Re: [LegacyUG] Using IntelliShare
Wow thanks so much for all the wonderful information from all of you. I have been out of town and have not had a chance to try the things posted. I do appreciate all the help, you are all wonderful. Bill Runolfson In a message dated 4/8/2012 5:18:17 P.M. Pacific Daylight Time, runolf...@aol.com writes: Hi, Now that my family is spread out and we are all working on family history I want to start using IntelliShare but I am not clear on how to start. We are all using Legacy. I will be the "Keeper" and I am not sure how to send the copies to my family. Do I use a GEDCOM file or what? It says that Legacy will mark all records in the master file. Is this something I can see or do I need to bother with it at all? Thanks, Bill Runolfson Duvall, Washington Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
Re: [LegacyUG] Using IntelliShare
Wow thanks everyone for all the good information. I have been out of town and not able to try any of the things you all have posted. I do appreciate all the help. Bill Runolfson In a message dated 4/8/2012 5:18:17 P.M. Pacific Daylight Time, runolf...@aol.com writes: Hi, Now that my family is spread out and we are all working on family history I want to start using IntelliShare but I am not clear on how to start. We are all using Legacy. I will be the "Keeper" and I am not sure how to send the copies to my family. Do I use a GEDCOM file or what? It says that Legacy will mark all records in the master file. Is this something I can see or do I need to bother with it at all? Thanks, Bill Runolfson Duvall, Washington Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
RE: [LegacyUG] Using IntelliShare
CE, I am not suggesting any renumbering of the "master" file. Your point about maintaining RINs used for your website is very good. Re-read what I was discussing about importing files. If an import file has the same RINs that already exist in the master file, then the imported RINs must be renumbered whether you like it or not. My point was to force the renumbering of the imported records to a number range which could be easily identified after the files have been combined. Then complete any merging that might be possible. Then look for the higher RIN numbers to see which imported records were not merged and therefore are probably new additions to your file. Ron Taylor --- On Wed, 4/11/12, CE WOOD wrote: > From: CE WOOD > Subject: RE: [LegacyUG] Using IntelliShare > To: LegacyUserGroup@LegacyUsers.com > Date: Wednesday, April 11, 2012, 5:22 PM > > I am not talking about renumbering my Legacy file. I > am so frustrated when website genealogies renumber their > files. Then the links I have put into my sources no > longer work because the url incorporates the RIN number. > > > > Yes, I can go to the index and find the person again, IF the > author uses the same name that I do. There are so many > bariations of names - by title, with the "de" or without, > etc. As I said, since it makes no difference to the > authors, unless OCD, why renumber and make it so difficult > for those who otherwise like the site? > > > CE > > > > > Date: Wed, 11 Apr 2012 08:55:52 -0700 > From: doit4...@yahoo.com > Subject: Re: [LegacyUG] Using IntelliShare > To: LegacyUserGroup@LegacyUsers.com > > > > > That's what I meant. You stated it well. > Ron Taylor > > --- On Wed, 4/11/12, R G Strong-genes > wrote: > > > From: R G Strong-genes > Subject: Re: [LegacyUG] Using IntelliShare > To: LegacyUserGroup@LegacyUsers.com > Date: Wednesday, April 11, 2012, 9:34 AM > > > > > > > > > > > > > Ron, CE, > > > Though I too agree with you and also use the web to display > my family tree, > however, I do believe this should not affect those RIN and > MRINs already in your > database, since the only RINs being renumbered would be the > incoming file and > since the duplicates would be merged into the main they > would retain the main > file’s numbers and only the added people would end up with > the higher > re-numbered IDs. > > > Russ > > > > > > > > > > > > From: CE WOOD > > > Sent: Tuesday, April 10, 2012 9:48 PM > > > To: LegacyUserGroup@LegacyUsers.com > > > > Subject: RE: [LegacyUG] Using IntelliShare > > > > > > > > > I can't agree > more!!! It is incredibly frustrating when people renumber; > the url entered > becomes totally useless. There is absolutely no need, beyond > OCD, to > renumber. Sites that do not are the sites of choice! > > CE > > > > > > > From: ronfergy@tiscali.co.uk > > > To: LegacyUserGroup@LegacyUsers.com > > Subject: Re: [LegacyUG] Using > IntelliShare > > Date: Tue, 10 Apr 2012 19:30:16 +0100 > > > > > Ron, > > > > There is one very good reason for *not* renumbering > RINs, > if one creates > > Pedigree Webpages. These pages use the RIN for the > file > name eg. on my > > website the URL for myself is > http://www.fergys.co.uk/genealogy/1.html > > (actually I use the .php > extension, but for this illustration it does not > > matter). > > > > > All search engines, such as Google, use the URL to > identify the > page > > location, i.e. if someone is searching for me they will > find that > page > > (sooner or later!) at the above URL. If the RINs are > changed then > all > > bookmarks which people have made will be rendered > invalid, before a > search > > engine can register the new URL there will be a delay > (which may > be a long > > delay), and thus all the effort which one should have > put in > promoting the > > site and contents will end up being a waste of > time. > > > > Ron Ferguson > > http://www.fergys.co.uk/ > > > Legacy User Group guidelines: > http://www.LegacyFamilyTree.com/Etiquette.asp > Archived messages after Nov. 21 2009: > http://www.mail-archive.com/legacyusergroup@legacyusers.com/ > Archived messages from old mail server - before Nov. 21 > 2009: > http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ > Online technical support: http://www.LegacyFamilyTree.com/Help.asp > Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) >
RE: [LegacyUG] Using IntelliShare
I am not talking about renumbering my Legacy file. I am so frustrated when website genealogies renumber their files. Then the links I have put into my sources no longer work because the url incorporates the RIN number. Yes, I can go to the index and find the person again, IF the author uses the same name that I do. There are so many bariations of names - by title, with the "de" or without, etc. As I said, since it makes no difference to the authors, unless OCD, why renumber and make it so difficult for those who otherwise like the site? CE Date: Wed, 11 Apr 2012 08:55:52 -0700 From: doit4...@yahoo.com Subject: Re: [LegacyUG] Using IntelliShare To: LegacyUserGroup@LegacyUsers.com That's what I meant. You stated it well. Ron Taylor --- On Wed, 4/11/12, R G Strong-genes wrote: From: R G Strong-genes Subject: Re: [LegacyUG] Using IntelliShare To: LegacyUserGroup@LegacyUsers.com Date: Wednesday, April 11, 2012, 9:34 AM Ron, CE, Though I too agree with you and also use the web to display my family tree, however, I do believe this should not affect those RIN and MRINs already in your database, since the only RINs being renumbered would be the incoming file and since the duplicates would be merged into the main they would retain the main file’s numbers and only the added people would end up with the higher re-numbered IDs. Russ From: CE WOOD Sent: Tuesday, April 10, 2012 9:48 PM To: LegacyUserGroup@LegacyUsers.com Subject: RE: [LegacyUG] Using IntelliShare I can't agree more!!! It is incredibly frustrating when people renumber; the url entered becomes totally useless. There is absolutely no need, beyond OCD, to renumber. Sites that do not are the sites of choice! CE > From: ronfergy@tiscali.co.uk > To: LegacyUserGroup@LegacyUsers.com > Subject: Re: [LegacyUG] Using IntelliShare > Date: Tue, 10 Apr 2012 19:30:16 +0100 > > Ron, > > There is one very good reason for *not* renumbering RINs, if one creates > Pedigree Webpages. These pages use the RIN for the file name eg. on my > website the URL for myself is http://www.fergys.co.uk/genealogy/1.html > (actually I use the .php extension, but for this illustration it does not > matter). > > All search engines, such as Google, use the URL to identify the page > location, i.e. if someone is searching for me they will find that page > (sooner or later!) at the above URL. If the RINs are changed then all > bookmarks which people have made will be rendered invalid, before a search > engine can register the new URL there will be a delay (which may be a long > delay), and thus all the effort which one should have put in promoting the > site and contents will end up being a waste of time. > > Ron Ferguson > http://www.fergys.co.uk/ Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
Re: [LegacyUG] Using IntelliShare
Our replys crossed! :) Just what I was saying! Russ -Original Message- From: Ron Taylor Sent: Tuesday, April 10, 2012 10:01 PM To: LegacyUserGroup@LegacyUsers.com Subject: Re: [LegacyUG] Using IntelliShare This is an excellent point. The most important thing to remember is that when all duplicates have been resolved, a given individual can have only one RIN. The renumbering that I recommended was not on the master file but on the collaborator files as they are combined back into the master and before the IntelliMerge process is executed. If the collaborator has not added any new records to his copy of the file, then the Intellishare values will match up and automatically merge all records in his copy with the master and no new RINs will remain. If he has added new records, and therefore new Intellishare values, those RINs will remain at the bottom of the Name List and be easy to spot and use for any further work. I would not renumber the master file without some major consideration to web sites, etc. as Ron Ferguson has suggested. Ron Taylor Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
Re: [LegacyUG] Using IntelliShare
That's what I meant. You stated it well.Ron Taylor --- On Wed, 4/11/12, R G Strong-genes wrote: From: R G Strong-genes Subject: Re: [LegacyUG] Using IntelliShare To: LegacyUserGroup@LegacyUsers.com Date: Wednesday, April 11, 2012, 9:34 AM Ron, CE, Though I too agree with you and also use the web to display my family tree, however, I do believe this should not affect those RIN and MRINs already in your database, since the only RINs being renumbered would be the incoming file and since the duplicates would be merged into the main they would retain the main file’s numbers and only the added people would end up with the higher re-numbered IDs. Russ From: CE WOOD Sent: Tuesday, April 10, 2012 9:48 PM To: LegacyUserGroup@LegacyUsers.com Subject: RE: [LegacyUG] Using IntelliShare I can't agree more!!! It is incredibly frustrating when people renumber; the url entered becomes totally useless. There is absolutely no need, beyond OCD, to renumber. Sites that do not are the sites of choice! CE > From: ronfergy@tiscali.co.uk > To: LegacyUserGroup@LegacyUsers.com > Subject: Re: [LegacyUG] Using IntelliShare > Date: Tue, 10 Apr 2012 19:30:16 +0100 > > Ron, > > There is one very good reason for *not* renumbering RINs, if one creates > Pedigree Webpages. These pages use the RIN for the file name eg. on my > website the URL for myself is http://www.fergys.co.uk/genealogy/1.html > (actually I use the .php extension, but for this illustration it does not > matter). > > All search engines, such as Google, use the URL to identify the page > location, i.e. if someone is searching for me they will find that page > (sooner or later!) at the above URL. If the RINs are changed then all > bookmarks which people have made will be rendered invalid, before a search > engine can register the new URL there will be a delay (which may be a long > delay), and thus all the effort which one should have put in promoting the > site and contents will end up being a waste of time. > > Ron Ferguson > http://www.fergys.co.uk/ Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
Re: [LegacyUG] Using IntelliShare
Ron, CE, Though I too agree with you and also use the web to display my family tree, however, I do believe this should not affect those RIN and MRINs already in your database, since the only RINs being renumbered would be the incoming file and since the duplicates would be merged into the main they would retain the main file’s numbers and only the added people would end up with the higher re-numbered IDs. Russ From: CE WOOD Sent: Tuesday, April 10, 2012 9:48 PM To: LegacyUserGroup@LegacyUsers.com Subject: RE: [LegacyUG] Using IntelliShare I can't agree more!!! It is incredibly frustrating when people renumber; the url entered becomes totally useless. There is absolutely no need, beyond OCD, to renumber. Sites that do not are the sites of choice! CE > From: ronfergy@tiscali.co.uk > To: LegacyUserGroup@LegacyUsers.com > Subject: Re: [LegacyUG] Using IntelliShare > Date: Tue, 10 Apr 2012 19:30:16 +0100 > > Ron, > > There is one very good reason for *not* renumbering RINs, if one creates > Pedigree Webpages. These pages use the RIN for the file name eg. on my > website the URL for myself is http://www.fergys.co.uk/genealogy/1.html > (actually I use the .php extension, but for this illustration it does not > matter). > > All search engines, such as Google, use the URL to identify the page > location, i.e. if someone is searching for me they will find that page > (sooner or later!) at the above URL. If the RINs are changed then all > bookmarks which people have made will be rendered invalid, before a search > engine can register the new URL there will be a delay (which may be a long > delay), and thus all the effort which one should have put in promoting the > site and contents will end up being a waste of time. > > Ron Ferguson > http://www.fergys.co.uk/ Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
Re: [LegacyUG] Using IntelliShare
This is an excellent point. The most important thing to remember is that when all duplicates have been resolved, a given individual can have only one RIN. The renumbering that I recommended was not on the master file but on the collaborator files as they are combined back into the master and before the IntelliMerge process is executed. If the collaborator has not added any new records to his copy of the file, then the Intellishare values will match up and automatically merge all records in his copy with the master and no new RINs will remain. If he has added new records, and therefore new Intellishare values, those RINs will remain at the bottom of the Name List and be easy to spot and use for any further work. I would not renumber the master file without some major consideration to web sites, etc. as Ron Ferguson has suggested. Ron Taylor Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
RE: [LegacyUG] Using IntelliShare
I can't agree more!!! It is incredibly frustrating when people renumber; the url entered becomes totally useless. There is absolutely no need, beyond OCD, to renumber. Sites that do not are the sites of choice! CE > From: ronfergy@tiscali.co.uk > To: LegacyUserGroup@LegacyUsers.com > Subject: Re: [LegacyUG] Using IntelliShare > Date: Tue, 10 Apr 2012 19:30:16 +0100 > > Ron, > > There is one very good reason for *not* renumbering RINs, if one creates > Pedigree Webpages. These pages use the RIN for the file name eg. on my > website the URL for myself is http://www.fergys.co.uk/genealogy/1.html > (actually I use the .php extension, but for this illustration it does not > matter). > > All search engines, such as Google, use the URL to identify the page > location, i.e. if someone is searching for me they will find that page > (sooner or later!) at the above URL. If the RINs are changed then all > bookmarks which people have made will be rendered invalid, before a search > engine can register the new URL there will be a delay (which may be a long > delay), and thus all the effort which one should have put in promoting the > site and contents will end up being a waste of time. > > Ron Ferguson > http://www.fergys.co.uk/ Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
Re: [LegacyUG] Using IntelliShare
Ron, There is one very good reason for *not* renumbering RINs, if one creates Pedigree Webpages. These pages use the RIN for the file name eg. on my website the URL for myself is http://www.fergys.co.uk/genealogy/1.html (actually I use the .php extension, but for this illustration it does not matter). All search engines, such as Google, use the URL to identify the page location, i.e. if someone is searching for me they will find that page (sooner or later!) at the above URL. If the RINs are changed then all bookmarks which people have made will be rendered invalid, before a search engine can register the new URL there will be a delay (which may be a long delay), and thus all the effort which one should have put in promoting the site and contents will end up being a waste of time. Ron Ferguson http://www.fergys.co.uk/ -Original Message- From: Ron Taylor Sent: Tuesday, April 10, 2012 4:48 PM To: LegacyUserGroup@LegacyUsers.com Subject: Re: [LegacyUG] Using IntelliShare Russ and Dave added some very valuable points that I failed to include with my first response. 1) Sharing files should always be done with backed up Legacy zip files and not GEDCOM files. The probability of data loss has been discussed numerous times. Some people deposit their actual Legacy database files in Dropbox which can have unexpected results. It would be safer to push just the zip files through Dropbox or email attachments and "Restore" them to the local hard drive under the exact same file structure that the other user has in place. The "Restore Family File" inside Legacy does a good job of placing the database files but does not place the multimedia files. A good standard location for the database files is C:\Legacy\Data and should work with all versions of Windows. 2) The Multimedia files are only linked to the Legacy database and are not actually stored in the database. Just the path to each multimedia file is contained in the database. If multimedia is to be shared with other collaborators, then it should be placed on each computer with the same path structure so that Legacy can locate the linked files. All the multimedia could be kept in the same folder for all collaborators but I have developed a way that each collaborator can have more control over multimedia that he/she collects. Let's say we have the following collaborators: James, Colleen, Ralph. I would create the following folders at the root level of the hard drive: C:\JamesMM, C:\ColleenMM, C:\RalphMM. The folder names are not sacred but must be unique at the root level. By placing them at the root level, they will be consistent with all versions of Windows. Now James will place multimedia that he collects into C:\JamesMM and each of the others likewise. They do not have to worry about how the other collaborators organize their multimedia or name their files as long as they each keep their collections under their designated root level folder and each collaborator does not alter the filenames outside of their collection folder. 3) When Legacy backs up the multimedia, it only puts those files into the zip backup which are linked to the database being backed up. If a folder contains 5000 pictures but only 350 of them are linked to the database, then only those 350 will be backed up into the zip file. 4) To Restore the multimedia backup zip file, it should always be restored to the root level of the local hard drive. The unzipping process will lay down the same file path structure that was captured at the time of the backup. With the example in step 2, you would have C:\JamesMM, C:\ColleenMM, and C:\RalphMM. All the database links to the multimedia should work well after the database family file is restored. If the multimedia is restored first and then the database, you will see the multimedia when the database is opened rather than blue question marks in the galleries indicating missing files. 5) When the Keeper combines all the collaborators copies of the database and multimedia, he should determine if any multimedia filenames are duplicates. One collaborator may have a filename "Margaret.jpg" in C:\JamesMM\Family\Jones while another collaborator also has a completely different photo titled "Margaret.jpg" in C:\ColleenMM\Cousins\Owens. These two files with the same filename can be a problem for Legacy. The Keeper should rename the multimedia files as needed so there are no duplicate filenames linked to the database. 6) Let me clarify about renumbering RINs and MRINs. The IntelliShare value is not changed when a RIN or MRIN is renumbered but only one IntelliShare value is kept and the other discarded if two records are merged. A simple scenario which will cause this is when more than one collaborator adds the same individual independently of the others. For example, collaborators (including the Keeper) are working on their copies of the file and a new ch
Re: [LegacyUG] Using IntelliShare
Ron, Well explained, I was also going to suggest splitting the database for each collaborator, as you suggest in point 9 but did not. Russ -Original Message- From: Ron Taylor Sent: Tuesday, April 10, 2012 11:48 AM To: LegacyUserGroup@LegacyUsers.com Subject: Re: [LegacyUG] Using IntelliShare Russ and Dave added some very valuable points that I failed to include with my first response. 1) Sharing files should always be done with backed up Legacy zip files and not GEDCOM files. The probability of data loss has been discussed numerous times. Some people deposit their actual Legacy database files in Dropbox which can have unexpected results. It would be safer to push just the zip files through Dropbox or email attachments and "Restore" them to the local hard drive under the exact same file structure that the other user has in place. The "Restore Family File" inside Legacy does a good job of placing the database files but does not place the multimedia files. A good standard location for the database files is C:\Legacy\Data and should work with all versions of Windows. 2) The Multimedia files are only linked to the Legacy database and are not actually stored in the database. Just the path to each multimedia file is contained in the database. If multimedia is to be shared with other collaborators, then it should be placed on each computer with the same path structure so that Legacy can locate the linked files. All the multimedia could be kept in the same folder for all collaborators but I have developed a way that each collaborator can have more control over multimedia that he/she collects. Let's say we have the following collaborators: James, Colleen, Ralph. I would create the following folders at the root level of the hard drive: C:\JamesMM, C:\ColleenMM, C:\RalphMM. The folder names are not sacred but must be unique at the root level. By placing them at the root level, they will be consistent with all versions of Windows. Now James will place multimedia that he collects into C:\JamesMM and each of the others likewise. They do not have to worry about how the other collaborators organize their multimedia or name their files as long as they each keep their collections under their designated root level folder and each collaborator does not alter the filenames outside of their collection folder. 3) When Legacy backs up the multimedia, it only puts those files into the zip backup which are linked to the database being backed up. If a folder contains 5000 pictures but only 350 of them are linked to the database, then only those 350 will be backed up into the zip file. 4) To Restore the multimedia backup zip file, it should always be restored to the root level of the local hard drive. The unzipping process will lay down the same file path structure that was captured at the time of the backup. With the example in step 2, you would have C:\JamesMM, C:\ColleenMM, and C:\RalphMM. All the database links to the multimedia should work well after the database family file is restored. If the multimedia is restored first and then the database, you will see the multimedia when the database is opened rather than blue question marks in the galleries indicating missing files. 5) When the Keeper combines all the collaborators copies of the database and multimedia, he should determine if any multimedia filenames are duplicates. One collaborator may have a filename "Margaret.jpg" in C:\JamesMM\Family\Jones while another collaborator also has a completely different photo titled "Margaret.jpg" in C:\ColleenMM\Cousins\Owens. These two files with the same filename can be a problem for Legacy. The Keeper should rename the multimedia files as needed so there are no duplicate filenames linked to the database. 6) Let me clarify about renumbering RINs and MRINs. The Intellishare value is not changed when a RIN or MRIN is renumbered but only one Intellishare value is kept and the other discarded if two records are merged. A simple scenario which will cause this is when more than one collaborator adds the same individual independently of the others. For example, collaborators (including the Keeper) are working on their copies of the file and a new child is born which prompts them to add the new person to their file. The new child might possibly get the same RIN in each file but will definitely not get the same Intellishare value. You might even decide to renumber RINs so that all copies of the file do have the same RIN for the new addition. The separate copies of the database will still have a different Intellishare value for that new child. When the copies of the database are combined back into the Keeper's file, the sequence I outlined earlier will insure which Intellishare value will be preserved after the merge since only one can survive regardless of the RIN. 7) You can renumber RINs or MRINs as much as you wish and
Re: [LegacyUG] Using IntelliShare
Ron covered it well as far as I understand it. It has worked well for me for several years now. I learned a few things from Ron that I may try the next time I use Intellishare. Thanks Ron. One thing that might need clarification with your question is that I, and the others I know who use this, use actual Legacy Files, not Gedcoms to work with Intellishare and to collaborate with each other. I've never tried it with a Gedcom so I can't comment on the possible problems using Gedcoms. I keep the master file (Keeper). For others working on the file (by their request) I export only a segment of the Legacy File for the lines they are working on, rather than the entire file; i.e. My wife only wants her lines, then us and our descendants. Legacy makes it easy to split a segment off that meets that request. I use Dropbox to share the new file with others. We coordinate on a regular basis, the frequency depending on how much we're worked on our files, each putting their files back into Dropbox. I will access their files in shared folder in Dropbox and run Intellishare again. That makes it easy to do them all at once and in minimal time. The Important thing is that they should not be working on their file when you are doing this. I can run intellshare in a short time and get a new copy right back to them so that they can continue working a few hours later. We've been very happy with it. Dave Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
Re: [LegacyUG] Using IntelliShare
Bill, Ron, The main question you did not answer was what file to use GEDCOM or what? The answer is you should use the Legacy file and not a GEDCOM! And if the file is to use the media files also then you MUST HAVE the file directories the same on all computers (this is why it is better not to use the my documents folder for keeping media and documents used in your genealogy file because the file paths will not be the same on someone else's computer.) If this is the case then you could send them the backup files for the family file and the media files and they would restore them to their computer) They should know how to do this also. I disagree with the renumbering RINS as there is no need THIS IS FROM THE HELP FILES on Intelishare: Here is how IntelliShare works: Form a research group of two or more people. (Each must be using Legacy.) One person in the group is designated as the "Keeper of the Records" (Keeper for short). This person keeps the master Family File. Legacy automatically marks all the records in the Master Family File with a serial number that uniquely identifies each individual. The Keeper now sends a copy of the Family File to all the other people participating in the group. Any or all members of the group can make changes to existing records, delete or unlink records, or add new records to the family file. The Keeper can also make changes and additions to the master file. After an agreed upon interval of time, all members of the group return a copy of the family file to the Keeper for merging and reconciliation. The Keeper then follows this procedure: Import all copies of the family file into the master copy (after making a backup of course). Press the Merge button and choose Find Duplicates. >From the Merge Options window, click on the Special Searches tab and choose the IntelliShare option. Press the Continue button in the upper right corner of the Merge Options window. Legacy searches for all records with matching IntelliShare values and automatically merges those that have exactly the same information. At the end of this process Legacy displays the records where one or more persons have made changes. Legacy also looks at all surrounding links when deciding to merge. If the parents, spouses or children are different in any way, the two individuals are displayed along with a message describing the situation. All these messages are also saved in a file called MERGE.LOG. Legacy offers to display this file at the end of the merge process. The only records the Keeper has to look at and merge together are the ones that have been changed by someone in the group. At the end of the merge process, a list of any newly added individuals is displayed. After the merge is complete, the Keeper sends a new copy of the family file back to the other group members for more changes and additions. Legacy's IntelliShare greatly reduces the drudgery involved when going through the typical match-merge process needed to combine two or more files. end of help file subject If you renumber the RINS then all records will have changed and you would have to edit each of them. Russ -Original Message- From: Ron Taylor Sent: Monday, April 09, 2012 12:27 PM To: LegacyUserGroup@LegacyUsers.com Subject: Re: [LegacyUG] Using IntelliShare Bill, I haven't seen a response to your questions about Intellishare so I'll try to give a brief explanation. I use Intellishare to collaborate with various family researchers on a regular basis. Here are the mechanics of it as I understand it. Others may chime in with a different sense of how it works. 1) Every individual record is assigned a unique string of 32 characters in a text field called Intellishare in the database table called tblIR. The string is not shown on any screen but comes into play with the IntelliMerge function. If you export a Legacy file to GEDCOM and examine it with a text editor, you can find the Intellishare string with the GEDCOM tag "_UID". In the GEDCOM file, another 4 characters are added to the end of the string. I am not sure why because if you import the GEDCOM file back into Legacy, those last 4 characters are dropped. 2) To collaborate with others on the same Legacy database, it is important to consider how the Intellishare values are used. The master version of the database is maintained by a "Keeper" and all other copies of the file must be treated as secondary to the Keeper file. To begin collaborating, a copy of the Keeper file, which includes the Intellishare values in it, is sent to each collaborator. They can work on their copy of the file by adding new records to the file or modifying records already in the file. New records will be assigned new unique Intellishare values. If two collaborators add the exact same person to their copy of the file, there will be a different Intellishare value created for each copy of that person. 3) The keeper should coll
Re: [LegacyUG] Using IntelliShare
Otherwise, the deletes or merges will not have the intended effect on the database. 7) As a general rule, it is best to always merge the higher RIN into the lower RIN so that everyone will perform merges the same way. This is important because not only is the lower RIN preserved after the merge while the higher one is deleted but also the Intellishare value of the lower RIN is preserved. This also plays into how the files are combined. The secondary copies should always be imported into the master, thereby getting the higher RINs/MRINs. If you import the master into the secondary, the RINs/MRINs that all the other copies of the database use may be affected especially if they have been renumbered by the collaborator. You might think of the Intellishare value as an unchangeable RIN that is hidden in the record. 8) The collaborators must work on the secondary copies of the database. If they work on a different file or program and export their data to Legacy for the Keeper to combine, the Keeper will not be happy because the IntelliMerge will not work. Instead the Keeper will have to laboriously merge that data with the master every time versus having the power of the Intellishare values to do most of the work. There are probably many other subtleties with the IntelliMerge process which others will likely mention. If any of the concepts that I've outlined need further explanation or correction, please post a followup message. Ron Taylor --- On Sun, 4/8/12, runolf...@aol.com wrote: > From: runolf...@aol.com > Subject: [LegacyUG] Using IntelliShare > To: LegacyUserGroup@LegacyUsers.com > Date: Sunday, April 8, 2012, 6:02 PM > Hi, > Now that my family is spread out and we are all working on > family history I > want to start using IntelliShare but I am not clear on how > to start. We > are all using Legacy. > > I will be the "Keeper" and I am not sure how to send the > copies to my > family. Do I use a GEDCOM file or what? > > It says that Legacy will mark all records in the master > file. Is this > something I can see or do I need to bother with it at all? > > Thanks, > > Bill Runolfson > Duvall, Washington > > > > Legacy User Group guidelines: > http://www.LegacyFamilyTree.com/Etiquette.asp > Archived messages after Nov. 21 2009: > http://www.mail-archive.com/legacyusergroup@legacyusers.com/ > Archived messages from old mail server - before Nov. 21 > 2009: > http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ > Online technical support: http://www.LegacyFamilyTree.com/Help.asp > Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) > and on our blog (http://news.LegacyFamilyTree.com). > To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp > > > Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
[LegacyUG] Using IntelliShare
Hi, Now that my family is spread out and we are all working on family history I want to start using IntelliShare but I am not clear on how to start. We are all using Legacy. I will be the "Keeper" and I am not sure how to send the copies to my family. Do I use a GEDCOM file or what? It says that Legacy will mark all records in the master file. Is this something I can see or do I need to bother with it at all? Thanks, Bill Runolfson Duvall, Washington Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
