subject:"\[MLO\] Having trouble putting tasks into \"Someday\/Never\", if I use Start Date a lot."

Re: [MLO] Having trouble putting tasks into "Someday/Never", if I use Start Date a lot.

2015-11-06 Thread Dwight Arthur

Hi, Riann. I read your post more carefully and I see that I misunderstood 
you.

"Hide branch in to-do" is a property of a branch, not a context. You turn 
this property on by selecting an item (task, folder or project) and ticking 
a checkbox in the right hand panel in the "general" section. Once you turn 
this on, the item and all of its descendants be considered inactive and 
will not appear in any list of active items, such as the to-do list.

But you are talking about setting a property of a context. I believe that 
you are referring to the property "hide this context in the to-do list 
filter." It sounds pretty similar but has a very different meaning. This 
property is turned on by selecting a context and then ticking a checkbox in 
the Properties tab of the Manage Contexts (f8) window. Then, if you go back 
to the task list and look at the right hand panel you should see the 
specifications for the filter of the current view. (If you see a list of 
views, click on the work "Views" at the top to switch to the filter 
specifications.) In the specifications you should see a section called 
Contexts. In that section among other things is a list of contexts and you 
can use it to restrict your view to show only tasks with the contexts you 
select.However, any context with "hide this context in the to-do list 
filter" turned on will be hidden from this list. So if you turned on this 
checkbox for context "someday", and you go into the view "Active Actions" 
you will be able to pick a context like @work and see only the active 
actions in the @work context, but you will not be able to create a list of 
active someday actions because the someday context has been hidden from 
this filter. Which sounds like it is not at all what you want.

Try this: go to the Manage Contexts window (f8), select the someday 
context, and click the "Hours" tab, then the "always closed" button and 
then close. Any task whose only context is someday will now vanish from the 
to-do lists because that context is (always) closed. Remember that if you 
give a task two contexts (for example someday and work) the task will be 
displayed in to-do lists so long as at least one context is open.

On Wednesday, November 4, 2015 at 5:59:24 AM UTC-5, Riaan Eloff wrote:
>
> Hi Dwight, thanks for the reply.  Ok, so when I say "TODO", I mean the 
> "TODO" icon in the left pane of MLO for windows.  It has several sub-icons: 
>  Active by context, active by project, etc.  Mostly I use Active by 
> Context.  Sometimes simply Active Tasks.  So, yes, that's the TODO I'm 
> referring to.  So, the views I currently use are the default views with 
> which MLO starts.  Please advise troubleshooting process?
>
> On Tuesday, 3 November 2015 15:02:30 UTC+2, Dwight Arthur wrote:
>>
>> Hi, Riaan. Could you please be a little more specific about what you are 
>> doing when you "go to todo list"? Do you mean that you load a particular 
>> view? What view is it?
>>
>> Hidden tasks are excluded from the Active Actions view. If you are seeing 
>> them in an unmodified Active Actions view, then we have some 
>> troubleshooting to do.
>>
>> If you are using some other view then we need to see whether that view 
>> has a (HideInToDo is False) rule in the advanced filter - this is what 
>> makes the hidden tasks not appear.
>>
>> On Monday, November 2, 2015 at 3:49:55 AM UTC-5, Riaan Eloff wrote:
>>>
>>> Hi Dwight,
>>>
>>> I have a someday context.  I have gone into the context (F8) and 
>>> selected "HIDE IN TODO LIST", yet, when going to todo list it shows 
>>> up...what am I doing wrong?
>>>
>>>

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Re: [MLO] Having trouble putting tasks into "Someday/Never", if I use Start Date a lot.

2015-11-04 Thread Riaan Eloff

Hi Dwight, thanks for the reply.  Ok, so when I say "TODO", I mean the 
"TODO" icon in the left pane of MLO for windows.  It has several sub-icons: 
 Active by context, active by project, etc.  Mostly I use Active by 
Context.  Sometimes simply Active Tasks.  So, yes, that's the TODO I'm 
referring to.  So, the views I currently use are the default views with 
which MLO starts.  Please advise troubleshooting process?

On Tuesday, 3 November 2015 15:02:30 UTC+2, Dwight Arthur wrote:
>
> Hi, Riaan. Could you please be a little more specific about what you are 
> doing when you "go to todo list"? Do you mean that you load a particular 
> view? What view is it?
>
> Hidden tasks are excluded from the Active Actions view. If you are seeing 
> them in an unmodified Active Actions view, then we have some 
> troubleshooting to do.
>
> If you are using some other view then we need to see whether that view has 
> a (HideInToDo is False) rule in the advanced filter - this is what makes 
> the hidden tasks not appear.
>
> On Monday, November 2, 2015 at 3:49:55 AM UTC-5, Riaan Eloff wrote:
>>
>> Hi Dwight,
>>
>> I have a someday context.  I have gone into the context (F8) and selected 
>> "HIDE IN TODO LIST", yet, when going to todo list it shows up...what am I 
>> doing wrong?
>>
>>

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Re: [MLO] Having trouble putting tasks into "Someday/Never", if I use Start Date a lot.

2015-11-03 Thread Dwight Arthur

Hi, Riaan. Could you please be a little more specific about what you are 
doing when you "go to todo list"? Do you mean that you load a particular 
view? What view is it?

Hidden tasks are excluded from the Active Actions view. If you are seeing 
them in an unmodified Active Actions view, then we have some 
troubleshooting to do.

If you are using some other view then we need to see whether that view has 
a (HideInToDo is False) rule in the advanced filter - this is what makes 
the hidden tasks not appear.

On Monday, November 2, 2015 at 3:49:55 AM UTC-5, Riaan Eloff wrote:
>
> Hi Dwight,
>
> I have a someday context.  I have gone into the context (F8) and selected 
> "HIDE IN TODO LIST", yet, when going to todo list it shows up...what am I 
> doing wrong?
>
>

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Re: [MLO] Having trouble putting tasks into "Someday/Never", if I use Start Date a lot.

2015-11-02 Thread Riaan Eloff

Hi Dwight,

I have a someday context.  I have gone into the context (F8) and selected 
"HIDE IN TODO LIST", yet, when going to todo list it shows up...what am I 
doing wrong?

On Wednesday, 11 March 2015 00:24:46 UTC+2, Dwight Arthur wrote:
>
> Hi, John.
>
>  
>
> I’m going to assume that this is for Windows, ok?
>
>  
>
> Go to the all tasks view, zoom in to the Someday/Never folder, save the 
> current view as Someday, and assign it to a tab.
>
>  
>
> When you open an MLO session start by clicking the Someday tab then hit F3 
> to create a helper window showing the contents of the Someday folder. You 
> can minimize it if you like. Notice that “Someday” now shows up as a 
> separate item in your taskbar.
>
>  
>
> Back to the main window – switch to whatever other tab you want to use to 
> do your work. When you encounter a task that needs to go to “someday”, 
> click and drag the task(s) to the taskbar, and hover over the “someday” 
> item. The someday window will open. Continue dragging the task(s) to the 
> someday window and drop them there. If you had a someday context assigned 
> to the folder itself and you have the settings set correctly, the tasks 
> will inherit the someday context.
>
>  
>
> Done.
>
> -Dwight
>
>  
>
> *From:* mylifeo...@googlegroups.com  [mailto:
> mylifeo...@googlegroups.com ] *On Behalf Of *John Smith
> *Sent:* Tuesday, March 10, 2015 4:46 PM
> *To:* mylifeo...@googlegroups.com 
> *Subject:* [MLO] Having trouble putting tasks into "Someday/Never", if I 
> use Start Date a lot.
>
>  
>
> Hi 
>
>  
>
> I'm having trouble putting things into (and out of) Someday/Never.
>
>  
>
> Background
>
> I've made my "Someday/Never" file a folder, which for which I have ticked 
> "Hide Branch in To-Do". This means that it doesn't appear in my Active 
> tasks views - all good so far.
>
> I am also putting more an more stuff into the future using Start Date 
> (e.g. if someone hasnt got back to me in say 5 days, then give chase). This 
> works fine so long as I live mostly in the Active Tasks view, however if I 
> move to All Task view, then things become irritatingly cluttered up with 
> stuff I definitely don't want to see yet !  
>
>
> So the problem is that if I want to move a task into my Someday/Never 
> folder, the only way I even see this folder is to go to the "All Tasks" 
> view. But that view is now is horribly cluttered up with future stuff. And 
> because I am moving task up around with mostly with hotkeys (e.g. 
> Shift/Alt/arrow-key), all these things for the future a mighty pain.
>
>  
>
> Any suggestions?
>
>  
>
> J
>
>  
>
>  
>
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Re: [MLO] Having trouble putting tasks into Someday/Never, if I use Start Date a lot.

2015-03-11 Thread Daniel Sekera

In retrospect my way of doing things is probably viewed by many as
convoluted but it works so well for me and honestly it took a long time to
evolve to what it is that I am hesitant to change.  It is probably best
described as mostly GTD with horizon principles.  I'm old I grew up with
filing cabinets.  To this day I still use windows explorer in tree view
format and my outlook is also a tree  / folder format.  It is what I am
comfortable with.  So in my brain hierarchy  folders just flows for me.

so my all task view is a virtual filing cabinet of folders that contain
tasks.  I have various drawers (also a folder) that I use for my own
sorting purposes.  I do a periodic review manually, I have not started
using the built in review thing yet as that forces a review and honestly
most of the stuff stored in my system does not need a forced review.  It is
either actionable or it is not and if it is not then I have the time to
review it manually to decide on what is next to work on I do not need a
nagging reminder to remind me to review the stuff I know needs my attention
someday otherwise I would have never kept it in the first place.

my simplest flow is simply using contexts.  I have a folder named @office
so I can find it in my tree easily.  it is marked as a folder and has the
context assigned to it @office.  it is set so all subtasks inherit that
context.  I use this folder for things I immediately plan to do my current
horizon.  the things that I want to accomplish before I worry about
anything else.  If anything in this folder is higher priority than the
others I'll use a reminder to annoy myself but basically this is a 20ish
task folder at any given time so quickly glancing at the list is not a big
deal.  I do this tree method in my all tasks view because I did not like
the confusion of an unorganized list even though according to strict GTD
methodology I should really ever be in this view anyway its just storage.

my normal everyday working view is called by context and I have it set as
follows:
I use the filter
then
under general I have
show actions active
show hierarchy yes
show completed no
under contexts my operation is set to no
and then at the top of the task list where you can change the view I use
*by context also

I leave my filter always displayed  so when I am in my by context view and
i want to see a different context I just click on it in the filter
section.  I only see the active tasks for each context this way.  If I am
at my desk I click @office and now see everything I want to work on
including the folder where it came from because my tasks are short only a
few words, i don't use the notes section too much as its very limited
anyway and usually the folder is my mental trigger what that task relates
to.  so by seeing the task and the folder it resides in I usually know
everything I need to know about it in case it spawns future thoughts or
tasks or ideas.

getting back to my all task view and my collection system  here is my
system for dealing with the items that I deem are over the horizon:

I have a folder named someday maybe.  This folder represents a virtual AND
a real filing cabinet drawer where I store things that I may work on
someday.  The real drawer has a folder system that is alphabetical (go
figure) so naturally my virtual someday maybe folder also has 26 sub
folders alphabetically

all these folders are marked to accept the context of the master folder
(someday maybe storage) and all are set to hide sub-tasks.  using my method
above I cannot see these in my by context view no matter what because by
definition they are not active tasks.  They are over the horizon tasks and
are greyed out for a reason which is to keep me from worrying about them.
I know I have them but I do not want to review them.  they are over the
horizon.

when I do get to something in this folder that I decided its time to act on
I move it to an actionable folder that makes it a active task with an
appropriate context that I know I'll see in my by context view.  I can
still set reminders and due dates and start dates on these hidden tasks if
I want but nothing will make them active until I manually do it.  By adding
start or due dates to items in this folder it would force me to review the
folder periodically which defeats my purpose for it in the first place  The
cumbersome part of it is that regardless of start or due or reminder the
only way to make the task active to where it can be seen in my by context
view is to move it or to un-check the hide sub-tasks box on every folder in
the hierarchy until it gets to the parent folder.  I guess that's ok in the
short term but long term it really defeats the purpose of the whole someday
maybe over the horizon system I use.

after all that painful typing as I have been working on this for 3 hours
with interruptions I think I just read an elegant solution in my email
using closed hours and a view for someday maybe that might work well for
you. I am in no way

Re: [MLO] Having trouble putting tasks into Someday/Never, if I use Start Date a lot.

2015-03-11 Thread J Smith

@Daniel
Interesting... please can you say a little more about what you actually do.
I'm guessing you have a context called @Someday-maybe or
~Someday-Maybe. I can see that assigning that Context to a task is dead
easy. But when you are working in your Active Tasks workspaces (e.g. doing
a daily or weekly review etc) are you also filtering out your Someday-Maybe
contexts?

Also when you come to review your Someday-Maybes - do you put them on a
dedicated Tab that filters to select just the Someday-Maybe contexts.
(Confession: I'm not very good at using Contexts yet...)

@Dwight
Yes I'm using Windows. Yes, I see your plan. It's a slight pain to set up
every time you go into MLO but that broadly works, although you do then
need to decide where exactly within the Someday-Maybe folder you will put
the Task in question... Either way, what do you think of Daniel's solution?
I mean if you JUST use Contexts you could avoid using that whole F3 drag
and drop thing?

Many thanks

On Tuesday, 10 March 2015 21:17:27 UTC, daniel wrote:

do you use contexts? I make exactly what you do work by using them

On Tue, Mar 10, 2015 at 4:46 PM, John Smith shi...@gmail.com
javascript: wrote:

I'm having trouble putting things into (and out of) Someday/Never.

Background
I've made my Someday/Never file a folder, which for which I have ticked
Hide Branch in To-Do. This means that it doesn't appear in my Active
tasks views - all good so far.
I am also putting more an more stuff into the future using Start Date
(e.g. if someone hasnt got back to me in say 5 days, then give chase). This
works fine so long as I live mostly in the Active Tasks view, however if I
move to All Task view, then things become irritatingly cluttered up with
stuff I definitely don't want to see yet !

So the problem is that if I want to move a task into my Someday/Never
folder, the only way I even see this folder is to go to the All Tasks
view. But that view is now is horribly cluttered up with future stuff. And
because I am moving task up around with mostly with hotkeys (e.g.
Shift/Alt/arrow-key), all these things for the future a mighty pain.

Any suggestions?

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Re: [MLO] Having trouble putting tasks into Someday/Never, if I use Start Date a lot.

2015-03-11 Thread Dwight Arthur

Hi, John. Yes, Daniel's approach is great. The best thing about MLO is that
there are usually several equally valid ways to do anything, and you can pick
the one that feels the most comfortable. Btw, to address two questions you
asked Daniel, you can easily hide your Someday tasks from your to-do lists by
marking the Someday context hours to be Always Closed and ensuring that your
to-do views exclude closed contexts. And you can easily make a Someday view by
starting with Active Tasks by Context, changing the context filter to
*include* closed contexts, and zooming in on the Someday context, then saving
the view.

This approach isn't comfortsble to me because once I put a task into Someday I
don't want to see it or think about it for at least six months. I do weekly
reviews by area of focus (=folder) and this approach would likely result in
Someday tasks popping up for consideration during my reviews. So I would rather
have them all sequestered into a folder of their own.
-Dwight
Mlo betazoid on Android sgn2

On Mar 11, 2015, J Smith shiph...@gmail.com wrote:
@Daniel
Interesting... please can you say a little more about what you actually
do.
I'm guessing you have a context called @Someday-maybe or
~Someday-Maybe. I can see that assigning that Context to a task is
dead
easy. But when you are working in your Active Tasks workspaces (e.g.
doing
a daily or weekly review etc) are you also filtering out your
Someday-Maybe
contexts?

Also when you come to review your Someday-Maybes - do you put them on a

dedicated Tab that filters to select just the Someday-Maybe contexts.

(Confession: I'm not very good at using Contexts yet...)

@Dwight
Yes I'm using Windows. Yes, I see your plan. It's a slight pain to set
up
every time you go into MLO but that broadly works, although you do then

need to decide where exactly within the Someday-Maybe folder you will
put
the Task in question... Either way, what do you think of Daniel's
solution?
I mean if you JUST use Contexts you could avoid using that whole F3
drag
and drop thing?

Many thanks

On Tuesday, 10 March 2015 21:17:27 UTC, daniel wrote:

do you use contexts? I make exactly what you do work by using them

On Tue, Mar 10, 2015 at 4:46 PM, John Smith shi...@gmail.com
javascript: wrote:

I'm having trouble putting things into (and out of) Someday/Never.

Background
I've made my Someday/Never file a folder, which for which I have
ticked
Hide Branch in To-Do. This means that it doesn't appear in my
Active
tasks views - all good so far.
I am also putting more an more stuff into the future using Start
Date
(e.g. if someone hasnt got back to me in say 5 days, then give
chase). This
works fine so long as I live mostly in the Active Tasks view,
however if I
move to All Task view, then things become irritatingly cluttered up
with
stuff I definitely don't want to see yet !

So the problem is that if I want to move a task into my
Someday/Never
folder, the only way I even see this folder is to go to the All
Tasks
view. But that view is now is horribly cluttered up with future
stuff. And
because I am moving task up around with mostly with hotkeys (e.g.
Shift/Alt/arrow-key), all these things for the future a mighty pain.

Any suggestions?

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[MLO] Having trouble putting tasks into Someday/Never, if I use Start Date a lot.

2015-03-10 Thread John Smith

I'm having trouble putting things into (and out of) Someday/Never.

Background
I've made my Someday/Never file a folder, which for which I have ticked
Hide Branch in To-Do. This means that it doesn't appear in my Active
tasks views - all good so far.
I am also putting more an more stuff into the future using Start Date (e.g.
if someone hasnt got back to me in say 5 days, then give chase). This works
fine so long as I live mostly in the Active Tasks view, however if I move
to All Task view, then things become irritatingly cluttered up with stuff I
definitely don't want to see yet !

Any suggestions?

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Re: [MLO] Having trouble putting tasks into Someday/Never, if I use Start Date a lot.

2015-03-10 Thread Daniel Sekera

do you use contexts? I make exactly what you do work by using them

On Tue, Mar 10, 2015 at 4:46 PM, John Smith ship...@gmail.com wrote:

I'm having trouble putting things into (and out of) Someday/Never.

Any suggestions?

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RE: [MLO] Having trouble putting tasks into Someday/Never, if I use Start Date a lot.

2015-03-10 Thread Dwight Arthur

Hi, John.

 

I’m going to assume that this is for Windows, ok?

 

Go to the all tasks view, zoom in to the Someday/Never folder, save the current 
view as Someday, and assign it to a tab.

 

When you open an MLO session start by clicking the Someday tab then hit F3 to 
create a helper window showing the contents of the Someday folder. You can 
minimize it if you like. Notice that “Someday” now shows up as a separate item 
in your taskbar.

 

Back to the main window – switch to whatever other tab you want to use to do 
your work. When you encounter a task that needs to go to “someday”, click and 
drag the task(s) to the taskbar, and hover over the “someday” item. The someday 
window will open. Continue dragging the task(s) to the someday window and drop 
them there. If you had a someday context assigned to the folder itself and you 
have the settings set correctly, the tasks will inherit the someday context.

 

Done.

-Dwight

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of John Smith
Sent: Tuesday, March 10, 2015 4:46 PM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Having trouble putting tasks into Someday/Never, if I use 
Start Date a lot.

 

Hi 

 

I'm having trouble putting things into (and out of) Someday/Never.

 

Background

I've made my Someday/Never file a folder, which for which I have ticked Hide 
Branch in To-Do. This means that it doesn't appear in my Active tasks views - 
all good so far.

I am also putting more an more stuff into the future using Start Date (e.g. if 
someone hasnt got back to me in say 5 days, then give chase). This works fine 
so long as I live mostly in the Active Tasks view, however if I move to All 
Task view, then things become irritatingly cluttered up with stuff I definitely 
don't want to see yet !  


So the problem is that if I want to move a task into my Someday/Never folder, 
the only way I even see this folder is to go to the All Tasks view. But that 
view is now is horribly cluttered up with future stuff. And because I am moving 
task up around with mostly with hotkeys (e.g. Shift/Alt/arrow-key), all these 
things for the future a mighty pain.

 

Any suggestions?

 

J

 

 

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Re: [MLO] Having trouble putting tasks into "Someday/Never", if I use Start Date a lot.

Re: [MLO] Having trouble putting tasks into "Someday/Never", if I use Start Date a lot.

Re: [MLO] Having trouble putting tasks into "Someday/Never", if I use Start Date a lot.

Re: [MLO] Having trouble putting tasks into "Someday/Never", if I use Start Date a lot.

Re: [MLO] Having trouble putting tasks into Someday/Never, if I use Start Date a lot.

Re: [MLO] Having trouble putting tasks into Someday/Never, if I use Start Date a lot.

Re: [MLO] Having trouble putting tasks into Someday/Never, if I use Start Date a lot.

[MLO] Having trouble putting tasks into Someday/Never, if I use Start Date a lot.

Re: [MLO] Having trouble putting tasks into Someday/Never, if I use Start Date a lot.

RE: [MLO] Having trouble putting tasks into Someday/Never, if I use Start Date a lot.

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