I'd suggest *NUMBERING* the expense accounts - the field is called
"Account Code."
Get to it by editing the account, in the account tab.
Number the accounts in the sequence in which you want to see them.
Most often, accounts are numbered in "layers", corresponding to parent +
subaccount relationships, like:
5000 COGS
5100 COGS, parts
5200 COGS, labor
I believe the income stmt will then sort + display accounts in the order
or their number or acct code. But there may be preference(s) which need
to be set for the sort to use number instead of name. Maybe somebody
else knows that better than I do.
HTH,
Chris
*From:* gnucash-user-requ...@gnucash.org
*Sent:* Friday, December 8, 2023 at 2:57 PM
*To:* gnucash-user@gnucash.org
*Subject:* gnucash-user Digest, Vol 249, Issue 24
Today's Topics: 1. Business Income Statement: manipulating Cost of
Goods sold (Eric Chapman)
--
Message: 1 Date: Fri, 8 Dec 2023 14:57:25 -0500 From: Eric Chapman
To: GNUcash User List
Subject: [GNC] Business Income Statement:
manipulating Cost of Goods sold Message-ID:
Content-Type:
text/plain; charset="utf-8"; Format="flowed" (Note 1: I hope the
mailing list presents this with fixed-width characters. If it does
not, but sample below of a tax form will not appear as I intended it
to.) (Note 2: The three attached screenshots might help you understand
my question. I hope they are small enough to come through.) In GnuCash
5.4 I have a Chart of Accounts / Account Tree that reflects Schedule F
of Form 1040 for reporting of farm business. I use the business
feature "Accounts Payable." Here is how part of it looks: 1a Sales of
purchased livestock and other resale items $.xx
<-- my sales of resale items account 1b Cost or other basis or
purchased livestock or other items reported on line 1a??? xxx.xx <-- I
have 3 Cost of Goods Sold (COGS) accounts that are to be here (should
be income account with debit balance [negative]) 1c Subtract line 1b
from line 1a $.xx My problem: In the Chart of Accounts / Account
Tree I set up the COGS accounts as "income" accounts. As such, in v.
5.4 the COGS accounts were not on the drop down list of "expenses" to
debit when recording purchases. So I changed the tick mark for them
and called them expenses. They worked fine. But now when I print a
report, the COGS accounts are listed down in the expense section of
the Income Statement, not up under "1a" as they should be (and as they
are "parented" an "begotten" in the Chart of Accounts / Account Tree).
These are the workarounds I see: (1) Change the 3 COGS accounts back
to having the "Expense" attribute before printing reports. (2) Debit
all COGS items into inventory accounts and later make journal entries
(transactions) from that inventory account to the COGS accounts. I
realize this is normal (maybe desirable, but since I'm using all of
those COGS items immediately, I thought I'd save time and not use
inventory accounts. What I'd like: The ability for the accounts called
"Expenses" but used for COGS to be debitable when entering "Bills"
(invoices issued to me by vendors). Are there better ways to do what I
want to do, or an option to tweak GnuCash so that I can debit those
accounts as I want to? Advice, anyone? Thank you very much!
___
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