[MLO] Re: MLO syncing over Cloud sync and Dropbox on two computers - emails on Outlook
Hello there, I thank you for taking the time to provide the details on how you process your inbox. Please, let me ask you a couple a questions so I get the whole picture if I may. First, when you want to respond to the original mail lets assume the link does not work. What do you do then? Do you simply perform a search on the email client? I find it so powerful that when I request something to somebody, I then drag my own email to a specific folder which I know will make the new task inherit context such as @wait, #Person... Immediately then I set a reminder for when I want to be reminded to do follow-up on the requested action, and when the time is over (reminder goes off), I simply click on the link and respond to my own email demanding a response. Ain't that powerful?? I honestly think it is... If I can't quickly find my original mail, the whole process gets a little less pro, right? You are right tough, the most import thing is that an action gets created on the fly, I agree on that. Second, could you please give a little more detail on how you process your mails? If I understood it correctly, you don't drag your emails into MLO until you have not cleared out the ones which arent actionable, am I wrong? When you say you flag your emails, do you mean you add this red Outlook icon named follow-up, or are you using any sort of flaggin that i don't know? Thanks a lot in advance. I wish MLO actually attached the whole email to the note. That would be extremely powerful. Regards, -- You received this message because you are subscribed to the Google Groups MyLifeOrganized group. To view this discussion on the web visit https://groups.google.com/d/msg/mylifeorganized/-/fed_mmxlxBgJ. To post to this group, send email to mylifeorganized@googlegroups.com. To unsubscribe from this group, send email to mylifeorganized+unsubscr...@googlegroups.com. For more options, visit this group at http://groups.google.com/group/mylifeorganized?hl=en.
RE: [MLO] Re: MLO syncing over Cloud sync and Dropbox on two computers - emails on Outlook
Hi. I agree that it would be powerful to have a single click in a task that would create a reply to the email from which the task was created. I also agree that if your email is Outlook and you drag messages to MLO and use only one computer there's a good chance that this will work. I'm not certain, but it may be necessary for the link to work, that the message remain in the Outlook folder (eg Inbox) where it was stored when the link was created. I didn't study it, but I believe there were times when I dragged a message from Inbox to MLO and then moved the message to a different folder in Outlook, after which the link did not work. I don't use the links much because I am often on some system other than the one where Outlook lives, such as my Android phone, and because even on the same computer the links often don't work (I think, because of the folder issue described above). If I were an investor in MLO, before sanctioning work to create the single-click-reply scenario described above, I would want a better understanding of current and future market share for outlook.exe - although past market share was clearly compelling. You wrote I wish MLO actually attached the whole email to the note. - I agree. The most powerful thing about it would be MLO support for attachments. Often, for me, the fastest way to capture a task that needs to be addressed in the future is to take a picture of it. Those tasks all go to Evernote instead of MLO because Evernote attaches the picture. Your questions: 1. I never empty my outlook deleted (or sent) items - I send them to archive after a few months and roll to a new archive a couple times per year. If I actually need to retrieve a message from a task, I would note the date and time from the MLO note text, then open the appropriate Outlook folder, scroll to the desired date/time and open the message/ In practice I do this seldom, I'm more likely to compose a new email to the address that I find in the MLO note, and say, Dear Kitus, in your email of Aug. 10 you asked . . .etc - Like I said, a one-button reply would be nice but there's other stuff that's more important. 2. Yes, I'm talking about the Outlook follow-up flag. I added the column to my inbox view, so a click (or two) on the column header sorts the inbox with the flagged items at the bottom, and a single click in this column for any message turns on the flag. There's nothing special about the flag, there are a lot of other fields in outlook, like importance or category that could be used to quickly click a message and make it drop to the bottom. Also, you are right, I do not drag my messages to MLO till I've disposed of everything else. Here's why that's important to me: I have the ability to spend the whole day at the keyboard reading and replying to emails, Google+ posts, and whatnot. With this routine, I do that in the morning, come to a point where it's done, and go to something else. If my self-discipline holds at all well, I will not end up in my Outlook inbox again until the next morning. -Dwight -Original Message- From: mylifeorganized@googlegroups.com [mailto:mylifeorganized@googlegroups.com] On Behalf Of kitus Sent: Wednesday, August 15, 2012 11:23 AM To: mylifeorganized@googlegroups.com Subject: [MLO] Re: MLO syncing over Cloud sync and Dropbox on two computers - emails on Outlook Hello there, I thank you for taking the time to provide the details on how you process your inbox. Please, let me ask you a couple a questions so I get the whole picture if I may. First, when you want to respond to the original mail let's assume the link does not work. What do you do then? Do you simply perform a search on the email client? I find it so powerful that when I request something to somebody, I then drag my own email to a specific folder which I know will make the new task inherit context such as @wait, #Person... Immediately then I set a reminder for when I want to be reminded to do follow-up on the requested action, and when the time is over (reminder goes off), I simply click on the link and respond to my own email demanding a response. Ain't that powerful?? I honestly think it is... If I can't quickly find my original mail, the whole process gets a little less pro, right? You are right tough, the most import thing is that an action gets created on the fly, I agree on that. Second, could you please give a little more detail on how you process your mails? If I understood it correctly, you don't drag your emails into MLO until you have not cleared out the ones which arent actionable, am I wrong? When you say you flag your emails, do you mean you add this red Outlook icon named follow-up, or are you using any sort of flaggin that i don't know? Thanks a lot in advance. I wish MLO actually attached the whole email to the note. That would be extremely powerful. Regards, -- You received this message because you are subscribed to the Google Groups MyLifeOrganized group. To view this discussion
[MLO] Re: MLO syncing over Cloud sync and Dropbox on two computers - emails on Outlook
I've installed windows 8 and outlook 2013 : no link is working anymore. Worse, even when link works, it's lost because of index in outlook is not the same. I really doubt that this function can e used on 2 different computers with 2 different outlook files. I'd really like a feature that, rather than pointing to a specific pst, points to a search field in outllok with the title of the mail. Le vendredi 10 août 2012 23:51:51 UTC+2, kitus a écrit : Hello everyone, Anybody out there with multiple computers and using task creation by dragging emails into the talk list? I simply love that feature, but I have one corporate computer, and a personal laptop. This means that I may want to pull up one specific mail linked to a task, at any of those two computers. This doesn't work right now as the result of dragging one email is a link to it pointing to the pst it was created from. Anybody else in the same boat? Thanks and I look forward to your commens, Marc -- You received this message because you are subscribed to the Google Groups MyLifeOrganized group. To view this discussion on the web visit https://groups.google.com/d/msg/mylifeorganized/-/6NkvbeprEawJ. To post to this group, send email to mylifeorganized@googlegroups.com. To unsubscribe from this group, send email to mylifeorganized+unsubscr...@googlegroups.com. For more options, visit this group at http://groups.google.com/group/mylifeorganized?hl=en.
[MLO] Re: MLO syncing over Cloud sync and Dropbox on two computers - emails on Outlook
Hi. Kitus. I drag from outlook to MLO a *lot* because it's the fastest way of making a task out of an email. I could also forward the email to the cloud server for MLO by Email but that's more work. Once the task is created, I work from the task note which contains the email body. I don't use the outlook link much because it's not reliable. As soon as the email moves to a different folder within outlook, the link has a high risk of failure. I don't even touch dropbox for MLO because (as I understand it) dropbox can only copy the whole profile from one machine to another, it cannot merge changes made on two machines. By way of comparison, when you make an Evernote from an email, the email gets copied to a website and the note links to it. This is slick, clean and reliable but it also publishes the content of your email to anyone who can learn or guess the URL. Fyi here's the routine I'm using with Outlook. I empty my inbox daily. My inbox view is sorted by flag status, with unflagged on top. Each message is either (a) deleted unread, (b) read and dealt with immediately, or (c) to become a task. I get about 300 email/day, about 7 become tasks on avg. If something is to be a task I click the flag icon and it drops to the flag group which generally puts it out of sight. When all unflagged tasks are gone I select all and drag to the MLO inbox. I confirm that I want a separate task per message, then go back to Outlook and hit Delete. Done. -- You received this message because you are subscribed to the Google Groups MyLifeOrganized group. To view this discussion on the web visit https://groups.google.com/d/msg/mylifeorganized/-/DeeIrlJBlVoJ. To post to this group, send email to mylifeorganized@googlegroups.com. To unsubscribe from this group, send email to mylifeorganized+unsubscr...@googlegroups.com. For more options, visit this group at http://groups.google.com/group/mylifeorganized?hl=en.
