[MCN-L] MCN Membership
Hi everyone, Only days left! Please don't forget to renew your MCN membership, if you haven't already. It's easy to join online at http://www.mcn.edu/join/index.asp. If you are not already a member, now would be a good time to join. WHY JOIN MCN? * Network with information professionals from around the world at the MCN Annual Conference and throughout the year. * Benefit from the expertise of MCN colleagues on your next technology project. * Share a project or paper with an interested audience at the Annual Conference or on the MCN Website. * Access the Membership Directory in the Members-Only section of the MCN website. * Support the quest for excellence in museum technology. * Exchange ideas an information on MCN's list serv. Go to http://www.mcn.edu/join/index.asp to join right away. Thanks in advance, Will Real MCN Membership Chair William Real Director of Technology Initiatives Carnegie Museum of Art 4400 Forbes Ave Pittsburgh, PA 15213 412.622.3267 412.622.3112 (fax)
[MCN-L] IP SIG: Microsoft and Creative Commons - good news for a change
No, this is not from The Onion, it's for real. Do a double-take, and read: Software giant Microsoft said it will offer a free tool for Office users to embed Creative Commons copyright options in Word, Excel and PowerPoint documents. The unsupported tool permits content to be licensed from within the Office suite of applications. Created in 2001 by Stanford Law School professor Lawrence Lessig, Creative Commons offers licenses enabling artists to retain a copyright but restrict distribution, such as whether a work can be used commercially or modified. http://www.nytimes.com/2006/06/26/arts/26crea.html?_r=1oref=sloginhttp://www.nytimes.com/2006/06/26/arts/26crea.html?_r=1oref=slogin See also: http://www.internetnews.com/ent-news/article.php/3615131http://www.internetnews.com/ent-news/article.php/3615131 http://www.opendemocracy.net/arts-commons/tales_3668.jsp And: In a world where copyright often runs amok like a hyperactive eight-year-old who has just ingested a giant bag of MMs, Creative Commons reclines coolly on a beach chair, sipping a lemonade. The licensing tool gives copyright holders a high degree of flexibility over how their works are used and licensed once they are released. http://arstechnica.com/news.ars/post/20060621-7099.htmlhttp://arstechnica.com/news.ars/post/20060621-7099.html And now for something totally different: http://www.theregister.co.uk/2006/06/22/microsoft_creative_commons/http://www.theregister.co.uk/2006/06/22/microsoft_creative_commons/ Amalyah Keshet Head of Image Resources Copyright Management The Israel Museum, Jerusalem Tel +972-2-670-8874 Fax +972-2-670-8064
[MCN-L] FW: Can a CIS be a DAMS too?
On 6/29/06, Richard Urban rjurban at uiuc.edu wrote: I'd be happy to discuss this further off-list (unless there is a hue and cry to continue here). Hi Richard, consider this a hue and cry. Chuck
[MCN-L] FW: Can a CIS be a DAMS too?
Yes - I like reading these too. Also if Dianne sends out her training document, may I have a copy please? Have a nice holiday. JEFF Jeffrey Evans Digital Imaging Specialist Princeton University Art Museum 609.258.8579 jfevans at princeton.edu On Jun 30, 2006, at 9:36 AM, Chuck Patch wrote: On 6/29/06, Richard Urban rjurban at uiuc.edu wrote: I'd be happy to discuss this further off-list (unless there is a hue and cry to continue here). Hi Richard, consider this a hue and cry. Chuck ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l
[MCN-L] FW: Can a CIS be a DAMS too?
I second the hue and cry -Original Message- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Chuck Patch Sent: Friday, June 30, 2006 9:37 AM To: Museum Computer Network Listserv Subject: Re: [MCN-L] FW: Can a CIS be a DAMS too? On 6/29/06, Richard Urban rjurban at uiuc.edu wrote: I'd be happy to discuss this further off-list (unless there is a hue and cry to continue here). Hi Richard, consider this a hue and cry. Chuck ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l
[MCN-L] Password authentication
Christine Droll wrote: I apologize for sending this message to the entire listserv, but I have been trying to change my delivery option to digest. I have logged in using the password that I was given by MCN in February 2006, but it refuses entry to me. Any tips on how to make this work? Go to the link at the bottom of the email messages - http://toronto.mediatrope.com/mailman/listinfo/mcn-l Put in your email address in the field at the very bottom of the page ( To unsubscribe from mcn-l, get a password reminder, or change your subscription options enter your subscription email address:) This will take you to another page where one of the choices is to click on the button to send yourself a password reminder This will send you your current password. You can then use that password to do anything else with the mailing list that you want (says Steve, who also runs Mailman mailing lists and is very accustomed to being asked that question). Christine Droll Collections Database Administrator The Nelson-Atkins Museum of Art 4525 Oak Street Kansas City, MO 64111-1873 ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l -- Steve Hanson Principal Consultant Cruiskeen Consulting LLC - http://www.cruiskeenconsulting.com
[MCN-L] FW: Can a CIS be a DAMS too?
I am currently leading a project to implement a CIS here at the Royal BC Museum and this topic is extremely relevant and interesting to us. I would appreciate hearing your thoughts even if it is off-line! Jessica Vreeswijk IT Project Manager, Royal BC Museum (250) 356-0693 jvreeswijk at royalbcmuseum.bc.ca -Original Message- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Chuck Patch Sent: Friday, June 30, 2006 6:37 AM To: Museum Computer Network Listserv Subject: Re: [MCN-L] FW: Can a CIS be a DAMS too? On 6/29/06, Richard Urban rjurban at uiuc.edu wrote: I'd be happy to discuss this further off-list (unless there is a hue and cry to continue here). Hi Richard, consider this a hue and cry. Chuck ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l
[MCN-L] MCN Membership
My membership will be covered by Chicago History Museum (former Chicago Historical Society), non-profit membership. Thanks. Nahoko -Original Message- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Real, Will Sent: Thursday, June 29, 2006 11:41 PM To: mcn-l at mcn.edu Subject: [MCN-L] MCN Membership Hi everyone, Only days left! Please don't forget to renew your MCN membership, if you haven't already. It's easy to join online at http://www.mcn.edu/join/index.asp. If you are not already a member, now would be a good time to join. WHY JOIN MCN? * Network with information professionals from around the world at the MCN Annual Conference and throughout the year. * Benefit from the expertise of MCN colleagues on your next technology project. * Share a project or paper with an interested audience at the Annual Conference or on the MCN Website. * Access the Membership Directory in the Members-Only section of the MCN website. * Support the quest for excellence in museum technology. * Exchange ideas an information on MCN's list serv. Go to http://www.mcn.edu/join/index.asp to join right away. Thanks in advance, Will Real MCN Membership Chair William Real Director of Technology Initiatives Carnegie Museum of Art 4400 Forbes Ave Pittsburgh, PA 15213 412.622.3267 412.622.3112 (fax) ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l
[MCN-L] MCN Membership
Sorry, I did not mean to send my reply to entire list. Nahoko -Original Message- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Green, Nahoko Sent: Friday, June 30, 2006 11:56 AM To: Museum Computer Network Listserv Subject: Re: [MCN-L] MCN Membership My membership will be covered by Chicago History Museum (former Chicago Historical Society), non-profit membership. Thanks. Nahoko -Original Message- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Real, Will Sent: Thursday, June 29, 2006 11:41 PM To: mcn-l at mcn.edu Subject: [MCN-L] MCN Membership Hi everyone, Only days left! Please don't forget to renew your MCN membership, if you haven't already. It's easy to join online at http://www.mcn.edu/join/index.asp. If you are not already a member, now would be a good time to join. WHY JOIN MCN? * Network with information professionals from around the world at the MCN Annual Conference and throughout the year. * Benefit from the expertise of MCN colleagues on your next technology project. * Share a project or paper with an interested audience at the Annual Conference or on the MCN Website. * Access the Membership Directory in the Members-Only section of the MCN website. * Support the quest for excellence in museum technology. * Exchange ideas an information on MCN's list serv. Go to http://www.mcn.edu/join/index.asp to join right away. Thanks in advance, Will Real MCN Membership Chair William Real Director of Technology Initiatives Carnegie Museum of Art 4400 Forbes Ave Pittsburgh, PA 15213 412.622.3267 412.622.3112 (fax) ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l
[MCN-L] Digitization Fundamentals Workshop
DIGITIZATION FUNDAMENTALS WORKSHOP REGISTRATION August 3 4, 2006 The Illinois Digitization Institute will be offering cultural heritage institutions a two-day workshop on digital imaging at the Illinois State Library in Springfield, Illinois on August 3 - 4, 2006. This workshop will include a mixture of classroom training and hands-on work covering the basics of digitization, including project planning, equipment selection, what digital images are, metadata, and more. The hands-on activities will ensure that participants are familiar with digitization concepts such as bit depth, resolution, and metadata creation. We will also do hands-on image capture using scanners and digital cameras, learn more about how to use optical character recognition software, and create metadata using CONTENTdm, a digital asset management system. Participants are encouraged to bring a few items from their own collections to use. The following topics will be addressed: ? Digital image basics ? How to plan successful and sustainable projects ? Professional standards for digital images ? Equipment choices ? Using scanners and digital cameras to capture your images (hands-on) ? The basics of using Adobe Photoshop Elements (hands-on) ? Metadata schemes and creating metadata in CONTENTdm (hands-on) ? Creating searchable text from scanned images using Optical Character Recognition (hands-on) The registration fee: $95.00 per person, plus travel expenses and lunch on your own both days Space for the workshop is limited and will be available on a first- come, first-served basis, so please register as soon as possible! No refund of fees will be given after Wednesday, August 2, 2006. If you cannot attend this workshop, you may be interested in other workshops and courses offered by the IDI. Please check the IDI website at http://images.library.uiuc.edu/ projects/IDI for more information on future workshops and other digitization training options. To register, please fill out the second portion of this form and return it with a check made payable to the University of Illinois (credit cards can also be accepted. Please see the registration form for more information). THE REGISTRATION DEADLINE IS FRIDAY, JULY 21, 2006. Registration forms and checks should be mailed to: Illinois Heritage Association 602 ? E. Green St. Champaign, IL 61820 Confirmation, driving directions, and more information will be sent upon receipt of your registration form and payment in full. For further information about this or other workshop opportunities, please contact: Patricia L. Miller, Executive Director Illinois Heritage Association Phone: (217) 359-5600 / Fax: 877-271-5871 E-mail: plmxiha at prairienet.org
[MCN-L] MCN-L Feedback
HI everyone, Thanks for your ongoing feedback regarding MCN-L, and thanks for your patience as we work through some of the unforeseen issues. Again if you are having any difficulties feel free to e-mail me directly at rjurban at uiuc.edu. Here's a few updates: I've had a few comments from folks trying to unsubscribe. If you are having trouble doing so please contact me directly. We are now filtering out-of-office replies to the list, however they also are sent directly to senders. If you post you may see those replies (Steve, any hints?) I'm looking into an issue regarding e-mail management of subscriptions. For the moment if you want to change settings via e- mail send messages to mcn-l-request at toronto.mediatrope.net NOT mcn-l-request at mcn.edu. Sending a message with help in the subject will return a list of commands. Hope our US subscribers have a happy Independence weekend, and to our Canadian friends, Happy Canada Day! Richard Urban MCN-L List Manager rjurban at uiuc.edu
[MCN-L] MCN 2006 - Access to Assets - Preliminary Program Available
Will there be any pre- or post-conference workshops in Pasadena? This will be my first time attending the MCN conference; I don't know if there have been such workshops at previous conferences. Thanks, Remko Jansonius Vizcaya Museum Gardens Miami, FL -Original Message- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Richard Urban Sent: Wednesday, June 28, 2006 8:40 PM To: Museum Computer Network Listserv Subject: [MCN-L] MCN 2006 - Access to Assets - Preliminary Program Available The 34th Annual Museum Computer Network Conference Access to Assets: Return on Investment November 8-11, 2006 Pasadena, CA http://www.mcn.edu/conferences/ At MCN 2006 in Pasadena, we will explore ways we've found to demonstrate useful, successful methods for accessing technology; we'll share our challenges and triumphs as we network together to creatively and effectively improve our bottom lines. We'll discuss the many ways we've found to maximize the compelling value of our technology collateral, keeping in mind that the bottom line is not always financial, sometimes it's intellectual, and sometimes, it's just for the greater good. Visit http://www.mcn.edu/conferences to view the preliminary program and find information about how you can join us this fall in Pasadena. ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l
[MCN-L] Follow up on Can a CIS be a DAMS too?
Oh good, thank you Chuck for your interest in continuing this discussion. Many thanks, as well, to Richard, Matt, Jeff and others for expressing opinions and sharing knowledge in regard to creating a hybrid Collection Information System/Digital Assets Management System (CIS/DAMS). All of your comments are extremely helpful to me as the Center for Creative Photography is working to determine the full potential of our new CIS. While I was waiting for the MCN list to come back online, I took a stab at creating a draft imaging template for the new system. As mentioned in my previous message, we are in the Joint Application Development stage with our vendor, MINISIS, and this is our chance to improve our current (very minimal) documentation of the digital objects linked to the fully catalogued photographs in the collection. After reading NISO Z39.87 and the PREMIS reference model several times, I found some overlap and then used the NISO doc to select, to the best of my ability, the data elements relevant for digital object documentation at CCP. I grouped them into what might be batched or automatically parsed from the tiff header to minimize what needs to be manually entered. Please let me know if you want me to send this draft image data element document or the imaging workflow (training) document to you, individually. I tried to paste them both into this message and it bounced back as too large. I imagine that if we do end up designing an imaging template as a customization in our new system, we will be adding a few more fields and creating more descriptive working names for some fields for the actual data entry screen. I understand the technical metadata can be nested under the digital object name field like a little family in the CIS. The information can be repeated or otherwise referenced, if appropriate, to multiple views of an object. In regard to one stop shoppingWe have not seen a Rights and Reproductions module in any CIS that is robust enough to replace our current practices, so we will continue to use QuickBooks Pro for billing, accounting and fiscal reporting in the RR area. We do expect to be to import and export data selectively between the CIS and QuickBooks, EXCEL, and Word. We also expect the CIS to generate policy documents, illustrated reproduction use agreements, letters, loan agreements, and invoices from other areas that do not generate as much financial activity and diversity of services as our RR area does. Another point to consider in my investigation to create a hybrid CIS/DAMS is that our digital assets are all stored and backed up together from the Master TIFF, cropped, optimized TIFF to the derivative reference JPEGs, on servers, multiple external RAID firewire drives, and tape. Rights and Reproductions staff are mapped and have password protected access to a specific folder on the server where all the scanned images are stored and available for client delivery. Because they are stored in directories under the artist name and the image file names match the accession numbers of the original photographs, they are fairly easy to retrieve. When a scan does not exist, it is created and copied to a temporary RR JOB folder for delivery and then processed and backed up along with all the other digital assets. Once we have migrated from our current database, Center staff will have access to derivative JPEGS from thumbnails up to PowerPoint quality through the CIS. The master TIFFS will be referenced, but not linked. Thanks again to all of you who expressed interest in this topic and for taking the time to continue to share comments, pro or con. Dianne Dianne Nilsen Head of Digital Initiatives Imaging Center for Creative Photography University of Arizona P.O. Box 210103 Tucson, Arizona 85721-0103 Phone 520-307-2829 Fax 520-621-9444 dnilsen at ccp.library.arizona.edu -Original Message- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Chuck Patch Sent: Friday, June 30, 2006 6:37 AM To: Museum Computer Network Listserv Subject: Re: [MCN-L] FW: Can a CIS be a DAMS too? On 6/29/06, Richard Urban rjurban at uiuc.edu wrote: I'd be happy to discuss this further off-list (unless there is a hue and cry to continue here). Hi Richard, consider this a hue and cry. Chuck ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l
[MCN-L] FW: Can a CIS be a DAMS too?
Oh good, thank you Chuck for your interest and many thanks also to Richard, Matt, Jeff and others for expressing opinions and sharing knowledge in regard to the pros and cons of creating a hybrid Collection Information System/Digital Assets Management System (CIS/DAMS). All of your comments are extremely helpful as the Center for Creative Photography is working to determine the full potential of our new CIS. While I was waiting for the MCN list to come back online, I took a stab at creating a draft imaging template for the Center's new CIS. As mentioned in my previous message, since we are in the Joint Application Development stage with our vendor, MINISIS, this is our chance to improve our current (very minimal) documentation of the digital objects linked to the fully catalogued photographs in the collection. After reading NISO Z39.87 and the PREMIS reference model several times, I found some overlap and then chose the NISO doc to identify, to the best of my ability, the data elements relevant for digital object documentation at CCP. I imagine that if we do implement a version of this template as a customization in our new CIS, we may be creating more descriptive working names for some fields for the actual data entry screen. (Also note the technical metadata will be nested under the digital object name field like a little family in the CIS. The information can be repeated or otherwise linked if appropriate to multiple views of an object.) In regard to one stop shoppingWe have not seen a Rights and Reproductions module in any CIS that is robust enough to replace our current practices, so we will continue to use QuickBooks Pro for billing, accounting and fiscal reporting in the RR area. We do expect to be to import and export data selectively between the CIS and QuickBooks, EXCEL, and Word. We also expect the CIS to generate policy documents, illustrated reproduction use agreements, letters, loan agreements, and invoices from other areas that do not generate as much financial activity and diversity of services as our RR area does. Another point to consider in my exploration of a hybrid CIS/DAMS is that our digital assets are all stored and backed up together from the Master TIFF, cropped, optimized TIFF to the derivative reference JPEGs, on servers, multiple external RAID firewire drives, and tape. Rights and Reproductions staff has password protected access to a particular folder on the server where all the scanned images are stored and available for client delivery. Because they are stored in directories under the artist name and the image file names match the accession numbers of the original photographs, they are fairly easy to retrieve. When a scan does not exist, it is created and copied to a temporary RR JOB folder for delivery and then processed and backed up along with all the other digital assets. Once we have migrated from our current database, Center staff will have access to derivative JPEGS from thumbnails up to PowerPoint quality through the CIS where they are linked. My draft of a potential Digital Object Data Element template is pasted directly below this message. The scanning workflow attachment missing from my first message is pasted below that. Thanks so much to all of you who expressed interest in this topic and for taking the time to share comments, pro or con. Dianne Dianne Nilsen Head of Digital Initiatives Imaging Center for Creative Photography University of Arizona P.O. Box 210103 Tucson, Arizona 85721-0103 Phone 520-307-2829 Fax 520-621-9444 dnilsen at ccp.library.arizona.edu Imaging Data Elements (ROUGH WORKING DRAFT for CIS TEMPLATE) Jpeg link-public Path and file name for jpeg (lower resolution) image file relating to this object, and having permission for public use (x number of image links) Jpeg link-restricted Path and file name for jpeg (lower resolution) image file relating to this object, not having permission for public use (e.g., Internet); for in-house reference use (x number of image links) Image scan date The following data elements are based on NISO Z39.87 May be manually batched by hand, automatically extruded from Tiff header, or designated as default information in the fields. (TO BE DETERMINED depending on capability of scanning device) Technical Metadata - Batched Entry into CIS 7.1 Source Type 7.2 SourceID 7.3 ImageProducer 7.4 Host Computer 7.4.1 OS (Operating System) 7.4.1 OSVersion (Operating System Version) 7.6.1 Scanning SystemHardware 7.6.1.1 ScannerManufacturer 7.6.1.2 ScannerModelName 7.6.1.2.2 ScannerModelNumber 7.6.1.2.3 ScannerModelSerialNo 7.6.2.1 ScanningSoftware 7.6.2.2 ScanningSoftwareVersionno Technical Metadata - Automatic Capture (Harvesting file header metadata where possible for informational purposes - not used to decode the image data stored in the associated file - see NISO 2.3.3 Metadata assumptions) 6.1.1 MIMETYPE 6.1.2
[MCN-L] FW: Can a CIS be a DAMS too?
Thanks for your comments Matt. I forgot to include you in my last message. Dianne Nilsen Head of Digital Initiatives Imaging Center for Creative Photography University of Arizona P.O. Box 210103 Tucson, Arizona 85721-0103 Phone 520-307-2829 Fax 520-621-9444 -Original Message- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Richard Urban Sent: Thursday, June 29, 2006 3:39 PM To: Museum Computer Network Listserv Subject: Re: [MCN-L] FW: Can a CIS be a DAMS too? Hi Matt, I'm curious about where the drive is coming from to have a one stop solution mean there's one system under it all. I often feel sorry for the folks at Past Perfect when I see comments elsewhere about why doesn't it also do accounting, POS, and your taxes on top of already managing museum collections, archives, libraries, and membership. I think it juliennes potatoes too. Colleges and universities are working to build institutional repositories (IR) to capture grey literature' on campuses, and some of these solutions may be adaptable to building digital repositories of non-collection materials in a museum, as you suggest - CAD drawings, exhibit scripts, PR copy, etc. The challenge of course, is that sometimes these materials are related to objects in a CIS, or images in DAM. As I suggested to Dianne, the question may be, how do we build more open systems that allow interaction between different functions. Cheers, Richard Urban rjurban at uiuc.edu On Jun 27, 2006, at 4:41 PM, Morgan, Matt wrote: One problem that museums sometimes face in making this decision is that collections systems are object-related, while museums typically have lots of digital assets that are not object-specific. Audio tours podcasts, brochures and other print publications, videos, educational materials, presentation slides, CAD drawings of exhibition designs, photos of people and events, VRs of installations, etc. Where do those assets go, in the structure that a collections system provides? If a museum DAMS is going to be a one-stop solution, most likely it'll need to handle these things. Another main issue is the sophistication of the user-level asset manipulation and production workflow tools that DAMS often provide. For example, most DAMS offer automated production of properly-sized and formatted derivative images for your web site, and some have export to powerpoint or other handy slide-manipulation tools. Many have mechanisms for approving and verifying image uses for different purposes, based on pre-assigned rights-management rules. Some have e-commerce modules for licensing images to outside customers. I'm not familiar with MINT, but these are areas in which most collections systems are not really competing right now. These don't look like primary concerns of yours, but I mention them just in case! Good luck, Matt On 6/27/06 4:54 PM, Nilsen, Dianne dnilsen at ccp.library.arizona.edu wrote: _ From: Nilsen, Dianne Sent: Wednesday, June 21, 2006 9:48 AM To: 'mcn-l at mcn.edu' Subject: FW: Can a CIS be a DAMS too? This message is being resubmitted to the MCN List, now that it is up and running again. If you already received it, please forgive the redundancy. Thanks in advance to any of you who have the time and inclination to share your thoughts. Special thanks to Marla Misunas and Tim Au Yeung for comments they have sent to me personally. _ From: Nilsen, Dianne Sent: Tuesday, May 23, 2006 12:01 PM To: 'mcn-l at mcn.edu' Subject: Can a CIS be a DAMS too? Dear All, I am seeking collective wisdom from this group to help me with a unique opportunity here at the Center for Creative Photography. We've purchased a new collection information system (CIS) and are in the joint application development stage with our vendor, Minisis. We selected their product, MINT, because it integrates three distinctly designed modules for management of art collections, archival collections and bibliographic collections. The director and CEO, Christopher Burcsik, is willing to create new data element fields so that we can capture technical and preservation metadata relating specifically to digital objects. I hope to end up with a hybrid system that will serve our needs for collection management and digital assets management for our holdings of nearly 80,000 photographs and selected archival material. Hence the question, Can a CIS be a DAMS too? If you are so kind to respond to this long message, please note that we have the descriptive and administrative metadata mapping processes well underway in preparation for migration. It is the metadata that relates specifically to digital objects that I am concerned with here. My task is to come up with all the new data elements to use during the digitization process and to automate the capture of
[MCN-L] FW: Can a CIS be a DAMS too?
Hi Deborah, Thanks for your message, and the earlier one you sent as well. One of the big selling points to the Center in selecting a CIS was that the vendor we chose offered an art collection module, an archives module, and a library module. For the Center, this seemed to be the best match. The hierarchies of archival description that our archivists are familiar with already exist as data entry templates in the new system. There will be some challenges once the new system is implemented, as our Research Center staff must cut and paste data from existing finding aids into the new archive module templates in the CIS, but once the information is in the system it is will generate XML type reports from the data entered as encoded archival description (EAD) for web access. (not being trained as an archivist, please forgive my semantics, if faulty, but I hope you get the general gist in regard to how cool this will be!) As individual objects from the archives are scanned for publication or special projects and given a unique identifier, they can then be linked to the appropriate authority file in the archive module. We have new challenges now, for instance, creating item level descriptions for archive objects in preparation for scanning and implementing structural metadata, such as for letters, to identify page order in the file names. Developing a file naming protocol for archive objects to be scanned was really challenging this year. We may choose to automate this process in the future. The most exciting part of all this is that once we are ready to open the public portal to the photograph collection and archives through our web site, the ability to do in-depth remote research will be greatly enhanced. Cheers, Dianne Dianne Nilsen Head of Digital Initiatives Imaging Center for Creative Photography University of Arizona P.O. Box 210103 Tucson, Arizona 85721-0103 Phone 520-307-2829 Fax 520-621-9444 -Original Message- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Deborah Wythe Sent: Friday, June 30, 2006 5:14 PM To: mcn-l at mcn.edu Subject: Re: [MCN-L] FW: Can a CIS be a DAMS too? All right, I'll jump in here and perhaps send us off in another direction: One of the things (as a lapsed archivist) that I would like to see in a DAMS that is almost never supported in a CIS (and not well in the DAMS that I've seen) is hierarchies and relationships. Digitized archival collections and library materials almost always involve internal relationships that are difficult (or next to impossible) to express in either a DAMS (unless it's built specifically for that kind of material) or a CIS. Think book -- division -- chapter -- section -- page, or collection -- series -- subseries -- folder -- item, realizing there may be individual pages/items within each of those segments, not just at the bottom of the hierarchy. Museum objects may cause fewer hierarchy problems, but can still be challenging (for example: collection -- ensemble -- garment --garment part(s) -- accessories). CIS systems are usually item-based with some ability to establish relationships, but that's not their strong point. If you want to be able to organize and view images in your DAMS in logical groups, and with a logical order within the group, that's something you'll have to think about and configure ahead of time. It would be great if the DAMS (or CIS) would allow you to do this automatically, but you may be faced with setting up a workaround using metadata. Deb Wythe Deborah Wythe Brooklyn Museum Head, Digital Collections and Services 200 Eastern Parkway Brooklyn, NY 11238 tel: 718 501 6311 fax: 718 501 6125 email: deborahwythe at hotmail.com On Jun 27, 2006, at 3:54 PM, Nilsen, Dianne wrote: _ From: Nilsen, Dianne Sent: Wednesday, June 21, 2006 9:48 AM To: 'mcn-l at mcn.edu' Subject: FW: Can a CIS be a DAMS too? This message is being resubmitted to the MCN List, now that it is up and running again. If you already received it, please forgive the redundancy. Thanks in advance to any of you who have the time and inclination to share your thoughts. Special thanks to Marla Misunas and Tim Au Yeung for comments they have sent to me personally. _ From: Nilsen, Dianne Sent: Tuesday, May 23, 2006 12:01 PM To: 'mcn-l at mcn.edu' Subject: Can a CIS be a DAMS too? Dear All, I am seeking collective wisdom from this group to help me with a unique opportunity here at the Center for Creative Photography. We've purchased a new collection information system (CIS) and are in the joint application development stage with our vendor, Minisis. We selected their product, MINT, because it integrates three distinctly designed modules for management of art collections, archival collections and bibliographic collections. The director and CEO, Christopher Burcsik, is willing to
[MCN-L] FW: Can a CIS be a DAMS too?
All right, I'll jump in here and perhaps send us off in another direction: One of the things (as a lapsed archivist) that I would like to see in a DAMS that is almost never supported in a CIS (and not well in the DAMS that I've seen) is hierarchies and relationships. Digitized archival collections and library materials almost always involve internal relationships that are difficult (or next to impossible) to express in either a DAMS (unless it's built specifically for that kind of material) or a CIS. Think book -- division -- chapter -- section -- page, or collection -- series -- subseries -- folder -- item, realizing there may be individual pages/items within each of those segments, not just at the bottom of the hierarchy. Museum objects may cause fewer hierarchy problems, but can still be challenging (for example: collection -- ensemble -- garment --garment part(s) -- accessories). CIS systems are usually item-based with some ability to establish relationships, but that's not their strong point. If you want to be able to organize and view images in your DAMS in logical groups, and with a logical order within the group, that's something you'll have to think about and configure ahead of time. It would be great if the DAMS (or CIS) would allow you to do this automatically, but you may be faced with setting up a workaround using metadata. Deb Wythe Deborah Wythe Brooklyn Museum Head, Digital Collections and Services 200 Eastern Parkway Brooklyn, NY 11238 tel: 718 501 6311 fax: 718 501 6125 email: deborahwythe at hotmail.com On Jun 27, 2006, at 3:54 PM, Nilsen, Dianne wrote: _ From: Nilsen, Dianne Sent: Wednesday, June 21, 2006 9:48 AM To: 'mcn-l at mcn.edu' Subject: FW: Can a CIS be a DAMS too? This message is being resubmitted to the MCN List, now that it is up and running again. If you already received it, please forgive the redundancy. Thanks in advance to any of you who have the time and inclination to share your thoughts. Special thanks to Marla Misunas and Tim Au Yeung for comments they have sent to me personally. _ From: Nilsen, Dianne Sent: Tuesday, May 23, 2006 12:01 PM To: 'mcn-l at mcn.edu' Subject: Can a CIS be a DAMS too? Dear All, I am seeking collective wisdom from this group to help me with a unique opportunity here at the Center for Creative Photography. We've purchased a new collection information system (CIS) and are in the joint application development stage with our vendor, Minisis. We selected their product, MINT, because it integrates three distinctly designed modules for management of art collections, archival collections and bibliographic collections. The director and CEO, Christopher Burcsik, is willing to create new data element fields so that we can capture technical and preservation metadata relating specifically to digital objects. I hope to end up with a hybrid system that will serve our needs for collection management and digital assets management for our holdings of nearly 80,000 photographs and selected archival material. Hence the question, Can a CIS be a DAMS too? If you are so kind to respond to this long message, please note that we have the descriptive and administrative metadata mapping processes well underway in preparation for migration. It is the metadata that relates specifically to digital objects that I am concerned with here. My task is to come up with all the new data elements to use during the digitization process and to automate the capture of technical and preservation metadata as much as possible. One specific concept I've discussed with Minisis and would greatly appreciate your comments on is customizing the system to parse technical metadata that is automatically captured by scanning devices (and imbedded in the image files), into individual element fields in the database. I wonder if this innovation might prove useful in the future, because it would allow us to export custom, detailed technical reports with images in XML format for web projects and collaborative digital initiatives. I also wonder if having technical metadata stored outside the image files in searchable fields would prove useful for future migration or for tasks such as documenting format conversions. Christopher tells me it is possible to parse the data, but before we take advantage of his time and generosity, I'd like to hear perspectives from any of you who may be dealing with similar challenges. To elaborate a bit, some technical metadata is automatically captured by the scanning back we use (BetterLight Super 6K2) and a huge amount of metadata is captured by our digital SLRs. I have been studying the NISO Z39.87 document, Technical Metadata for Digital Still Images, but the number of fields in that document is over the top in regard to the
[MCN-L] One Last Pitch: Please take this Survey
Hello All: I have a technology survey I'd like you to respond to if you can. Originally, I was collecting the data for the MW2006 conference which has come and gone, and now I have a few days left to compile data for my Action Research Project at Pepperdine University. I sent this out in February, but that's when the listserv went down, and I only got 19 respondents (to whom I thank you very much!) It will take about 15-20 minutes to complete the entire survey, less if you don't bother with the details. Thank you so much for helping me do this, and completing it by Monday, 3 July by 5PM, EST. To participate, go to: Do You Have Any Interesting Stories About Your Museum's Dance with Technology That You'd Like to Share With the Larger Community? http://www.surveymonkey.com/s.asp?u=84461828488 The survey results are available here: http://www.surveymonkey.com/DisplaySummary.asp?SID=1828488U=18284883231 0 Thanks for all of your help! -Cynthia __ Cynthia R. Copeland Director, The American Revolution New Media Project The New-York Historical Society 2 West 77th Street New York, NY 10024 212.485.9218 (direct) 212.873.3400 ext. 218 (main) 212.877.1817 (fax) e-mail: ccopel...@nyhistory.org ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l@mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l
