
>> Welcome to GnuCash, Brad! There's a bit of a learning curve coming from
>> Quicken or most other software, because in GnuCash you're doing
>> double-entry bookkeeping, and most of the details are visible to you.
>> Have you looked at the Tutorial and Concepts Guide (in the Help menu)
>> yet, to help you with that learning curve?
>> 
>> 
>> By "transfer funds from one account to another", do you mean transfer
>> from one bank account (or cash, money market, etc) to another? Is this a
>> matter of segregating funds that you expect to spend for a large future
>> expense, such as a vacation or a new furnace? I'm going to assume both
>> of those are yes, but if I've guessed wrong please follow up with more
>> details and perhaps an example of what you're trying to do.
>> 
>> 
>> 
>> By the way, this isn't really a GnuCash problem, but an accounting
>> problem. Your chart of accounts should be structured to let you
>> aggregate information in the ways that you want. It would be no
>> different if you were keeping our books in a big ledger with pen and ink.
>> 
>> 
>> 
>> If you have some sort of bank account in which you're accumulating funds
>> against a large future expense, you'd probably want to name that account
>> in GnuCash as "Assets:Banks:Savings for 

Re: [GNC] New to GnuCash SQLite on Windows: I have questions

[brad]

On ubuntu linux the X shuts it down cleanly.

On 4/21/22 06:36, Derek Atkins wrote:

On Thu, April 21, 2022 8:11 am, Chris Green wrote:

On Thu, Apr 21, 2022 at 08:07:03AM -0400, Derek Atkins wrote:

GnuCash deletes the LNK files when it shuts down cleanly.  If they still
exist, that means either GnuCash is running with those files open, or
GnuCash was NOT shut down cleanly when they had those files open.  In
the
latter case, either you used the [x] to close it, or shut down the

You mean I'm not supposed to use th X (top right in window) when I
close down GnuCash!  Every other program I have ever used shuts down
cleanly when one does this!

That very much depends on the OS and Window Manager.  Sometimes it does,
but sometimes it forcibly quits the application and doesn't allow it to
shut down cleanly.  Is it really that hard to File -> Quit (or Cntl-Q)
instead of using the [x]?

Have you never noticed the "File is already in use" messages?


Chris Green
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-derek



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Re: [GNC] Question about transfers

[David H]

Brad,

If I were to do this I think I'd look at creating sub-accounts under the
Transfer To account - i.e.

Assets >> Current Assets >> Transfer To Account  >> Groceries
Assets >> Current Assets >> Transfer To Account  >> Utilities
Assets >> Current Assets >> Transfer To Account  >> etc

This tells you how much you transferred to each and also includes the
balance of the sub accounts in the Transfer To account.

cheers David H.



On Sat, 23 Apr 2022 at 07:39, Brad  wrote:

> Hello,
> I am new to GnuCash and to this list.  I am a long, long time Quicken
> user who has finally gotten fed up with Quicken and I am in the midst
> of converting to GnuCash.
>
> My question is regarding transfer of funds from one account to
> another.  I want to transfer funds from one account to another, but I
> also want to track the transfer amount against an expense account so I
> can keep track separately of how much I have transferred for different
> reasons.
>
> Anyone have any ideas?  I'm guessing it involves a split transaction
> of some sort, but I can't figure out what the pieces of the split look
> like.
> Thanks in advance for your help.
> Brad
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Re: [GNC] Issue with Balances and Phantom Transactions

[grant]

Drat. So I tried upgrading using the epel libraries and now my laptop won't 
boot.  I will see if I can recover from this and get back to you. Sent from my 
Galaxy
 Original message From: Derek Atkins  Date: 
22/04/22  12:41  (GMT+12:00) To: gr...@ngapourihighlands.co.nz Cc: 
gnucash-user@gnucash.org Subject: Re: [GNC] Issue with Balances and Phantom 
Transactions HI,The version of GnuCash you are using is so old, it probably has 
many MANYbugs..  And it DEFINITELY has bugs related to business features and 
MySQL!Note:  You cannot edit an Invoice, Bill, or Credit Note directly from 
theregister.  If you try, it SHOULD fail.  If it does not fail, that is abug.  
This includes the Invoice/Bill/Credit Note date.  To change anythingon that 
transaction you must unpost the Invoice/Bill/Credit Note, make thechange, and 
then re-post it.If you DUPLICATE the entry in the A/R or A/P account, you will 
generate adetached entry and there is no way to recover.Note that you CAN 
change the //date// of a payment transaction safely. However, if you change the 
//amount// of a payment transaction you willthrow off all the 
calculations.Similarly, duplicating a payment transaction could cause problems 
(butthis is recoverable).The first thing you should do is backup your data 
file.Next, you should upgrade your GnuCash version.THEN we can look at fixing 
your data problems.Good Luck,-derekOn Thu, April 21, 2022 8:13 pm, Grant 
Alexander wrote:> This is my first post here.>> I have been belting my head 
against a brick wall to trying to solve a> problem (presumably of my own 
making).>> Background> Running Gnucash 2.6.17 on Linux (Fedora 24) using a 
MySQL database.   I> know stuff is a bit antiquated but this is to keep costs 
down as I am> keeping accounts for an incorporated society.>> This issue 
presented itself when I was reviewing Receivables Aging.  > We invoice members 
once a year and receive payments in March/April.  > We offer a discount on 
membership if paid before 31 March and the> member can take that up by paying 
their dues $10 short.  I create a> credit note and apply it, along with their 
original invoice against the> bank account.   All good.  >> However, I have 
sometimes messed up and an applied transactions to the> wrong date and then 
gone in and updated the dates in the Bank Account> which has then corrected the 
date in Accounts Receivable.  But the> Receivables Aging has then looked like 
the attached.  Selection_047.png>> Somehow the transactions have become 
orphaned.   The AR is overstated.>   But the invoices have been credited, the 
Bank Account is correct.>> I have also ended up with a similar scenario in 
Accounts Payable where> I posted a Bill that was supposed to be dated 
31/12/2021 but ended up> 31/12/2022.   I corrected the date in the AP 
transactional window and> then I ended up with Orphaned transactions.>> I am 
happy to share my database with anyone who may be able to unravel> this.   I 
found there were records in "invoices" where owner_type=0> which accounted for 
these errant transactions.  I also found the> corresponding entries in entries 
and slots but I can't figure out how> to fix them or whether there are records 
elsewhere I need to locate> too.>> Any help would be gratefully received.>>> 
--> Grant Alexander> Ngapouri Highlands> 
https://www.ngapourihighlands.co.nz___>
 gnucash-user mailing list> gnucash-user@gnucash.org> To update your 
subscription preferences or to unsubscribe:> 
https://lists.gnucash.org/mailman/listinfo/gnucash-user> If you are using 
Nabble or Gmane, please see> https://wiki.gnucash.org/wiki/Mailing_Lists for 
more information.> -> Please remember to CC this list on all your replies.> 
You can do this by using Reply-To-List or Reply-All.>--    Derek Atkins 
    617-623-3745   de...@ihtfp.com www.ihtfp.com   
Computer and Internet Security Consultant
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Re: [GNC] Question about transfers

[Michael or Penny Novack]

On 4/22/2022 6:24 PM, Brad wrote:

...but I need an even number
of entries to follow double-entry accounting rules.  Two entries to
transfer the funds from one account to another, and then one to show
the funds going to the property tax expense.  Oh, and I guess two more
when I write the check to the county.
Thanks.
Brad


Using "entry" may be causing confusion.. Let's work in reverse:

a) Writing check to county - That transaction has a debit of "real 
estate tax" (expense) and credit "checking account" (asset)


b) Transferring from savings to checking -- That transaction has a debit 
of "checking account" and a credit of "savings account"


Now let's discuss this other tracking you want to do, making sure you 
have enough transferred. WHERE did you have that amount recorded (in 
what account) and how did it get there? Do not confuse "budget" with 
"actual". The transactions described in "a" and "b" are actuals.


Michael D Novack


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Re: [GNC] Question about transfers

[Brad]

Thank you for the quick response.  I do have some background in
accounting and I have actually reviewed both the Tutorial and the full
Help manual.  So far I am liking QnuCash alot.  It's just a matter of
getting it to do some of the things I was doing in Quicken.

So, you are pretty close to understanding what I am trying to do.
Yes, I am accumulating funds in a separate bank account for a large
purchase (let's say property taxes paid once a year).  Then when it is
time to pay the property tax I need to transfer the funds to my
checking account so that I can write the check to the county.  At the
same time I want to keep track of how much I have transferred for that
purpose.  For example, maybe I transfer the funds in two transactions
and I want a quick way to see if I have transferred enough.

In Quicken, my property tax budget was set to zero.  When I write the
check for the property taxes, say for $1,000, that expense category
goes to -$1,000.  Then when I transfer the funds, I can add them to
that budget line, bringing the property tax expense category back to
zero.  This way I have basically 3 entries, but I need an even number
of entries to follow double-entry accounting rules.  Two entries to
transfer the funds from one account to another, and then one to show
the funds going to the property tax expense.  Oh, and I guess two more
when I write the check to the county.
Thanks.
Brad


On Fri, Apr 22, 2022 at 3:54 PM Stan Brown  wrote:
>
>
> On 2022-04-22 14:37, Brad wrote:
> > My question is regarding transfer of funds from one account to
> > another.  I want to transfer funds from one account to another, but I
> > also want to track the transfer amount against an expense account so I
> > can keep track separately of how much I have transferred for different
> > reasons.
>
> Welcome to GnuCash, Brad! There's a bit of a learning curve coming from
> Quicken or most other software, because in GnuCash you're doing
> double-entry bookkeeping, and most of the details are visible to you.
> Have you looked at the Tutorial and Concepts Guide (in the Help menu)
> yet, to help you with that learning curve?
>
>
> By "transfer funds from one account to another", do you mean transfer
> from one bank account (or cash, money market, etc) to another? Is this a
> matter of segregating funds that you expect to spend for a large future
> expense, such as a vacation or a new furnace? I'm going to assume both
> of those are yes, but if I've guessed wrong please follow up with more
> details and perhaps an example of what you're trying to do.
>
>
>
> By the way, this isn't really a GnuCash problem, but an accounting
> problem. Your chart of accounts should be structured to let you
> aggregate information in the ways that you want. It would be no
> different if you were keeping our books in a big ledger with pen and ink.
>
>
>
> If you have some sort of bank account in which you're accumulating funds
> against a large future expense, you'd probably want to name that account
> in GnuCash as "Assets:Banks:Savings for Vacation" or similar. when you
> transfer money from your regular everyday bank account, your transaction
> would look like this:
>
> Debit: Assets:Banks:Savings for Vacation
>
> Credit:Assets:Banks:Regular Checking
>
>
>
> As for tracking against expenses, no expense is created by this account
> transfer. Why? Because even though you may presently intend to use these
> funds for a particular future expense, you haven't actually spent them
> yet, and you could change your mind before you do.
>
> When you start spending out of the vacation account, _that's_ when you
> have an expense, and your transactions would look like this:
>
> Debit: Expenses:Vacations
>
> Credit:Assets:Banks:Savings for Vacation
>
>
>
> --
>
> Stan Brown
>
> Tehachapi, CA, USA
>
> https://BrownMath.com
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Re: [GNC] Question about transfers

[Stan Brown]

On 2022-04-22 14:37, Brad wrote:
> My question is regarding transfer of funds from one account to
> another.  I want to transfer funds from one account to another, but I
> also want to track the transfer amount against an expense account so I
> can keep track separately of how much I have transferred for different
> reasons.

Welcome to GnuCash, Brad! There's a bit of a learning curve coming from
Quicken or most other software, because in GnuCash you're doing
double-entry bookkeeping, and most of the details are visible to you.
Have you looked at the Tutorial and Concepts Guide (in the Help menu)
yet, to help you with that learning curve?


By "transfer funds from one account to another", do you mean transfer
from one bank account (or cash, money market, etc) to another? Is this a
matter of segregating funds that you expect to spend for a large future
expense, such as a vacation or a new furnace? I'm going to assume both
of those are yes, but if I've guessed wrong please follow up with more
details and perhaps an example of what you're trying to do.



By the way, this isn't really a GnuCash problem, but an accounting
problem. Your chart of accounts should be structured to let you
aggregate information in the ways that you want. It would be no
different if you were keeping our books in a big ledger with pen and ink.



If you have some sort of bank account in which you're accumulating funds
against a large future expense, you'd probably want to name that account
in GnuCash as "Assets:Banks:Savings for Vacation" or similar. when you
transfer money from your regular everyday bank account, your transaction
would look like this:

Debit: Assets:Banks:Savings for Vacation

Credit:Assets:Banks:Regular Checking



As for tracking against expenses, no expense is created by this account
transfer. Why? Because even though you may presently intend to use these
funds for a particular future expense, you haven't actually spent them
yet, and you could change your mind before you do.

When you start spending out of the vacation account, _that's_ when you
have an expense, and your transactions would look like this:

Debit: Expenses:Vacations

Credit:Assets:Banks:Savings for Vacation



-- 

Stan Brown

Tehachapi, CA, USA

https://BrownMath.com
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Re: [GNC] Question about transfers

[Derek Atkins]

Hi,

On Fri, April 22, 2022 5:37 pm, Brad wrote:
> Hello,
> I am new to GnuCash and to this list.  I am a long, long time Quicken
> user who has finally gotten fed up with Quicken and I am in the midst
> of converting to GnuCash.
>
> My question is regarding transfer of funds from one account to
> another.  I want to transfer funds from one account to another, but I
> also want to track the transfer amount against an expense account so I
> can keep track separately of how much I have transferred for different
> reasons.

>From a GAAP point of view, that does not make sense.  If you have an
account at Bank of America and another account at Truist, if you transfer
$100 from BoA to T it's not tied to any expense at all.

You could put a description in the transfer that says "For Groceries" if
you want, but there is no way to tie that transfer explicitly to the
Expenses:Groceries account.

> Anyone have any ideas?  I'm guessing it involves a split transaction
> of some sort, but I can't figure out what the pieces of the split look
> like.

What is actual transaction that you're trying to model?  Explain the
transaction (or series of transactions, but in that case make sure you
separate them) you have here.

But...  if you have money entering an account and then exiting an account,
and you want to mark that entry and exit, those are, necessarily, two
transactions.

> Thanks in advance for your help.
> Brad

> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.

-derek

PS: You COULD make a split transaction that, say, credits BoA, then both
debits and credits Truist, and then debits your Expense.   But that's
extremely ugly.

-- 
   Derek Atkins 617-623-3745
   de...@ihtfp.com www.ihtfp.com
   Computer and Internet Security Consultant

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[GNC] Question about transfers

[Brad]

Hello,
I am new to GnuCash and to this list.  I am a long, long time Quicken
user who has finally gotten fed up with Quicken and I am in the midst
of converting to GnuCash.

My question is regarding transfer of funds from one account to
another.  I want to transfer funds from one account to another, but I
also want to track the transfer amount against an expense account so I
can keep track separately of how much I have transferred for different
reasons.

Anyone have any ideas?  I'm guessing it involves a split transaction
of some sort, but I can't figure out what the pieces of the split look
like.
Thanks in advance for your help.
Brad
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Re: [GNC] New to GnuCash SQLite on Windows: I have questions

[Frank H. Ellenberger]

Hi,

just forcompleteness

Am 21.04.22 um 22:31 schrieb John Ralls:
> Linux has had extended attributes since 2002, but they never really caught on 
> and the XDG MIME database relies on file globs--which for practical purposes 
> means file extensions--to determine what program to launch when a user tries 
> to open a data file. 

In theory there is a "file magic".
For uncompressed XML file you can check for the begin:

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Re: [GNC] Report zoom in version 4.9

[john]

The GnuCash version is reported at the bottom of the splash screen during 
loading and can be retrieved while running from Help>About.

If the old version is indeed 3.8 then the difference is likely due to changing 
the graphing library from jqplot to chart.js.

Regards,
John Ralls


> On Apr 21, 2022, at 9:07 PM, TG  wrote:
> 
> Howdy,
> yes sorry should have mentioned the version coming from!
> both old and new are on Windows 10, with a MariaDB on a separate Linux server 
> as the back-end
> I couldn't find the version so I went to look at roughly when and it was 
> installed and it was roughly at the end of 2019, so I"m guessing at version 
> 3.8
> 
> I actually have multicolumn graph setup using balance forecast graphs as each 
> pane in the window, that way I can see a bunch of accounts and at a glance 
> know when to move funds around in advance.  The pixel sizing, thanks for that 
> yes I had to figure out immediately as the layout was completely different - 
> each graph was about 20px high after the update!
> 
> Interesting i hadn't noticed the multi account summary popup before you 
> mentioned it, but the popup summary showing the data as you hover over the 
> graph is much improved from what it was
> 
> thanks for confirming I'm not missing anything, and for your time to check it 
> out,
> best,
> TG
> 
> 
> On 2022-04-22 08:49, Tommy Trussell wrote:
>> On Mon, Apr 18, 2022 at 1:15 AM TG  wrote:
>>> In previous version of gnucash I was able to pull up a line graph
>>> report
>>> and then draw a box on teh graph, which would cause the graph to
>>> zoom in
>>> on that section.
>>> I upgraded to version 4.9 earlier this year and now I'm not able to
>>> zoom
>>> graphs at all, having to control size by pixel dimensions and start
>>> /
>>> end dates only.
>> Greetings! I'm a long time user of GnuCash, and I was curious about
>> your question. ...
>> NOTE: when features go away it's almost always due to serious bugs or
>> other circumstances beyond GnuCash developers' control... so there's
>> probably a good reason it doesn't work the same way anymore.
>> But despite years of experience with GnuCash, I never use graphs, so I
>> used this as an opportunity to dig around.
>> The report that I believe best seems to resemble what you're
>> describing is called "Expense Graph" in the current release...
>> Reports --> Income & Expense --> Expense Graph
>> Just like ALL the expense reports, you have to define the beginning
>> and end dates. The date options include useful pre-sets, like "start
>> of previous year" and "end of previous year." Graph options here
>> include the size of the steps, such as "daily" or "monthly." I see the
>> report can also include a table with the same data in numerical form,
>> line or bar graphs, stacked or separate, etc.
>> I dug around and, like you, I cannot immediately see a way to "draw a
>> box" to "zoom in."
>> However I can change the size of the entire report by pixels or by
>> percentage (from 100% downward) to make the graph take less of the
>> window, and (if the report is defined by percentage) I can expand or
>> contract the window itself to make the same amount of detail more or
>> less visible.
>> I noticed a few less intuitive "dynamic" chart features:
>> 1) The index on the right defining the data colors is "clickable" --
>> you can temporarily eliminate any particular line by clicking on the
>> index.
>> 2) If you click on any particular data point on the graph, a "Load"
>> link appears above the graph, with at least two different behaviors:
>> 2a) If the clicked data point includes multiple GnuCash accounts, the
>> "Load" link modifies the report by displaying the clicked sub accounts
>> exclusively.
>> 2b) If the data point includes a single account, clicking the "Load"
>> link opens that account's register in GnuCash (without changing the
>> report).
>> (I also noticed a bug: if you choose more detail than the graph can
>> display and you also include a table below it, the table tacks all the
>> "other" columns onto the right side without proper headings.)
>> To help you find out what has changed, it would be helpful to know
>> your operating system, which older version of GnuCash you were using,
>> and confirm the name of the report you used. (If you remember when and
>> how you installed GnuCash and which Operating System, folks here might
>> be able to infer the GnuCash version within a few releases.)
>> If you need to reinstall an older version to refresh your memory, you
>> might make a backup copy of your data before opening it in an older
>> GnuCash in case something untoward happens.
>> Here's an example: I'm currently running GnuCash 4.10+ (flatpak) on
>> Ubuntu 21.10. I try to upgrade as soon as possible after each release
>> is available for my OS. To figure out the first version I used, I
>> believe I've been using GnuCash sometime before 2008, and (using "git
>> log --before=2008 | grep release") I think version 2.1 was the latest
>> version